2006 08 226405
MOSES LAKE CITY COUNCIL
August 22,2006
Council Present: Ron Covey,Richard Pearce,Dick Deane,Bill Ecret,Brent Reese,Jim Liebrecht
Absent:Jon Lane
PLEDGE OF ALLEGIANCE:Mayor Covey led the Councilinthe Pledge of Allegiance.
MINUTES:Mr.Reese moved that the minutes of the August 8, 2006 meeting be approved as
submitted,seconded by Mr.Pearce, and passed unanimously.
APPROVAL OF CLAIMS.PREPAID CLAIMS.CHECKS.AND PAYROLL
Action Taken:Mr.Pearce moved that the bills,checks,prepaid claims, and payroll issued be
approved,seconded by Mr.Ecret,and passed with Mr.Liebrecht opposed.
Vouchers auditedand certified bythe Finance Director as required by RCW42.24.080,andthose
expense reimbursement claims certified as required by RCW 42.24.090,havebeen recorded on
a listing which has been made available to the Council for approval and is retained for public
inspection at city hall.
As of August 22,2006 the Council does approve for payment claims in the amount of
$1,811,981.06;prepaid claims intheamountsof$18,880.78 and$76,605.79;checks in the amount
of $1,496,888.13; and payroll inthe amount of $73,773.01.
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PRESENTATIONS AND AWARDS -None
CONSENT AGENDA
Barrinaton Point 2Preliminary Maior Plat and Findings ofFact:Cornerstone Real Estate Group has //<??(?
submitted an application tosubdivide 4.95 acres into 19 single family residential lots.The plat is
located south of Virginia Street,between Crestview and Paxson Drives.The area is zoned R-1,
Single Family Residential,which corresponds with the Comprehensive Plan Land Use Designation
of Low Density Residential.The Planning Commission recommended that the Barrington Point 2
Preliminary Major Plat and Findings of Fact be approved.The Planning Commission also
recommended thatthe variancestothe Community Standards for narrower street construction be
granted.
Barrinaton Point3 Preliminary Maior Platand Findings of Fact:Cornerstone RealEstateGrouphas //£(^
submitted an application to subdivide 13.55 acres into 55 single family residential lots.The plat
islocated south ofVirginia Street,between Crestview and Paxson Drives.The area is zoned R-1,
Single Family Residential,which corresponds with the Comprehensive Plan Land Use Designation
of Low Density Residential.The Planning Commission recommended that the Barrington Point 3
Preliminary Major Plat and Findings of Fact be approved.The Planning Commission also
recommended thatthe variancestothe CommunityStandards for narrower street construction be
granted.
Bernhardt Preliminary Maior Plat and Findings of Fact:Columbia Northwest Engineering,onbehalf
of Bill Bernhardt,has submitted a preliminary plat for a14lot major plat.The proposed 4.56 acre
major plat is located south ofMilwaukee Avenue at the end of Lakeside Drive.The site is zonedi}R-3,Multi-Family Residential,which corresponds with the Comprehensive Plan Land Use^—'Designation of is High Density Residential.The shoreline designation is Urban.The Planning
Commission recommended thatthe preliminary plat and Findings of Fact be approved.
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CITYCOUNCIL MINUTES August 22, 2006
112 (s Hardy Preliminary Plat and Findings of Fact:Colombia Northwest Engineering,onbehalfof Merle
Hardy,has submitted a preliminary plat for a two lot major plat. The 7.38 acre site is located
approximately 685'south ofthe southeast intersection of Road "N"and Wheeler.The site is zoned
H-l,Heavy Industrial, and the Comprehensive Plan Land Use Designation is Industrial.The
PJanning Commission recommended that the preliminary platand Findingsof Fact be approved.
//£(,Sage Vista 2nd Addition Final Maior Plat and Findings of Fact:Hayden Enterprises has submitted
an application fora 60 lot final plat. The 14.4-acre platis located south of Valley Road and west
of Paxson Drive,adjacent to previous phases of the same development.There is a pedestrian
connection to Valley Road adjacent to the east boundary of this plat which was dedicated on a
previous plat. The area is zoned R-1, Single Family Residential, which corresponds to the
Comprehensive Plan Land Use Designation of Low Density Residential.The final plat has no
significant changes fromthe approved preliminary plat. The Planning Commission recommended
that the final plat and Findings of Fact be approved.
jq^O Resolution - Accept Deed -Wanapum Drive:A resolution was presented which acceptsa deed
from the Washington State Department of Transportation that transfers ownership of Wanapum
Drive to the city.
Action Taken:Mr.Deane moved that the Consent Agenda be approved,seconded by Mr.Lane,
and passed unanimously.
COMMISSION APPOINTMENTS -None
CONSIDERATION OF BIDS
/0/7 FLUSH TRUCK PROJECT
The city received one bid for phase 2 ofthe flush truck project. This project includes supplying and
installinga 3,000 gallon stainless steel tank on the used cab and chassis purchased in the spring
of 2006.The flush truck will be used for flushing streets and catch basins,applying anti-icer,
controlling dust at work sites,and as a back up for flushing the sewer mains.The bidder took
seven minor exceptions to the specifications due to the differences between the various
manufacturer's approach to the equipment.
Gary G. Harer, Municipal Services Director,explained the increase in the cost between the bid and
the engineer's estimate.He mentioned that the brakes on the city's current flush truck failed last
winter and parts are no longer available.The truck will be sent to auction this fall and the new one
put into service.
Mr.Liebrecht was concerned about the increased cost ofthis project
Mr.Deane requested that notification be made to whomever buysthe old flush truck thatthe brakes
failed and were unrepairable.
There was some discussion concerning the increase in the costs.
Action Taken:Mr.Deane moved that the minor exceptions be waived and the bid be awarded to
Clyde/West,Inc.in the amount of $90,552.00,seconded by Mr.Lane,and passed with Mr.(~\
Liebrecht opposed.
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CITY COUNCIL MINUTES August 22, 2006
{^J TRAFFIC IMPROVEMENTS -HIGHWAY 17 -RIGHT HAND TURN LANE _,
The cityreceivedtwo bids for the right handturnlane project on Highway 17 atGrape Drive.This
project will consist of adding a south bound right turn laneon Highway 17 atGrape Drive.Home
Depothas paid $25,000 for theirshareofthis project andhasalsovolunteeredto payan additional
$85,000 to construct this improvement.
Mr.Liebrecht was concerned about the increase in cost for the project.
Gary G.Harer,Municipal Services Director,explained the increased costs, which included the
volatility of fuel prices.
There was some discussion by the Council.
Action Taken:Mr.Pearce moved that the bid be awarded to Basin Paving in the amount of
$143,263.00,seconded by Mr.Reese,and passed unanimously.
PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
RESOLUTION -SIX YEAR STREET PROGRAM -PUBLIC HEARING //77
The Six Year Transportation Improvement Program was presented.
The public hearing was opened.There were no comments.
Action Taken:Mr.Reese moved thatthe public hearing be closed, seconded by Mr.Pearce,and
passed unanimously.
The resolution toamend Resolution2695 Transportation ImprovementProgram for 2007-2012was
read by title only.
Action Taken:Mr.Pearce moved that the resolution be approved,seconded by Mr.Ecret, and
passed unanimously.
ORDINANCES AND RESOLUTIONS
ORDINANCE -SIDEWALK CONSTRUCTION - 2nd READING
An ordinance was presented which prohibits rolled curb and requires planter areasbetweenthe
curband sidewalk for all new construction.Prohibiting rolled curbwill reduce the number ofcars
being partially parked on thesidewalk and define the location ofthe driveways.Planter areas will
make the sidewalks more pedestrian friendly,calm traffic,and beautifythe area.
The ordinance amending Chapter 12.12 of the Moses Lake Municipal Code entitled "Sidewalk
Construction"was read by title only.
