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2004 12 146178 MOSES LAKE CITY COUNCIL December 14,2004 Council Present:Ron Covey,Richard Pearce,Brent Reese,Dick Deane,Jon Lane,Lee Blackwell, and Steve Shinn PLEDGE OF ALLEGIANCE:Mayor Covey led the Council in the Pledge of Allegiance. MINUTES:Mr.Blackwell moved that the minutes ofthe November 23,2004 meeting be approved as submitted,seconded by Mr.Reese,and passed unanimously. \^J APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Pearce moved that the bills,checks,and prepaid claims issued be approved, seconded by Mr.Reese,and passed with Mr.Shinn opposed to purchase order #2698 transferring $183,547.48 of investment interest from the Water/Billing to the General Fund. Vouchers audited and certified by the Finance Director as required by RCW 42.24.080,and those expense reimbursement claims certified as required by RCW 42.24.090,have been recorded on a listing which has been made available to the Council for approval. As of December 14,2004 the Council does approve for payment vouches in the amount of $2,347,520.67 and prepaid claims of $12,728.52,$190,196.43,and $164,687.14. PRESENTATIONS AND AWARDS -None CONSENT AGENDA Accept Work -2004 Utility Installation Project:Jahns Pipe,Inc.has completed work on the 2004 //£(p Utility Installation Project. This project included several miscellaneous sanitary sewer improvements,extending a 12"storm drain,extending utilities and preparing pads for four prefabricated restrooms,and replacing an existing brick paver driveway. Resolution -Grant Easement - Sand Dunes Wastewater Treatment Plant:A resolution was ZO/3 presented which grants an easementtothe PUDlocated atthe Sand Dunes WastewaterTreatment Plant. u Court Services Agreement:Authorization was requested for the City Manager to sign the //03 agreement with Grant County for provision of court services. Action Taken:Mr.Blackwell moved that the Consent Agenda be approved,seconded by Mr.Lane, and passed unanimously. COMMISSION APPOINTMENTS Tourism Commission: MayorCovey requested the confirmation of the appointed of Diana Ecret to the Tourism Commission. Action Taken:Mr.Deane moved that the appointment of Diana Ecret to the Tourism Commission be confirmed,seconded by Mr.Blackwell,and passed unanimously. CONSIDERATION OF BIDS FIRE DEPARTMENT VEHICLES The city received two bids for two four-wheel drivevehicles for the Fire Department. Discovery Ford was the low bidder but their bid did not contain the "Exceptions to the Specifications".Itwas hand delivered and the information did not change staffs bid evaluation or their bid.Staff recommended that the bid be awarded to Discovery Ford. Action Taken:Mr.Lane moved that the minor irregularity be waived and the bid be awarded to Discovery Ford inthe amount of $46,436.93,seconded by Mr.Reese,and passed unanimously. POLICE DEPARTMENTVEHICLES The city received only one bid for three police vehicles.Discovery Ford was the low bidder but their /<^>/' i , biddidnotcontainthe "Exceptionstothe Specifications".It was handdeliveredandthe information v^->did not change staffs bid evaluation or their bid.Staff recommended that the bid be awarded to Discovery Ford. Action Taken:Mr.Pearce moved that the minor irregularity be waived and the bid be awarded to Discovery Ford In the amount of $79,296.54,seconded by Mr.Shinn, and passed unanimously. PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS ORDINANCE -VACATE ALLEY -1st READING/PUBLIC HEARING ElissaReiley,onbehalfof RobertT. Shaffo, has requested thevacationofthe alleyadjacenttoLots 1-6 and 19 -24 in Block 106,Suko-Penhallurick Addition. Mf /o/7 Wit 6179 CITY COUNCIL MINUTES December 14,2004 Gilbert Alvarado,Community Development Director,pointed out that there are utilities inthis alley and recommended that a 20'easement be retained. There was some discussion by the Council. The public hearing was opened.There were no comments. Action Taken:Mr.Blackwell moved that the public hearing be closed,seconded by Mr.Lane,and passed unanimously. The ordinance abandoning an alley