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2005 08 236260 MOSES LAKE CITY COUNCIL August 23,2005 Council Present:Ron Covey,Richard Pearce,Dick Deane,Steve Shinn,Brent Reese,Jon Lane, and Lee Blackwell PLEDGE OF ALLEGIANCE: Mayor Covey led the Council in the Pledge of Allegiance. MINUTES:Mr.Deane moved that the minutes of the August 9,2005 meeting be approved as \^J submitted,seconded by Mr.Reese,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Reese moved that the bills,checks,and prepaid claims issued be approved, seconded by Mr.Blackwell,and passed unanimously. Vouchers audited and certified by the Finance Director as required by RCW42.24.080,and those expense reimbursement claims certified as required by RCW 42.24.090,have been recorded on a listing which has been made available to the Council for approval. As of August 23,2005 the Council does approve for payment vouchers in the amount of $355,299.60 and prepaid claims of $69,274.18 and $7,775.23. PRESENTATIONS AND AWARDS PROCLAMATION Aproclamation recognizing the 40th Anniversary ofthe Columbia Basin Job Corps Center was read //3A in its entirety. CONSENT AGENDA KJ KJ Accept Work -2004 Paver Project: North Central Construction has completed work on the 2004 JOY* Paver Project. This project included installing approximately 1,200 linear feet of concrete brick paver sidewalk along withtrees, decorative street lighting,and other associated work. The work should be accepted and the 45-day lien period entered into. Tower Permit Agreement -Washington Oregon Wireless Properties LLC:Authorization was requested for the CityManagerto execute the agreement between the cityandWashington Oregon Wireless Properties LLC forthe use of the city's water reservoir located at 3500 Airway Drive. /OOf Resolution-Surplus Property/Auction:A resolution was presentedwhichdeclares property surplus /Of / and authorizes its sale at a public auction. Solar Grade Silicon -Wastewater Discharge Permit:Authorization was requested for the City /O^tf Manager to sign the Wastewater Discharge Permit No. 4 with Solar Grade Silicon. Action Taken:Mr.Reese moved that the Consent Agenda be approved,seconded by Mr.Shinn, and passed unanimously. COMMISSION APPOINTMENTS -None CONSIDERATION OF BIDS MAINTENANCE FACILITY REMEDIAL ACTION PROJECT ^^ The city received three bids for the cleanup of the soil contamination at the Operations and Maintenance Facility located on Penn Street. Action Taken:Mr.Shinn moved that the bid be awarded to AEC in the amount of $668,308.21, seconded by Lane,and passed unanimously. PETITIONS.COMMUNICATION.OR PUBLIC HEARINGS RESOLUTION -SIX YEAR STREET PROGRAM -PUBLIC HEARING A resolution was presented which adopts the Six Year Street Program for 2006 -2011. The resolution to amend Resolution 2627 Transportation Improvement Program for 2006 -2011 was read by title only. //?? 6261 CITY COUNCILMINUTES August 23,2005 There was some discussion by the Council. The public hearing was opened.There were no comments. Action Taken:Mr.Shinn moved that the public hearing be closed,seconded by Mr.Reese,and passed unanimously. Action Taken:Mr.Lane moved that the resolution be adopted,seconded by Mr.Blackwell,and ^^ passed unanimously.fi /Q5p ORDINANCE -FANCHER ANNEXATION -2nd READING -PUBLIC HEARING An ordinance was presented which provides for the annexation of approximately 5.7 acres of property located south of 1-90 and east of Potato Hill Road. The ordinance annexing property commonly known as the Fancher property, to the City of Moses Lake,Washington,and incorporating the same withinthe corporate limitsofthe Cityof Moses Lake, and which provides forthe assumption of existing indebtedness was read by title only. The public hearing was opened.There were no comments. Action Taken:Mr.Blackwell moved that the publichearing be closed,seconded by Mr.Lane, and passed unanimously. Action Taken:Mr.Pearce moved that the second reading of the ordinance be adopted,seconded by Mr.Deane,and passed unanimously. ORDINANCES AND RESOLUTIONS ORDINANCE -GARBAGE COLLECTION - 2nd READING An ordinance was presented which