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1990 08 14u ^J u 4452 CITY COUNCIL CITY OF MOSES LAKE August 14,1990 Members Present:Wayne Rimple,Bill Reese,JoAn Brown,Roger Biallas,and Charles Edwards Members Absent:David Chandler and Norm Johnson MINUTES:Mr.Biallas moved that the minutes of the meeting of July 24 be approved as submitted, seconded by Mrs. Brown,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Reese moved that the bills,checks,and prepaid claims issued be approved,seconded by Mrs.Brown, and passed with Mr.Biallas abstaining from voting for that portion of the billsto A & H Printers and Mr.Rimple abstaining from voting for that portion of the billsto Faber Industrial Supply. Vouchers audited and certified bythe Finance Directoras required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090,have been recorded on a listing which has been made available to the City Council. Claims: The vouchers included on the below list as modified by the Council and noted upon said list for the Council meeting of August 14, 1990 for the funds listed beiow are approved in the amount of $619,307.14. GENERAL FUND $41,954.60 STREET 73,048.96 STREET REPR/RECON 22,869.94 LARSON EXPANSION 14,720.00 EQUIPMENT LEASES 408.21 CONVENTION CENTER 106,424.14 STREET IMPROVEMENT 151,616.61 PARK IMPROVEMENT 764.49 WATER/SEWER FUND 12,820.60 1985 BONDS/UUD4 550.45 WATER/SEWER CONSTRUCTION 88,023.27 CERB LOANS 21,356.27 W/S LEASES 770.58 SANITATION FUND 45,024.84 UNEMPL COMP INS 1,900.42 SELF-INSURANCE 357.00 CENTRAL SERVICES 14,690.39 BUILDING MAINTENANCE 7,568.03 EQUIPMENT RENTAL 14,364.25 FIREMANS PENSION 74.09 TOTAL $619,307.14 Prepaid Claims:Prepaid claimsapproved by the City Manager according to the process established by MosesLakeMunicipal Code 3.42.030 andthe internal control policy approvedbythe CityCouncil havebeen recorded on a listing which has been made available to the City Council. The claims listed below are approved in the amount of $293,159.38 for all funds. GENERAL FUND $238,763.64 STREET 1,000.00 ARTERIAL STREET 33,909.27 CONVENTION CENTER 293.50 PWTF CONSTRUCTION 500.00 WATER/SEWER FUND 22.62 CENTRAL SERVICES 7,671.77 EQUIPMENT RENTAL 891.45 UD#56 10.107.13 TOTAL $293,159.38 Checks: Check 24502 issued on July 9,checks 24623through 24627 issued on July 12through July 18, 1990,and checks 24629 though 24740 issued on July 25,1990 were approved for payment at the Council meeting held on August 14,1990 in the total amount of $792,428.02. Payroll:The payroll issued on July 31,1990 havingbeen approved pursuantto the ruleofthe City Council set forth in Moses Lake Municipal Code 3.42.040,was paidby checks 66691 through 66708 inthe amount of $8,663.70. Payroll:The payrollissued on August 3,1990 having been approved pursuant to the ruleof the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 66709 through 66862 inthe amount of $152,177.29. I.CITIZEN INPUT -None o/< /0'0' .0\< 4453 CITY COUNCIL MINUTES: 2 August 14,1990 II.EMPLOYEE PRESENTATIONS Engineering Division:Joseph K.Gavinskl,City Manager,introduced Russell Brown,the city's new Engineering Technician II. Fire Department:Joseph K.Gavinskl, City Manager,introduced Thomas Taylor,the city's new FireFighter. Parks and Recreation Department:Mr.Rimple presented a Certificate of Appreciation from the Mayor and Council to Teri Looney,Museum and Art Center Director, for her efforts in initiating,coordinating,and now directing the city's new museum and art center.f^\ III.CONSENT AGENDA qJ3 Professional and Clerical Association Labor Contract:Authorization was requested for the City Manager to 'sign the labor contract with the Professional and Clerical Association. I[ip Moses Lake Youth.Inc.Concession Agreement:Authorization was requested for the City Manager to sign the 1990 concession agreement with Moses Lake Youth,Inc. itfi'y Resolutions (6)-Accept Deeds/Easements -Stratford Road:Resolutions were presented which accepted /^o 3 qUj(c|ajm deeds and 3 non-perpetual easements for the Stratford Road project. .j3(,Jy Resolution -Pettv Cash Fund -Parks Department:A resolution was presented which established a petty cash fund in the Parks and Recreation Department for use in the museum. A Resolution - Interfund Loan: A resolution was presented which provided for an interfund loan from the Water/Sewer Fund to the UUD Account. Action Taken:Mr.Biallas moved that the Consent Agenda be approved,seconded by Mr.Reese,and passed unanimously. IV.CONSIDERATION OF BIDS STRATFORD ROAD There were two bidders forthe