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2005 12 27u u 6299 MOSES LAKE CITY COUNCIL December 27,2005 Council Present:Ron Covey,Richard Pearce,Dick Deane,Steve Shinn,Brent Reese, Lee Blackwell,and Jon Lane PLEDGE OF ALLEGIANCE:Mayor Covey ledthe Council inthe Pledge of Allegiance. MINUTES:Mr.Shinn moved that the minutes of the December 13,2005 meeting be approved as submitted,seconded by Mr.Lane, and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Pearce moved that the bills,checks,and prepaid claims issued be approved, seconded by Mr.Reese,and passed unanimously. Vouchers audited andcertified bythe Finance Director as required byRCW42.24.080,andthose expense reimbursement claims certified as required by RCW 42.24.090,have been recorded on a listing which has been made available to the Council for approval and is retained for public inspection at city hall. As of December 27, 2005 the Council does approve for payment vouchers in the amount of $587,725.36and prepaid claimsof $2,030.99and $205,675.07. PRESENTATIONS AND AWARDS POLICE DEPARTMENT Dennis Duke was presented with a plaque for retiring after 30 years of service with the Police Department in the City of Moses Lake. Brian Jones, Sergeant, was presented to the Council.Hewas promoted from Corporal to fill the position vacated by Sgt.Duke's retirement. r \PUBLIC WORKS:Jeremy Walker,Street Maintenance Worker,was presented to the Council. CONSENT AGENDA Resolution - Abandon Easement - Patton Blvd.:A resolution was presented which abandons a JO/3 portion of an easement located in property east of Patton Boulevard and north of Loring Drive. Resolution -AcceptStreet.Utility,and Parking Lot Improvements -Leftwich Short Plat and Larson //£(* Plavfield:A resolution was presented which accepts the street,utility,and parking lot ^ improvements constructed as partof the Leftwich Short Platand lyingin dedicated right-of-wayor easements in the Larson Playfield Plat for the Peninsula Baseball field. Resolution -AcceptSewer Main Improvements:A resolution was presented which acceptsasewer //£fa main constructed in Marina Drive adjacent to Bennett Addition No. 2. Resolution -Accept Street and Utility Improvements -Home Depot:A resolution was presented //Q 6? which accepts the streetand utility improvements constructed in Grape Drive and Central Drive as part of the Home Depot project. Resolution -Ratify 2004 Comprehensive Plan Amendments: A resolution was presented which /O /->" ratifies the Council's approval ofthe 2004 amendments to the Comprehensive Plan Resolution -Comprehensive Plan -Map Corrections:A resolution was presented which corrects /O^S the errors on the existing Comprehensive Plan Future Land Use Map, Figure LU-4.The corrections concern the boundaries between land use designations in the area ofthe Hardenburg Short Plats 1 and 2, Lots 9 and 10 of Laguna West First Addition, and Lots 2 and 3 of Laguna Shores Short Plat. Resolution -Vacate Main Street:A resolution was presented which setsthe public hearing date }Of"/ to consider the vacation of a portion of Main Street. Leanne Terrace Preliminary Major Plat/Findings of Fact: Pacific Engineering Design,LLC, on behalf of Smart Homes,Inc.,has submitted a preliminary plat for 36 residential lots.The site is located eastofthe Southgate Addition neighborhood and south of the Montlake East neighborhood. The Planning Commission recommended that the preliminary platbe conditionally approved and the findings of fact be adopted. /on ^u? 6300 CITY COUNCIL MINUTES December 27,2005 jjA C?Polo Ridge #1 Preliminary Maior Plat/Findings of Fact:Schneider Homes has submitted a preliminary plat for43 residential lots.The site is located west of Grape Drive, north of Windrose Drive,and south of DaleRoad and Our Ladyof Fatima CatholicChurch.The Planning Commission recommended that the preliminary plat be conditionally approved and the findings of fact be adopted. //<%(*Westlake Shores Phase III Preliminary Maior Plat/Findinos of Fact:Columbia Northwest Engineering,representing Gary Mann,has submitted a