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2005 06 28u ^J u 6235 MOSES LAKE CITY COUNCIL June 28,2005 Council Present:Ron Covey,Richard Pearce,Dick Deane,Steve Shinn,Jon Lane,Brent Reese, and Lee Blackwell PLEDGE OF ALLEGIANCE:Mayor Covey led the Council in the Pledge of Allegiance. MINUTES:Mr.Shinn moved that the minutes of the June 14,2005 meeting be approved as submitted,seconded by Mr.Deane,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Reese moved that the bills,checks,and prepaid claims issued be approved, seconded by Mr.Pearce,and passed unanimously. Vouchers audited and certified by the Finance Director as required by RCW42.24.080,and those expense reimbursement claims certified as required by RCW 42.24.090,have been recorded on a listing which has been made available to the Council for approval. As of June 28,2005 the Council does approve forpaymentvouchers inthe amount of$230,011.43 and prepaid claims of $329.95,$1,074,251.48,and $1,470.23. PRESENTATIONS AND AWARDS GRANT TRANSIT AUTHORITY John Esqure, GrantTransitAuthorityManager,stated thatthey have a $1.5 million budget with 16 buses and 10,000 passengers a month within Grant County.They have obtained a grant to obtain a new location and start the process of building a new facility.Transportation is provided to low income, elderly,and the handicapped who cannotaccessthe fixed routes.Service will be provided to nearby cities and towns.A figure eight route will also be implemented in Moses Lake which is a system that allows ridersto access a bus every30to 45 minutes ratherthan havingto know each route. He mentioned that there is a bus that provides transport persons to Wenatchee for medical treatment that is not available in Moses Lake. There was some discussion by the Council on the services provided by Grant Transit Authority. CONSENT AGENDA Request to Sell Fireworks:Moses LakeBand Boosters,El Sendero Church (two locations),and /O^^ Tina Hirz have requested permission to sell fireworks at 831 S. Pioneer Way, 1005 N. Stratford Road,1202 W. Broadway, and 911 N. Stratford Road,respectively." Resolution -AcceptWaterandSewer Improvements -SouthCampus Park Plat:A resolution was //£C? presentedwhichaccepts waterandsewer improvementsconstructedas part ofthe SouthCampus Park Plat. Reouestfor Driveway Deviation -Broadway Estates:A deviation ofthe driveway requirements has been requested for the Broadway Estates Mobile Home Park.The current driveway will be reconstructed to enhance vehicular and pedestrian safety.A deviation of thesetbackrequirements is needed for this project. Action Taken:Mr.Pearce moved that the Consent Agenda be approved,seconded by Mr.Reese, and passed unanimously. COMMISSION APPOINTMENTS -None CONSIDERATION OF BIDS -None PETITIONS.COMMUNICATION.OR PUBLIC HEARINGS COMMUNICATION -VISION 2020 -SIGNAGE I-90 AND HWY 17 Vision 2020 has requested time before the Council to discuss improving directional signage for Moses Lake. The goal isto provide signage that is consistent inits use ofthe city's new logoand colors and to develop gateway signs to the downtown at Third and Broadway, Stratford and Broadway,and Five Corners or Third and Pioneer. Jacie Daschel, Vision 2020,presented a slide showofthe signage in Moses Lake.She mentioned that signage is needed to bringpeople intothe cityand withthe city improvements itis a good time to develop the signage. //S7 /OJ0 6236 CITY COUNCIL MINUTES June28,2005 Lesley Ramsden,Vision 2020,statedthatgood directional signagecreatesa good impression on visitors as well as residents.She mentioned that naming the loop through the city may be a way to bring visitors into the city. Mayor Coveywanted towhatneeds tobedonetoget people offthe freeway and into Moses Lake. Ms. Daschel stated that signage near the off-rampsis a big part of it.The signage projectwould cost about $75,000 and that would include the gateway signage. Ms.Ramsden stated that sign companies know where signs should be placed for the best effect and rather than have citizens or staff do that work, it should be included in the bid process for