2007 01 236474
MOSES LAKE CITY COUNCIL
^J January 23,2007
Council Present:Ron Covey,Brent Reese,Jim Liebrecht,Bill Ecret,Jon Lane,Dick Deane,Brent
Reese,and Richard Pearce
PLEDGE OF ALLEGIANCE: Mayor Covey led the Council in the pledge of allegiance.
MINUTES:Mr.Lane moved that the minutes of the January 9,2006 meeting be approved,
seconded by Mr.Deane,and passed unanimously.
APPROVAL OF CLAIMS.PREPAID CLAIMS.CHECKS.AND PAYROLL
Action Taken:Mr.Pearce moved that the bills,checks,prepaid claims,and payroll issued be
approved,seconded by Mr.Ecret, and passed unanimously.
Vouchers audited and certified by the Finance Director as required by RCW 42.24.080,and those
expense reimbursement claims,certified as required by RCW 42.24.090,have been recorded on
a listing which has been made available to the Council for approval and is retained for public
inspection at city hall.
As ofJanuary 23,2007 the Council does approve for payment claims inthe amount of $553,217.72;
prepaid claims in the amounts of $68,921.30 and $53,564.58;checks in the amount of
$1,186,591.35;and payrollin the amount of $44,573.22.
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PRESENTATIONS AND AWARDS
PLANNING COMMISSION
Mayor Covey presented a plaque to Bob Bemd in appreciation forhis 26 years of service on the
Planning Commission.
CONSENT AGENDA
Resolution -Accept Grant -Department ofHomeland Security:Aresolution was presented which //'3 ^
accepts a grant inthe amount of $90,813 fromthe Department of Homeland Security. The funds
will be used to purchase communications equipment for the Moses Lake Fire Department.
Resolution - Accept Grant- Department of Transportation -Aviation Division:A resolution was /OO l?
presented which accepts a grantinthe amount of $18,460 from the DepartmentofTransportation,
Aviation Division.The funds willbe used for pavement crack sealing and replacement of a rotating
beacon.
Action Taken:Mr.Reese moved that the Consent Agenda be approved,seconded by Mr.Ecret,
and passed unanimously.
COMMISSION APPOINTMENTS -None
CONSIDERATION OF BIDS
FLOW RIDER/LAZY RIVER
The city received one bid from Kilgore Construction for the installation of a flow rider and
construction of a lazy riverand other amenities at the Moses Lake FamilyAquatic Center.
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CITY COUNCIL MINUTES January 23,2007
Gary Harer,Municipal Services Director,statedthatthe high bid is almost $1,000,000 overthe
engineer's estimate.It maybe because the bidders knowwho will be bidding onthe project and
a single bidder can increasethe amountof his profit.Another reason may be the shorttime line
for completion of the project.The Council may wish to rebid the project and provide for a longer
time line for completion.If the Council decides to rebid the project,the facilities will notbe ready
for use in 2007.
Joseph K.Gavinski,City Manager,stated that the Council was interested in havingthe facilities
availablein2007 but itis a very short time line for construction. He recommended that the bidbe
rejected and rebidthe projectwith a longer time frame forcompletion.
There was some discussion by the Council.
Action Taken:Mr.Lane moved that the bid be rejected and the project be rebid with a longer time
line for completion and provide some alternates,seconded by Mr.Liebrecht,and passed
unanimously.
PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
I|5*7 GRANT TRANSIT AUTHORITY
Grant Transit Authority requested time beforethe Council to discuss a site for a future facility.
Joseph K.Gavinski,City Manager,stated that the city and GTA have been discussing the ^^^
possibility of the city selling a piece of property to GTA near the city's new operation and ()
maintenance facility.
John Escure,Transit Manager,stated thatGTAhas receiveda$500,000 matchinggrantto procure
a pieceof property for a facility whichwill notbeconstructeduntil 2009or2010.Hementionedthat
GTA is investigation two parcels of property,one ofwhichisthe city's property on Road 4. GTA
will need 10 acres and the site must be purchased by August 2007. He distributed two different
diagrams ofthe layout oftheirfacility onthe city's property.Heexplainedthe operationsthatwould
take place at the site.
Therewas some discussion bythe Council concerning theoperationsofthe Grant Transit Authority.
ORDINANCES AND RESOLUTIONS -None
REQUEST TO CALL FOR BIDS
/O/fA CRACK SEAL PROJECT
Staff requested authorization to callforbids forthe 2007 Crack Seal Project.
