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2005 03 086200 MOSES LAKE CITY COUNCIL March 8,2005 Council Present:Ron Covey,Richard Pearce,Dick Deane,Steve Shinn,Jon Lane,Lee Blackwell, and Brent Reese *1PLEDGEOFALLEGIANCE:Mayor Covey led the Council in the Pledge of Allegiance. MINUTES:Mr.Blackwe as submitted,seconded moved that the minutes of the February 22,2005 meeting be approved by Mr.Reese,and passed unanimously. ^J APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Lane moved that the bills,checks,and prepaid claims issued be approved, seconded by Mr.Pearce,and passed unanimously. Vouchers audited and certified by the Finance Director as required by RCW42.24.080,and those expense reimbursement!claims certified as required by RCW42.24.090,have been recorded on a listing which has been made available to the Council for approval. As of March 8,2005 the gouncil does approve forpayment vouchers inthe amount of $403,994.94 and prepaid claims of $7,254.08 and $110,603.87. PRESENTATIONS AND AWARDS Finance Department:Jeanette Jones,Accountant,was introduced to Council. VISION 2020 Award:The March 2005 Visionary Award was given to Skaug Brothers Partnership /O/^ for their renovation of the Broadway Building. CONSENT AGENDA C.Kile Preliminary Maior Plat and Findings of Fact:The C.Kile Preliminary Major Plat has been //<S C? ^J submitted by Mary Kile.Thisisa3.94acre,14 lot,major plat located attheendof Bailey Avenue, James Avenue,and Lakeway Drive.The Planning Commission recommended that the preliminary plat be approved and the Findings of Fact be accepted. Resolution -Accept Grant -Municipal Airport:Aresolution was presented which accepts a grant /DO Lp fromthe Department ofTransportationwhich isto be used forweed controlatthe Municipal Airport. Action Taken:Mr.Reese moved that the Consent Agenda be approved,seconded by Mr. Blackwell,and passed unanimously. COMMISSION APPOINTMENTS PLANNING COMMISSION Mayor Covey requested confirmation of the re-appointment of Todd Lengenfelder to the Planning /OOJ. Commission.i Action Taken:Mr.Shinn moved that the re-appointment of Todd Lengenfelder to the Planning Commission be ratified,seconded by Mr.Blackwell, and passed unanimously. CONSIDERATION OF BIDS 2005 CRACK SEAL PROJECT The city received three bids for the 2005 Crack Seal Project.This project includes sealing approximately 256,000 feet of cracks in citystreets and includesan alternate for filling the widercrackswithG-mix.Staff;recommended that thebid be awarded to B.C.V.and requested that the project be increasedto use the fully budgeted amountof $130,000. Action Taken:Mr.Pearce moved that the bid forthe 2005 Crack Seal Project be awarded to B.C.V. and the contract be increased to $130,000,seconded by Mr.Reese,and passed unanimously. 2005 OPERATIONS INFRASTRUCTURE PROJECT ^-^The city received seven bids for the Operations Infrastructure Project.This project includes extending a sewer main to the Municipal Airport to service the new Operations and Maintenance Complex, extending sewer mainto Loring Drive,and an optionto bore under I-90 to relocatethe city's20"force mains. Staff recommended that the bidbe awardedto Pegram Construction. Gary Harer,Municipal Services Director,stated thatthis bidwas opened on February 9 butthe bid award was delayed until option to bore under I-90 the design of the Division Street bridge over I-90 was confirmed. Ifthe is awarded,that will use the $300,000 that was tentatively earmarked for trie pedestrian bridge associated with the I-90 overpass. The city needstomakea decision onthis bid award since the bid prices are only good through March 22. Awarding the option at this time will save the city about $10,000 since they will already be in Moses Lake to bore under Highway 17 to provide services fpr the ASPI project. /o/?// //bt* //(sb 6201 CITYCOUNCIL MINUTES March 8, 2005 Mayor Covey stated that the County Commissioners have decided that they will be unable to contribute funding forthe pedestrian bridgeatthe Division Street/l-90 overpass.There will also be no additional state funding provided for this project. Action Taken:Mr.Blackwell moved that the bid and option be awarded to Pegram Construction in the amount of $1,197,649.41,seconded by Mr.Deane,and passed unanimously. 