Stratford Road Reconstruction Project-Marchand Construction and North CentralConstruction. North CentralConstruction has requested they be relieved of the bid due to an error on their bid. IfCouncil grants North Central's request, the bid can be awarded to the second low bidder or rebid in the fall. There was some discussion about the difference in the bids and the engineer's estimate. Action Taken:Mr.Reese moved that the bids be rejected and staff be directed to callforbids in November 1990 and that the Engineering Divisionreview the work to see ifany can be eliminated to bring the bids into alignment with the engineer's estimate,seconded by Mrs.Brown, and passed with Mr.Edwards opposed. V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS ,/£>b MOSQUITO CONTROL DISTRICT -BOARD APPOINTMENT There is an opening on the Board of Directors for the Grant County Mosquito Control Districtwhich needs to be filled by the Council. Of the five board members,four are appointed by the Grant County Commis sioners and one is appointed by the Moses Lake City Council. Any one interested in serving on the Board should notify the City Manager. LIBRARY BOARD Joseph K.Gavinskl, City Manager,mentioned that there is stillan opening on the Library Board of Trustees. ^ijf TOURISM COMMISSION O n >&1 Joseph K.Gavinskl, City Manager,stated that Wanetah Dendy has resigned from theTourism Commission, so another person needs to be appointed to that Commission. CIVIL SERVICE COMMISSION Joseph K. Gavinskl, City Manager,stated that one of the Civil Service Commissioners has moved out of town and so can no longer serve on the Civil Service Commission.Anyoneinterested in serving inthis area should contact the City Manager. ^J 4454 CITY COUNCIL MINUTES: 3 August 14, 1990 VI.ORDINANCES AND RESOLUTIONS ORDINANCE -NATURAL OR MANUFACTURED GAS USE TAX:1990 -2ND READING Anordinancewas presentedwhichleviesatax for the privilege of using natural or manufactured gas within the city. The ordinance creating a new Chapter 3.32 of the Moses Lake Municipal Code entitled "Natural or Manufactured Gas Use Tax:1990"was read by title only. ActionTaken:Mrs.Brown moved that the second readingof the ordinance be adopted,seconded by Mr. Biallas,and passed unanimously. ORDINANCE -BUSINESS UCENSE FEES -1ST READING An ordinance was presentedwhich increasesthe business license fee to $75except for those business in the downtown core area which would pay $100. The ordinanceamending Chapter5.04 of the Moses Lake Municipal Code entitled"Licensing Regulations" was read by title only. There was considerable discussion by the Council and it was feltthat the fee should be the same for all businesses,no matterwhere they are located, and the extra funds should be earmarked forcity beautifica- tion projects. Action Taken:Mr.Biallas moved that the fee be raised to $80 and the first reading of the ordinance be adopted,seconded by Mr.Edwards, and passed unanimously. Action Taken:Mr.Biallas moved that $45 of the proposed $80 business license fee be used for aesthetic improvements,seconded by Mr.Reese,and passed unanimously. VII.REQUESTS TO CALL FOR BIDS -None VIII.REFERRALS FROM COMMISSIONS ^J TOURISM INFORMATION SYSTEM The Tourism Commission has recommended that the city purchase and install aTourism InformationSystem (HighwayAdvisory Radio) from the 1990 budget. Funds are currentlyavailableinthe 1990 budget. Spencer Grigg,Tourism and Community Events Coordinator,explainedthe system to the Council Action Taken:Mr.Reese moved that staff be directed to purchase and install the Tourism Information System,seconded by Mrs.Brown,and passed unanimously. JAL DONATION The Parks and Recreation Commission has recommended thatthe $2,000 donated by Japan Air Lines in 1990 beused for a playground at Cascade Park andbe combined with the $6,000 already budgeted for this purpose. Action Taken:Mrs.Brown moved that the Japan Air Lines donation be used to help construct a playground at Cascade Park,seconded by Mr.Reese,and passed unanimously. IX.OTHER ITEMS FOR COUNCIL CONSIDERATION STREET CLOSURE/OVERNIGHT CAMPING -ARTS AND CRAFTS FESTIVAL The city is requesting the closure of certain streets on September 22 to facilitate the bicycle race which will /Oo 7 ,be held during the Arts and Crafts Festival on September 22and 23.Also,overnight camping has been w requested In McCosh Park bysome ofthe artisans in order to protect their booths and/or Inventory. Action Taken:Mr.Reese moved that the requests be granted,seconded by Mr.Biallas,and passed unanimously. STRATFORD ROAD RAILROAD CROSSING Authorization was requested for the City Manager to sign an agreement with the Washington Central //«^7 Railroad for the improvement ofAlder Street railroad crossing.This improvement isa part ofthe Stratford Road/AlderStreet improvement project. /A/6 /Ob* //09 /&/£> 10is •otf >!?? 