2007 08 286586
MOSES LAKE CITY COUNCIL
()August 28,2007
Council Present:Ron Covey,Bill Ecret,Dick Deane,Richard Pearce,Brent Reese,Jon Lane,and
Jim Liebrecht
PLEDGE OF ALLEGIANCE:Mayor Covey ledthe Council inthe pledge of allegiance.
MINUTES:Mr.Deane moved that the minutes of the August 14,2007 meeting be approved,
seconded by Mr.Ecret,and passed unanimously.
APPROVAL OF CLAIMS.PREPAID CLAIMS.CHECKS.AND PAYROLL
Action Taken:Mr.Pearce moved that the bills,checks,prepaid claims, and payroll issued be
approved,seconded by Mr.Lane,and passed unanimously.
Vouchers audited and certified bythe Finance Director as required byRCW42.24.080,andthose
expense reimbursement claims,certified as required by RCW 42.24.090,have been recorded on
a listing which has been made available tothe Council for approval and is retained for public
inspection at city hall.
AsofAugust 28,2007 theCouncil doesapprove for payment claims in theamount of$810,767.92;
prepaid claims in the amount of$59,272.57 checks in the amount of$2,578,505.64;and payroll in
the amount of $66,604.33.
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PRESENTATIONS AND AWARDS
PARKS AND RECREATION DEPARTMENT
Freya K.Hart was introducedto the Council as the new Museum &ArtsCenter Manager.
CONSENT AGENDA
Resolution -Accept Deed -Sauvaae:A resolution was presented which accepts a deed from /cPDb
RodneyW. and Nadine Sauvage for property to be used as right-of-way for Malaga Street.
Resolution -Abandon Easement -Westlake Shores:Aresolution was presented which abandons /0/3
the five foot easements on each side of the common lot line between Lots 1.and 2,Block 2,
Westlake Shore Phase III Major Plat.
Resolutions -Grant Deeds -Central Leasing of Washington:Two resolutions were presented
which quit claims property to Central Leasing of Washington.This will resolve any confusion
regarding the ownership of these properties.
Resolution -Grants Easement to PUD No.2of Grant County:A resolution was presented which /O/j
grants an easement to Public Utility District of Grant County for consideration in order to assist in
the continued improvementofelectric,telecommunication and other services at the Flow Rider and
Lazy River.
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CITY COUNCIL MINUTES August28,2007
J&f~]Resolution -Set Date for Public Hearing -Marina Drive Vacation:Aresolution was presented which f[)
sets October 9,2007 as the date for a public hearing before the Council to consider a request to
vacate 10 feet of the Marina Drive right-of-way located on the northwest side of Lot 11,Parkhill-
SCEA Addition.
JOS^f Renewal -Industrial Waste Water Discharge Permit No.5-Akzo Nobel.Eka Chemicals:A new
waste water discharge permit renewal forAkzo Novel, Eka Chemicals was prepared to allow Eka
Chemical to discharge a maximum daily flow of 180,000 gallons into the Sand Dunes waste water
system.It is essentially the same permit that expired, this permit has a new expiration date of
January 3,2012.Authorization forthe City Manager to execute the permit was requested.
/Cot?Authorization to Execute Agreement -Airside/Airport Lavout Plan:A letter ofagreement between
Airside relatingto the development and projection of an airportlayout planand narrative report was
received.The City of Moses Lake has received a grant from the Washington State Department
ofTransportation Aviation Divisionwhich willcover a large portion ofthe costof preparing this plan
and report. Authorization is requested forthe City Manager to execute this agreement on behalf
ofthe City of Moses Lake.
Action Taken:Mr.Reese moved that the Consent Agenda be approved,seconded by Mr.Pearce,
and passed unanimously.
COMMISSION APPOINTMENTS -None
CONSIDERATION OF BIDS AND QUOTES -None
PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS -None
ORDINANCES AND RESOLUTIONS
jQ5#ORDINANCE -FRIDAY/ST.MARIE ANNEXATION -2nd READING/PUBLIC HEARING:
An ordinance was presentedwhich annexes approximately 18.45 acres located north of Highway
17 and adjacent to Grape Drive and Maple Drive.The property included inthis annexation will be
zoned R-2, Single Family and Two Family Residential..
An ordinance annexing property commonly known as the Friday/St.Marie annexation tothe City
of Moses Lake,Washington,and incorporating the same within the corporate limits ofthe City of
Moses Lake,andwhich provides for the assumption of existing indebtednesswas read bytitle only.
A publichearing was opened by.
Action Taken:Mr.Pearcemoved thatthe public hearing be closed, seconded by Mr.Lane,and
passed unanimously.
Action Taken:Mr.Lanemovedthatthe second reading of Ordinance 2345beadopted,seconded
by Mr.Ecret,and passed unanimously.