in Block 106 of Suko-Penhallurick Addition was read by title f^) only. Action Taken:Mr.Blackwell moved that the first reading of the ordinance be adopted,seconded by Mr.Lane,and passed unanimously. /lift D&LFOUNDRY -USE OF CITY PROPERTY D&L Foundry has requested the use of cityowned property to access their property locatedoffof Burress Avenue,north of Larson Playfield and Peninsula School. Gilbert Alvarado, Community Development Director,stated that D & L Foundry is proposing to create a museum and construct an event center at this location and needs to be able to access it from the city's private driveway. There was some discussion by the Council. Action Taken:Mr.Blackwell moved that staff be directed to prepare a license forthe use of city- owned property by D & L Foundry and the City Manager be authorized to sign the license, seconded by Mr.Pearce,and passed unanimously. ///£>SCHOOL DISTRICT - USE OFCITYPROPERTY The School District has requested the use of city owned propertyto access their parking lot at Peninsula Elementary School. Action Taken:Mr.Shinn moved that staff be directed to prepare a license forthe use of city-ownedpropertybytheSchoolDistrictandtheCityManagerbeauthorizedtosignthelicense,seconded ^^^ by Mr.Blackwell,and passed unanimously.(l 107* /0/0 \vtf ORDINANCES AND RESOLUTIONS ORDINANCE -WATER AND SEWER CONNECTIONS-1st READING An ordinance was presented which establishes a reimbursement schedule for the water main installed by the Department of Transportation along Wanapum Drive,Broadway Avenue, and Lakeshore Drive. Gary Harer,Municipal Services Director,stated thatthe original reimbursementamount included the Washington State Department of Transportation engineering costs and the city's engineering and overhead costs.The property owners objected to the high cost of the reimbursement.After discussing the issue withthe propertyowners, the cityeliminated its overhead costs which reduced the reimbursement to $25.81 per lineal foot. The ordinance amending Chapter 13.08 of the Moses Lake Municipal Code entitled "Water and Sewer Connections"was read by title only. Action Taken:Mr.Reese moved that the first reading of the ordinance be adopted,seconded by Mr.Lane,and passed unanimously. ORDINANCE -AMEND 2004 BUDGET -1st READING An ordinance was presented which amends the 2004 budget. The ordinance amending the 2004 budget forthe Cityof Moses Lake,Washington was read bytitle only. Ron Cone,Finance Director,explained the amendments. Action Taken:Mr.Blackwell moved that the first reading of the ordinance be adopted,seconded by Mr.Reese,and passed with Mr.Shinn opposed. ORDINANCE -FRANCHISE -HIGHLAND HOLDING CO..LLC -1st READING An ordinance was presented which grants a franchise to Highland Holding Company,LLC foran existing 8"irrigation main to remain inthe newly created right-of-wayof Moses Lake Boulevard. r> 6180 CITY COUNCIL MINUTES December 14,2004 The ordinance granting to Highland Holding Company,LLC the right and franchise to use and occupy designated streets,alleys, and other public places and ways of the City of Moses Lake, Washington,to maintain, repair,renew and operate an underground irrigation maininconduitwithin and through certain portions of the City of Moses Lake,Washington was read by titleonly. Action Taken:Mr.Shinn moved that the first reading of the ordinance be adopted,seconded by Mr.Lane,and passed unanimously. RESOLUTION -INTER-FUND LOAN M A resolution was presented which authorizes an inter-fund loan to the Street Repair and ^"^Reconstruction Fund from the Sanitation Fund. The resolution authorizing an inter-fund loan to the Street Repair and Reconstruction Fund 119 from the Sanitation Fund 490 was read by title only. Action Taken:Mr.Blackwell moved that the resolution be adopted,seconded by Mr.Reese,and passed with Mr.Shinn opposed. REQUEST TO CALL FOR BIDS -None REFERRALS FROM COMMISSIONS PROPERTY PURCHASE -THREE PONDS ^ The city is proposing to purchase the property located at 123 Seventh Avenue.This property will ygJS?enhance the entry totheThree Ponds area and