establishes three new codes and rates for garbage service. These new codes and rates were requested by customers and Lakeside Disposal.f^\ The ordinance establishing charges for garbage collection was read by title only. Mr.Shinn stated that some citizens have requested two carts once a week as they have more waste than one cart will hold,especially in the summer with the yard waste. Ron Cone,Finance Director,stated that one of the problems with a two cart system is the pick up and delivery of the second cart and the checking inand out of renters. Joseph K.Gavinski,CityManager,pointedoutthatthe citycurrentlyhas the extratags thatcitizens can purchase for additional waste beyond what the cart will hold. There may be some administrative issues with a second cart and staff will discuss the issue with Lakeside. Action Taken:Mr.Shinn moved that the second reading ofthe ordinance be adopted,seconded by Mr.Lane,and passed unanimously. ORDINANCE -FENCES.WALLS.AND HEDGES -1st READING An ordinance was presented which provides that any fence, wall, or hedge,even if located on private property,cannot obstruct the view of traffic and pedestrian movement. Joseph K.Gavinski, City Manager,stated that the existing ordinance deals only with those fences, walls, and hedges,on city right-of-way. This amendment will address those fences,walls, and hedges on private propertythat obstruct traffic or pedestrian movements.He mentioned that the ^-> intent was to address the fences,walls,and hedges at intersections. Mr.Pearce pointed out that there may be obstructions that occur at driveways also. There was some discussion but no changes were made. Action Taken:Mr.Lane moved that the first reading ofthe ordinance be adopted,seconded by Mr. Pearce,and passed with Mr.Blackwell opposed. I/JO ORDINANCE -LEGISLATIVE REZONE -PHASE 4 - 1st READING An ordinance was presented which amends the city's zoning in the area northwesterly of Parker Horn and centerline of Crab Creek. Ilis I 6262 CITY COUNCIL MINUTES August23,2005 The ordinance amending the official zoning map was read by titleonly. Gilbert Alvarado,CommunityDevelopment Director,explainedthatthe passage ofthisordinance will bring the zoning intocompliance withthe Comprehensive Plan. Mr.Shinn pointed outthatthe Planning Commission did not actually make a recommendation to the Council to approve this ordinance. \^J Mr.Alvarado stated that while it was the intent of the Commission to recommend the adoption of the ordinance, the action on these zone changes is withinthe jurisdiction of the Council. Action Taken:Mr.Deane moved that the first reading of the ordinance be adopted,seconded by Mr.Pearce, and passed with Mr.Shinn opposed,as he felt there should be a formal recommendation from the Planning Commission. REQUEST TO CALL FOR BIDS WELL DRILLING PROJECT 2005 ~ Staff requested authorization to call for bids for the 2005 Drilling Project.This project consists of )/bP^drilling replacement wells for Wells #3,#4,and #31,which are located at Knolls Vista Playfield,'^fffa Peninsula School,and west of Montana Street.There is also an option for drilling a replacement }l>^ well for Well #19 ifstaff and the Moses Pointe representativescan negotiatean agreeement for //7^ Moses Pointe to pay their fair share. Gary Harer,Municipal Services Director,stated thatthe project isonlyto drill the wellsatthistime. He mentioned that Moses Pointe is obligated to drill a well by next June and the city feltitwould be advantageous to include that well in this project. Action Taken:Mr.Reese moved that staffbe authorized to call for bids,seconded by Mr.Pearce, and passed unanimously. ^J REFERRALS FROM COMMISSIONS -None OTHER ITEMS FOR COUNCIL CONSIDERATION THIRD AVENUE RECONSTRUCTION A preliminary engineer's cost estimate for reconstructing one block of the downtown area was provided.The area would include the Third Avenue between Ash and Division and the complete intersections at Ash and Third and Division and Third. Joseph K.Gavinski,City Manager,stated that costs estimates are provided per Council direction. Mayor Covey wanted to know ifthe cost estimate