/OY(p RESOLUTION -DONATION OF FUNDS TO SPECIAL OLYMPICS -BASIC AMERICAN FOODS
A resolution was presented which accepts $2,500 from Basic American Foods.The funds are to
*be used for the Parks and Recreation Special Olympics.
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CITY COUNCIL MINUTES August 28,2007
(^_J Aresolution accepting acash donation of $2,500 from Basic American was read by title only.
Action Taken:Mr.Reese moved that the resolution be adopted,seconded by Mr.Ecret, and
passed unanimously.
REQUEST TO CALL FOR BIDS -None
REFERRALS FROM COMMISSIONS -None
OTHER ITEMS FOR COUNCIL CONSIDERATION
REQUEST FOR VARIANCE TO UNDERGROUNDING UTILITIES -GRANT COUNTY PUD //£?
William Coe,System Planning &Protection Engineer for Grant County PUD is requesting a
variance to(Ordinance #1452,1990)16.56.010 Underground Utility Policy:With the increased
useofthe properties and streets within the city,the health,safety,and welfare ofthe residents of
thecity require that electrical,telephone,and TVcable facilities belocate orrelocated underground
as soon as practical.This variance is requested in installing utilities underground for the following
four projects
The Grant County PUD needsto upgrade itsexisting overhead electrical distribution infrastructure
to accommodate existing and future load growth needs within the City of Moses Lake.Four
projects were presented.
()1.Upgrading overhead facilities along Peninsula Drive from Peninsula Substation to^-^Wanapum Drive.Estimated cost for the work is $700,000 or,if underground option would
be approximately $3,150,000.
2.Upgrading facilities along Peninsula Drive from Wanapum Drive to William Avenue. New
poles and installing larger conductors.Estimated cost for this work is $353,000 or,
underground optionwould be approximately$1,584,000.
3.Upgrading overhead facilities along LakeShore Drive from William Avenue to Interstate90.
Estimated cost forthis work is $393,000 or,underground option would be approximately
$1,769,000.
4. Upgrading facilities along West Shore Drive, Montana Street and Sandy Street from
Interstate 90 bridge to Mae Valley Road. Estimated cost for this work is $570,000 or,
underground option would be approximately $2,565,000.
The total estimated cost to Grant County PUD for construction of overhead electrical services is
approximately $2,015,000.The total estimated cost to construct underground electrical services
is $9,068,000.
There was considerable discussion about who would pay the cost for the undergrounding option.
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Action Taken;Mr.Pearce moved that the request to be given a variance to undergrounding of
utilities in the Peninsula Drive area be denied,seconded by Mr.Liebrecht,and failed with Mr.
Pearce,Mr.Liebrecht and Mr.Deane in favor and Mr.Ecret,Mr.Lane,Mr.Reese,and Mayor
Covey opposed.
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CITY COUNCIL MINUTES August 28, 2007
Action Taken:Mr.Ecret moved that the request be granted,seconded by Mr.Lane.
There was considerable discussion concerning the request.
The motion passed with Mr.Ecret,Mr.Lane,Mr.Reese,and Mayor Covey in favor and Mr.
Liebrecht,Mr.Deane,and Mr.Pearce opposed.
9U REQUEST FOR STAFFING -FIRE AND POLICE DEPARTMENTS
A request for staffing increase in the Fire and Police Departments.It was recommended to add a
Community Service Officerand a Police Officer in the Police Department at a cost ofapproximately
$134,000.and also a recommendation to add two and possibly three Paramedic/Firefighters at an
annual cost of up to $235,000.And a request to hiretwo paramedics that are not crossed trained
as firefighters to supplement the emergency medical response capabilities during the day shift.
The additional employee requests are made because of demands on the department because of
growth and additional service requests.
Mr.Gavinski gave an update on the request.The Fire Department is seeking a grant to add six
Paramedic/Firefighters.The Fire Departmentwillwait until the City receives the grant before hiring
anymore Paramedic/Firefighters.
The request to hire two Paramedics to work the day shift Monday - Friday, 8:00 a.m.to 5:00 p.m.
This is a non emergency ambulance service to take people to the hospital and the nursing homes ^.^^
and out oftown to different hospitals.(T)
Also a request to add a half-time Administrative Assistant to the Fire Department.
Action Taken:Mr .Pearce moved to hire one Police Officer,one Community Service Officer,two
Paramedics or EMT's and one half-time Administration Assistant,seconded by Mr.Ecret and
passed unanimously.
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CITY MANAGER REPORTS AND COMMENTS
U S POST OFFICE
Aletterwas received from Senator Patty Murray statingthat she had enclosed acopyofa lettershe
received from the U S Postal Service,Spokane office. The letterstated that the Seattle District
Facility Requirements Specialist,Kathy Young said thatrepairs tothe Moses Lake PostOffice are
currently underway.Moses Lake Postmaster,Debra Welden,has requested funding to have the
exterior ofthe building painted.The Postmaster isalso soliciting landscaping bids to plant shrubs
and flowers along the perimeter of the building.
j0 /C)CONSTRUCTION OF AN ADDITIONAL LAKE CROSSING FUNDING:
Mr.Gavinski reported the Second Lake Crossing would be approximately $30 million in 2007
dollars,this would include the design engineering,right-of way acquisition,construction
engineering, and actual construction.
