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2006 11 286448 MOSES LAKE CITY COUNCIL{^_J November 28,2006 Council Present: Ron Covey, Richard Pearce, Brent Reese,Jim Liebrecht,Bill Ecret, Jon Lane, Dick Deane,and Brent Reese PLEDGE OF ALLEGIANCE:Mayor Covey led the Council inthe pledge of allegiance. MINUTES:Mr.Deane moved that the minutes of the November 14,2006 meetings be approved, seconded by Mr.Liebrecht,passed unanimously. APPROVAL OF CLAIMS.PREPAID CLAIMS.CHECKS.AND PAYROLL Action Taken:Mr.Pearce moved that the bills,checks,prepaid claims, and payroll issued be approved,seconded by Mr.Ecret,and passed unanimously. Vouchers auditedand certified bythe Finance Director as required by RCW42.24.080,andthose expense reimbursement claims,certified as required by RCW 42.24.090,have been recorded on a listing which has been made available to the Council for approval and is retained for public inspection at city hall. As of November 28, 2006 the Council does approve for payment claims in the amount of $615,800.07;prepaid claimsinthe amountof $24,315.11;checks inthe amountof $2,400,557.91; and payroll inthe amount of $38,874.09 and $5,755.86. U PRESENTATIONS AND AWARDS POLICEDEPARTMENT: Richard Francisand Matthew Fulbright,Police Officers,were presented to Council. CONSENT AGENDA Pioneer Commercial Park Short Plat -Waiver Request:A waiver request of the subdivision /Jol (d requirements was submitted for the proposed Pioneer Commercial Park Short Plat.The waiver requestsaretothe requirement to construct sewerin Clover Drive andthe requirement thatside lot lines be within 20% of perpendicular to the front property line. The Planning Commission recommended that the waivers be granted. Action Taken:Mr.Lane moved that the Consent Agenda be approved,seconded by Mr.Reese, and passed unanimously. COMMISSION APPOINTMENTS -None CONSIDERATION OF BIDS -None PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS LAKESIDE DISPOSAL -OFFICE HOURS kJ Lakeside Disposal and Recycling has requestedanamendmenttothe contract to allow theiroffice to be open from 7:30 a.m. to 4:30 p.m. ratherthan the current8 a.m. to 5 p.m. lOtf 6449 CITY COUNCIL MINUTES November 28,2006 Action Taken:Mr.Lane moved that the City Manager be authorized to execute a contract amendment for the change inoffice hours,seconded by Mr.Liebrecht,and passed unanimously. /O/O GRANT COUNTY HEALTH DISTRICT The Grant County Health District reported on theiractivities inthe publichealth sectorand because of continuing funding issues,requested the citycontribute $2 per resident to the District. Joseph K.Gavinski,City Manager,stated that when the city received vehicle excise taxes,some of those funds were provided to the Health District by the state.Because those funds have been eliminated,the Health District requested funds from the cityand the cityagreed to provide$1 per resident.State lawrequires the county to bear the expense of providing the publichealth services. If the city provides funds to the Health District,there needs to be some sort of contractual arrangement to allow for that because there is no authority or responsibility for the cityto pay for any public health services. There was some discussion by the Council on the funding history forthe Health District. Mr.Pearce pointed out that contagious diseases are a state problem and should be funded by the state and county.Funding from cities does not address the underlying funding problems. He suggested thattheissue bediscussed atthe nextmeetingofthe Associationof Grant CountyCities and Towns since it is a county-wide issue. Action Taken:Mr.Deane moved that the request be tabled,seconded by Mr.Lane, and passed unanimously. yO/c)ORDINANCE -2007 BUDGET -PUBLIC HEARING -2ND READING An ordinance was presented which adopts the 2007 Budget. The ordinanceadoptingthe budget for the Cityof Moses Lake,Washington for the year of 2007 was read by title only. The public hearing was opened. ActionTaken:Mr.Lane moved the publichearingbe closed,seconded by Mr.Reese,and passed unanimously. Action Taken:Mr.Lane moved that the second reading of the ordinance