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2006 10 106424 MOSES LAKE CITY COUNCIL \_J October 10,2006 Council Present: Ron Covey,Richard Pearce, Jim Liebrecht,Bill Ecret,Jon Lane, and Dick Deane Absent:Brent Reese PLEDGE OF ALLEGIANCE:Mayor Covey led the Council inthe pledge of allegiance. MINUTES:Mr.Ecret moved that the minutes of the September 26,2006 be approved,seconded by Mr.Lane,passed unanimously. APPROVAL OF CLAIMS.PREPAID CLAIMS.CHECKS.AND PAYROLL Action Taken:Mr..Pearce moved that the bills,checks,prepaid claims, and payroll issued be approved,seconded by Mr.Ecret,and passed unanimously. Vouchers auditedand certified bythe Finance Director as required by RCW42.24.080,andthose expense reimbursement claims,certified as required by RCW 42.24.090,have been recorded on a listing which has been made available tothe Council for approval and is retained for public inspection at city hall. As of October 10, 2006 the Council does approve for payment claims in the amount of $1,265,746.84;prepaid claims in the amount of $30,247.86;checks in the amount of $$1,452,668.61;and payroll in the amountof $3,587.34and $45,901.53. {^J PRESENTATION AND AWARDS PROCLAMATION:The proclamation declaring the week ofOctober 22,2006 as Adult Literacy //31 Week was read by title only. FINANCE DEPARTMENT:Nancy Cortez,Utility Billing Clerk,was presented tothe Council. COMMUNITY DEVELOPMENT DEPARTMENT:Rob Trumbull,Building Inspector II,was presented to the Council. CONSENT AGENDA Resolution -Accept Easements (3)-Farmer Drive Lift Station:Three resolutions were presented ZO/3 from Moses Lake Auto Wrecking which allow ingress and egresstothe Farmer Drive Lift Station. Resolution -AcceptEasement-1982 Mortausen Trust:A resolution was presented which accepts /0/3 an easement from 1982 Mortgusen Truston Ninth Avenue for municipal purposes. Resolution -AcceptEasement-PUD:A resolution was presentedwhichaccepts aneasement from /0/3 the PUD to allow access between the C.Kile Major Plat andthe PowerPointe Major Plat. Resolution -Accept Deed -Wicks:A resolution was presented which acceptsa deed from Susan /6 Vo and Peter Wicks for the Castle Lift Station. i i Resolution -Grant Deed-Wicks:A resolution was presented which grants a deed to Susan and /o*/o ^—'Peter Wicks for the Castle Lift Station. 6425 CITY COUNCIL MINUTES October 10,2006 /Of3 Resolution -Grant Easement -PUD:A resolution was presented which grants an easement to the PUD in the Vista Community Playfield Major Plat. /Of7 Resolution -SetDate for Public Hearing -Marina Drive Vacation:Aresolution was presented which sets October 24 as the date for a public hearing to consider the vacation of a portion of Marina Drive. /0/j Resolution -Abandon Easement -Korth:Aresolution was presented which abandons two 10'wide easements on Lot 2,Guffin Addition #3. Action Taken:Mr.Pearce moved the Consent Agenda be approved,seconded by Lane, and passed unanimously. CONSIDERATION OF BIDS /Q^FARMERS DRIVE LIFT STATION The city received one bid for the Farmer Drive Lift Station Project.This project will consist of constructinga lift stationto serve the propertiesalong East Broadway,Road 4, and the Municipal Airport.The bid was52%overtheengineersestimate. Staffrecommendedthatthe bid be rejected and staff be authorized to rebid the project. Gary G.Harer,Municipal Services Director,pointed out that the bid is considerably over the engineer's estimate.He mentioned that rebidding the project will add an additional five weeks to ^-^ the completion of the Maintenance and Operations Facility since it will be connected to this lift \) station. There was some discussion by the Council. Pamp Maiers,Jr., NorthCentral Construction,stated that they are the contractor forthe Highway 17 Project,which will impactworkon the Farmers Drive Lift Station Project.Othercontractorsdo not have the amount of bonding required forthis project. He mentioned that they arethe lowbidder on the projectand perhaps the engineer's estimate is lowerthan itshould be. Heexplained some of the impacts the Highway 17 improvements will have on the Farmers Drive Lift Station project. Mr.Harer stated that city staff has met with the Department of Transportation concerning the Farmers Drive LiftStation and they are fullyaware of the ramifications and see no problems. There was some discussion by the Council. Action Taken:Mr.Pearce moved thatthe project be rebid,seconded by Mr.Ecret, and passed with Mr.Lane and Mr.Liebrecht opposed. PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS //7^COMMUNICATIONS -TRAFFIC LIGHT AT NELSON/DIVISION KathrynSmith,1522 Bailey,stated that she was concerned about the safety of the publictravelingnearDivisionandNelsonRoadandfeltthatatrafficlightshouldbeinstalledatthatintersection.