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2006 03 28u \J 6329 MOSES LAKE CITY COUNCIL March 28,2006 Council Present: Ron Covey, RichardPearce, DickDeane, Jon Lane,Bill Ecret, Brent Reese,and Jim Liebrecht PLEDGE OF ALLEGIANCE: Mayor Covey led the Council in the Pledge of Allegiance. MINUTES:Mr.Deane moved that the minutes of the March 14,2006 meeting be approved as submitted,seconded by Mr.Lane,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Reese moved that the bills,checks,and prepaid claims issued be approved, seconded by Mr.Pearce,and passed unanimously. Vouchers audited and certified by the Finance Director as required by RCW 42.24.080,and those expense reimbursement claims certified as required by RCW 42.24.090,have been recorded on a listing which has been made available to the Council for approval and is retained for public inspection at city hall. As of March 28,2006 the Council does approve for payment vouchers in the amount of $164,570.18,and prepaid claims of $5,202.18,$1,609.70,and $63,544.31. PRESENTATIONS AND AWARDS {J JAPAN AIRLINES Kazuo Noda,Senior Director ofJapan Airlines,presented a check in the amountof$2,000tothe /0L/& city. CONSENT AGENDA Accept Work -Bio-Solids Treatment Project:MRM Construction has completed work on the Bio-//L/^ Solids Treatment Project. This project included applying the bio solids from the Larson and Sand /£oU Dunes Treatment Plans and making improvements at the Sand DuesTreatment Plantforbio-solids handling.The work should be accepted and the 45-day lien period entered into. Community Standards:The 2006 amendments to the Community Street and Utility Standards were /J?J presented. Central Bonded Collectors Agreement:The agreement with Central Bonded Collectors for /O/zT collection of the city's delinquent accounts was presented. Resolution-Accept Grant - Departmentof Ecology:A resolution was presented whichaccepts a ;o/y grant from the Departmentof EcologyAirQuality Program inorderto retrofit 13 ofourheavy-duty vehicles and equipment. Resolution - Grant Easement to PUD:A resolution was presented which grants an easement to /O/S the PUD for power line installation at Westlake Tracts,Block 4, Lots 5 and 6. 6330 CITY COUNCIL MINUTES March 28, 2006 jttyis Resolution -MACC Reouest to Join AWC Employee Benefit Trust:A resolution was presented f) which would allow the city to sponsor the Multi-Agency Communication Center for membership in the AWC Employee Benefit Trust program. Action Taken:Mr.Pearce moved that the Consent Agenda be approved,seconded by Mr.Lane, and passed unanimously. COMMISSION APPOINTMENTS -None CONSIDERATION OF BIDS -None PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS /OaO SIGNS -MOSES LAKE BUSINESS ASSOCIATION The Moses Lake Business Association requested approval of signs for immediate installation at Third Avenue and Pioneer,Third Avenue and West Broadway,and Alder Street and Broadway. Jacie Daschel,Moses Lake Business Association,distributed a picture ofthe proposed signs and explained the proposed locations. The signs are about 3'tall and 2'wide. The signs would be in place for about 12to 18 months until the signage underthe downtown development projectisdone. There was some discussion by the Council. Action Taken:Mr.Pearce moved that the signs be approved and staff be directed to provide (***) assistance for the placement of the signs,seconded by Mr.Reese,and passed unanimously. ORDINANCES AND RESOLUTIONS /^7 ORDINANCE -SPEED LIMIT -2ND READING An ordinance was presented which establishes the speed limit on Stratford Road from Broadway to the north city limits at 30 mph. The ordinanceamending Chapter 10.10 ofthe Moses Lake Municipal Code entitled "Speed Limits" was read by title only. Action Taken:Mr.Liebrecht moved that the first reading of the ordinance be adopted,seconded by Mr.Deane,and passed unanimously. fOZ 7 ORDINANCE -PARKING REGULATIONS - 2nd READING Richard Law, Columbia Northwest Engineering,requested two handicap parking spaces fronting the Pelican Horn Apartments located at 303 Sixth Avenue. The ordinance amending Chapter 10.12 of the Moses Lake Municipal Code entitled "Parking Regulations"was read by title only. Action Taken:Mr.Lane movedthatthe first reading ofthe ordinance be adopted,secondedby Mr.(~*\ Reese,and passed unanimously. 