be adopted,seconded by Mr.Ecret, and passed unanimously. )02 % ORDINANCES AND RESOLUTIONS ORDINANCE -EMERGENCY MEDICALAND AMBULANCE SERVICE -1st READING An ordinance was presented which establishes an ambulance service utility withinthe city. The rate forthe utility service will be established by the City Council by separate ordinance and shall be based on the costs of the ambulance service utilityas established by the cost of service study. n n n 6450 CITY COUNCIL MINUTES November28, 2006 ^)The ordinance amending Chapter 2.30 of the Moses Lake Municipal Code entitled "Emergency Medical and Ambulance Service"was read by title only. There was some discussion by the Council. Action Taken:Mr.Liebrecht moved that the first reading of the ordinance be adopted,seconded by Mr.Lane, and passed unanimously. ORDINANCE -CHECKS AND DRAFTS -1st READING An ordinance was presentedwhichincreasesthe dishonored check and draft servicefee from $25 to $35.The $25 is lower than the standards in the industry at this time. The ordinance amending Chapter 3.38 of the Moses Lake Municipal Code entitled "Checks and Drafts"was read by title only. Action Taken:Mr.Ecret moved that the firstreading of the ordinance be adopted,seconded by Mr. Lane,and passed unanimously. ORDINANCE -LICENSING REGULATIONS -1st READING An ordinancewas presented which eliminates partial year business licenses and increases the penalties for late payments. ()The ordinance amending Chapter 5.04 of the Moses Lake Municipal Code entitled "Licensing —Regulations"was read by title only. Joseph K.Gavinski,City Manager,pointed outthat partial licenses area problem for the Finance Department. There was some discussion bythe Council and itwas requested thatitbe made clearthatthe late fee applies onlytoalicenserenewal andthata newlicensecanbe obtained atanytime during the year for the full amount of the yearlylicense fee. Action Taken:Mr.Pearce moved that the ordinance be amended and the first reading of the ordinance be adopted,seconded by Mr.Reese,and passed unanimously. ORDINANCE -FIRE CODE -1st READING An ordinance was presented which increasesthe diameter ofa cul-de-sac to 92'onstreets longer than 220'.This increase is needed to provide enough room for the fire trucks to turn around. The ordinance amending Chapter 16.36 ofthe Moses Lake Municipal Code entitled "Fire Code" was read by title only. There was some discussion by the Council. U ActionTaken:Mr.Reese moved that the first readingof the ordinance be adopted,seconded by Mr.Ecret, and passed unanimously. /A/£ /Ob J J03(* 6451 CITY COUNCIL MINUTES November 28,2006 /Of7 ORDINANCE -VACATE MARINA DRIVE - 1st READING/PUBLIC HEARING John Phimister,WSCO Petroleum,has requested the vacation of a portionof Marina Drivelocated on the westerly side of Lot1,Parkhill-Scea Addition.The city,PUD,and Qwest have requested that an easement be retained for their existing utilities. Action Taken:Mr.Pearce moved that this item be removed from the table,seconded by Mr. Liebrecht,and passed unanimously. The ordinance vacating a portion of Marina Drive was read by title only. Action Taken:Mr.Ecret moved that the public hearing be closed,seconded by Mr.Pearce,and passed unanimously. Gilbert Alvarado,Community Development Director,stated thatthe owner is proposingto change out the existing pumps which will also entail changing the canopies. The new canopies will not meet the setback requirements and so the proponentis requesting the vacation of a portion ofthe right-of-way on Marina Drive.He mentioned thatthere is an excess of right-of-way along Marina Drive. He explained the location of the proposed right-of-way vacation request. There was some discussion by the Council. Action Taken:Mr.Reese moved that the first reading of the ordinance be adopted,seconded by Mr.Ecret, and passed with Mr.Deane opposed. /Q/Cp RESOLUTION - SMALLWORKS ROSTER A resolution was presented which adopts small works roster procedures.This allows the City Manager to award contracts up to $99,999,99 with Council ratification and the Council to award contracts between $100,000 and $200,0000 without