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2004 11 096166 MOSES LAKE CITY COUNCIL November 9,2004 Council Present:Ron Covey,Richard Pearce,Brent Reese,Dick Deane,Jon Lane,Lee Blackwell, and Steve Shinn PLEDGE OF ALLEGIANCE:Mayor Covey led the Council in the Pledge of Allegiance. MINUTES:Mr.Reese moved that the minutes of the October 26,2004 meeting be approved as submitted,seconded by Mr.Pearce,and passed unanimously. l^J APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Peace moved that the bills,checks,and prepaid claims issued be approved, seconded by Mr.Reese,and passed unanimously. Vouchers audited and certified by the Finance Director as required by RCW 42.24.080,and those expense reimbursement claims certified as required by RCW 42.24.090,have been recorded on a listing which has been made available to the Council for approval. As of November 9,2004 the Council does approve for payment vouches in the amount of $1,325,211.00 and prepaid claims of $792,298.23 and $63,507.03. PRESENTATIONS AND AWARDS Proclamation:The proclamation declaring November 2004 as National Hospice Month was read //3% in its entirety. Community Development Department:Joe Alfaro,Code Enforcement Officer II,was presented to the Council. CONSENT AGENDA Resolutions (5)-Accept Easements -ASPI Sewer Proiect:Five resolutions were presented which /O/o accepted five easements related to the ASPI Sewer Project. AcceptWork -Alder StreetExtension Proiect:Desert RockExcavation hascompleted work onthe /D/tf Alder Street Extension Project,which was the improvement of Alder Street southeast of Seventh Avenue.The work should be accepted and the 45-day lien period entered into. AcceptWork -Kvamme Paver Proiect:North Central Construction has completed work for the /OY& Kvamme Paver Project,which was the installation of pavers at West Broadway and Holly Street. The work should be accepted and the 45-day lien period entered into. Resolution -Unified Index ofCity Records:A resolution was presented which specifies why the fO/^ maintenance ofa current unified index of all public records is burdensome for the city and directing that all current indexes now maintained for internal usage be made available for public inspection and copying. Action Taken:Mr.Blackwell moved that the Consent Agenda be approved,seconded by Mr.Lane, and passed unanimously. u COMMISSION APPOINTMENTS PLANNING COMMISSION Mayor Covey stated that Larry Shannon,Planning Commissioner,has submitted his resignation as he has moved to the county.He requested Council confirmation ofthe appointment of Bill Ecret to the Planning Commission. Action Taken:Mr.Deane moved that the appointment of Bill Ecret to the Planning Commission be confirmed,seconded by Mr.Blackwell,and passed unanimously. CONSIDERATION OF BIDS FUEL PROCUREMENT K^J Cenex Harvest Stateswasthe only company that submitted a bid to supply fuel tothe city. Action Taken:Mr.Pearce moved that the bid be awarded to Cenex Harvest States in the amount of $.07 per gallon,seconded by Mr.Blackwell, and passed unanimously. PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS FIREFIGHTERS -FILL THE BOOT CAMPAIGN The I.A.F.F.Local 2052 Moses Lake Firefighters and Muscular Dystrophy Association thanked the City Manager and the Council fortheirsupport inthe Fill the Boot campaign and the MDA lock-up this year.These efforts raised $7,150 withthe Fill the Bootand $22,000 withthe lock-up. /ooi /0/</ 119? X 6167 CITY COUNCIL MINUTES November 9,2004 HI*?TOWING SERVICES The towing companies within the citylimits requested the cityretain the rotational call listfor towing services ratherthangive all the city'stowingbusiness tothe successful bidder for atowingcontract. Joseph K.Gavinski,City Manager,stated thatthe citycurrently has a contract for towing of hulk vehicles,abandoned vehicles,the city's vehicles,and impounds and seizures.Atowing listis used for accidents.The Police Chief is suggesting that all towing services be included in the towing contractto offsetthe cost of towingthe hulkand abandoned vehicles,since no funds are collected for many of them. Dean Mitchell,PoliceChief,stated that a towing contractwas needed because many of the towing companies are reluctant to tow hulk and abandoned vehicles because they cannot recouptheir costs. There was some discussion by the Council. W. B. Moe,Central Towing, stated that the abandoned and hulkvehicles are a problemsince the cost of towing is not recouped. He suggested that the rotation listbe retainedand the cityadopt the method used by the county. Derek Bjork,Vista Service Towingand Halls BodyShop Towing,submitted a proposal for towing service inthe citylimits.He suggested thatthe city retain itscontractfor the towingof cityvehicles, but maintain a rotation list for accidents and hulk and abandoned vehicles.A towing companywho hauls a