(~*\ The existing warning lights are not programmed to operate when children are returning from after n 6426 CITY COUNCIL MINUTES October 10,2006 \^J school activities.Traffic has increased with the new housing developments along Division and most of the traffic exceeds the posted speed limit of 35 mph. Gary G.Harer,Municipal Services Director,statedthatthe cityis looking ataccidentreports and traffic counts for this intersection.He mentioned that an intersection must meet 10 criteria before a traffic light is warranted.Staff will be bringing a report to the Council inthe near future. ORDINANCE -SPARKS ANNEXATION -2nd READING/PUBLIC HEARING /OS'S An ordinancewas presented which annexes Lot2, Sparks Short Plat#2 to the city. The property is located on the frontage road near Kittelson Corner. The ordinance annexingLot2, Sparks Short Plat #2, tothe City of Moses Lake,Washington,and incorporating thesame within the corporate limits ofthe City of Moses Lake was read bytitle only. Joseph K.Gavinski,City Manager,stated that the ordinance will become effective after review of the annexation by the Boundary Review Board. The publichearingwas opened.There were no comments. ActionTaken:Mr.Ecret moved that the public hearing be closed, seconded by Mr.Lane, and passed unanimously. ActionTaken:Mr.Lane moved thatthe second readingof the ordnance be adopted,seconded by \)Mr.Liebrecht,and passed unanimously. ORDINANCES AND RESOLUTIONS ORDINANCE -GENERAL PENALTY -1st READING Anordinance amending the penalty provisions ofthe Moses Lake Municipal Code was presented. The ordinance amending Chapter 1.08 of the Moses Lake Municipal Code entitled "General Penalty"was read by title only. There was some discussion by the Council. ActionTaken:Mr.Peace moved thatthe first reading ofthe ordinance be adopted, seconded by Mr.Ecret, and passed unanimously. ORDINANCE - PARKING REGULATIONS - 1st READING An ordinance was presented which eliminates a loading and unloading zone along Beech Street ~/ between Third and Fourth Avenues. The ordinance amending Chapter 10.12 of the Moses Lake Municipal Code entitled "Parking Regulations"was read by titleonly. (\Gary Harer,Municipal Services Director,stated that the loading zone is no longer need. 6427 CITY COUNCIL MINUTES October 10,2006 Vern Hellewell stated that because of the construction on Third Avenue,additional parking is needed.Eliminating the loading zone will add additional parking at this time. Action Taken:Mr.Ecret moved that the firstreading of the ordinance be adopted,seconded by Mr. Liebrecht,and passed unanimously. /07^ORDINANCE -AMEND SEWER REGULATIONS -1st READING An ordinance was presented which will allowswimming poolwater to be discharged to the city's sanitary sewer. This change is supported by the Department of Ecology which prefers the discharge into a sanitary sewer rather than into a storm sewer. The ordinance amending Chapter 13.04 of the Moses Lake Municipal Code entitled Sewer Regulations"was read by title only. Mr.Liebrecht requested additional information on the effect the chlorinated water would have on the city's system. Joseph K.Gavinski, City Manager,stated that the chlorinated water was not a concern forstaff. The amount is minimal and will have no effect. Action Taken:Mr.Lane moved that the first reading ofthe ordinance be adopted,seconded by Mr. Deane,and passed unanimously. /QSp ORDINANCE -ANNEX WELL AND TANK SITES -1st READING C^) An ordnance was presented which annexes the city's tank and well sites located on the former Larson Air Force Base. The ordinance annexing property commonly known as the CityWell and Tank Sites to the City of Moses Lake,Washington,and incorporating the same within the corporate limits of the City of Moses Lake was read by title only. Action Taken:Mr.Pearce moved that the first reading of the ordinance be adopted,seconded by Mr.Ecret,and passed unanimously. /OS?ORDINANCE -SCHNEIDER HOMES ANNEXATION - 1st READING An ordnancewas presented which provides forthe annexationofproperty in CascadeValley owned by Schneider Homes.The property is located along Valley Road. The ordinance annexing Schneider Homes,Inc. to the City of