2005 SEWER LINING PROJECT The city received four bids for the2005 Sewer Lining Project.This project includes lining 20,000'^— of8"and 10"concrete sewer pipe in the Larson and Guffin-Eccles areas.Staffrecommended that f / the bidbe awardedto Gelco and requested thatthe projectbe expanded toutilizethe $750,000that was budgeted for this project. Action Taken:Mr.Shinn moved that the bid be awarded to Gelco for $494,300.19 and that the project be expanded to utilizethe $750,000 that was budgeted for this project,seconded by Mr. Lane,and passed unanimously. PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS MCCONKIE -REQUEST FOR CITY WATER Paul McConkie requested time before the Council to discuss the need for citywater beyond the existing James Chevrolet car dealership. Mr.McConkie explainedthe backgroundof the waterextension to this area. Hestated thatthey are requesting the extension of city water beyond James Chevrolet. The propertyis within the countyandthe UGA.The water main ends about1/4milefrom where itisneeded atthistime. He explained their request. Gilbert Alvarado,Community Development Director,explained that the James Chevrolet building was constructed under county jurisdiction prior to the city being contacted. The developer only extended the water lineto service that lot. Ifthis plathad been inthe city,the water linewould have been extended throughthe plat,and service to the remaining lotswould not now be a problem. Mr.McConkie explained that it will cost about $98,000 to extend the water lineto service the lot, install a fire hydrant,andthe permits fees. Hefelt thatthe cityshould participate in thiscost for theextensionofthewaterlinedownKittlesonRoad.The city could recoup its cost when new ^v development connects to the water line.'' Gary Harer,Municipal Services Director,stated thatthe city'slinesare oversized alongthe section lines and ifthis line were extended down Kittleson Road,the citywould require a 12"lineand would pay for the cost of oversizing the line. Joseph K.Gavinski,City Manager,pointedoutthatthe cityinstalledthe water linealong Kittleson so that James Chevrolet could tap into the water.The city could spend water/sewer funds to construct a water line provided the water line is in dedicated right-of-way. There was some discussion by the Council. Action Taken:Mr.Blackwell moved that, provided dedicated right-of-way is available, the city participate inthe water linealong Kittleson Road to the end of Mr.Spark's property,seconded by Mr.Reese. There was additional discussion by the Council. Action Taken:Mr.Pearce moved that the motion be amended to direct staff to work with Mr. McConkie on the extension of water along Kittleson Road,seconded by Mr.Shinn and passed unanimously. The motion passed unanimously. ORDINANCES AND RESOLUTIONS .ORDINANCE -RESIDENTIAL VEHICLE STORAGE AND ABANDONED VEHICLES AND JUNK -\|53 1s'READINGS ^ Ordinances were presented which establish regulations for residential vehicle storage and for abandoned vehicles and junk.The Planning Commission recommended that the ordinances be adopted. The ordinance creating Chapter 8.50 of the Moses Lake Municipal Code entitled "Residential Vehicle Storage"was read by title only. Joseph K.Gavinski,City Manager,stated that these ordinances have been discussed forthe past two years. He pointed out that a "travel trailer"is considered a recreational vehicle and all references to recreational vehicles in the ordinance includes travel trailers.He mentioned that the regulations are intended to provide some protection forresidential neighborhoods,property values, and aesthetics. 6202 CITY COUNCIL MINUTES March 8,2005 There was some discussion and the Council felt that a travel trailer attached to a vehicle should be allowed to be parked in a front yard for24 hours instead of 8 hours. Janiel Edmonson,2029 where there is no way a Lakeside Drive,pointed out that there are many areas in Moses Lake vehicle can access the back or side yard. Mayor Covey statedthatinthose situations the property ownercouldapplytothe Council for relief from the regulations of the ordinance. Action Taken:Mr.Deane moved that the first reading of the ordinance be adopted with the \^J stipulation that 8.50.04b B.1.be amended to allow a trailer attached to a car or pick up to be yard for24 hours,seconded by Mr.Lane, and passed unanimously.parked in a side or front The ordinance creating Vehicles and Junk"was Mr.Gavinski stated that jurisdiction for a number Chapter 8.54 of the Moses Lake Municipal Code entitled "Abandoned read by title only. his ordinance is based on an ordinance that has been in place in another of years. Mr.Pearce felt that a variance procedure may be needed to address situations not covered by the regulations. Action Taken:Mr.Reese moved that the first reading of the ordinance be adopted,seconded by Mr.Blackwell. | Coy Estes,Guaranteed Appliance,2135 W.Main,stated that he provides a service to the community by recycling property and the city is objecting to his business. Mr.Gavinski pointed out there are provisions in the ordinance that allow the Council to grant a special permit to allow existing businesses to continue operating. The motion passed with Mr.Pearce opposed. REQUEST TO CALL FOR BIDS -None REFERRALS FROM COMMISSIONS i j TESLOW SHORT PLAT -VARIANCE Fred Skinner,Western Pacific Engineering,has submitted a request for a variance to the requirementtodesign andconstruct streetimprovements onWapato Drive for the proposedTeslow Short Plat,which is located at the intersection of Wapato Drive and Battery Road.The improvements on BatteryRoad will be constructed as part ofthe Glenmoor Reach project.Staff also recommended that la variance be granted to the timing of landscape improvements for this short plat,to tie the landscaping to the Certificate of Occupancy forthe dwelling unit, ratherthan to recording the plat.Avariance isalso needed tothe requirementthat side lotlines be within 20% of perpendicular to the front lot line. The Planning Commission recommended thatthe request todefer the design and construction of street improvements onWapato Drive be grantedwiththe stipulation that a covenant be required for the improvements in the future;the request to defer the installation of street frontage landscaping on a lot until a Certificate of Occupancy is requested be granted;and a variancebe granted tothe requirement that side lot linesbe within 20%of perpendicular to the front lotline. Gilbert Alvarado stated that there is a requirement that street trees be installed at the time a property is platted.Because the location of driveways and otheramenitiesis not known until a home is constructedon the lot,the developers have been requesting a deferral ofthe installation of the street trees until the home is constructed.Both the staff and the Planning Commission are agreeable to these requests. ActionTaken:Mr.Blackwell moved that the request to defer the design and construction of street improvements onWapato Drive be granted with the stipulation thatacovenantbe required for the improvements in the future;the requesttodeferthe installation ofstreet frontage landscaping on a lot until a Certificate of Occupancy is requested be granted;and a variance be grantedto the requirement that side lot|lines bewithin 20%of perpendicular tothe front lot line,seconded by Mr. I)Shinn,and passed unanimously. WORLEY SHORT PLAT -VARIANCE REQUEST Fred Skinner,Western requirement to construct Pacific Engineering,has submitted a request for a variance to the a sewer main in Pioneer Way forthe proposed Worley Short Plat,which is located at the corner of Pioneer Way and Nelson Road. The Development Engineer has recommended that, ifthe variance is granted, a covenant runwiththe land forthe installation of sewer inPioneerWay inthe future.Since the surrounding properties arealreadyserved bysewer, the Planning Commission felt that requiring a covenant would place a greater burden on this property ownerthanontheotherproperty ownersalong Pioneer Way. The Planning Commission recommended thatthe requesttodeferthe design and construction ofsewer mainon PioneerWay be granted. /£?