hulk or abandoned vehicle would be moved to the top of the rotation list so that the next impound callwould help offset the cost of haulingan unproductive vehicle. Darin Hendrickson, Agri FixTowing,stated that he was in favor of the keeping the rotation list. There was additional discussion by the Council. Itwas the consensus of the Council that staff discuss the issue with the towing companies. /Qjtf RESOLUTION -LONGVIEW TRACTS BLOCK GRANT A resolution was presented which authorizes the City Manager to submit a Community Development BlockGrantapplicationtothe State of Washington Department ofCommunity, Trade and Economic Development Department for the extension of sanitary sewer main lines in the Longview Tracts area. The resolution authorizing the City of Moses Lake to apply for a Community Development Block Grant was read by title only. Gilbert Alvarado,Community Development Director,stated that a translator is available for any citizen who does not speak English. He mentioned that the application is not complete atthis time. The city is applying for a $1,000,000 grant for sewer improvements in the right-of-wayand the connection fromthe house to the right-of-way line. The total projectcost is about $1,600,000.He explained that the cityas a whole does not meetthe low-moderate income level requirements.The city is applying for a target grant for the Longview Tracts area. The public hearing was opened. Marietta Miller,9860 Highland Drive,stated that this area was annexed into the city several years ago.She mentioned that the area still has abandoned cars and vacant lotsthat need to be cleaned up. Linda Hunter,9836 Highland,wanted to know if everyone would have to hook to the sewer system once it is in place. Mr.Alvarado stated that the city has requested clarification on the issue of hooking the existing septic tanks to the sewer system but has not yet received an answer from the state. Joseph K.Gavinski,City Manager,stated that hook up will depend upon the requirements ofthe grant. Action Taken:Mr.Blackwell moved that the public hearing be closed,seconded by Mr.Shinn,and --. passed unanimously.() Action Taken:Mr.Pearce moved that the resolution be adopted,seconded by Mr.Blackwell,and passed unanimously. /O/O'0 ORDINANCES -TAXES -2ND READING/PUBLIC HEARING Ordinances were presented which fix the estimated amountto be received from property taxes and sets the tax levy rate.A public hearing was scheduled to consider the revenue sources for the city's 2004 currentexpense budget and the budgetfor increased or additional property tax revenue. The public hearing is also for the purpose of receiving input on the amount of property tax the city will receive and also the levy rate. The public hearing was opened.There were no comments. n n u u 6168 CITY COUNCIL MINUTES November 9,2004 Action Taken:Mr.Reese moved that the public hearing be closed,seconded by Mr.Lane,and passed unanimously. The ordinance fixing the estimated amount to be received for municipal purposes from taxations on assessed valuations on property within the City of Moses Lake,Washington for 2005 was read by title only. Action Taken:Mr.Lane moved that the second reading of the ordinance be adopted,seconded by Mr.Blackwell,and passed unanimously. The ordinance fixing the amount to be received for municipal purposes from taxations on assessed valuations on property within the City of Moses Lake,Washington for 2005 was read by title only. Action Taken:Mr.Pearce moved that the second reading of the ordinance be adopted,seconded by Mr.Reese,and passed unanimously. ORDINANCES AND RESOLUTIONS ORDINANCE -ANGLE PARKING -SINGLE READING An ordinance was presented which allows angle parking on any city street or portion thereof as directed by the City Council. The ordinance amending Chapter 10.12 of the Moses Lake Municipal Code entitled "Parking Regulations"was read by title only. Joseph K.Gavinski,City Manager,stated that the city was informed that angle parking has been allowed on various city streets for many years without an ordinance allowing for it. An ordinance has been drafted to remedy the situation. Action Taken:Mr.Deane moved that an emergency be declared and the ordinance be adopted on a single reading,seconded by Mr.Shinn,and passed unanimously. ORDINANCE -AMEND RECREATIONAL VEHICLE PARKS -2ND READING An ordinance was presented which amends the permitted uses in recreational vehicle parks to include a manufactured home that is to be occupied by the park owner or manager. The ordinance amending Chapter 18.71 of the Moses Lake Municipal Code entitled "Recreational Vehicle Parks"was read bytitle only. Action Taken:Mr.Shinn moved that the second reading of the ordinance be adopted,seconded by Mr.Reese,and passed unanimously. ORDINANCE -CREATE 18.23 -MULTI-FAMILY HOUSING TAX EXEMPTION -2nd READING /OS</ An