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2007 04 10^J u u 6512 MOSES LAKE CITY COUNCIL April 10,2007 Council Present: Ron Covey, Jim Liebrecht,Bill Ecret, Jon Lane, DickDeane, and Richard Pearce Absent:Brent Reese PLEDGE OF ALLEGIANCE: Mayor Covey led the Council in the pledge of allegiance. MINUTES:Mr.Ecret moved that the minutes of the March 27,2007 meeting be approved, seconded by Mr.Lane, and passed unanimously. APPROVAL OF CLAIMS.PREPAID CLAIMS.CHECKS.AND PAYROLL Action Taken:Mr.Pearce moved that the bills,checks,prepaid claims,and payroll issued be approved,seconded by Mr.Ecret, and passed unanimously. Vouchers audited and certified by the Finance Directoras required by RCW42.24.080,and those expense reimbursement claims,certified as required by RCW 42.24.090, have been recordedon a listing which has been made available to the Council for approval and is retained for public inspection at city hall. As of April 10,2007 the Council does approve for payment claims inthe amount of $367,699.23; prepaid claims in the amounts of $19,861.79,$130,198.69,$38,511.39,and $8,616.52;checks in the amount of $1,871,685.45;and payroll inthe amounts of $2,779.86 and $42,224.46. PROCLAMATION The proclamation declaring Wednesday,April 25,2007 as National Red Hat Society Day was read //3J in its entirety. PRESENTATIONS AND AWARDS -None CONSENT AGENDA Ordinance -Create Pelican Horn PURD -1st Reading:An ordinance was presentedwhich creates /JA k the Pelican Horn Planned Unit Development located on Division Street. Central Terminals Preliminary Major PlatA/Vaivers and Deferrals:Columbia Northwest Engineering,/^^ on behalf of Central Leasing of Washington, has submitted a preliminary plat for a one lotmajor plat.The 426 acre site is located approximately 1300'west of where N Road intersects with Wheeler Road in Section 20,Township 19 North,Range 29 East. The site is zoned Heavy Industrial,and the Comprehensive Plan Land Use Designation is Industrial.The site has 2,177'of frontage onWheeler Road.Access is limited onWheeler Roadeast of SR-17 tothe citylimits.No morethanone drivewayperplattedlotisallowed unless itisshown thatan additional access point would not adversely affect traffic flows or create a safety hazard. No additional streets are proposed to serve the plat.A common access easement is proposed to provide access internal to the lot. Water,sewer,and other public utility infrastructureare available to serve the site and for the most part are located inWheeler Road right-of-way.A sanitarysewer lineis located inthe north half of Wheeler Road and all other existing infrastructure is located in the south half of the right-of-way.Each lothas a 5'minimum public utility easement along interior property lines,and a 10'wide utility easement along all street right-of-ways.The Planning Commission recommended thatthe preliminary plat be approvedwith conditions.The Findings of Fact werealsosubmitted for Council approval. 6513 CITY COUNCIL MINUTES April 10,2007 //£(?Storms Final Maior Plat/Findings of Fact:Columbia Northwest Engineering,on behalfof Jeff Foster, GMAC,submitted a final plat fora one lot major plat.The 11.03 acre major platis located approximately 120'northeast of the Broadway Avenue and Driggs Drive intersection and extends to the northeast intersection of DriggsDriveand Interlake Road. The site is zoned C-2,General Commercial and Business.The Comprehensive Plan Land Use Designation is General Commercial which corresponds with the existing zoning.The Planning Commission recommended that the final plat be approved with conditions.The Findings of Fact were also submitted for Council approval. Action Taken:Mr.Deane moved that the Consent Agenda be approved,seconded by Mr.Lane, and passed unanimously. COMMISSION APPOINTMENTS -None CONSIDERATION OF BIDS -None PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS j/qj MOSES LAKE BUSINESS ASSOCIATION -FLOWER POTS Jacie Daschel,Moses Lake Business Association,stated that the Association has approved the purchase of 68 pots for placement inthe downtown area. The Association requested permission to place the pots on Third Avenue in the downtown area from Division to Ash. The pots will be plantedwithfountain grass and yellow,orange, and purpleflowersand plants.She also requested the use of the fire hydrant in front of Cobblestone Corner to fill the water tank on the equipment being used to water the pots. Joseph K.Gavinski, City Manager,stated that Lori Barlow,Associate Planner,is the city's liaison with the Moses Lake Business Association. Action Taken:Mr.Liebrecht moved that the requests be granted with the stipulation that a license agreement be drafted forthis project,seconded by Mr.Lane, and passed unanimously. /CU3 MOSES LAKE/GRANT COUNTY HUMANE SOCIETY MayorCoveystated thatthe Moses Lake PoliceDepartment was informedof possible questionable activity at the Humane Society animal shelter. The Police Department investigated the issue. Since that time the city has received many letters and e-mails concerning the alledged problems at the animal shelter. Joseph K.Gavinski,City Manager,stated that the city owns the property and leases the ground to the Humane Society for the animal shelter.The shelter was constructed by the Humane Society. Ifthe Humane Society ceases activity at the animal shelter,the city will acquire the building.The cityalso contracts with the Humane Society foranimal control. Either partycan give 60 days notice to terminate the contract. A letter from the Board of Directors of the Humane Society was read which provided notice oftheir intent to discontinue operation of the animal shelter no later than July 9,2007. n n o u u u 6514 CITY COUNCIL MINUTES April 10,2007 HarmonyWhite,1223 Mather Drive,stated that she was concerned about the current practices at the animal shelter including the failureof the Board to investigate the evidence ofmismanagement ofthe shelter. Penny Archer,223 Sharon, stated thatthere area largenumber of persons interested inthis issue they areinthe process of obtaining a non-profit status and wouldbe interested inmeeting withthe city to discuss operating the animal shelter inthe future. RELAY FOR LIFE Wendy Gilbert statedthatthe Relay for Life isan organization thatcelebrates cancer survivial.She reportedon the statistics of cancer.She mentioned that the Relay for Lifeis May 18 and 19 and invited the Council members to join the mass lap at the beginning ofthe event. PUD -UNDERGROUND UTILITIES -WAIVER The GrantCounty PUD requested a-waiverto the requirement to install utilities underground to service the Heron Creek Apartment complex located on Ninth Avenue.The power is required to be extended across Division Street to service this area. Blair Fuglie,representingthe PUD,stated thatthey are requestinga waiverto allow an overhead line across Division Street to serve the Heron Creek apartment complex.He mentioned that it will cost about $25,000 more to install the utilities underground.Once across Division Street the electrical utilities will be placed underground. There was considerable discussion by the Council concerning the existing overhead and underground lines along Division Street. ActionTaken:Mr.Pearce moved thatthe request be denied,seconded by Mr.Liebrecht,and failed with Mr.Pearce,Mr.Deane, and Mr.Liebrecht infavorand Mr.Ecret,Mr.Lane, and Mayor Covey opposed. Action Taken:Mr.Lane moved that the PUD be allowed to install a temporary overhead service untilthe issue is resolved,seconded by Mr.Deane,and passed unanimously. ORDINANCES AND RESOLUTIONS ORDINANCE -JORGENSEN/MCCONKIE ANNEXATION II - 2nd READING Anordinance was presented which annexes property ownedby Ken and Marilynne Jorgensenand Sharon McConkie.The property is located south of Nelson Road and adjacent to the Hayden Campus Major Plats.The property will be zoned R-1,Single Family Residential. The ordinance annexing property commonlyknownas the McConkie/Jorgensen II property,tothe City of Moses Lake,Washington,and incorporating thesame within the corporate limits ofthe City of Moses Lake, and which provides for the assumption of existing indebtedness was read by title only. The public hearing was opened.There were no comments. //9? //?* /os<p 6515 CITY COUNCIL MINUTES April 10,2007 ActionTaken:Mr.Ecret moved that the publichearing be closed,seconded by Mr.Pearce, and passed unanimously. Action Taken:Mr.Ecret moved that the second reading of the ordinance be adopted,seconded by Mr.Deane,and passed unanimously. /0%RESOLUTION -ACCEPT DONATION -JAPAN AIRLINES A resolution was presented which accepts a $2,000 donation from Japan Airlines.The funds will be used in the Parks and Recreation Department. The resolution accepting a cash donation of $2,000 from Japan Airlines was read by titleonly. Action Taken:Mr.Ecret moved that the resolution be adopted,seconded by Mr.Pearce,and passed unanimously. /QV(s RESOLUTION -ACCEPT DONATION -DEPARTMENT OF ECOLOGY A resolution was presented whichaccepts an oil spill response trailer valued at $19,000 from the Washington State Department of Ecology. The equipment will be used by the Fire Department. The resolutionaccepting a donation tothe Cityof Moses Lake fromthe Department of Ecology was read by title only. Action Taken:Mr.Pearce moved that the resolution be adopted,seconded by Mr.Liebrecht,and passed unanimously. REQUEST TO CALL FOR BIDS /0/%£2007 SEAL COAT PROJECT Staff requested authorization to callforbids forthe 2007 Seal Coat Project. This project will consist of chip sealing portions of Central Drive,Grape Drive,Peninsula Drive,Stratford Road, A Street, Knolls Vista Drive,Burress Avenue,and Interlake Road. Action Taken:Mr.Deane moved that staff be authorized to call for bids,seconded by Mr.Lane, and passed unanimously. /Q/y PRINTER/PLOTTER Staff requested authorization to call for bids to purchase a printer/plotter to be used by the Engineering Division.This equipment will replace the blue printmachine and the need to purchase ammonia. There was some discussion by the Council. Action Taken:Mr.Ecret moved that staff be authorized to call for bids,seconded by Mr.Deane, and passed unanimously.f^] r^ O u U 6516 CITY COUNCIL MINUTES April 10, 2007 RADIOS Staff requested authorization to call for bids to purchase three types of radios for the Fire Department-SelfContained BreathingApparatus (SCBA), communication equipment,and portable radio equipment and mobileintercomequipment. The equipment will be purchasedwitha$95,592 grant from the Department of Homeland Security. Action Taken:Mr.Pearce moved that staffbe authorized to call for bids,seconded by Mr.Deane, and passed unanimously. REFERRALS FROM COMMISSIONS -None OTHER ITEMS FOR COUNCIL CONSIDERATION ANNEXATION -REC SOLAR GRADE SILICON A Petition for Annexation was submitted with regardto property owned by REC Solar Grade Silicon LLC, National Frozen Foods, Corp., and Guardian Fiberglass, Inc.The property is located north ofWheeler Road and east and west of Road N NE. There was some discussion by the Council. Action Taken:Mr.Liebrecht moved that the Petition be accepted,seconded by Mr.Ecret, and {^J passed unanimously. ANNEXATION -CARROLL A Notice of Intention to Commence Annexation Proceedings and a Petition for Annexation were presented for approximately 20 acres of property owned by Pat Carroll located south of the proposed Lakes Plat at the end of Hamilton Road. Action Taken:Mr.Pearce moved that this item be removed from the table,seconded by Mr.Lane, and passed unanimously. Joseph K.Gavinski,City Manager,explainedthatthe Council had tabledthis annexation due to concerns about street improvements in a development proposed by Mr.Carroll on previously annexed property.Hementioned thatthe street improvementissue was discussed withstaffand a plan has been submitted by Mr.Carroll who is also working on the park issue. Phil Bloom,Columbia Northwest Engineering,stated that Mr.Carroll isworkingwiththe adjoining property owneronthe extensionof streets andthe possibility of providing property for a park. Action Taken:Mr.Ecret moved that the Notice of Intent be accepted,seconded by Mr.Lane, and passed unanimously. Action Taken:Mr.Pearce moved that the Petition for Annexation be accepted,seconded by Mr. Liebrecht,and passed unanimously. /O/y /O^f /ovf 6517 CITY COUNCIL MINUTES April 10,2007 JQSf'ANNEXATION -FIELDING/MCDOWALL A Notice of Intention to Commence Annexation Proceedings was submitted with regard to approximately 23 acres of property located west of Grape Drive. Gilbert Alvarado,Community Development Director,mentioned that an adjoining piece of property is already inthe process of being annexed which will make this property contiguousto the city's limits. Action Taken:Mr.Pearce moved that the Notice of Intent beaccepted and staff be directed to draft the Petition for Annexation,seconded by Mr.Ecret, and passed unanimously. //$(,STERLINGS MARINA SHORT PLAT -WAIVERS/DEFERRALS Columbia NW Engineering,on behalf of Ross Sterling, has submitted a fourlot .8 acre short plat for residential development located adjacent to Moses Lake at the intersection of S. Gibby Road and W.Marina Drive.The projectdensity is 5 units peracre. The site is zoned R-3,Multi-Family Residential,and