£ /083 joiOA 6203 CITY COUNCIL MINUTES March 8, 2005 Action Taken:Mr.Pearce moved that the request to defer the design and construction of sewer main on Pioneer Way be granted,seconded by Mr.Reese,and passed unanimously. OTHER ITEMS FOR COUNCIL CONSIDERATION REWARD -SKATEBOARD PARK Staff requested Council approval to offer a reward forthe arrest and conviction of those responsible for the vandalism at the city's Skateboard Park. Josh Mohs,MLSC Skate Shop,stated that he opened his shop in May 2003 to caterto those using the skateboard park. He mentioned that there are between 20 and 40 people using the park daily. He would like to create a committee of local skateboarders to work with city on improvements and upgradesto the park. He mentioned that the users of the parkwould be willingto workwith the city to repair the damages so that it can be reopened as soon as possible. There was some discussion by the Council. Action Taken:Mr.Blackwell moved that a $500 reward be offered for the arrest and conviction of those who vandalized the Skateboard Park,seconded by Mr.Lane,and passed unanimously. CITY BUILDING -DEMOLITION The city purchased propertyat 117 Seventh Street. There is a duplex on the propertywhich the citywouldliketo demolish. The citywouldalso liketo demolish the building at402 S. Balsam. The demolition would be done with the city crews. Action Taken:Mr.Pearce moved that staff be directed to demolish the two buildings,seconded by Mr.Lane,and passed unanimously. SAND DUNES WASTEWATER TREATMENT PLANT n l9D^Theschedule for theSand Dunes Wastewater Treatment Plant upgrades hasbeenaccelerated and 'is expected to be in operation in June 2005. Staff had not anticipated the plant to be inoperation until 2006 so the bio-solids handling improvements have not be constructed.Staff is requesting that an additional $3,000,000 be added to the Sewer Construction Fund in order to complete the bio-solids improvements. Gary Harer,Municipal Services Director,explained the projectand the costs for the Council. Action Taken:Mr.Pearce moved that the budget be amended to increase the Sewer Construction Fund to cover the cost of the bio-solids handling improvements,seconded by Mr.Blackwell, and passed unanimously. /03* n GRANT COUNTY EDC The Grant County Economic Development Council submitted the 2005 Municipal Services Agreement and an Addendum. The agreement is for $15,000 for services and the addendum is for an additional $15,000 for the marketing and lead generation activities in Japan. Terry Brewer, Executive Director,stated that the EDC has requested the additional funds for marketing in Japan from all the cities in Grant County and are continuing to solicit funds from private enterprises also. Many entities have made a commitment forthis project. He mentioned that they areworkingon a presentation about GrantCounty that could be provided overthe internet since many firms have indicated they do not have the time to read written material. Mayor Covey wanted to know ifthe EDC had contacted siting firms which could promote Grant County. Mr.Brewerexplained that there are over 400 sitingfirmsand itwould take a great deal of time and effort to make presentations to all of them. There was some discussion by the Council. Action Taken:Mr.Shinn moved that the City Manager be authorized to sign the Agreement seconded by Mr.Blackwell,and passed unanimously.f~*) It was the consensus of the Council that the Addendum requesting the additional $15,000 be considered at a later date. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None COUNCIL QUESTIONS AND COMMENTS DOWNTOWN REDEVELOPMENT Mayor Covey requested a study session to discuss the downtown redevelopment. A study session was set for6 p.m. on March 22 in the Council Chambers. CITY COUNCIL MINUTES CITY MANAGER REPORTS AND COMMENTS RETREAT REPORT The report on the 2005 Council/staff Retreat was presented. WALKABLE COMMUNITIES Joseph K.Gavinski,City Manager,informed the Council that Dan Burden will be in Moses Lake on Wednesday,March 9, and he will meet with the Planning Commission,Downtown Business Association,Council, and other interested persons to discuss downtown redevelopment and street design. RECORDING SYSTEM Joseph K.Gavinski,City Manager,stated that the cost forreplacing the PAand recording system inthe Council Chambers may be more than was budgeted butstaff is proceeding with the project. BUILDING ACTIVITY REPORT The February 2005 building activity report was presented. PROPERTY TAX A report was presented on the amount of taxes collected by the county. SALES TAX/TRANSIENT RENTAL INCOME Joseph K.Gavinski, City Manager,reported that the city received $356,160.03 in sales tax and $15,705.24 in transient rental income in February 2005. INVESTMENT REPORT The city received $55,142.34 in investment income for Febru The meeting was adjourned at 10 p.m. Ronald C.Covey,Mayor ATTEST: Ronald R.Cone,Finance Director 6204 March 8,2005 /AVS 1/0-7 //SO /030^j /OQ3