0qU 0^ ,o/o 4455 CITY COUNCIL MINUTES:4 August 14,1990 Phil Bloom,Municipal Services Director,stated that the improvement is being requested atthis time as the ties and understructurewill deteriorate before Stratford Road needs any work done inthe future. Action Taken:Mr.Biallas movedthatthe City Manager be authorized to signthe agreement,seconded by Mr.Reese, and passed unanimously. X.COUNCIL QUESTIONS AND COMMENTS -None XI.CITY MANAGER REPORTS AND COMMENTS AIRPORT BRIDGE Phil Bloom,Municipal Services Director,stated thattheassessmentofthe bridge cannot be completed until the water level in the canal is reduced,which will notbedone until late fall.There hasbeena problem with dust fromthe gravel access roadand a dust coatingwould cost about $1,200. There wassome discussion bythe Council onthe problem ofvehicles using thetaxiways anddust coating the access road. Staff was authorized todust coat theaccess road and to look into the possibility of placing signs prohibiting vehicles on the taxiways. Jt>CURBSIDE RECYCUNG Joseph K.Gavinski,City Manager,presented a report on the estimated cost of a curbslde recycling program. CRIMINAL JUSTICE FUNDS Joseph K.Gavinski,City Manager,reported thatthe city will be receiving funds for 1990 -1993 underthe new Local Criminal Justice Funding Bill.The funds mustbe used for law enforcement purposes andcannot replace existing funding.The Police Chief has requested an extra patrol officer and another sergeantand perhaps a data entry clerk. Therewas some discussion by the Council on what happens to the personnelwhen this funding runs out. It was pointedoutthatthe positions wouldeitherbe eliminated orthere may be sufficient growth in Moses Lake to make up the funds. Action Taken:Mrs.Brown moved that the City Manager be authorized to use the funds from the Local Criminal Justice Funding Bill to hireadditional personnelinthe Police Department,seconded by Mr.Biallas, and passed unanimously. FIRE DEPARTMENT STAFFING Joseph K.Gavinski, City Manager, reported that it has been recommended by the FireChief that the crews be increased to 4 men per shift. Itis possible that adding personnel would not cost anymore since itwould considerably decrease the overtime costs. He mentioned that the potential increase inland development and buildingactivities may necessitateadding an additional Plannerand another Building Inspector inthe Community Development Division. INDUSTRIAL WASTEWATER TREATMENT PLANT Joseph K.Gavinski,CityManager,statedthatthe cost ofthe proposedindustrial wastewatertreatmentplant isabout $14 million and maintenance and operationwill cost approximately$4 million peryear.Revenues would fall far short of the monies necessary to repay the construction costs and the maintenance and operation costs.Additional sources of revenue would be necessary to operate this facility. BUDGET CALENDAR The budget calendar forthe 1991 Budget was presented. ^H TRUCK ROUTE Joseph K.Gavinski,City Manager,stated that the truck route signs are up in the city,the Department of Transportation has putupthe signson Highway 17,andthe I-90 signs will be up inabouttwoweeks. jlSf TRANSIENT RENTAL INCOME REPORT Joseph K.Gavinski,City Manager,distributed the July 1990 Transient Rental Income Report which shows the June receipts. n n n ^ - 4456 CITY COUNCIL MINUTES: 5 August 14,1990 SALES TAX Joseph K.Gavinski,City Manager,stated that the sales tax will be distributed monthly from this time on and ft- for May the city received $128,224.55. AUDIT Joseph K.Gavinski,City Manager,distributed a letter from Stacia Reynolds,Asst.Attorney General,which A^ stated that allthe findingsfrom the State AuditorExaminationfor the 1987-1988 audit have been resolved. DOWNTOWN DEVELOPMENT Joseph K.Gavinski,City Manager,distributed copies of two articles on downtown improve ments/developments. INVESTMENT REPORT Joseph K.Gavinski,City Manager, distributed the investment report for July 1990. Theregularmeetingwas recessed at 10:10p.m.and the Council met in an executivesession to discuss real estate,litigation,and personnel matters. Theexecutivesession was adjourned at 10:30 p.m.and the regular meeting was reconvened.The regular meeting was adjourned at 10:30 p.m. ATTEST: