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2007 07 10u u u 6562 MOSES LAKE CITY COUNCIL July 10,2007 Council Present:Ron Covey,Bill Ecret,Dick Deane,Richard Pearce,Brent Reese, and Jim Liebrecht Absent:Jon Lane PLEDGE OF ALLEGIANCE:Mayor Covey ledthe Council inthe pledgeof allegiance. MINUTES:Mr.Reese moved that the minutes of the June 26,2007 meeting be approved, seconded by Mr.Pearce, and passed unanimously. APPROVAL OF CLAIMS.PREPAID CLAIMS.CHECKS.AND PAYROLL Action Taken:Mr.Ecret moved that the bills,checks,prepaid claims, and payroll issued be approved,seconded by Mr.Pearce,and passed unanimously. Vouchers auditedand certified bythe Finance Director as required by RCW 42.24.080, andthose expense reimbursement claims,certified as required by RCW 42.24.090,have been recorded on a listing which has been made available to the Council for approval and is retained for public inspection at city hall. Asof July 10,2007the Council does approve for payment claims in the amount of$1,730,415.48; prepaid claims in the amounts of $6,938.30,$65,668.41,and $13,019.90;checks in the amount of $13,776.92;and payroll inthe amounts of $71,722.07 and $1,256.93. PRESENTATIONS AND AWARDS -None CONSENT AGENDA Resolution - Accept Improvements -Lakeland Addition Phase 4 Maior Plat:A resolution was //<2 & presentedwhichaccepts improvementsconstructedas part ofthe LakelandAddition Phase4 Major Plat. Resolution -Accept Grant -Washington Traffic Safety Committee:A resolution was presented ///7 which accepts a grant of $36,030 from the Washington Traffic Safety Committee.The funds will be used to replace curb and gutter,paint crosswalk,and install school crossing signs on Burress Street. .../ Baron Estates #2 Final Maior Plat and Findings of Fact.:Olsen Homes submitted the Baron //<*V Estates #2 Final Major Plat.The plat is 26 lots on 6.46 acres located south of Sharon Avenue between Legend Lane and Wallace Street.The area is zoned R-1,Single Family Residential, which corresponds to the Comprehensive Plan Land Use Designation of Low Density Residential. The final plat has no significant changes from the approved preliminary plat.The Findings of Fact were also presented for approval. Lakeland Addition Phase4 Final MaiorPlatand Findings of Fact:Aho Construction Isubmitted the //Jfr Lakeland Addition Phase 4 Final Major Plat.The plat is 46 lots on 12.25 acres located east of Highway 17 at the end of Lakeland Drive.The area is zoned R-1,Single Family Residential,which corresponds to the Comprehensive Plan Land Use Designation of Low Density Residential.The final plat has no significant changes from the approved preliminary plat.The Findings of Fact were also presented for approval. Ill<-I 6563 CITY COUNCIL MINUTES July10,2007 Action Taken:Mr.Reese moved that the Consent Agenda be approved,seconded by Mr.Ecret, and passed unanimously. COMMISSION APPOINTMENTS -None CONSIDERATION OF BIDS AND QUOTES -None PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS USE OF CITY PROPERTY -ANIMAL OUTREACH Pam Lakman,Grant County Animal Outreach,requested the use of a portion of the Civic Center Park during the Farmer's Market for a car wash to benefitthe animal shelter. Ms.Lakman stated that the car wash would be either on August 4 or 18 and would also be used to disseminate information. Joseph K.Gavinski,City Manager,stated thatthe Farmer's Market has expressed concern about a car wash inthe parking lotduring the Farmer's Market because of the amount of trafficand need for parking spaces. There was some discussion by the Council and it was pointed out that city property has not previously been used forthe purposes of a car wash.There was concern that if one organization is allowed to use city propertythen any group would have to be granted the same permission.It was pointed out that there are many car washes in the city throughout the summer and an appropriate site on private propertycould probablybe found. No action was taken. //1 7 RESOLUTION -SIX YEAR STREET PROGRAM -PUBLIC HEARING A resolution was presented which adopts the Six Year Transportation Improvement Program. The resolutionto amend Resolution2695TransportationImprovement Program for 2008-2013 was read by title only. The public hearing was opened. Action Taken:Mr.Ecretmoved thatthe public hearing be closed, seconded by Mr.Pearce,and passed unanimously. ActionTaken:Mr.Pearce moved that the resolution be adopted,seconded by Mr.Liebrecht, and passed unanimously. ORDINANCES AND RESOLUTIONS /O/Q ORDINANCE -AMEND 2007 BUDGET -2nd READING An ordinancewas presented which amends the 2007 budget.