ordinance was presented which encourages new privatemulti-familyhousing development and redevelopment withina designated area of the city by providing forspecial evaluation foreligible improvements. Action Taken:Mr.Shinn moved that the ordinance be removed from the table,seconded by Mr. Reese,and passed unanimously. The ordinance creating Chapter 18.23 of the Moses Lake Municipal Code entitled "Multi-Family Housing Tax Exemption"was read by title only. Gilbert Alvarado,Community Development Director,distributed an article entitled "Tax Exemption ProgramHelps BrightenUrbanCenters". This articledescribes what other cities aredoingwiththis type of program.He also distributed informationon what other cities are using the program,and a letter from Laure Grammar, Grant County Assessor,requesting that the review fee be increased to $530 to cover the county's costs.He distributed a map showing the area proposed to be included in the program and described what types of development are included. Clay Crook, 431 Northshore,stated that he is in favorof the tax abatement but feltthat itwas being ~^provided to the wrong segment of the population. He felt the businesses in the downtown areaK^J should be provided with the tax exemption to provide them with the incentive to improve their buildings and to remain open beyond 5 p.m. Jacie Daschel,4072 Cove West,representing the Chamber of Commerce and Vision 2020,stated that they support the tax abatement program. Ralph Kincaid, 899 Westshore Drive, pointed outthat this program is used very effectively in other cities,housing close to the downtown area has been recommended by the consultants,and the program needs to include the multi-family surrounding the downtown core. There was considerable discussion by the Council. Action Taken:Mr.Lane moved that the map presented at the meeting be adopted as the area for the tax abatement program and the second reading of the ordinance be adopted,seconded by Mr. Shinn. /Q2 7 /osY 6169 CITY COUNCIL MINUTES November 9,2004 The Council felt that the tax abatement program would be helpful to the development of currently vacant areas and aid the revitalization of the downtown by housing people closer to downtown. Action Taken:Mr.Dean moved to amend the motion to increase the area by including the area west from Hill Street to the lake,seconded by Mr.Shinn,and passed with Mr.Blackwell abstaining from voting as he has an interest in property in the area The amended motion passed with Mr.Blackwell abstaining from voting as he has an interest in property in the area. \)£(j ORDINANCE -SUN BASIN PLANNED UNIT DEVELOPMENT -2nd READING (~") Rich Walpole,Columbia Northwest Engineering,representing Al Mathews, Mountain Pacific Developers,has submitted a preliminary plat for a six (6) lot planned unit development.The proposed project is located east of Patton Boulevard;south of ASPI Boulevard; and north of Harris Road.The site is zoned C-2,General Commercial,and the Comprehensive Plan Land Use Designation is Commercial.The Planning Commission recommended that the ordinance creating the Sun Basin Planned Unit Development be approved. The ordinance creating Sun Basin Planned Unit Commercial Development DistrictNo. 3 was read by title only. Action Taken:Mr.Blackwell moved that the second reading of the ordinance be adopted, seconded by Mr.Shinn,and passed unanimously. //</&ORDINANCE -CLAIMS PAID APPROVAL -1st READING An ordinance was presented which deletes the requirement for the City Manager and the Finance Director to furnish an official bond since these employees are covered by the Washington Cities Insurance Authority. The ordinance amending Chapter 3.42 of the Moses Lake Municipal Code entitled "Claims Paid Approval"was read by title only. Action Taken:Mr.Reese moved that the first reading ofthe ordinance be adopted,seconded by Mr.Pearce,and passed unanimously. iqj^ORDINANCE -WATER/SEWER CONNECTIONS -1st READING ^~v An ordinance was presented which sets up a reimbursement for the water main installed along Wanapum Drive,Broadway Avenue,and Lakeshore Drive. The ordinance amending Chapter 13.08 of the Moses Lake Municipal Code entitled "Water and Sewer Connections"was read by title only. Gary Harer, Municipal Services Director,stated that this was a state project and the proposed reimbursements are higher than normal.Staff would like to meet with the property owners to discuss the amountofthe reimbursements and suggested thatthe ordinance not be considered at this time. Phil Bloom,Columbia Northwest Engineering,stated that he was contacted by Mr.Larson and Ralph Kincaid after they had received notification ofthe reimbursements.They are requesting that the Council table this ordinance until discussions can be held with staff on the amount of the reimbursements. IOb Action Taken:Mr.Shinn moved that this ordinance be