Moses Lake,Washington,and incorporating the same within the corporate limits of the City of Moses Lake was read by title only. GilbertAlvarado,Community Development Director,explained thatthis property had been approved by the Council for annexation and sent to the Boundary Review Board,which denied the request. The proponent appealed that decision to the courts and the Superior Court of Kittitas County has over turned the decision of the Boundary Review Board. There was some discussion by the Council. n n 6428 CITY COUNCIL MINUTES October10,2006 \^J Action Taken:Mr.Ecret moved that the first reading ofthe ordinance be adopted,seconded by Mr. Liebrecht,and passed unanimously. RESOLUTION -SUPPORTING ELECTION OF FREEHOLDERS A resolution was submitted which supports the upcoming freeholder election issue. The resolution supporting election of freeholders inGrant County was read by titleonly. Mayor Covey mentioned that the freeholder election process is an opportunity for the voters of Grant County to assess and evaluate the current form of county government and to make recommendations concerning the form of county government,if any. There was some discussion by the Council. Action Taken:Mr.Lane moved that the resolution be adopted,seconded by Mr.Pearce,and passed unanimously. REQUEST TO CALL FOR BIDS -None REFERRALS FROM COMMISSIONS HENNINGER -NON-CONFORMING USE /OOf li Bryan and Nancy Henninger ownanexisting single family houseat557 Interiake Road.Thishome ^~^is one of the oldest buildings in the city,dating from the early 1900's.The area where the house is located was previously zoned R-3,Multi-family Residential,but was rezoned to C-2,General Commercial and Business,as part of the city-wide zoning amendment to conform to the Comprehensive Plan.The Henningers wold like to extensively remodel the interior ofthe house and add approximately 100 square feet.The Planning Commission recommended that the proposed improvementto a non-conforming use be approved. Nancy Henninger stated that the house has been in the same family for many years.She distributed a picture ofthe original structure andstatedthatthey will be renovating it and will have itregistered on the National Register of Historic Buildings. ActionTaken:Mr.Pearce moved thatthe request be granted,seconded by Mr.Ecret,and passed unanimously. U OTHER ITEMS FOR COUNCIL CONSIDERATION PROPERTY CONDEMNATION -POLICY A policy and procedure for the condemnation of property was presented. Joseph K.Gavinski,City Manager,stated thata policy and procedure needstobe adopted before the city proceeds with any condemnation. It was pointed out that this policy and procedure will only beusedbythe city toobtain property that will be used for public purposes and not for the advantage ofany developer orhome owner. -77* /OYO 6429 CITY COUNCIL MINUTES ;October 10,2006 ActionTaken:Mr.Lane moved thatthe policyand procedure be adopted,seconded by Mr.Deane, and passed unanimously. //7?CONTRACT -RED LIGHT CAMERAS Staff requested authorization for the City Manager to sign the contract with Redflex to install automated traffic enforcement cameras.The contract assures that this project will be revenue neutral for the city. Action Taken:Mr.Liebrecht moved that the City Manager be authorized to sign the agreement, seconded by Mr.Lane, and passed unanimously. ///T ANGLE PARKING - THIRD AVENUE The Moses Lake Business Association requested that the parallel parking be changed to angle parking along Third Avenue between AlderStreet and Division Street and between the alleynext to the post office and Beech Street. Gary Harer,Municipal Services Director,stated thatthe citystaff has no objectionto the request. Vern Hellewell stated that the request is made due to the eliminationof some parkingat Sinkiuse Square. Mr.Arnold,downtown merchant,stated that he is in favor of the request. There was some discussion by the Council. Action Taken:Mr.Peace moved that the request for angle parking be granted,seconded by Mr. Ecret,and passed unanimously. /09^UGA AMENDMENTS The Community Development Department has received several requests fromthe Grant County Planning Department and Columbia Northwest Engineering requesting amendments and re- designations to the UrbanGrowtharea. Both GrantCounty and the city have a July 31 cutoff date for requesting amendments to their respective Comprehensive Plans. Gilbert Alvarado,Community Development Director,explained the process of amending the