Joseph K.Gavinski,City Manager,stated that requiring conduit tothe planter strips was discussed.
Conduit is already required in the community standards but he recommended that the ordinance
()be amended to include "Conduit shall be provided to the planter areas for irrigation service per the^-7 city's Community Street and Utility Standards in effect at the time of installation."
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CITY COUNCIL MINUTES August 22, 2006
Action Taken:Mr.Deane moved that the ordinance be amended to include "Conduit shall be
provided to the planter areas for irrigation service per the city's Community Street and Utility
Standards in effect at the time of installation."in subsection A of 12.12.010 and the second reading
of the ordinance be adopted,seconded by Mr.Lane,and passed unanimously.
-/A RESOLUTION -BREASTFEEDING
A resolution was presented which supports breastfeeding in the City of Moses Lake as part ofthe
Healthy Communities Project.
The resolution supporting breastfeeding was read in its entirety.
Action Taken:Mr.Reese moved that the resolution be adopted,seconded by Mr.Ecret,and
passed unanimously.
REQUEST TO CALL FOR BIDS
/O/j GPS UNIT
Staff requested authorization to call for bids fora new global positioning unit (GPS)that will be used
by the surveyors.The use of the GPS unit reduces a month of surveying to a couple of days.It
can also be used to quickly set points for construction staking and monuments.
Gary G.Harer,Municipal Services Director,stated that the city has received a $35,000 grant from
QUADCO for the purchase ofthis unit and may obtain additional grants in the fall for the remainder
of the cost.
There was some discussion and it was pointed out that while this purchase was not budgeted for,
itwill increase the efficiency of the department.
Action Taken:Mr.Reese moved that staff be authorized to call for bids,seconded by Mr.Ecret,
and passed with Mr.Liebrecht opposed.
REFERRALS FROM COMMISSIONS
jOOb?AIRPORT OPERATIONS MANUAL
The Airport Operations Manual was distributed.
Mr.Pearce explained the contents ofthe manual.The Airport Commission has recommended that
the manual be adopted by the Council.The manual includes the recommendation that the users
of the airport pay the development fees.
A letter was read from Daryl Jackson concerning the development fee for the water meters at the
Municipal Airport.
Joseph K.Gavinski,City Manager,stated that if the Council adopts the Airport Operations Manual,
the development fee will be charged to the users of the airport.
Daryl Jackson,Jackson Flight Center,stated that the users of the airport have not yet seen the
Airport Operations Manual and that some changes need to be made,such as clarification of the
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CITY COUNCIL MINUTES August 22, 2006
lease terms and the keeping of fuel on site. He does not object to paying the cost of the water
meter but does object to having to pay the development fees as the city is the developer,not the
lessee.
Mr.Pearce mentioned that the manual reflects what is currently in existence and items in the
manual should not be changed.He pointed out that the main disagreement is over who pays the
development fees. The AirportCommission has recommended thatthe user ofthe airport property
pay that fee.
Mr.Liebrecht feltthe development fees should be paid by the city since the system belongs to the
city and not to the users of the airport.
Joseph K.Gavinski,City Manager,stated thatthe city installed and paid for the utility system, but
the cityalso has the opportunityto pass the cost on to the user of the property.
There was considerable discussion by the Councilon who should pay the development fees.
ActionTaken:Mr.Pearce moved that the AirportOperations Manual be adopted,seconded by Mr.
Deane.
Mr.Peace explained thatthe fire hydrants were paid for bythe city becauseeach lot does notneed
a fire hydrant and the Airport Commission felt itwas unfair to require some usersto pay for fire
hydrants and others not.The Airport Commission did feel that the developer ofthe lots should pay
for the other utilities.
Mr.Reese felt that the manual should be studied further and the users should have a chance to
review it prior to its adoption by the Council.
The motion passed with Mr.Liebrecht and Mr.Reese opposed.