preliminary plat for39 residential lots.The site is located east of Sand Dunes Road and south of Sage Road between Westlake Shores Phases Iand II.The Planning Commission recommended thatthe preliminary platbe conditionally approved and the findings of fact be adopted. ActionTaken:Mr.Blackwellmoved thatthe Consent Agenda be approved,seconded by Mr.Lane, and passed unanimously. COMMISSION APPOINTMENTS \(X>^PLANNING COMMISSION/PARKS AND RECREATION COMMISSION (* Jo/7 mi Mayor Covey requested the Council ratifythe re-appointmentofYvonne Parkerand Dean Kastanis to the Planning Commission,the appointment of Nathan Nofeiger and Mitchell Heaps to the Planning Commission and the appointment of Charlene Rios to the Parks and Recreation Commission. Action Taken:Mr.Shinn moved that the appointments be ratified,seconded by Mr.Deane,and passed unanimously. CONSIDERATION OF BIDS TYPE III AMBULANCE The city received two bids for the Type III Ambulance.The low bidder,Braun NW, Inc.took 103 exceptions tothebid.Thesecond bidder,Hughes Fire Equipment,declared theywould not release f"^ the "Manufacture's Statement of Origin" until payment for the ambulance is made.This is a common exception and does not concern staff.Staff recommended that the bid from Braun NW, Inc.be rejected because itdoes not substantially meet the bid specifications,waive the minorbid irregularity inthe Hughes Fire Equipment bid because itisan insubstantialvariance,and awardthe bid to Hughes Fire Equipment. Action Taken:Mr.Pearce moved that the bid from Braun NW, Inc.be rejected because of the submitted bid irregularities,the minor exception in the Hughes Fire Equipment bid be waived because itis an insubstantial bid irregularity,and the bid be awarded to Hughes Fire Equipment, seconded by Mr.Lane, and passed unanimously. PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS REQUEST FOR SELF-HELP FUNDS -MASTER GARDENERS The Washington State University Grant-Adams Area Master Gardeners are installing a drought tolerant sustainable demonstration garden on city property in the Civic Center Park near the entrance to the Moses Lake Public Library. Mary Shinn,Master Gardener,stated that they are requesting the city to help complete this demonstration garden by providing $1,720 in self-help funds.The funds will be used for signage, plant labels,a rock feature,and additional plants.She mentioned that this demonstration garden will provide information tothe public onthetypesof plants that will grow successfully in this area. Caren Lewis,WSU Extension Program,statedthatthis garden isa partnership betweenthe City of Moses Lakeand the Washington State University.WSU hopes to use the gardento educate peopleaboutsustainable gardening andthe right types of plants for this area. Action Taken:Mr.Blackwell moved that the request for $1,720 in self-help funds be granted, seconded by Mr.Lane and passed unanimously. ORDINANCES AND RESOLUTIONS jQ/Q ORDINANCE -AMEND 2005 BUDGET -2nd READING An ordinance was presented which amends the 2005 budget. n .6301. CITY COUNCIL MINUTES December 27,2005 The ordinance amending the2005budgetfor the City ofMosesLake,Washington,was read bytitle only. ActionTaken:Mr.Reese moved that the second readingofthe ordinance be adopted,seconded by Mr.Pearce,and passed with Mr.Shinn opposed. ORDINANCE -AMEND 2005 BUDGET -SINGLE READING {^J An ordinance was presented which amends the 2005 budget. The ordinance amending the2005 budget for the City of Moses Lake,Washington,wasread bytitle only. ActionTaken:Mr.Shinn moved thatthe ordinancebe adopted on a single reading,seconded by Mr.Lane, and passed unanimously. ORDINANCE -AMEND 2.60 -COMPENSATION FORMAYORANDCITY COUNCIL MEMBERS /0$^ An ordinance was presented which increases the stipend received bythe Mayor,Deputy Mayor, and Council members and provides for additional funds to Council members attending scheduled meetings. The ordinance amending Chapter 2.60ofthe Moses Lake Municipal Code entitled "Compensation of Mayor and CityCouncil Members"was readby title only. Mr.Deane pointed outthat2001 wasthe