the signage. There was some discussion by the Council but no action was taken. ORDINANCES AND RESOLUTIONS jQ/Q ORDINANCE -AMEND 2005 BUDGET -2nd READING An ordinance was presented which amends the 2005 budget. The ordinance amending the2005budgetfor the City ofMoses Lake,Washington,was read bytitle only. Action Taken:Mr.Blackwell moved that the second reading of the ordinance be adopted, seconded by Mr.Lane, and passed with Mr.Shinn opposed. )0&^ORDINANCE -CREATE COMMUNITY DEVELOPMENT DEPARTMENT -1st READING An ordinancewas presented which creates a Community Development Department. The ordinance creating Chapter 2.28 of the Moses Lake Municipal Code entitled "Community f) Development Department"was read by title only. Action Taken:Mr.Pearce moved that the firstreading of the ordinance be adopted,seconded by Mr.Blackwell,and passed unanimously. /OSf ORDINANCE -FLOOD HAZARD AREAS -1st READING An ordinancewas presented which amends the regulations for the flood hazard areas in Moses Lake. The ordinanceamending Chapter 18.53 ofthe Moses Lake Municipal Code entitled "Flood Hazard Areas"was read by title only. Action Taken:Mr.Deane moved that the first reading of the ordinance be adopted,seconded by Mr.Lane,and passed unanimously. /0%RESOLUTION -ACCEPT DONATION -PARKS/SPECIAL OLYMPICS -WAL-MART A resolution was presented which accepts $300 from the Moses LakeWal-Mart Store.The funds are to be used in the Parks and Recreation Special Olympics Program. The resolution accepting a cash donation of $300 fromthe Moses Lake Wal-Mart Foundation was read by title only. /0/3 RESOLUTION -ABANDONMENT OF EASEMENT -MOSES LAKE INDUSTRIAL PARK A resolution was presented which abandons the 25'easement located on all four sides of Lots 1, 3,and 4,Replat of Lot 7,Block 3,Moses Lake Industrial Park. The resolution authorizing abandonment of an easement was read by title only. Action Taken:Mr.Shinn moved that the resolution be adopted,seconded by Mr.Lane,and passed unanimously. n n 6237 CITY COUNCIL MINUTES June 28, 2005 REQUEST TO CALL FOR BIDS MAINTENANCE FACILITY REMEDIAL ACTION PROJECT Staff requested authorization to call for bids for the Maintenance Facility Remedial Action Project. This project consists of removing the contaminatedsoilsatthe OperationsShop on Penn Street. This project will be partially funded with a Department of Ecology grant. i^_J Gary G.Harer,Municipal Services Director,explained the three year process the city had to go throughto meet the Departmentof Ecologyrequirements and to apply for the DOEgrant. Action Taken:Mr.Pearce moved that staff be authorized to call for bids,seconded by Mr. Blackwell,and passed unanimously. REFERRALS FROM COMMISSIONS JAPANESE GARDEN The Parks and Recreation Commission recommended thatthe new Japanese Garden be officially named "Japanese Peace Garden". Spender Grigg,Parks and Recreation Director,explained thatthe concerns previously expressed have been addressed. Action Taken:Mr.Shinn moved that this item be removed from the table,seconded by Mr.Lane, and passed unanimously. Action Taken:Mr.Blackwell moved that the Japanese garden be named "Japanese Peace Garden",seconded by Mr.Shinn,and passed with Mr.Lane opposed as he preferred the name to be "Peace Garden". u OTHER ITEMS FOR COUNCIL CONSIDERATION ANNEXATION -KUNZE FARM INVESTMENT CO. Kunze Farm Investment Company,Inc.has requested the annexation of approximately 97 acres of land in Mae Valley.The property is located south of 1-90and west ofthe golf course. Joseph K.Gavinski,City Manager,stated thatthe proposed annexation includes property south of 1-90 and west and north of the country club.The Council should receipt the Notice of Intent and forward it to the Planning Commission for a recommendation on whether to accept or deny the annexation. Action Taken:Mr.Pearce moved that the city receipt the Notice of Intent,seconded by Mr.Reese, and passed unanimously. REQUEST FOR DRIVEWAY DEVIATION Bruce Preston,1362 Columbia,requested a deviation ofthedriveway standardsto allow a driveway to be constructed within 12'ofthe intersection. Gary Harer, Municipal Services Director,stated that the concern on the city's part wasthat thecars may cut across the curb ramp before entering the driveway.A new site plan has been submitted showing landscaping which will prevent cutting across the curb ramp. With the proposed landscaping,the city has no problems with the requested deviation of the driveway standards. i j Action Taken:Mr.Shinn moved that the request for a deviation of the driveway standards be ^^granted,seconded by Mr.Lane,and passed unanimously. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None COUNCIL QUESTIONS AND COMMENTS COUNCIL ATTHE SQUARE Mr.Deane suggested that the Council members again make themselves available to the publicon July 23. There was some discussion and it was felt that the activity should be held at the Farmer's Market from 10 a.m.to 1 p.m. /OVO ~<4 /osb /osf //£? /oof /J*t \0% 6238 CITY COUNCIL MINUTES June 28,2005 SINKIUSE SQUARE Mayor Covey showed pictures of the proposed development of Sinkisue Square. Joseph K.Gavinski stated that the pictures have been provided by the architectural firm that has offered some pro bono help to the city.They have taken the design originally proposed by the city and offered some suggestions.Sinking the restrooms will not work so those have been raised and the stage shifted towards the centerof the Square.A view has been provided through the restroom towards the mural and the water feature. There was some discussion by the Council on the proposed changes to Sinkiuse Square. AGCCT The AGCCT meeting will be in Moses Lake on Thursday,June 30,at the China Buffet on Pioneer Way. CITY MANAGER REPORTS AND COMMENTS /109 MOSES LAKE SOFTBALL ASSOCIATION Joseph K.Gavinski,City Manager,stated that a letter has been sent to the Moses Lake Men's Softball Association addressing the consumption of alcohol on public property and the consequences of the use of possession of alcohol on city property by the Association. /Op//CHIP SEAL PROJECT Joseph K.Gavinski, City Manager,stated that Basin Asphalt, who isthe contractor on the chip seal project,has requested permission to sweep at night to clean the chips offthe street. Gary Harer,Municipal Services Director,stated that their sweeperdoes not make excessive noise. They would operate from 10 p.m.to 7 a.m. forabout six nights and would make 3 to4 passes in front of each house. Action Taken:Mr.Deane moved that permission be granted to Basin Asphalt to sweep the streets from 10 p.m. to 7 a.m.,seconded by Mr.Blackwell,and passed unanimously. RETIREMENTS Joseph K.Gavinski,City Manager stated that Sgt. Dennis Duke will be retiring in March 2006 and Dave Helms,Fire Chief,will be retiring in September 2005. /Q/(p MUNICIPAL SERVICES DEPARTMENT ANNUAL REPORT Gerry McFaul,City Engineer,reported on the operations ofthe various divisions ofthe Municipal Services Department.These divisionsincludewater, sewer,streets,and engineering. Thecityhas 100 miles ofwater main and will be constructing another reservoir ina few years to address the low pressure problem in certain areas ofthe city.Three new wells will also be built within the nextfew years. Hementionedthatthe Larson WastewaterTreatment Plantwas reconstructed about 3years ago and currentlythe department isvery involved inthe upgrades to the Sand Dunes Wastewater Treatment Plant. The sewer mains are also being relined to prevent failures.The streets are in need of repair but there are no funds available.The city is putting double chip seal on streets to save money and increase the life ofthe streets.While the water and sewer systems are ingood shape,the streets are a concern to staff. He mentioned that the Department of Ecology will probablybe requiring the city to have a storm water management system. That will mean another division in the department. The regular meeting was recessed at 9:40 p.m. and the Council met in an executive session to discuss personnel matters.The executive session was adjourned at 9^50. meeting was reconvened.The regular meeting was-adjouraed at Ronald C.Coveys ATTEST: Ronald R.Cone,Finance Director r> '