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2007 07 24u ^J 6570 MOSES LAKE CITY COUNCIL July 24,2007 Council Present: Ron Covey,Bill Ecret,DickDeane, Richard Pearce,Brent Reese,Jon Lane, and Jim Liebrecht PLEDGE OF ALLEGIANCE:Mayor Covey led the Council in the pledge of allegiance. MINUTES:Mr.Deane movedthat the minutes of the July 10,2007 meeting be approved,seconded by Mr.Liebrecht,and passed unanimously. APPROVAL OF CLAIMS.PREPAID CLAIMS.CHECKS.AND PAYROLL Action Taken:Mr.Ecret moved that the bills,checks,prepaid claims,and payroll issued be approved,seconded by Mr.Reese,and passed unanimously. Vouchers audited and certified by the Finance Director as required by RCW 42.24.080,and those expense reimbursement claims,certified as required by RCW42.24.090, have been recorded on a listing which has been made available to the Council for approval and is retained for public inspection at city hall. As of July 24,2007the Council does approve for payment claims in the amount of $540,680.18; prepaid claims in the amountof $133,182.53;checks in the amountof $2,340,131.06;and payroll in the amount of $75,455.48. PRESENTATIONS AND AWARDS -None CONSENT AGENDA Accept Work -Grape Drive Intersection 2006:Granite Northwest Inc.,dba Basin Paving,has completed work for the 2006 Grape Drive intersection,which consistedof a 480'right hand turn lane for the southbound SR-17 traffic at Grape Drive. Airport Grant:Authorization was requested for the City Manager to sign the grant documents from /DOv? the Washington State Department of Transportation,Aviation Division,for a $102,400 grant tobe used at the Municipal Airport.The grant funds are to be used to slurry seal the runway and taxiways,repaint pavementmarkings onthe runway andtaxiways,and prepare an Airport Layout Plan and Narrative Report. Resolution -Accept Easement -Moses Lake Investors:Aresolution was presented which accepts /Q /J an easement from Moses Lake Investors,LLCforthe installation of a fire hydrant on Maiers Road. Resolution -Accept Improvements -Barrinaton Point 2 Maior Plat:A resolution was presented /JJ LP whichaccepts improvementsconstructedas part ofthe Barrington Point 2 Major Plat. Resolution -Accept Improvements -Moses Pointe:Aresolution was presented which accepts the /OSY water and sewer mains and services constructed inQuinn Driveas partof Phase 1,Block 1,Moses Pointe Development. Resolution -Accept Improvements -Moses Pointe:A resolution was presented which accepts the /0$cl j water and sewer mains and services constructed in Hedman Court as part of Phase 1,Block 2, \-J Moses Pointe Development. Resolution- PettyCash Fund:A resolution was presentedwhichestablished a pettycash fund for the Fire Department. ili7 'hjis O -rA 6571 CITY COUNCIL MINUTES July 24,2007 Action Taken:Mr.Ecret moved that the Consent Agenda be approved,seconded by Mr.Lane,and ([) passed unanimously. COMMISSION APPOINTMENTS -None CONSIDERATION OF BIDS AND QUOTES -None PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS GRANT COUNTY ASSETS AND OPPORTUNITIES John Hite,GrantCounty Assets and Opportunities,stated that he is developing a book containing information about the Columbia Basin.He mentioned that 11 counties are discussed in the book and requested participation by the City of Moses Lake. There was some discussion by the Council and no action was taken. )>y2cf RESOLUTION -PAXSON DRIVE WATER LINE -BLOCK GRANT -PUBLIC HEARING //(pLr Areso|ution was presented which authorizes the city to apply for aCommunity Development Block Grantto apply for a grant for the construction of water mains and service connections currently served by the Paxson PlatWater Association on Luta Drive and Virginia Street. The resolution authorizing the City ofMoses Lake to apply for a Community Development Block ^^^ Grant was read by title only.fjl Gary G.Harer,Municipal Services Director,explained the background of this project.He mentioned that the information on the Block Grant is available to the public. The public hearing was opened. Action Taken:Mr.Deane moved that the public hearing be closed,seconded by Mr.Pearce,and passed unanimously. Action Taken:Mr.Pearce moved that the resolution be adopted,seconded by Mr.Ecret,and passed unanimously. ORDINANCES AND RESOLUTIONS /&$/ORDINANCES -SUBDIVISION REGULATIONS -2nd READINGS Ordinances were presented which amend the short and major plat review process to bring it into compliance with state law. The ordinance amending Moses Lake Municipal Code Section 17.13.100 ofChapter 17.13 entitled "Short Subdivisions"was read by title only. Action Taken:Mr.Lane moved that the second reading ofthe ordinance be adopted,seconded by Mr.Reese,and passed unanimously. The ordinance amending Moses Lake Municipal Code Section 17.17.120 