(] n n 6564 CITY COUNCIL MINUTES :July 10,2007 ^J The ordinance amending the 2007 budget for the City of Moses Lake,Washington was read by title only. ActionTaken:Mr.Pearcemoved thatthe second reading ofthe ordinancebe adopted,seconded by Mr.Ecret,and passed unanimously. ORDINANCE- AMEND 13.07 -WATER REGULATIONS-2nd READING An ordinance was presented which prohibits the drilling of exempt wells within the city limits and also regulates exempt wells as a water source in the Urban Growth Area. The ordinance amending Chapter 13.07 of the Moses Lake Municipal Code entitled "Water Regulations"was read by titleonly. ActionTaken:Mr.Reese moved that the ordinance be removed from the table,seconded by Mr. Deane,and failed with Mr.Reese,Mr.Deane and Mr.Liebrecht in favor and Mr.Pearce,Mr.Ecret, and Mayor Covey opposed. ORDINANCES - SUBDIVISION REGULATIONS -1st READINGS Ordinances were presented which amend the short and major plat review process to bring it into compliance with state law. The ordinance amending Moses Lake Municipal CodeSection 17.13.100 ofChapter 17.13 entitled ^_J "Short Subdivisions"was read by title only. ActionTaken:Mr.Pearce moved that the first readingof the ordinance be adopted,seconded by Mr.Deane,and passed unanimously. The ordinanceamending Moses Lake Municipal Code Section 17.17.120 ofChapter 17.17entitled "MajorSubdivisions"was read by title only. Action Taken:Mr.Pearce moved that the firstreading of the ordinance be adopted,seconded by Mr.Ecret,and passed unanimously. ORDINANCE -CASCADE VALLEY ANNEXATION -1st READING An ordinance was presented which annexes property in Cascade Valley to the city.The property is located north and east of the previously annexed property.The property will be zoned R-1, Single Family Residential,and R-2,Single Family and Two Family Residential. Gilbert Alvarado,Community Development Director,gave some backgroundon the area requested to be annexed.He stated that an owner ofa portion of the area to be annexed has requested that his property be removed from the annexation as he is in the process ofdeveloping his property to county standards.The Council previously directed staff to call in the covenant for that property which will require the development to be constructed to city standards.He pointed out that the annexation and the development ofthe property are different issues. /Of/ /Dsf 6565 CITY COUNCIL MINUTES July 10,2007 Joseph K.Gavinski,City Manager,stated that the two issues are the annexation and the development of the property to city standards.Ifthe property is not developed to city standards, wells will be drilled.The required 100'wellhead protection area extends into the right-of-way. When the city water and sewer lines are installed,they would intrude into that wellhead protection area. There was some discussion concerning the covenants on the property and the proposed annexation. Gary Fendich,8809 Dune Lake Road,stated that the plat was purchased as originally designed. He does wish to be removed from the annexation because being within the city means he cannot drill the wells to service the plat. He mentioned that he was not aware of the covenant on this property when the land was purchased.He statedthat the covenantwas signed afterthe purchase and sale agreementwas completed but he would be willingto honorthe covenant provided he can continue to construct the development to county standards.At the time city water and sewer are available to the site,the BST roads could be demolished and the material used in the construction of the street to city standards. There was additional discussion by the Council. Staff was directed to research the issue and bring it back at the next meeting. REQUEST TO CALL FOR BIDS -None REFERRALS FROM COMMISSIONS -None OTHER ITEMS FOR COUNCIL CONSIDERATION //£fa THE LAKES MAJOR PLAT -SEWER