OTHER ITEMS FOR COUNCIL CONSIDERATION
HERON TRAIL
Staff provided two options for the construction ofthe Heron Trail.The first option isa boardwalk
with a steel structure and concrete decking that will cost approximately $1,216,000.The city's
share would be $874,000. The second option is a boardwalk witha wooden structure and Trex
decking that will cost approximately $877,00.The city's share would be$535,000.Neither option
has a connection to the Japanese Garden,trails in McCosh Park,covered platform,viewing
platforms,or decorative basalt.
Gary G.Harer,Municipal Services Director,gave the history of the Heron Trail project.He
explained that city staff and the Trails Planning Team have eliminated everything possible in order
to bring the cost down.He distributed pictures ofthe project options.
There was considerable discussion.
Joe Rogers,Trails Planning Team,encouraged the Council togo forward with the Heron Trail,even
with the scaled down project and the increased cost.This will be a unique project with the
boardwalk crossing ofthe lake.He mentioned that the Trails Planning Team is disappointed and
worried aboutthe increasedcost ofthe project butis convincedthere is strong public support for
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CITY COUNCIL MINUTES August 22,2006
trails and paths. He pointedout that Moses Lake and the Trails Planning Team is recognized as
leaders in trails and paths development across the State of Washington.
Jacie Daschel,Chamber of Commerce,submitted a letter of support and stated that the Chamber
ofCommerce supportsthe Heron Trail project as itis felt itwill be an asset tothe communityand
also for tourism in the area.
Alan Heroux, Vision 2020,stated that the trails system will link diverse areas of Moses Lake in
manyways. The trails system will encourage peopleto walkand bike ride and will be saferthan
usingthe streets. HementionedthatVision 2020is encouraging the citytocontinuewith the Heron
Trail project.
Bob Russell, Trails Planning Team,stated that city staff has worked hardto salvage this project.
He thanked the Council for their support in the past and requested that support for this project
continue. He pointed outthat one ofthe reasons the projectwas accepted by the IAC isthat itlinks
various areas of Moses Lake to each otherand to the lake. He suggested that at least oneviewing
platformbe included inthe project. He pointed out that ifthe project is approved, it will not start
until the winter of 2007,which willallow time for additional funds to be allocated.
Mayor Covey wanted to knowifthe pareddownversionwould still be considered a signature piece
of the Moses Lake paths and trails project.
Mr.Russell felt it would still be a signature piece because it crosses water.
There was some discussion on the cost of the project.f j
Action Taken:Mr.Reese moved that Option 1 be considered,seconded by Mr.Liebrecht.
Mr.Reese felt that because ofthe vandalism prevalant at this time,the project should be done in
concrete.
Mayor Covey stated that the city is currently involved in a number of projects,all of which cost
money,including discussions with Nick Temple of the Northern Columbia Basin Railroad
concerning the railroad spur though downtown Moses Lake.The railroad would like to abandon
this spur line and is willingto sell itto the city for $1.50 per square foot.The spur line would be a
wonderful additiontothe paths and trailssystem butitwould cost about $1.50 per square feet. The
spurline proposed to be abandoned would be fromStratford Road to Baseline Road.That is about
5.3 miles (2,920,000 square feet) and would cost about $4.38 million.The Port of Moses Lake
needs a better rail service in order to retain businesses and the railroad would use those funds to
improve service to the Portarea.This property may becomeavailable with the next yearand would
be a major expense forthe city. He feltthat the boardwalk forHeron Trail should be completed with
the viewing platforms and allthe other amenities.He suggested that the city forego the IACgrant
and do the project in phases using Option 1 with the city footing the bill.That would preclude
redoing the wooden boardwalk in 20 to 25 years.
There was some additional discussion and it was the consensus of the Council that if the project
is approved,Option 1 should be constructed.
Action Taken:Mr.Pearcemoved thatthis project be tabledand a study session be set,seconded f~\
by Mr.Deane,and passed unanimously.
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CITY COUNCIL MINUTES August 22, 2006
A study session was set for Tuesday,August 29,at 7 p.m.
