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2005 06 146231 MOSES LAKE CITY COUNCIL June 14,2005 Council Present: Ron Covey,Richard Pearce,Dick Deane,Steve Shinn, Jon Lane, and Lee Blackwell Absent:Brent Reese PLEDGEOF ALLEGIANCE:Mayor Covey led the Council inthe Pledge of Allegiance. MINUTES:Mr.Deane moved that the minutes of the May 24, 2005 meeting be approved as submitted,seconded by Mr.Lane, and passed unanimously. ^J APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Pearce moved that the bills,checks,and prepaid claims issued be approved, seconded by Mr.Blackwell,and passed unanimously. Vouchers audited and certified by the Finance Director as required by RCW42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090,have been recorded on a listing which has been made available to the Council for approval. As of June 14, 2005 the Council does approve for payment vouchers in the amount of $1,084,169.75 and prepaid claims of $75,787.11, $218,655.97, and $14,053.19. PRESENTATIONS AND AWARDS -None CONSENT AGENDA Accept Work -2005 McCosh Park Restroom Project:Advanced Excavation has completed work /OO 7 on the 2005 McCosh Park Restroom Project.The project consisted of preparing a gravel pad, relocating utilities,finish work for replacing the existing building with a new building with new electrical,telemetry,and controlsystems.The work should be accepted and the 45-day lienperiod entered into. Request to Sell Fireworks:Moses Lake Modelers,DiscountDisplay(twolocations),and Express Sports have requested permission to sell fireworksat 2135 W.Main,1070W. Broadway, Kittleson and Maiers Road,and 711 N.Stratford Road,respectively. /03<p- Resolution -Accept Easement -Tvler:A resolution was presented which accepts an easement /O /3 I from Carlos and Teresa Tyler for municipal purposes and usesatthecorner of Division Street and K-J Hill Avenue. Resolution -Accept Water Main Improvements -Olive Avenue:Aresolution was presented which //fob accepts the water main improvements lying in dedicated right-of-way or easements to serve Emeritus Assisted Living. Resolution -Grant Easement -PUD:Aresolution was presented which grants an easement to the /O/o PUD for ingress and egress to their Peninsula Substation through Lot 1 of Municipal Tract No. 4. Resolution -Grant Easement -PUD:Aresolution was presented which grants an easement to the /O/J PUDforcontinued improvementofelectric,telecommunication and otherservicesat the Blue Heron Park. Resolution -Increase Petty Cash:Aresolution was presented which increases the petty cash fund t/3>{<?o for the Moses Lake Family Aquatic Center. Resolution -Interfund Loan:A resolution was presented which provides for an inter-fund loan of /0/O/Q $1,000,000 from the Water/Sewer Construction Account to the Water/Sewer Fund. Ridaecrest Final Major Plat/Findinas ofFact:Columbia Northwest Engineering,on behalf ofOlsen //^& Homes,has submitted a final plat fora 30 lotmajor platon 7.13 acres of property located south of Valley Road between Crestview and Paxson Drives.The area is zoned R-1,Single Family Residential.The Planning Commission recommended that the final plat be approved and the Findings of Fact be accepted. United Methodist Short Plat -Deferral/Waiver Requests:The United Methodist Church has /^(& submitted a short plat for property located at the intersection of Lark and Juniper and have<j requested the following waives/deferrals -waive the requirement that lot lines be within 20%of^-s perpendicular,defer thedesign and construction ofsidewalk improvements on Lark Streetwith the stipulationthat a covenant be required,and defer the design and construction of water and sewer improvements with the stipulation that a covenant be attached to Lot 1 for the construction of the improvementsinthe future.Lot1will bearthe full costofthe future waterandsewer improvements for this plat. Action Taken:Mr.Blackwell moved that the Consent Agenda be approved,seconded by Mr. Pearce,and passed unanimously. COMMISSION APPOINTMENTS Park and Recreation Commission:Mr.Shinn moved that the Council ratify the appointment of /O 7/ Jacie Daschel tothe Park and Recreation Commission,seconded by Mr.Blackwell,and passed unanimously. //fib'A jjUl 