MAIN Columbia Northwest Engineering,representing The Lakes MajorPlat,requested city participation in the cost to install the sewer main that will serve this plat. GaryG.Harer,Municipal Services Director,stated that the sewer mainto serve The Lakes Major Plat will be extended from Lasco Lane.The city requires sewer mains to be installed at minimum gradeso that additional developments can connect. The extracost to install the sewer mainat minimumgrade can be recovered by the developer througha reimbursement agreement. There was some discussion by the Council. ActionTaken:Mr.Liebrecht moved thatthe request forthe cityto participateinthe costof installing the sewer mainat minium gradebe denied, seconded by Mr.Pearce,and passed unanimously. /^?5"2007 URBAN GROWTH AMENDMENTS The 2007 Urban Growth Amendments were presented. Gilbert Alvarado,Community Development Director,stated that the county wishes to receive aletter ^_^^ from the city indicating theapplications thecity isconsidering as part ofthe2007 amendment cycle.f) o n 6566 CITY COUNCIL MINUTES .July 10,2007 ^J Larry Angell,Columbia Northwest Engineering,stated that they represent several applicants who are requesting inclusion into the city's UGA and that additional requests will be submitted prior to the July 31 deadline. ActionTaken:Mr.Liebrecht moved that staff proceed withthe process of amending the Urban Growth Area,seconded by Mr.Reese,and passed unanimously. 2007 SEAL COAT PROJECT -NOISE REGULATIONS /O/?-^ Granit Northwest,dba Basin Asphalt,requested permission to work between 10 p.m.and7 a.m. for about 15 days between July 11 and the first ofSeptember.The work will include sweeping the loose chips offthe streets that are being chip sealed. Action Taken:Mr.Deane moved that the request be granted,seconded by Mr.Liebrecht,and passed unanimously. STREET VACATION -MALAGA Smart Homes isinthe processof platting the property north of Malaga Streetandhas requested the vacationofthe north 6'of Malaga Street. The 6'strip isnotnecessary for right-of-way purposes and is heldbythe cityby deed rather than as dedicated right-of-way. Gary G.Harer,Municipal Services Director,stated that Smart Homes will be dedicating additional right-of-way for Malaga Street which will be included as part ofthe compensation for thevacated K^_)portion. ActionTaken:Mr.Deane moved that the propertybe declared surplus and sold to Smart Homes, seconded by Mr.Liebrecht, and passed unanimously. AQUATIC CENTER EXPANSION -NOISE REGULATIONS The contractor for the Lazy River concrete pour has scheduled the work for July 12 and 13. Because of the extremely hottemperatures, the contractoris requesting they be allowedto begin work at 5 a.m. The cooler temperatures will be a benefit to the workers and the quality of the concrete being used forthe Lazy River. Authorization was requested to allowthe concrete pours to begin at 5 a.m. and that the City Mangerbe authorized to allow future poursto begin earlyifit is deemed a reasonable request. There was some discussion and staff was directed to notify the neighbors of the work to begin at 5 a.m. Action Taken:Mr.Reese moved that the request to begin concrete pours at 5 a.m.be approved and that the City Manger be authorized to allow future concrete pours if it is deemed necessary, seconded by Mr.Ecret,and passed unanimously. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None \J loc/o /ooo 6567 CITY COUNCIL MINUTES July10,2007 COUNCIL QUESTIONS AND COMMENTS TEMPORARY SIGNS Mr.Deane requested staff investigate the possibility of prohibiting plastic banner signs. Gilbert Alvarado,Community Development Director,stated that the sign regulations have been discussed several times overthe years and the latest rewriteincluded discussions on bannersigns. Itwas the consensus of the Council that staff again discuss the issue of banner signs. ///?PEDESTRIANSAFETY Mr.Deane suggested that flags be provided for pedestrians crossing some of the busier intersections. o }00°l COUNCIL IN THE PARK /&3<f After some discussion it was determined that the Council will have a presence at the Farmer's Market on Saturday,July 21, from 9 a.m.to noon. FIREWORKS REPORT Mayor Covey stated that the Police Department has