COMMUNITY STREET AND UTILITY STANDARDS
Amendments to the Community Street and Utility Standards were presented which prohibitrolled
curbs on all streets,requires planter areas between the curb and sidewalk and reduces the
minimum paved width of residential streets from 33'to 30'forall new construction.
Action Taken:Mr.Reese moved that the amendments beadopted,seconded by Mr.Liebrecht,and
passed unanimously.
REQUEST FOR CITY WATER -PAXSON WATER ASSOCIATION
The Paxson Water Association has requested the cityto apply forgrants and loans to installa water
main and services on the portions of Virginia and Luta Streets west of Grape Drive.The existing
water system is inadequate and is under enforcement from the Departmentof Health.
GaryG.Harer,Municipal Services Director,explainedthatthe cost ofthe project would be about
$140,000 and the city is not eligible for any grants through the Department of Health.He
mentioned thatthe residents ofthis area are in a lower income bracket but are willingto pay for the
services over several years. There is sewer available andthe cityhas requested that all residents
connect to the sewer,If the city installs the water line.
There was some discussion by the Council.
JudiDavis,PaxsonWater Association, stated thatthey wouldliketo have the waterlineconstructed
and the streets improved inthe future.The majority of the residents are inagreement with this
project.She mentioned that the well was drilled in 1946 and is under enforcement by the
Department of Health.
Action Taken:Mr.Lane moved that the city providethe water and establish a repayment plan,
seconded by Mr.Liebrecht, and passed unanimously.
LAKESHORE/PENINSULA DRIVES IMPROVEMENT /o/*)
Staff requested authorization to apply for TIB grants for the street improvements on Lakeshore
Drive and Peninsula Drive.
Gary G.Harer,Municipal Services Director,mentioned that right-of-way along Lakeshore and
Peninsula ranges from 40'to 60*.The city is attempting to obtain additional right-of-way in those
sections that are less than 60'wide. Grants have been requested forthe streets individually as
thereislittle chancethatthe entireproject would be granted.Also,because ofthe lower availability
of funds, cities are increasingtheirmatch to 50% inorderto be more competitive.
Action Taken:Mr.Pearce moved that staff be authorized to apply forthe grants,seconded by Mr.
Ecret, and passed unanimously.
PARKING -DIVISION STREET
^—'Staff requested authorization to change the parking on Division Street between Third Avenue and
Fourth Avenue from parallel to angle parking.
There was some discussion by the Council.
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CITY COUNCIL MINUTES August 22,2006
Action Taken:Mr.Reese moved that the request be granted,seconded by Mr.Ecret, and passed
unanimously.
'(*LIFE INSURANCE -EMPLOYEES
Rogers and Norman,Inc.have offered an additional $10,000 in life insurance to the city's
employees.This will raise the benefit to $20,000 with only a minor increase in cost to the city.
Action Taken:Mr.Pearce moved that the additional life insurance be approved,seconded by Mr.
Reese,and passed unanimously.
NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None
COUNCIL QUESTIONS AND COMMENTS
/QS(/LANDSCAPING
Mr.Deane requested that staff contact the owner of 711 N.Stratford Road about maintaining his
landscaping.
Gilbert Alvarado,Community Development Director,mentioned that this property was developed
prior to adoption of the landscaping regulations and there is nothing inthe regulations about retro
active landscaping.
Mr.Deane wanted to know if regulations could be adopted to require land owners to meet current
landscaping requirements.
James A.Whitaker, CityAttorney,stated that regulations could be adopted concerning landscaping
on existing developments but that would also entail the city establishing an inventory of existing
developments and the time lines required for them to comply.
COUNCIL IN THE PARK
Mayor Covey reminded the Council members of the "Council in the Park" on Saturday,September
9 starting at 9 a.m.
CITY MANAGER REPORTS AND COMMENTS -None
The regular meeting was adjourned at 11 p.m.
ATTEST:Ronald C.Covey,Mayor
Director
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