The Second Lake Crossing can't be build unless funds are borrowed,the city does not have
$30,000,000 available cash for the project.
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CITY COUNCIL MINUTES August 28,2007
M Thecity doesn't have thebonding capacity toraise $30,000,000 with current assessed value under
existing state law which currently allows borrowing to2.5%ofassessed value with a voted general
obligation bond.The city would need an assessed value of $3,000,000,000 tobe able to raise
enough moneyto pay for a crossing with avoted general obligation bond.
Solution:Get voter support for bond issueoncevalue is achieved.Getsupport from non-voting
property taxpayers,i.e.commercial and industrial property owners.Obtain grants from U.S.or
state.Seek a less expensive solution.
NORTHERN COLUMBIA BASIN RAIL PROJECT -WSDOT
Mr.Andrew Wood,Deputy Director,Rail an Marine Freight Systems Division stated in a letter that
the WSDOTandthe SurfaceTransportation Board (STB)are preparing a NEPA Environmental
Assessment for the Northern Columbia Basin Rail Project.They have received a number of
comment letters on the proposed rail routes.
Many ofthe respondents askedtheWSDOT and theSTBto consider a northern route rather than
the currently proposed Segment 1 route that is south of Wheeler Road.(Colored maps were
handed out to Council).
WSDOT and the STB would liketo ask the cityto providea response statingwhich routethe city
would prefer.A northern route,north ofWheeler Road orthe route south ofWheeler Road.
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Mayor Covey will senda letter to Mr.Wood at WSDOT,stating a response from the City of Moses
Lakethatour preference would be to use the northern route,the route north ofWheeler Road.
GRANT COUNTY FAIRGROUNDS -SEPA APPEAL
Gilbert Alvaradoreportedon a letterdated August 24,2007 from Damien Hooper,Senior Planner,
GrantCounty Planning Department, with regards to the GrantCounty Fairgrounds SEPA appeal
that was filed last week.Mr.Hooper's letter states that The DOH Associates provided a response
to Mr.Alvarado's letter of July 26,2007 with regards to the SEPA Determination of Non-
Significance,which comes lateconsideringthe appeal period for SEPA NoticeofActionclosed on
August 20,2007.
Mr Alvarado met with Mr.Hooper today,August 28th todiscuss hisAugust 24th letter.Mr Hooper,
both in the meetingand inhis letter,requested that Mr.Alvarado respondto himbyAugust 31st if
the Cityof Moses Lake intendsto withdraw the SEPA appeal now that the city has newinformation.
There was considerable discussion by the Council on The DOH Associates's letter dated August
17,2007 and the attached information with regard to the Grant County Fairground's infrastructure
improvements,the large onsiteseptic system (LOSS)design criteria andcalculations G&O #07007.
Action Taken:Mr.Ecret moved that the Council offer to meet with the County Commissioners to
discuss the SEPA Appeal before August 31,2007 and at that time the Council would make a
decision whether or not to continue with the appeal,seconded by Mr.Liebrecht,and passed
unanimously.
HERITAGE CAPITAL PROJECTS FUND GRANT
Information on the Heritage Capital Projects Fund were provided to Council.
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CITY COUNCIL MINUTES
The contract for design services from The Miller/Hull Partnership,LLPfor the
&Art Center Complex was handed out to Council.
August 28,2007
loses Lake City Hall
Action Taken:Mr.Pearce moved that authorization be granted forthe City Manager to execute the
agreement for professional services for architectural design services of the Moses Lake City Hall
&Art Center for the City of Moses Lake,seconded by Mr.Ecret, and passed unanimously.
FINANCE DEPARTMENT ANNUAL REPORT
Ronald Cone,Finance Director, reported on the Finance Department's Annual Report.Mr.Cone
handed out to Council the 2006 Annual Report,Comprehensive Annual Financial Report,
Accountability Audit Report,and the 2007 Final Budget.He answered questions from the Council
about the Finance Department.
The regular meeting was recessed at 9:55 p.m.and Council met inan executive session to discuss
real estate.The executive session adjourned at 10:25 p.m. and the regular meeting was
reconvened.
/0<?&MEETING WITH COUNTY COMMISSIONERS
Action Taken:Mr.Pearce moved that the City Council meet with the County Commissioners
regarding the Revenue Sharing Agreement prior to the County scheduled September4,2007 public
hearing on the question of disbanding the Grant County Boundary Review Board,seconded by Mr.
Ecret,and passed unanimously.
The regular meeting was adjourned at 10:30 p.m.
Ronald C.Covey,Mayor
Ronald R.Cone,Finance Director