formally going to bid. Joseph K.Gavinski,City Manager,stated that rather than allowing the City Manager to award contracts,the Council can award all the contracts itself. The resolution of the City Council of the City of Moses Lake,Washington,on the subject of establishing a small works roster process to award publicworks contracts was read by title only. There was some discussion by the Council and it was feltthat because an award of the contract by the City Manager has to be ratified by the Council,that all the contracts should be awarded by the Council. Action Taken:Mr.Pearce moved that the resolution be amended to stipulate that the Council will award all the contracts and the resolution be adopted,seconded by Mr.Liebrecht,and passed unanimously. request to call for bids /000 flow rider project Staff requested authorization to call for bids for the flow rider project.This project includes a flow rider, a lazy river,and a new concession/bathroom building. n n n 6452 CITY COUNCIL MINUTES November 28,2006 ^J Action Taken:Mr.Reese moved that staff be authorized to call for bids,seconded by Mr.Lane,and passed unanimously. AMBULANCE AND POLICE CAR Staff requested authorization to call for bids for a new ambulanceand a new police car. Action Taken:Mr.Deane moved that staff be authorized to call for bids for a 2007 ambulance and a 2007 police car,seconded by Mr.Liebrecht. Action Taken:Mr.Pearce moved that the motion be amended to delete 2007,seconded by Mr. Deane,and passed unanimously. The amended motion passed unanimously. REFERRALS FROM COMMISSIONS AQUATIC CENTER FEES The Moses Lake Parks and Recreation Commission recommended general admission fees forthe aquaticcenter and suggested the establishment ofa dedicated accountwhere net revenues could accumulate forongoing upkeep and enhancement of the facility. Spencer Grigg,Parks and Recreation Director,stated thatthe new fee schedule is a resultofthe I J addition of the flow rider and lazy river.The general admission fees are proposed to be $5 for ages — 4 -12,$6 for ages 13 -17,$7 for ages 18-64 and $5 for ages 65 and older.These fees would includethe use ofthe existing facility,the flow rider,and the lazy river.The cost ofthe season pass for a family of five would remain the same with the cost of additional family members being increased to $30 each. MarkHickok,Recreation Superintendent,stated that based on the projections and the assumption that additional people will use the facility,the rates will exceed the cost of operations by a considerable amount. There was some discussion by the Council. Mr.Grigg stated that the Parks and Recreation Commission was interested in having the net revenues from the aquatic center be placed ina dedicated account to providea cushion ina less profitable year orto provide for repairsand maintenance of the facility. There was some discussion by the Councilwhich was not in favorof a dedicated account for the aquatic center. Action Taken:Mr.Lane moved that the increases inaquatic center admission fees be approved, seconded by Mr.Pearce, and passed unanimously. /Q/7 /doo ^J REQUESTTO USE CASCADE PARK -NORTHWEST WATER COMPETITION ASSOCIATION //SI The Northwest Water Competition Association requested the use of Cascade Park as their headquarters and spectator area for their Record Runs Regatta racestobe held September14- 16,2007. The Parks and Recreation Commission recommended that the request be granted. 6453 CITY COUNCIL MINUTES November28, 2006 There was some discussion concerning the noise and the economic impact these type of races produce. Action Taken:Mr.Reese moved that the request to use Cascade Park be granted,seconded by Mr. Ecret,and passed unanimously. OTHER ITEMS FOR COUNCIL CONSIDERATION //7f GRANT APPLICATION -POLICE DEPARTMENT Staff requested authorization to apply forgrants fromthe Washington Association of Sheriffs and Police Chiefs.The grant funds will be used to purchase a digital in-car video system forthe new patrol vehicle and for a set of spike strips and two digital cameras. Action Taken:Mr.Pearce moved that staff be authorized to apply for the