theJapanese Garden and create asafer and more / attractive area for yisitors.The Parks and Recreation Commission recommendedthatthe property be purchased. Action Taken:Mr.Pearce moved that the City Manager be authorized to sign the property purchaseagreement inthe amount of $48,000 plusone halfthe ofthe closingcosts, seconded by Mr.Blackwell,and passed unanimously. VISION 2020 -BRING COLOR TO OUR CITY Vision 2020 proposed a projectto place planterboxes at the Neppel Parkguardrails,and to plant flowers alongthe Alder Street fill,West Broadway,and aroundthe two entrance signs to the city. \^_J The Parks and Recreation Commission recommended thatthis project be approved. Mr.Pearce pointed outthatonce the flowers are planted bythe volunteersthen the city ends up with the maintenance. There was some discussion by the Council. Action Taken:Mr.Blackwell moved that the concept be approved and the overall plan be considered at the time Vision 2020 presents it,seconded by Mr.Shinn, and passed unanimously. OTHER ITEMS FOR COUNCIL CONSIDERATION TOWING AGREEMENT A contract was presented betweenthe city and towing companies regarding rotational tows inside the city limits.All towing companies signing this contract will participate in rotational tows within the city limits. Dean Mitchell,Police Chief,explained the activities covered by the towing agreement. He mentioned that there will be a separate contract forcity-owned vehicles. There was some discussion by the Council. Derek Bjork statedthatthe towing companies are in favor ofthe agreementas proposed. ActionTaken:Mr.Reese moved thatthe CityManagerbe authorizedto execute the agreements, seconded by Mr.Shinn, and passed unanimously. ^EMPLOYEE WAGE INCREASES Joseph K.Gavinski,City Manager,recommended that all non-represented,Association,and exempt city employees be give a 2.5%wage increase for 2005. Action Taken:Mr.Deane moved that the 2.5% wage increase be granted,seconded by Mr. Blackwell,and passed unanimously. AGREEMENT -GRANT COUNTY EDC An amended agreement between thecity and Grant County Economic Development Council (EDC)was presented.The amendment would increase the city's contribution to EDC from $16,500 TO $31,500. The additional funds will aid the EDC in itsJapan Marketing Program. /&0-A //07 /I7f /09b /D32 /o 6181 CITY COUNCIL MINUTES December 14,2004 Terry Brewer,Director of Grant County EDC,statedthatthis increase in funds isonlyfor the2004 yearbutthatthey will be continuing their efforts in Japan and will be requesting funds in 2005 for this program.Grant County is the only place in Washington State that is actively recruiting in Japan. There was some discussion bythe Council and itwas pointedoutthat South Koreaand Taiwanare also being included in this program. ActionTaken:Mr.Blackwell moved that the CityManager be authorized to execute the amended agreementto increase the funds to EDC for 2004toa total of $31,500,secondedbyMr.Shinn,and passed unanimously.f*) |0|YONEZAWA BOULEVARD/MOSES LAKE AVENUE Columbia Northwest Engineering requested city participation for the street improvements on Yonezawa Boulevard and Moses Lake Avenue that are beyond the requirement of the developer. These improvementsinclude anextra 12'width ofasphaltandanextra4'width ofsidewalkoneach side of Yonezawa for a total of $17,930.For Moses Lake Avenue there is an extra 4'width of sidewalk for a totalof $29,890.Originally the water linewas proposed to be increased from a 10" main to a 12"main, but itwas subsequently determined that no increase in size is necessary,so no city participation is required. Daniel Stall, Columbia Northwest Engineering, pointed out that the city participation is based on current citystandards. The optional streetdesigns previously proposedare still underdiscussion between the city and the developer. There was some discussion by the Council. //&* Action Taken:Mr.Pearce moved that the city participate as proposed in the construction of Yonezawa Boulevard and Moses Lake Avenue,seconded by Mr.Shinn, and passed unanimously. TNT FARM LEASE A lease was presented