last time there wasan increase in the stipend paid tothe Council members and that the city's average is belowthe state average. He felt that with the growth ofthe city and the increased responsibility for the Council members,that there should be an increase in the amount the Council members receive and that the Council members should receive an additional $30 for each scheduled meeting attended.There is also a provision that allows for review of the stipend in June of each odd numbered year. i i There was considerable discussion concerningthe proposed increase inthe stipend, whether the ^^^increase should be delayed at this time,and the proposed additional funds for attending scheduled meetings. Action Taken:Mr.Deane moved that the ordinance be amended to delete the increase in the basic stipend for the Mayor and Council members,andthe first reading be adopted,seconded by Mr. Reese,and passed with Mr.Reese,Mr.Lane,Mr.Deane, and Mayor Covey in favor and Mr. Pearce,Mr.Blackwell,and Mr.Shinn opposed. RESOLUTION -ACCEPT DONATION -MIGHTYSHINE /Ol/l? A resolution was presentedwhichaccepts $374 from Robertand Gina Cubbage,dba Mightyshine. The funds are to be used for the Special Olympics Program. The resolution accepting a cash donation of $374.00 from Robert and Gina Cubbage of dba Mightyshine was read by title only. Action Taken:Mr.Shinn moved that the resolution be adopted,seconded by Mr.Lane,and passed unanimously. u RESOLUTION -ACCEPT DONATION -SUMMER CONCERT SERIES A resolution was presented which accepts donations from businesses and organizations forthe 2005 Summer Concert Series. A resolution accepting contributions for the City of Moses Lake Centennial Theater Summer Concert Series was read by title only. Action Taken:Mr.Deane moved that the resolution be adopted,seconded by Mr.Shinn,and passed unanimously. REQUEST TO CALL FOR BIDS OPERATIONS COMPLEX Staff requested authorization to call for bids for the Operations Complex Project.This project includes construction of the operations and maintenance facilities at the Municipal Airport for the Parks,Water,Streets,Equipment Rental,and Building Divisions and at the Central Operations Facility located on Lakeside Drive for the Wastewater Division. /J:/^ 6302 CITY COUNCIL MINUTES December 27, 2005 Action Taken:Mr.Pearce moved that staff be authorized to call for bids,seconded by Mr.Lane, and passed with Mr.Shinn opposed as he objected to the fact that the request to call for bids was not in the packet that was delivered to Council priorto the meeting,the way the project is being funded, and the fact that the site plan for the project has not yet been approved by the Planning Commission. REFERRALS FROM COMMISSIONS /jqO FAMILY AQUATIC CENTER -ENHANCEMENTS f") The Lodging Tax Advisory Commission has recommended the Council pursue the addition of a FlowRider, lazy river,deep flow channel,and multi-use deck to the Family Aquatic Center and fund the improvements with the revenue from the city's second 2% lodging excise tax. No action was required by the Council at this time. jlil USE OF CASCADE PARK -NORTHWEST WATER COMPETITION Northwest Water Competition has requested the use of Cascade Park as a headquarters and spectator area to hold the American Outboard Federation 2006 Nationals competition on September 15-17,2006.The Parks and Recreation Commission recommended that the request be granted. Scott Ramsden,622 Crestview,stated that over the past five years he has been observing this event,he has noticed few spectators.He mentioned that the event is not advertised and in talking to businesses in the city,there is no economic benefit to the city. He also pointed out thatthe noise level is above the allowable decibel levels.He felt that if there is little or no economic benefitto the community from this activity, it should be held in a different location. /QoO Spencer Grigg,Parks and Recreation Director,pointed out that the participants rent the entire Cascade campground,which is an economic benefit to the city, and they do pay for maintenance and garbage