ofChapter 17.17 entitled "Major Subdivisions"was read by title only. O 6572 CITY COUNCIL MINUTES July24, 2007 (^)Action Taken:Mr.Lane moved that the second reading ofthe ordinance be adopted,seconded by Mr.Ecret, and passed unanimously. ORDINANCE -CASCADE VALLEY ANNEXATION -1st READING An ordinance was presented which annexes property in Cascade Valley to the city.The property is located north and east of the previously annexed property.The property will be zoned R-1, Single Family Residential,and R-2,Single Familyand Two Family Residential. Action Taken:Mr.Lane moved that the ordinance be removed from the table,seconded by Mr. Liebrecht,and passed unanimously. The ordinance annexing propertycommonly known as the Cascade Valley annexation to the City of Moses Lake, Washington, and incorporating the same within the corporate limits of the Cityof Moses Lake, andwhich provides forthe assumption ofexisting indebtedness was readbytitleonly. Gilbert Alvarado, Community Development Director,stated that the Council had requested information on the status of the property ownership at the time the covenant was signed.The most recent title report shows Gary Fendich as the contractpurchaser prior to Kevin Richardssigning the covenant. Joseph K.Gavinski,CityManager,pointed outthateven thoughthereisa contract to purchasethe property,Kevin Richards is still the property owner and,therefore,the covenant is legal and binding. ^-^There was some discussion and it was pointed out that city water is not available to Mr.Fendich's property atthistimeand he is installing wellswith the wellhead protection areaextending into the street right-of-way.That protection areacould be compromised when citysewer is installed in the streets. James A. Whitaker, CityAttorney, pointedout that the covenant was draftedwiththe assumption that the development would connect to city water when it becomes available.Ifthe lots are connected to citywater, then the existing wells will no longer be a concern. There was some discussion concerning the covenant requirement and the proposed annexation. Action Taken:Mr.Pearce moved that the first reading of the ordinance be adopted,seconded by Mr.Liebrecht,and passed unanimously. ORDINANCE -REC SOLAR GRADE SILICON ANNEXATION -1st READING /O^ An ordinance was presentedwhich provides for the annexation of approximately 384acres in the Wheeler Road Corridor Area located east and west of Road N NE. The ordinance annexing property commonly known as the RECSolarGrade Silicon annexation to the City of Moses Lake,Washington,and incorporating thesame within the corporate limits ofthe City of Moses Lake,and which provides for the assumption of existing indebtedness was read by title only. ^J Gilbert Alvarado,Community Development Director,mentioned that the Guardian Industries, National Frozen Foods, and several other smaller properties are included inthis annexation. /OS<P 6573 CITY COUNCIL MINUTES July 24,2007 Action Taken:Mr.Ecret moved that the firstreading ofthe ordinance be adopted,seconded by Mr. Lane,and passed unanimously. REQUEST TO CALL FOR BIDS -None REFERRALS FROM COMMISSIONS -None OTHER ITEMS FOR COUNCIL CONSIDERATION //^COMMUNITY STREET AND UTILITY STANDARDS -AMENDMENT The amendments to the Community Street and Utility Standards were presented. GaryG.Harer,Municipal Services Director,stated that the amendments were distributed to the development communityand comments were received from Columbia NorthwestEngineering who also requested additional time to review the amendments.He recommended that the Council consider the amendments at the next meeting. No action was taken by the Council on the amendments. /o?/0 WANAPUM BIKE PATH - GRANT APPLICATION Staff requested authorization to apply for a Transportation Enhancement Fund Grant though QUADCO forthe Wanapum Bike Path and any other grants that are available. Gary G.Harer,Municipal Services Director,stated that this projectwas originally developed in 2005.Since that time the scope and costs of the project have increased.The city has already received a $100,000 grant to apply to the $450,000 cost of this project. There was some discussion by the Council. Action Taken:Mr.Reese moved that staff be authorized to apply for QUADCO grants,seconded by Mr.Lane,and passed unanimously. /09^URBAN GROWTH AREA AMENDMENTS Additional applications for amendments to the city's Urban Growth Area were presented. Gilbert Alvarado,Community DevelopmentDirector,statedthatthe county wishesto receive a letter from the city indicating the applicationsthe city is considering as part ofthe 2007 amendment cycle. He mentioned that ASPI,REC Solar Grade Silicon,and Dune Lakes have requested inclusion into the city's UGA. Action Taken:Mr.Pearce moved that staff be directed