indicated that no fireworks incidents were reported and no infractions were issued. Tom Taylor,Fire Chief,stated that they responded to no fireworks related calls on July 4,which is down from an average of 20 to 25 per year and that Fire District 5 responded to 6 which is down from the average of 15 to 20. He mentioned that there were only 2 fireworks stands in the area, which is down from 11 last year. CITY MANAGER REPORTS AND COMMENTS //Of BLUE HERON PARK CAMPGROUND -CONSULTANT SELECTION Joseph K.Gavinski, CityManager,stated thatthe cityadvertized forconsultant servicesto helpthe city develop a campground at Blue Heron Park.He requested that two Council members be appointed to serve on the selection committee. It was the consensus to appoint the Council members at a later date. CIVIC CENTER CAMPUS/MUSEUM -CONSULTANT SELECTION n Joseph K.Gavinski,City Manager,stated that the consultant selection process hasbeen completed for the new Civic Center Campus/Museum and Art Center Complex. The top choice of the Selection Committee was Miller Hull. Action Taken:Mr.Deane moved that staff be authorized to negotiate acontract with Miller Hull for ^^^ architectural services for the new CivicCenter Campus/Museum and ArtCenter,seconded by Mr.f) Ecret, and passed unanimously. 6568 CITY COUNCIL MINUTES July 10,2007 [K_J ADDITIONAL LAKE CROSSING Joseph K.Gavinski,City Manager,stated that staff contacted URS,which did a study in the late 1970'sandestimatedthe cost ofa routethough Moses Lake starting near Highway 17and Airway Drive and ending near Highway 17 and Pioneer Way.The costof updating those figures is $14,000.The Finance Director,using CPI figures,provided an estimate ofthecosts associated with this project.Staff feels that the figure provided bythe Finance Director underestimates the cost because ofthe changes in the project which mayhave occurred sincethe original estimate provided by URS. Mayor Covey pointed out that even with the under estimated cost of$18,000,000 provided by staff, the citydoes not have the fundsto constructthe project. Mr.Reese felt thatan updated cost figure isneededbecause there will needtobea second lake crossing some time in the future. Mr.Deane also felt that the city needs an updated cost figure. Action Taken:Mr.Reese moved that URS provide updated cost figures for an additional lake crossing starting near Highway 17 and Airway Drive and ending at Highway 17 and West Broadway,crossing the lake in the vicinity of Paxson Drive,seconded by Mr.Deane. ^J KJ Mr.Ecret felt that the additional lake crossingmay need to be placed in a location otherthan at Paxson Drive. Mr.Liebrecht felt that the cost ofthe project needs to be identified. Mr.Pearce feltthat there may be a better location for an additional lake crossing than at Paxson Drive. The motion failed with Mr.Reese,Mr.Deane,and Mr.Liebrecht in favor and Mr.Pearce,Mr.Ecret, and Mayor Covey opposed. COMMUNITY DEVELOPMENT DEPARTMENT -RE-ORGANIZATION Joseph K.Gavinski, City Manager,stated that the city has been unable to fill the vacant Associate Planner position.It has been suggested that an Assistant Planner position be created.This is an entry level positionthat will requiresome trainingand wouldrequirethe creationofa Senior Planner position. Action Taken:Mr.Pearce moved that staff be authorized to make the changes in the Community Development Department,seconded by Mr.Ecret,and passed unanimously. POPULATION Joseph K.Gavinski,City Manager,stated that the city's official population is 17,440,which is about a 3.5%increase. /0/9 /o?c. 1077 ;030A /!'• 6569 CITY COUNCIL MINUTES July 10,2007 BUILDING ACTIVITY REPORT The June 2007 Building Activity Report was presented. INVESTMENT REPORT The investment report showed the city earned $84,433.59 in investment income in June 2007. SALES TAX/TRANSIENT RENTAL INCOME The city received $440,364.61 in sales tax and $28,835.14 in transient rental income in June 2007. The regular meeting was recessed at 9:15 and the Council met in an executive session to discuss a potential real estate transaction.The regular meeting was reconvened at 9:40 p.nr_Xhe_regular meeting was adjourned at 9:40 p.m. ATTEST:Ronald C.Covey,$&yor onald R.Cone,Finance Director rs