Mr.Pearce stated that the cityhas received a grantinthe amount of $15,000 for crack sealing at
the Municipal Airport butitcould require as much as $40,000 for the cracksealing. The airport was
included in this bid forcrack sealing in order to obtain a better price but the project needs to be
done by June 30,2007.
Action Taken:Mr.Pearce moved that staff be authorized to call for bids,seconded by Mr.Reese,
and passed unanimously.
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CITY COUNCIL MINUTES January 23, 2007
{^J REFERRALS FROM COMMISSIONS -None
OTHER ITEMS FOR COUNCIL CONSIDERATION
REQUEST TO APPLY FOR GRANT -BUREAU OF RECLAMATION jpCj
Dean Mitchell, Police Chief,requested authorization to apply for a Buffer Zone Protection Grant
from the Bureau of Reclamation.The funds will be used to purchase equipment for the Regional
Tactical Response Team.
Action Taken:Mr.Liebrecht moved that staffbe authorized to apply for the grant,seconded by Mr.
Lane,and passed unanimously.
LIFE INSURANCE
Currentlynon-union employees enrolled inan AWC medical planreceive $10,000 of lifeinsurance
at no cost to the employee and can also receive an additional $20,000 in life insurance if they
choose to contribute 25%ofthe cost ofthe group premium.Under a life insurance plan from AWC
the city can provide an additional$20,000 of lifeinsurance at no cost to the employee.
Joseph K. Gavinski, City Manager,stated that $30,000 of life insurance can be provided to all
employees at a lesser cost than with the current life insurance plan.
—Action Taken:Mr.Ecret moved that the city switch its life insurance program to AWC as
I J recommended,seconded by Mr.Liebrecht,and passed unanimously.
DRIGGS DRIVE WATER MAIN RECONSTRUCTION
The city received four quotes for the reconstruction of the Driggs Drive water main.
Gary Harer,Municipal Services Director,stated that the city used the small works roster process
to obtain quotes forthis project,ratherthan the bidding procedures,which expedited the process.
Action Taken:Mr.Ecret moved that the project be awarded to Desert Rock Excavation in the
amount of $83,807.66,seconded by Mr.Pearce,and passed unanimously.
NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None
COUNCIL QUESTIONS AND COMMENTS -None
CITY MANAGER REPORTS AND COMMENTS
NATIVITY SCENE
Joseph K.Gavinski,City Manager,distributed information on the problemscreated by allowing
religious symbols,such as a Nativity scene,to be located on public property.
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COUNCIL/STAFF RETREAT
Joseph K.Gavinski, City Manager,stated that the Council/staff retreatis scheduled for February
2 and 3 at the Notaras Lodge in Soap Lake. The agenda for the retreat will be delivered by
Wednesday,January 31.
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CITY COUNCIL MINUTES January23,2007
)O2>0/\BUILDING ACTIVITY REPORT
The December 2006 Building Activity Report was presented.
/QdS INVESTMENT REPORT
The investment report showed the cityearned $82,809.24 ininvestment income in December 2006.
//S'y HAZARD MITIGATION PLAN
Joseph K.Gavinski,CityManager,stated that the cityreceived a letter from Sam Lorenz, Director
of Grant County Department of Emergency Management,concerning the Grant County Hazards
Mitigation Plan and requesting to meet withthe Council to discuss the issue.
/05jf ANNEXATIONS -GRANT COUNTY FIRE DISTRICT #5
Joseph K.Gavinski,City Manager,stated that the city has annexed property known as Kunze
Farms,Schneider Homes,Sparks,and CityWells and Tanks and proposing to notify Grant County
Fire District#5 to continue to provide fire service to these properties untiltheir property taxes cease,
which is at the end of 2007.
There was some discussion by the Council.
Action Taken:Mr.Ecret moved thatthe letters besent tothe Grant County 5 for the continuation ^^
of fire protection services through 2007 for the Kunze Farms,Schneider Homes, and Sparks
annexations,seconded by Mr.Liebrecht,and passed unanimously.
/OH ICERINK
Joseph K.Gavinski, City Manager,stated that the city's zamboni no longer operates well and staff
has located two machines in Spokane which will become available after the ice skating competition
has been completed.Staff is recommending that the city purchase the newer machine at a cost of
about $42,000.
Action Taken:Mr.Liebrecht moved that staff be directed to purchase the ice resurfacing machine,
seconded by Mr.Lane,and passed unanimously.
The regular meeting was recessed at 8:30 p.m. and the Council met in an executive session to
discuss litigation.The executive session was adjourned at 9 p.m. and the regular meeting was
reconvened.The regular meeting was adjourned
ATTEST:Ronald C.Cove
w.du-
Ronald R.Cone,Finance Director
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