fees. There was some discussion by the Council and staff was requested to check into the lack of advertising. Action Taken:Mr.Deane moved thatthe request be granted,seconded by Mr.Pearce,and passed unanimously. FAMILY AQUATIC CENTER -FEES The Parks and Recreation Commission recommended the season and individual passes for the Family Aquatic Center be increased,the rental rates be increased,and the open swim hours be moved up by half an hour. Spencer Grigg, Parks and Recreation Director,pointed outthat the minimum wage has increased and the cost of chlorine has tripled in the past two years. Action Taken:Mr.Pearce moved that the increases be approved,seconded by Mr.Blackwell, and passed unanimously. OTHER ITEMS FOR COUNCIL CONSIDERATION /0V3 LABOR AGREEMENT -FIRE DEPARTMENT Authorization was requested for the City Manager to sign the labor agreement with the Fire Department.(^\ Joseph K.Gavinski,City Manager,stated that changes tothe agreement include a costof living increase,a reduction in hours from 52to50,andthe union memberswill begin paying $80perpay period toward medical premiums. Action Taken:Mr.Shinn moved thatthe City Manager be authorized to signthe labor agreement with the Fire Department,seconded by Mr.Lane,and passed unanimously. ORDINANCE -AMEND 2.60 - COMPENSATION FOR MAYORANDCITY COUNCIL MEMBERS Joseph K.Gavinski,City Manager,pointed out that the ordinance previously adopted will not take affect until after January 2006,which means that those Council members sitting on theCouncil as n 6303 CITY COUNCIL MINUTES December 27,2005 ofJanuary 1,2006 will not be eligible for the additional stipend.In order for the ordinance to become effective immediately,the Council will need to declare an emergency and adopt the ordinance with five affirmative votes. Action Taken:Mr.Deane moved that the council reconsider the ordinance,seconded by Mr. Reese,and passed with Mr.Shinn and Mr.Blackwell opposed. James A.Whitaker,City Attorney,mentioned thattheCouncil caneither amend theprevious motion todeclareit an emergency or make a motion declaring an emergency and re-adopt the ordinance. Mr.Pearce stated that since itwas clarified that the stipend for Council members would not be increased at this time, he would vote in the affirmative on this ordinance. Mr.Blackwell stated that he did not consider this subject to be an emergency. Action Taken:Mr.Deane moved that the previous motion be amended to declare an emergency andthe ordinance take effect immediately,seconded by Mr.Reese, andpassed with Mr.Shinn and Mr.Blackwell opposed. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None COUNCIL QUESTIONS AND COMMENTS -None CITY MANAGER REPORTS AND COMMENTS GIFTS AND MEMORIALS CATALOG // Joseph K.Gavinski,City Manager,reported thattheParksand Recreation Department has created a Moses Lake Parks Giftsand Memorials Catalog which has been reviewed and approved bythe Parks and Recreation Commission. ^ COMMERCIAL SPRINKLER SYSTEMS Joseph K.Gavinski,City Manager,statedthatthenewlegislation concerning fire sprinkler systems will affect those few businesses in Moses Lake that can be identified as a night club.Staff will be contacting those businesses in the new future about the new requirements for fire sprinkler systems. COUNCIL Mayor Coveypresented plaques tothe outgoing Council members Steve Shinnand Lee Blackwell. OATH OF OFFICE The Finance Director administered the oath of office to the new and returning Council members, Ron Covey, Brent Reese,Bill Ecret, and Jim Liebrecht. The regular meeting was recessed at 9:10 p.m. and the Council met in executive session to discuss labor relations.The executive session adjourned at 9:30 p.m.and the regular meeting was reconvened. CITY MANAGER SALARY The Council discussed the salary for the City Manager in 2006. Action Taken:Mr.Pearce moved that the City Manager's salary for 2006 be increased to $9,500 per month,seconded by Mr.Reese,and passed unanimously. The regular meeting was adjourned at 9:40 p.m. ATTEST:v Ronald C. Covey, Mayor tonald R.Cone,Finance Director J03O /oof .J'Lp