withTNT Enterprises,Inc.to farm the 94 acres of property adjacenttothe Municipal Airport.The lease sets a price of $50 peracre for a 10 year period.The terms alsoallow the city to terminate the lease with one year'snoticeifitis determined thatthe property is needed by the city for any purpose. Mr.Shinn felt that $50 per acre is too low but he would agree to that if the term of the lease is (~*\ reduced to 5 years. There was some discussion. Action Taken:Mr.Shinn moved that the term of the lease be changed to 5 years and the City Manager be authorized to execute the lease,seconded by Mr.Blackwell. There was additional discussion by the Council. The motion failed with Mr.Shinn and Mr.Blackwell in favor. Action Taken:Mr.Pearce moved that the City Manager be authorized to sign the agreement as submitted,seconded by Mr.Lane, and passed with Mr.Shinn opposed. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS LONGVIEW TRACTS Marietta Miller,9860 Highland Drive,thanked the Parks Department fortheir help in cleaning up the trees and brush after a severe wind storm.She also thanked the Municipal Services Department fortheir help on the water system and city staff forthe reporton the Longview Tracts area. J190, H3i> COUNCIL QUESTIONS AND COMMENTS -None WATER QUALITY A draft letter to the Department of Ecology,Water Quality Program,concerning the water quality assessment of Moses Lake was presented. Mr.Pearce mentioned that many local people worked on this project and the results from the Department of Ecology are not what was submitted earlier. He pointed out that there were many meetings held on the water qualityof the lake and what category itwould be designated as a whole and now the DOE is showing various areas of the lake as different categories. Mayor Covey stated that the DOE needs to be kept in the loop as they have the personnel, expertise,and funds to monitor Moses Lake. There was considerable discussion by the Council. n 6182 CITY COUNCIL MINUTES December 14,2004 Action Taken:Mr.Reese moved that the letter from the Mayor be sent to the DOE,seconded by Mr.Deane,and passed with Mr.Pearce and Mr.Blackwell opposed. GRANT COUNTY HEALTH DISTRICT The Grant County Health District is requesting funding from various entities in Grant County including cities.The funds would be used to retain programs in jeopardy as a result of the loss of state funding.The District is requesting $1 per citizen which would mean $16,110 from the City of Moses Lake. Mr.Blackwell felt that the city should contribute the $16,110 requested by the Health District. He mentioned that the Health District is not receiving the funding from the county as in previous years and has already reduced staff and services. James A.Whitaker,City Attorney,informed the Council of the past practice in the county of funding the Health District.In 1993,under a new law,the Health District was funded with the motor vehicle excise tax through the county.The motor vehicle excise tax has been eliminated but the law still states that funding the Health District is the responsibility of the county.Because the county does not have the funds,the Health District is attempting to raise the funds by requesting the cities contribute $1 per person to the Health District. There was considerable discussion by the Council. Acton Taken:Mr.Pearce moved that the city contribute $16,110 to the Health District for 2005, seconded by Mr.Reese,and passed unanimously. CITY MANAGER REPORTS AND COMMENTS -None The regular meeting was recessed at 9:50 p.m.and the Council met in an executive session to discuss personnel matters. The executive session was adjourned at 10 p.m.and the regular session was reconvened. EMPLOYEE WAGES Action Taken:Mr.Reese moved that a 2.5%wage increase for 2005 be approved for the City Manager,seconded by Mr. Blackwell,and passed unanimously. The Council requested that staff compile a listof comparables for the City Manager's position within the next few months. The regular session was adjourned at 10:05 p. ATTEST: Ronald R.Cone,Finance Director jo/d /09C