tabled,seconded by Mr.Blackwell,and passed unanimously. Co ORDINANCE -DANGEROUS BUILDINGS -1st READING An ordinance was presented which requires buildings that are 50%damaged,decayed,or deteriorated in value to be demolished. The ordinance creating Chapter 16.08 of the Moses Lake Municipal Code entitled "Dangerous Buildings"was read by title only. Gilbert Alvarado,Community Development Director,stated that the reason for the reinstatement C) of the regulations is because of an existing building that was damaged greater than 50%of the value but the owner wished to restore the building.It has now been three years and nothing has been done with the building. Action Taken:Mr.Deane moved that the first reading of the ordinance be adopted,seconded by Mr.Reese,and passed unanimously. lQ£l ORDINANCE -BOUNDARY LINE ADJUSTMENTS -1st READING An ordinance was presented which established a procedure for approval of boundary line adjustments inside the city's limits. The ordinance creating Chapter 17.52 ofthe Moses Lake Municipal Code entitled "Boundary Line Adjustments"was read bytitle only. o 6170 CITY COUNCIL MINUTES November 9,2004 Joseph K.Gavinski,City Manager,pointed out that at the present time there is no process for the city to review and approve boundary line adjustments and they sometimes take place without the city's knowledge.He explained that the city has been involved in problems created by boundary line adjustments done by a single property owner where the property was subsequently sold.By requiring city review ofa boundary line adjustment,those types of problems can be eliminated. Mr.Shinn questioned the need to notify property owners within 300'since the boundary line adjustmentwould only affect the property on each side of the proposed adjusted line. Jim Whitaker,City Attorney,explained the reasons for requiring notice to property owners. Phil Bloom,Columbia Northwest Engineering,stated that in doing a boundary line adjustment they are careful not to create unuseable lots or anything that would not meet zoning requirements.He questioned the number of notices required and whether a boundary line adjustment would come under the Title 20 regulations.He suggested reducing the 300'notification requirement.He pointed out that boundary line adjustments are not recognized by the county until a deed transferring ownership is recorded.He also suggested that notice also be provided to the county assessor's office. Action Taken:Mr.Pearce moved that the ordinance be amended to reduce the notification requirement to property within 100'and requiring the posting of 1 notice on the property instead of 3 and the first reading of the ordinance be adopted,seconded by Mr.Blackwell,and passed unanimously. ORDINANCE -DEVELOPMENT REVIEW AND PERMIT FEES -1st READING An ordinance was presented which establishes a fee for review of a boundary line adjustment. The ordinance amending Chapter 3.54 ofthe Moses Lake Municipal Code entitled "Development Review and Permit Fees"was read by title only. Action Taken:Mr.Blackwell moved that the first reading ofthe ordinance be adopted,seconded by Mr.Lane,and passed unanimously. ORDINANCE -2005 BUDGET -1st READING An ordinance was presented which adopts the 2005 budget. ^J The ordinance adopting the budget for the City of Moses Lake,Washington for the year of2005 was read by title only. Action Taken:Mr.Reese moved that the first reading ofthe ordinance be adopted,seconded by Mr.Lane,and passed with Mr.Shinn opposed. RESOLUTION -ACCEPT DONATION -WAL-MART A resolution was presented which accepts a donation from the Moses LakeWal-Mart in the amount of $500. The resolution accepting a cash donation of$500 from Moses LakeWal-Mart was read bytitleonly. Action Taken:Mr.Blackwell moved that the resolution be adopted,seconded by Mr.Pearce,and passed unanimously. RESOLUTION -BUILD ON UNPLATTED PROPERTY -WALGREENS A resolution was presented which allows Walgreens to build on property owned bythe Washington Central Railroad Co.The property is the nwly 30'of Lots 1-8,Block E.Neppel Plat. The resolution allowing Walgreens to build on unplatted property owned by Washington Central Railroad Co.,Inc.was read by title only. Gilbert Alvarado,Community Development Director,stated that Walgreens was previously granted permission to build on another section of unplatted property located in the same vicinity. Action Taken:Mr.Shinn moved that the resolution be adopted,seconded by Mr.Deane,and[^J passed unanimously. REQUEST TO CALL FOR BIDS CITY VEHICLES Staff requested authorization to call for bids to purchase three police cars and two four-wheel drive vehicles for the Fire Department. Action Taken:Mr.Blackwell moved that staffbe authorized to call for bids for the three police cars and two four-wheel drive vehicles for the Fire Department,seconded by Mr.Shinn,and passed