included the clock in the circle at Third and Ash. Gary Harer,Municipal Services Director,stated that the costs include those changes. There was discussion by the Council concerning the improvements and the participation by the property owners. It was the consensus of the Council that the city move forward with the improvements. PENINSULA DRIVE AND LAKESHORE DRIVE -DEVIATION TO COMMUNITY STANDARDS Staffisrequesting authorization to apply for grants from theTransportation Improvement Board and i j QUADCO to improve all of Peninsula Drive and Lakeshore Drive lying south of I-90.The estimated ^-s cost for the project is $2,000,000.Each of the grants requires a minimum 20%match.The more match money the greater chance of receiving the grants.Most agencies now match upto 50%. Staff is also requesting a variance to the Community Street and Utility Standards to allow the construction of a narrower street.Much of the dedicated right-of-way is 40'wide instead ofthe required 60'and it would be difficult to obtain additional right-of-way.Staff is suggesting 24'of asphalt and a 12'activity trail onthesideofthestreetaway from the lake ora 6'sidewalk on both sides of the street. Gerry McFaul,City Engineer,distributed information on the project including a vicinity map and maps of the two proposed options. He requested clarification from Council on the width of the street since the area includes sections ofright-of-way that are 40',50'and 60'wide.He explained the different layouts possible,depending on the width ofthe right-of-way. //07 ^m 6263 CITY COUNCIL MINUTES August 23,2005 There was considerable discussion by the Council. Action Taken:Mr.Blackwell moved that staff be authorized to applyforTIB and GUADCO grants with a 50%match from the city for the reconstruction of Lakeshore and Peninsula Drives with a 40' wide street showing 12'travel lanes,and a 10'wide activity trailon the landward side of the streets, and that whenever possible additional right-of-wayshall be obtained and the layout of the street adjusted accordingly,seconded by Mr.Lane, and passed unanimously. LAKESIDE DISPOSAL -CONTRACT AMENDMENT The cityhas added three new garbage service options. The contract between the cityand Lakeside Disposal should be amended to reflect these new services. There was some discussion concerning the new rates. Action Taken:Mr.Shinn moved that Exhibit B of the contract be amended to reflect the new rates, seconded by Mr.Reese,and passed unanimously. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None COUNCIL QUESTIONS AND COMMENTS -None CITY MANAGER REPORTS AND COMMENTS /£ZO NEPPEL LANDING -LEASE Joseph K.Gavinski,City Manager,stated that the city has been billed for taxes for 2002, 2003, 2004,and 2005 for Neppel Landing,which the city rents from Columbia Basin Railroad.He mentioned that the land the city is renting does not include the area from the railroad tracks to the lake and the city has paid no taxes on the property in the past.The County Treasurer and Auditor have been contacted as has the railroad about this issue. There was some discussion by the Council and staff was directed to continue to look into the situation. JQ30 COMMUNITY DEVELOPMENT DEPARTMENT ANNUAL REPORT Gilbert Alvarado,Community Development Director,reported that the Community Development Department now has 11 staff members - a director, four planners,two code enforcement officers, a building official,a building inspector,a building and planning technician,and a secretary.He explained the responsibilities of each ofthe staff members. The Department has two divisions - land use and code enforcement.The Department is working on the continuous update of the Comprehensive Plan,a newShoreline MasterPlan, updates tothe Subdivision Regulations,and the code enforcement activity. The regular meetingwas adjourned at 9:50 p.m.and the Council met in an executive session to discuss legalmatters. Theexecutivesession wasadjournedat 10:30p.m^niLthej^gular meeting was reconvened.The regular meeting was adjburne^TaTTO^O p.m. -^i) ATTEST: RonaldI R7cone,Finance Director Ronald C.Covey,Msryor O ~