the Comprehensive Plan Land Use Designation is High Density Residential which corresponds withthe existing zoning. The Planning Commission recommended thatthe following waivers and deferrals be granted: A. Defer the requirement to construct sidewalks on the west side of Marina Drivewith the stipulation that a covenant be required for the improvements inthe future. B. Grant a waiver ofthe requirement for a minimum lot depth of 100 feet. C. Defer the requirement to provide Type III street frontage landscaping along all street frontages and the 5'wide Type II landscaping along the property line that abuts the Lloyd Peterson Short Plat, prior to the final plat approval,but require that the landscaping, consistentwith the code,be provided prior to a certificate of occupancy being issued forany dwelling unit constructed,ora bond or security,acceptableto the City Attorney be provided. The buffer landscape plan for Lot4 and the streettree plan consistent with MLMC Chapter 18.57 shall be submitted for review priorto the issuance of any residential building permits. D. Defer the requirementto installwater and sewer services to each lotand allow the services to be installed when the building permits are issued for each lot. Mr.Deane was concerned about the density of the project. Gilbert Alvarado,Community Development Director,pointed out that in the Single Family Residential Zone the minimum lot size is 7,000 square feet and in the Multi-family Residential Zone the minimum lot size is 6,000 square feet.He mentioned that sidewalks were not required on the lake side of Marina because there are no existing sidewalks to tie to. A covenant will be required for sidewalk improvements in the future.The installation ofwater and sewerserviceswere deferred at the request ofthe developer because the lots will not be built on at this time. Phil Bloom,Columbia Northwest Engineering,representing the Sterlings,stated that they plan toconstructahomeonLot4andthereisnointentatthistimetosellordeveloptheremainingthree (***) lots. Itis the intent to reserve the lots for development by family members in the future. n n 6518 CITY COUNCIL MINUTES April 10,2007 \_J There was some discussion about the construction of sidewalks and water and sewer lines in the future. Action Taken:Mr.Ecret moved that the waivers and deferrals begranted,seconded by Mr.Pearce, and passed unanimously. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None COUNCIL QUESTIONS AND COMMENTS -None CITY MANAGER REPORTS AND COMMENTS COMMUNITY DEVELOPMENT DEPARTMENT -REPORT Gilbert Alvarado,Community Development Director,reported on the activities ofthe Community Development Department.Hementioned thatthe Community Development Department staffhas increased from4 employees 15 years ago to 12 employees at the present time. BAILEY AVENUE/EASTLAKE DRIVE IMPROVEMENTS Joseph K.Gavinski,City Manager,stated that Engineering staff has prepared the plans and specifications for improvementstoEastlake Drive from James Avenue to Bailey Avenue and Bailey Avenue from Eastlake Drive to the northern boundary ofthe C. Kile Major Plat. {^_J Gary G.Harer,Municipal Services Director,explained that these streets connect to streets in plats that were approved underthe old code which did not require planter strips.The improvements on Eastlake and Bailey have been designed to match the existing development,which do not include planter strips. It was the consensus of the Council that it makes sense to match the existing and previously approved developments. BUILDING ACTIVITY REPORT ^0 « The March 2007 Building Activity Report was presented. GAMBLING TAX REPORT //S<f/) The city received $95,708 from gambling tax receipts for the first quarter. INVESTMENT REPORT /003 The investment report showed the city earned $89,416.71 in investment income in March 2007. SALES TAX/TRANSIENT RENTAL INCOME U Joseph K.Gavinski,City Manager,reported that the city received $311,510.31 in sales tax and $18,724.02 in transient rental income in March 2007. /03d /o/? 6519 CITY COUNCIL MINUTES April 10,2007 j000 AQUATIC CENTER EXPANSION Joseph K.Gavinski,City Manager,reported that the Engineering Division discussed the cost of the aquatic center expansion project with the contractor and was able to negotiate a $200,000 reduction in the cost. The regular meeting was adjourned at 10:10 p.rru— ATTEST:Ronald C.Covey, F&nald R.Cone,Finance Director n r> n