Comprehensive Plan. He pointed out that the county is aware of the city's process and claims to be informing the proponents of the need to contact the city, but the city is not getting all the requests. Dale Schulze,Associate Planner,explained the various requests and which entities have been notified. Mr.Alvarado stated that Grant County has indicated that in the future they willinform the city of any requests they receive to amend the Urban Growth Area. Doug Sly,representing the college,stated that they are hopeful the city can send aletter of support (~\ to the county. n n 6430 CITY COUNCIL MINUTES October 10,2006 V )Richard Walpole,Columbia Northwest Engineering,stated that they were unaware ofthe fact that they needed to apply to the city as well as the county. Phil Bloom,Columbia Northwest Engineering,stated that oftheir four requests,two are smalland two are ratherlarge. Hestated thatthey wouldsupply all the information tothe cityinorder for the Council to consider the requests as soon as possible. Action Taken:Mr.Pearce moved that letters of support be sent for Big Bend Community College Foundation and Keith Hansen,seconded by Mr.Deane,and passed unanimously. There was discussion on how to enhance communications with the county.Itwas pointed out that Grant County has indicated they will provide better communications inthe future. REQUEST TO DISCHARGE SEWER -PORT The Port of Moses Lake has requested permission to discharge approximately 20,000 gallons of watertothe city's system.The waterwas used to remove the paint striping on the runway. Craig Baldwin,Executive Manager,stated that there will be about 10,000 gallons ofwater that will need to be discharged to the city's system. ActionTaken:Mr.Lane moved thatthe request be granted,seconded by Mr.Pearce, and passed unanimously. {^J I-90/DIVISION BRIDGE -NIGHT WORK The Department ofTransportation requested permission towork 24 hours a day toremove theold Division Street bridge.It will taketwodaysto remove the north halfandtwodaysto remove the south half.It takes five hours to set up the traffic controlto divertthe traffic. Eric Pierson,Department of Transportation,stated that another reason for the night work is to minimize thesafetyconcerns in removing the old bridge.He explained the process thatwould be used to remove the old bridge. Action Taken:Mr.Lanemovedthatthe requestbe granted,seconded by Mr.Liebrecht,andpassed unanimously. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None COUNCIL QUESTIONS AND COMMENTS CITY MANAGER REPORTS AND COMMENTS 2007 BUDGET KJ Joseph K.Gavinski,City Manager,requested the Council seta study session to consider the 2007 budget. It was the consensus of the Council that a study session be set for October 24 at 6 p.m. inthe Council Chambers. /OS? /0/9 6431 CITY COUNCIL MINUTES October 10,2006 BUILDING ACTIVITY REPORT ID03 lOfip The September 2006 Building Activity Report was presented. INVESTMENT REPORT The investment report showed the city earned $94,537.18 in investment income in September 2006. SALES TAX/TRANSIENT RENTAL INCOME Joseph K.Gavinski, City Manager,reported that the city received $390,523.44 in sales tax and $41,951.56 in transient rental income in September 2006. MUNICIPAL SERVICES PROJECT REPORT Gary G.Harer,Municipal Services Director,stated thatthe downtown project is going very smoothly along with Sinkiuse Square.The project was divided into two zones.Zone A runs from Division to within a half block of the post office.The pavers are in and the paving will be down next week. Zone B is having curb and gutter and underground utilities installed and will be paved by the end of the month.Sinkiuse Square still needs some basalt columns set and some concrete work.Top soil will be delivered shortly.The restroom will be delivered the first part of January. He mentioned that the ice skating rink is to be completed December 7. With the 30 days to cure the concrete,the rink should be ready by January 7. He stated that the Central Operations Facility on Lakeside is nearly complete and the Wastewater Division should move to that location in about three weeks.The Maintenance and Operations Facility at the Municipal Airport should be complete about the first week of March. He mentioned that the Highway 17 right-hand turn lane at Grape Drive has been started and should be finished by November 3. The regular meeting was adjourned at 10:05 p.m. ATTEST:Ronald C.Covey,Mayor Ronald R.Cone,Finance Director "