6331 CITYCOUNCIL MINUTES March 28, 2006 {J ORDINANCE -RESIDENTIAL VEHICLE STORAGE -1ST READING An ordinance was presented which amends the Residential Vehicle Storage to make the language more clear. The ordinance amending Chapter 8.50 of the Moses Lake Municipal Code entitled "Residential Vehicle Storage"was read by title only. Action Taken:Mr.Reese moved that the first reading of the ordinance be adopted,seconded by Mr.Lane,and passed unanimously. ORDINANCE -AUTOMATED TRAFFIC ENFORCEMENT -1st READING An ordinance was presented which authorizes the use of automated trafficcameras to detecttraffic infractions at controlled intersections,railroad crossings,and school speed zones. The ordinance creating Moses Lake Municipal Code Chapter 10.48 entitled "Automated Traffic Enforcement"was read by title only. There was some discussion by the Council. Action Taken:Mr.Pearce moved that the first reading ofthe ordinance be adopted,seconded by Mr.Ecret,and passed unanimously. i^J ORDINANCE -WATER AND SEWER RATES -1st READING /DPS An ordinance was presented which increases the water and sewer rates. The ordinance amending Chapter 13.12 of the Moses Lake Municipal Code entitled "Water and Sewer Rates"was read by title only. There was some discussion by the Council. Action Taken:Mr.Pearce moved that the first reading ofthe ordinance be adopted,seconded by Mr.Ecret,and passed unanimously. RESOLUTION -ACCEPT DEED -VEHRS A resolution was presented which accepts a deed from Norman Vehrs for property to be included in the Heron Trail project. The resolution accepting a statutory warranty deed to the City of Moses Lake from Norman Vehrs was read by title only. Action Taken:Mr.Reese moved that the resolution be adopted,seconded by Mr.Lane,and passed unanimously. RESOLUTION -AMEND PERSONNEL POLICIES \J /D96,A resolution was presented which amends the city's personnel policies with regard to mileage reimbursement,the list of exempt employees,and changes to the use of sick leave. //S3 /OcP? /OYO 6332 CITY COUNCIL MINUTES March 28, 2006 The resolution setting personnel policies,compensationand benefits was readby title only.\) Action Taken:Mr.Lane moved that the resolution be adopted,seconded by Mr.Pearce,and passed unanimously. REQUEST TO CALL FOR BIDS -None REFERRALS FROM COMMISSIONS -None OTHER ITEMS FOR COUNCIL CONSIDERATION //07 DESTINATION DEVELOPMENT AGREEMENT An agreement with Destination Development was presented.The agreement provides that Destination Development will provide a plan for tourism,downtown development,branding,and marketing and will prepare and present a gateway signage and wayfinding plan.The Parks and Recreation Commission,the Tourism Commission,and the Moses Lake Business Association endorse the agreement. Joseph K.Gavinski, City Manager,stated that the Moses Lake Business Association has pledged $10,000 to help implement the plan. There was some discussion by the Council. Action Taken:Mr.Deane moved that the City Manager be authorized to sign the agreement,f**) seconded by Mr.Liebrecht,and passed unanimously. /IO?MUSEUM AND ART CENTER The Museum and Art Center Manager is applying fora HeritageCapital Projects grant fora new Museum and Art Center. Before proceeding furtherwith the grant applications, a decision needs to be made on whether or not there will be shared space. Terry Mulkey, Museum and ArtCenter Manager,stated thatthere are advantages to the museum sharing space withother city departments.He mentioned that there are a lotof possibilities fora mixed use facility includinga cafe, sculpture garden, and meeting spaces.There are many grants available but forthe grant being applied forat this time a decision needs to be made on whether or not the facility should have shared use of space. Joseph K.Gavinski, City Manager,stated that there have been discussions concerning combining this facility withthe Council Chambers. Staff is requesting direction from the Council on whether or not the museum should be a stand alone facility or one that shares space with other city uses. There was some discussion and it was the consensus ofthe Council thatthe museum should have shared space with city hall. /0&?FIREWORKS Information was presented regarding fireworks discharge and salesand the impact onthe city staff.^"^ 6333 CITY COUNCIL MINUTES March 28,2006 ^_J Tom Taylor,Fire Chief,stated that fireworks related responses create overtime expenses for the city and the 4th of July and preceding days sees an increase in grass and structural fires.He mentioned that injuries related to fireworks are on the increase in the state and the nation. To reduce the riskto the community,the Fire Department would endorse the ban on fireworks. There was some discussion by the Council concerningthe prosand cons of banningthe sale of fireworks. Action Taken:Mr.Pearce moved that the ordinance banning fireworks be brought back atthe April 11 meeting fora first reading,seconded by Mr.Ecret, and passed unanimously. GRANT COUNTY EDC AGREEMENT The 2006 Municipal Services Agreement withthe GrantCounty Economic Development Council was presented. The Grant County EDC has requested the cityincrease its paymentto $30,000. Mayor Covey felt that Grant County EDC has been working hard to bringindustries to the area, which benefits Moses Lake,and felt that the increase is justified. There was some discussion by the Council. Action Taken:Mr.Lane moved that the City Manager be authorized to sign the agreement, seconded by Mr.Liebrecht,and passed unanimously. I^J GUARDIAN DEVELOPMENT AGREEMENT A development agreement between Grant County, the City of Moses Lake, and Guardian Fiberglass,Inc.was presented for Council information. PARKING Gayle Hellewell stated thatthe side streets downtown are all angle parkingexcept Division between Third and Fourth.She wanted to know if this area would be changed to angle parking. Gary Harer,Municipal Services Director,stated that staff has been discussing the issue and with the rerouting of the traffic,fourlanes are not necessary on this section of Division so the parking could be changed to angle parking.Staff will look into changing it to angle parking during the improvements to the downtown. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None COUNCIL QUESTIONS AND COMMENTS GUARDIAN INDUSTRIES Mayor Covey stated that the CERB grant for the extension of the water and sewer to Guardian Industries on Road N was denied.One of the reasons for the denial was because the city was awarded the TIB loanforroad improvements.In orderto pay forthe extension ofwater and sewer, i J the city can use its portion ofthe additional property tax for that infrastructure.It will take about ^"^three years to pay off this debt.In order to obtain the property taxes to pay off this debt,the property will have to be annexed into the city. /OSZ /O?-J> /y/s //Csb 6334 CITYCOUNCIL MINUTES March 28, 2006 There was some discussion bythe Council.(l Action Taken:Mr.Reese moved that the city fund the water and sewer improvements located in N NE for the Guardian Industries project, provided that Guardian Industries completes the annexation process and annexes into the city,seconded by Mr.Liebrecht, and passed unanimously. CITY MANAGER REPORTS AND COMMENTS /0/7 CABANDCHASSIS Joseph K.Gavinski,City Manager,stated that the city has used the Waiver of Competitive Bidding Requirements for Purchases Limited to a Single Source or Supply or Involves Special Facilities or Market Conditions to purchase a cab and chassis for the Street Division's flush truck.The used equipment was a better deal than the purchase of new equipment. /DSY LANDSCAPING ORDINANCE GilbertAlvarado,Community Development Director,stated that the Council's requestto amend the landscaping ordinance was discussed with the Planning Commission.While the Commission is interested indiscussing the issue,they are currentlyworkingon the Shoreline MasterPlanand will also be working on the fencing regulationsand alternative development regulations.Because of the Commission's work load, itis suggested that staff provide an amendment to the landscaping and simply update the Commission on what is proposed. DOGWOOD COURT Joseph K.Gavinski,City Manager,stated thatthe dedicationof DogwoodCourtwill be April 26 at noon. WATER/SEWER/STREET REIMBURSEMENTS iJt'o n Joseph K.Gavinski, City Manager,submitted the updated charges for water, sewer, and street reimbursements. COUNTY COMPREHENSIVE PLAN AMENDMENT -CITY OF MOSES LAKE Gilbert Alvarado,Community Development Director,stated that the county is considering an amendment totheir Comprehensive Planfora re-designation ofthe locationofawatertank located on Newell Street from "High Density Residential" to "Commercial". The Grant County Planning Department has recommended that the land use designation be changed to "Public Facilities". Action Taken:Mr.Lane moved that the Council support the re-designation ofthe site to "Public Facilities",seconded by Mr.Reese,and passed unanimously. /O^y COUNTY COMPREHENSIVE PLAN AMENDMENT - SPARKS GilbertAlvarado,Community Development Director,statedthat PaulMcConkie,representing David Sparks,has requested a redesignation of approximately 592 acres of property located north and f~s^ . 6335 CITY COUNCIL MINUTES March 28,2006 south of 1-90 and between Road L and Road M and its inclusion in the city's UGA.The Grant County Planning Commission has recommended that only the portion north of 1-90 be included in the city's UGA. Mr.McConkie stated that he felt the area on both sides of 1-90 need to be in the UGA in order to be available for new development. ActionTaken:Mr.Pearce moved that the Council support the inclusion of ten parcels of property totaling 592acres from "Urban Reserve"to"Commercial"and include it in the city's UGA,seconded by Mr.Lane, and passed unanimously. COMMUNITY DEVELOPMENT -BUILDING SPACE Mr.Lane declared a conflict of interest and exited the room. Joseph K.Gavinski,City Manager, stated that temporary office space for the Community Development Department is needed. Staff has located a building owned by St. Rose of Lima School and previously used for classrooms.The building has 3,000 square feet of space.The building is in good shape and the cost is about $60,000. Relocating and remodeling the structure will cost about $35,000. There was some discussion by the Council. Action Taken:Mr.Reese moved that the City Manager be authorized to negotiate for the purchase of the building,seconded by Mr.Liebrecht,and passed unanimously. The regular meeting was recessed at 10 p.m.and the Council met ina 20 minute executive session to discuss real estate acquisition and labor relations.The executive session was adjourned at 10:30 p.m.and the regular meeting was reconvened.The regular meeting was adjourned at 10:30 p.m. ATTEST:Ronald C.Covey,Mayor Ronald R.Cone,Finance Director /oao