to inform the county that the city is starting the process to amend the UGA and to direct staff that any applications received up to July 31 be included in the 2007 UGA amendment cycle,seconded by Mr. Ecret,and passed unanimously. //£(*THE LAKES MAJOR PLAT -SEWER MAIN Del Green,Columbia Northwest Engineering,requested the city participate in the installation ofthe sewer main to serve The Lakes Major Plat at a minimum grade.The trench will need to be 5' deeper than what would be required ifit were to only serve The Lakes Major Plat.The additional O o o 6574 CITY COUNCIL MINUTES July 24, 2007 ^)5'will cost approximately $31,940.The city requires all sewer mains to be constructed at the minimum grade to reduce the number of lift stations that the city is required to maintain and has never participated in paying for the extra cost. Mr.Green explained the proposed sewer layout. There was some discussion by the Council. No action was taken to reconsider the previous denial of the request for city participation in the sewer line. SEPA DNS -GRANT COUNTY FAIRGROUNDS The GrantCountyCommunity Development Departmenthas issued a SEPA Determination ofNon- Significance (DNS)for the infrastructure replacement and expansion projectat the GrantCounty Fairgrounds.The DNS findsthatthis proposed projecthas no probablesignificantadverse impact on the environment.Staff feels that the impact of the use of septic systems and the traffic impacts were not addressed by the SEPA Checklist. GilbertAlvarado,Community Development Director,stated that staff will be providing comments to the GrantCounty Community Development Departmentconcerningthe DNS because of the possibleimpactsofthe use ofseptic systems andthe lackofdocumentation on trip generation for the expansion. ^j There was some discussion bythe Counciland itwas feltthatthe Checklist isincomplete and staff was requested to address the issues of traffic,steep slopes, noise, odor,and the proposed septic system. There was additional discussion concerning the County's decision to expend funds to develop a sewer system onthe fairground ratherthanannexingtothe cityandconnectingtothecity'ssystem. James A.Whitaker,CityAttorney,pointedoutthatCountyCommissioners have metwitha bonding company inorderto obtain financing for this project by selling bonds. The bonding company will require detailed information on the improvements.He recommended that the cityrequest that detailed information. It wasthe consensusofthe Councilthat staff requestthe detailed informationon the improvements. NON-AGENDA ITEMS AND PUBLIC QUESTIONS AND COMMENTS -None COUNCIL QUESTIONS AND COMMENTS COUNCIL IN THE PARK Mr.Deane stated that the issues discussed with the Council members present on Saturday during the Farmer's Market included weeds,code enforcement,fences,additional lake crossing,Third Avenue development, 4-way stop at Third and Beech, new city hall,new museum, wells, and Juniper Drive. ^.J POST OFFICE Mr.Reese requested the status ofthe repairs to the damaged pillar atthe post office. ///(* /ooc/ li) //3f )W 6575 CITY COUNCIL MINUTES July 24,2007 Gilbert Alvarado,Community Development Director,pointed out that as a federal agency,the post office is not subject to city regulations. After some discussion,staff was directed to contact the federal legislators about this issue. RAILROAD -NEW ROUTE Mr.Reese mentioned that the Department of Transportation held an open house on the proposed new route of the railroad.He felt it was very informative and was well attended. MayorCovey mentioned that some people feel that the route should be farther north and there is apparently a grass roots effort to object to the proposed route and to try to get it placed farther north. CITY MANAGER REPORTS AND COMMENTS GRANT COUNTY HAZARDS MITIGATION PLAN Grant County Emergency Management has removed the buffer zone for the Wheeler Road Industrial Corridor due to concerns expressed by the City of Moses Lake and replaced it with an initiative to improve the hazard awareness and personal protection of citizens within the Wheeler Road Industrial Corridor. Joseph K.Gavinski, City Manager,stated that Council may need to reconsider the mitigation plan. QUARTERLY AMBULANCE REPORT The quarterly ambulance report was submitted. PARKS AND RECREATION REPORT Spencer Grigg,Parks and Recreation Department,gave a report on the activities of the Parks and Recreation Department,including the acquisition of park property and the funds to develop the parks. The regular meeting was recessed at 10 p.m.and the Council met in an executive session to discuss property acquisition.The regular meeting was reconvened at 10:30 p.m.The regular meeting was adjourned at 10:30 p.m. ATTEST:Ronald C.Covey,Mayor Ronald R.Cone,Finance Director n