grants,seconded by Mr. Ecret,and passed unanimously. /•'&&REQUEST TO CONNECT TOSEWER SYSTEM-BERNSEN Paul Bernsen has requested permission to connect his property,Sandcastle Estates,to the city's sewer system. Joseph K.Gavinski,City Manager,stated that Mr.Bernsen provided a map showingthe layoutof the sewerlinesextending through additional propertyowned by Mr.Jacobsen for whichthe cityhas received no request for sewer service. There was some discussion by the Counciland itwas feltthat there was not enough information provided by Mr.Bernsenandtherewasconcernabout providing sewer servicetoareasoutsidethe city limits with no possibilityof annexation any time inthe future. Action Taken:Mr.Pearce moved that the request be tabled,seconded by Mr.Liebrecht, and passed unanimously. //7$PARTNERSHIP FOR ADRUG FREE AMERICA Harlan Beagley,Columbia Basin Daily Herald,distributed information on what communitiesand individuals can do about methamphetamine in Grant and Adams County. He requested participation by the city in their educational program about methamphetamine. This program requires a greatdealof investmentandthe newspaperis requesting funding from varies entities and businesses inthe community. He explained what the programwould entail. There was some discussion by the Council. JimWhitaker,CityAttorney,stated thatafter investigating,itwas foundthatthe citycan legallypay for a public service announcement. Action Taken:Mr.Pearce moved that $2,500 be provided to the Columbia Basin Heraldfora public service announcement fortheir methamphetamine program,seconded by Mr.Reese,and passed unanimously.(^""^ o n u u ^J 6454 CITY COUNCIL MINUTES November 28, 2006 NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS PARKING Pat Thoren stated that she objected to receiving a ticket for parking her semi truck inher front yard. COUNCIL QUESTIONS AND COMMENTS TREE CITY Mayor Covey stated that the Master Gardeners for Grant and Adams County submitted a letter expressing their interest in helping the City of Moses Lake obtain a "Tree City"designation. There was some discussion and it was the consensus of the Council that staff contact the Master Gardeners for additional information. CITY MANAGER REPORTS AND COMMENTS REVENUE SHARING AGREEMENT Joseph K.Gavinski, City Manager,stated that the city received a letter from the Grant County Commissioners with regard to the Revenue Sharing Agreement which stated that the city had breached the agreement by bringing a lawsuit againstthe GrantCounty BoundaryReview Board and failure to include adjacent county roads inrecent annexations.He pointed outthatthe lawsuit was broughtby the proponentof the annexation, not the city. He also pointed out that the legal descriptions ofthe annexations are providedbythe individual seeking the annexation andthere are times that roads are not included.In many instances annexing a portionof a road would not make sense. There was some discussion by the Council. COUNCIL STIPENDS Joseph K.Gavinski,CityManager,statedthatithasbeen suggested thatthe stipends for the Mayor and Council be reviewed between June and Decemberof even numbered years ratherthan in June of each odd numbered year. There was some discussion and it was the consensus of Council that the ordinance be amended to change the time of review of Council stipends. GRANT COUNTY ECONOMIC DEVELOPMENT COUNCIL Joseph K.Gavinski,City Manager,statedthatthe Grant County Economic Development Council hasrequestedthecityincreaseitscontractual contribution from $30,000to $32,298.15tocoverthe cost of additional promotional services. Action Taken:Mr.Ecret moved that the City Manager be authorized to sign the contract amendment,seconded by Mr.Liebrecht, and passed unanimously. ///* y/L /oo9 /03A 6455 CITY COUNCIL MINUTES November 28,2006 The regular meeting was recessed at 10:35 p.m. and the Council met inan executive session to discuss real estate matters.The executive session was adjourned at 10:45 p.m.and the regular meeting was reconvened.The regular meeting was-adjewned at 10:45,. d>oC^c<, ATTEST:Ronald C.Covey,May; ARonaldR.Cone,finance Director " " ~