6232 CITY COUNCIL MINUTES June 14,2005 CONSIDERATION OF BIDS BIOSOLIDS AND PHASE II WASTEWATER IMPROVEMENTS The city received six bids forthe Biosolids and Phase II Wastewater Improvements Project. This project includes applying the biosolids from the Larson and Sand Dunes Wastewater Treatment Plants and making improvements at the Sand Dunes Wastewater Treatment Plant for biosoldis handling.There are two potential issues with the low bid from MRM Construction.MRM's bid proposal did not lista subcontractor forheating, ventilation and airconditioning.Staff considered this a non-issue since allthe work pertaining to HVAC is for demolitionthat does not requirethe >-\ HVAC trade.The second issue isthat theunit price for mobilization shown onMRM's bid proposal f ' is $11,500.Staffchecked with MRMand was informed the correct amount is $111,500.Staff feels the errorin the amount is a clerical erroras it did not change the total bid and the $111,500 is approximately 5% of the total bid, which is a typical unit price formobilization.Staff recommended that Council declare the HVAC subcontractora non-issue, the clerical error for the unit price for mobilization be considered a minor irregularity and adjust the unit priceto $111,500,and award the bid to MRM Construction. Action Taken:Mr.Blackwell moved that the HVAC subcontractor be declared a non-issue,the unit pricebe adjusted to $111,500,waive the clerical errorfor the unitprice for mobilization,and award the bidto MRM Constructioninthe amount of $2,334,190.90,seconded by Mr.Lane, and passed unanimously. PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS COMMUNICATION -DELAROSA Rene DeLaRosa has requested a refund of the fee for the plan review portion of a building permit requested for the construction of a proposed detached garage at 2001 Peninsula Drive.The garage would have been built on unplatted property and the Council required the DeLaRosas to plat.The cost ofthe platting required the cancellation ofthe project and the refund was requested. Since staff has no authority to refund fees for plan reviews,direction from the Council is requested. There was some discussion by the Council. Action Taken:Mr.Pearce moved that the plan review portion of the building permit be refunded to the DeLaRosas,seconded by Mr.Shinn,and passed unanimously. THE CROSSING SHORT PLAT Columbia Northwest Engineering has requested the use ofthe entrance to Montlake Park in order to access the proposed Crossing Short Plat.Staff requested Council direction on the request to connect two public streets through the Montlake Park parking lot. Gilbert Alvarado,Community Development Director,stated that the developer wishes to use municipal property for the extension of Linden Avenue to a new street named Boardwalk. He mentioned that the Columbia Basin Railroad has no objection to the proposed platas there will be no significant impact on railroad operations.The Municipal Services Director has indicated that several improvements would be needed to the area. RichWalpole,representing the development,stated that this is a nine lotshort platon 3.4 acres. The platis adjacent to a wetland, the railroad tracks, and Montlake Park.During meetings with staff,itwas proposedthatthe smallarea between the railroad tracksandthe proposed right-of-way would be landscaped and there is a possibility a sign would be placed there. There was some discussion by the Council and there was some concern about giving up park property and parking areas.It was the consensus ofthe Council thatstaff continue to work with the developer to tryand resolve some of the issues withthis project. ORDINANCES AND RESOLUTIONS ORDINANCE - AMEND STREET CONSTRUCTION OR REIMBURSEMENT CHARGES -2nd READING An ordinance was presented which establishesa reimbursement schedule for a future signal or street improvements atthe intersection ofValley Road and Paxson Drive.These reimbursements (~^ will becomedueonlywhenthe property in the affected area develops and impacts the traffic. The ordinance amending Chapter 12.40 of the Moses Lake Municipal Code entitled "Street Construction or Improvement Reimbursement Charges"was read by title only. Action Taken:Mr.Shinn moved that the second