unanimously. /JVQp /O/O /OV(* /J£b-J /on 6171 CITY COUNCIL MINUTES November 9,2004 REFERRALS FROM COMMISSIONS -None OTHER ITEMS FOR COUNCIL CONSIDERATION AGREEMENT -GRANT COUNTY -INVESTMENTS An agreement forthe investment of city funds by Grant County was presented. Joseph K.Gavinski, City Manager,stated that the city can get a better rate of investment on its funds through the Grant County Investment Pool. Action Taken:Mr.Pearce moved that the City Manager be authorized to execute the agreement,^) seconded by Mr.Blackwell,and passed unanimously. I^LfLJ AGREEMENT -SUMMER CONCERTS An agreementwithBurkeMarketing/Promotions was presented.This agreementis for the provision oftourism promotion, including the summer concert series. Action Taken:Mr.Blackwell moved that the City Manager be authorized to sign the agreement, seconded by Mr.Reese,and passed unanimously. //?? J032 A NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS LONGVIEW TRACTS -CODE ENFORCEMENT Marietta Miller,property owner in Longview Tracts,stated that she felt the city staff is not responsive to the concerns of the property owners in LongviewTracts as itrelates to cleaningup the neighborhood. There are lots with litter,vacant lots with weeds over 12" high, and lots with dead trees.She mentioned that several of the lots in LongviewTracts caught firelast year and she felt the code should be strictlyenforced.She felt that the code should be amended to address vacant buildings. Mayor Covey stated thatthere are some restrictions on code enforcement but he will request that staff inventory the Longview Tracts and enforce the code. Gilbert Alvarado, Community Development Director,reported that the city has issued over 140 citationsinthe LongviewTracts area. He pointedoutthatan out-of-compliance property owner is given a notice to correct and has 14 days to do so before a citation is issued.He mentioned that -^ the city would prefer to gain compliance from the property owner rather than issue a citation.There () have been fires in the area but the code states that weeds cannot be over 12"high. Hulk vehicles are a continuingproblem. The cityhas no provisionsto dealwithvacant buildings. There arealso no provisions to deal with dead trees or piles of leaves and branches. There was some discussion and Council felt that a tour of the area would be helpful. Staff will arrange for a tour at a later date. COUNCIL QUESTIONS AND COMMENTS GRANT COUNTY EDC MayorCovey stated that at the last meeting of the Lodging Tax Advisory Committee,Terry Brewer of the Grant County Economic Development Council showed a video of this area and requested thatthis projectbe supported bytourism dollars. The LodgingTax Advisory Committee denied the request forfunding and recommended that the GCEDC contact the CityCouncil about funding. Terry Brewer, representing the Grant County EDC, explained the project and the reasons for developing the video. He mentioned that the EDC had hired consultants to help with the video which is used to promote Grant County in Japan.He stated that the EDC is soliciting funds from the private sectortocoverthe costs ofthis project but still needs an additional $15,000 tocoverthe remaining costs.He mentioned that the current video is in Japanese and is geared toward the aerospace industry.The video may be edited to emphasis food processing fora trade show later inthe yearand may also be done inthe Koreanlanguage inorderto promote Moses Lake inKorea. There was some discussion by the Council on how to proceed with the request. Joseph K.Gavinski,City Manager,suggested that the existing contract with GCEDC be amended C^S if the Council wishes to participate in this project. Mr.Brewer stated that this marketing program is on-going and the EDC will be requesting more funds from its members than normal to cover the costs of this program in 2005. CITY MANAGER REPORTS AND COMMENTS 2 FARM LEASE Joseph K.Gavinski,City Manager,stated that the farm leasewas included as a reminderto Council that it expires in February 2005 and a new lease will probably be provided in the new future. v_> CITY COUNCIL MINUTES DEVELOPMENT PROJECTS UPDATE 6172 November 9,2004 GilbertAlvarado,Community Development Director,submitted a report informing the Council of the progress of various projects in the city. INVESTMENT REPORT Joseph K.Gavinski, City Manager,reported that the city received $20,377.10 in investment income for October 2004. BUILDING ACTIVITY REPORT The building activity report for the month of October 2004 was presented. SALES TAX/TRANSIENT RENTAL INCOME 1/2.Joseph K.Gavinski,City Manager,reported that the city received $298,603.29 in sales tax and $30,080.98 in transient rental income in October 2004. The regular meeting was adjourned at 11:05 p.m. 7^ c_ RonaltTC.Covey,Mayor ,£vuz- Ronald R.Cone,Finance Director /OX) /oo^ /030$