reading of the ordinance be adopted,seconded by Mr.Lane, and passed unanimously. /O/O ORDINANCE -AMEND 2005 BUDGET -1st READING An ordinance was presented which amends the 2005 budget. The ordinance amending the2005budgetfor theCity of Moses Lake,Washington,was read bytitle only. n u ^J 6233 CITY COUNCIL MINUTES June 14,2005 Action Taken:Mr.Pearce moved that the firstreading of the ordinance be adopted,seconded by Mr.Blackwell, and passed with Mr.Shinn opposed. REQUEST TO CALL FOR BIDS 2005 EASTLAKE BOOSTER PUMP STATION PROJECT Staff requested authorization to call for bids for the 2005 Eastlake Booster PumpStation Project. This project includesthe installation ofa boosterpump station onthe city's20"force main to help increase flows and lower pressure. Action Taken:Mr.Shinn moved that staffbe authorized to call forbids,seconded by Mr.Lane,and passed unanimously. REFERRALS FROM COMMISSIONS JAPANESE GARDEN -NAMING AND VANDALISM The Parks and Recreation Commission recommended that the newJapanese Garden be officially named "Japanese Peace Garden". Larry Godden, representingthe Japanese GardenCommittee, requested the Council delay action on naming the parkuntil the members of the Japanese Garden Committee could provideinput. There was some discussion and the Council requested that any additional names be provided at the next meeting. Action Taken:Mr.Deane moved that naming the Japanese Garden be tabled,seconded by Mr. Lane,and passed unanimously. The Council discussed the recent vandalism at the Japanese Garden and authorized offering a reward of $2,500 for the arrest and conviction of those persons involved in the vandalism. STREET IMPROVEMENTS With the proposed improvementsto the downtown area,the Parks and Recreation Commission felt the condition ofBroadway Avenue,PioneerWay,Division Street,and Alder/Stratford Road should •,be addressed.The Commission felt that the curbs,planter strips,and sidewalks on these streets^->needrepair,replacement and beautification.The Commission recommended thatthecity takethe steps necessary to improve these areas. There was considerable discussion by the Council but no action was taken. OTHER ITEMS FOR COUNCIL CONSIDERATION -None NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None COUNCIL QUESTIONS AND COMMENTS -None CITY MANAGER REPORTS AND COMMENTS COUNCIL AT THE SQUARE Joseph K.Gavinski,City Manager,stated that the "Council at the Square"held at Sinkiuse Square /#0 / was a good experience and itwill be held again in the near future. BLOCK GRANT Joseph K.Gavinski,City Manager,stated that the city's application for a block grant was not successful because the city as a whole is not low income. ENGINEERING PROJECTS Joseph K.Gavinski,City Manager,reported on the amount of projects being over seen by the Engineering Department. POPULATION REPORT Joseph K.Gavinski,City Manager,stated that the city has not yet received the final report on its population.( CENTRAL DRIVE PROPERTY PURCHASE Joseph K.Gavinski,City Manager,stated that the sale ofthe property on Central Drive has fallen through. MUSEUM AND ARTS CENTER //66 /OJ~0> /o/? /029 /o/d, /OYO Joseph K.Gavinski,City Manager,reported on the evolution of the Museum and Art Center from //Of the donation ofthe Adam East collection in 1955 to its current location and possible funding fora new facility. 6234 CITY COUNCIL MINUTES June 14,2005 ^DEPARTMENT OF TRANSPORTATION -BROADWAY /OSOA /oo D 7&£ Joseph K.Gavinski, City Manager,stated that the city received a letter from the Department of Transportation requesting payment from the cityforthe state's plowing of Broadway. There was some discussion and itwas the consensus of the Council that the city not pay the bill. BUILDING ACTIVITY REPORT The May 2005 building activity report was presented. INVESTMENT REPORT The investment report showed the city earned $67,2164.83 in investment income for April 2005 and $62,651.49 in investment income for May2005. SALES TAX/TRANSIENT RENTAL INCOME Joseph K. Gavinski, City Manager,reported that the city received $344,680.08 in sales tax and $20,370.38 in transient rental income in May2005. The regular meeting was adjourned at 8:50 p. Ronald C.Covey,Ivteybr onald R.Cone,Finance Director ~ n