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1990 02 274399 CITY COUNCIL CITY OF MOSES LAKE February 27,1990 Members Present:Wayne Rimple,JoAn Brown,Roger Biallas,Charles Edwards, and Bill Reese Absent:Norm Johnson and David Chandler MINUTES:Mr.Edwardsmoved that the minutes of the meeting of February 13 be approved as submitted, seconded by Mr.Reese,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS ActionTaken:Mr.Reese moved that the bills,checks,and prepaidclaims issued be approved,seconded by Mr.Edwards, and passed with Mr.Rimple abstaining from voting for that portion of the billsto Moses Lake Steel Supply and Faber Industrial Supply. Vouchers audited and certified by the Finance Director as required by RCW42.24.080,and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listingwhich has been made available to the City Council. Claims: The vouchers included on the below listas modified bythe Council and noted upon said listforthe Council meeting of February 27,1990 forthe funds listed below are approved in the amount of $55,190.69 for all funds. GENERAL FUND $8,718.37 STREET 7,404.00 EQUIPMENT LEASES 408.20 CONVENTION CENTER 332.31 WATER/SEWER FUND 11,450.63 WATER/SEWER CONSTRUCTION 2,616.22 W/S LEASES 770.58 SANITATION FUND 6.41 UNEMPL COMP INS 197.29 SELF-INSURANCE 2,175.25 CENTRAL SERVICES 7,816.02 BUILDING MAINTENANCE 4,299.72 EQUIPMENT RENTAL + FIREMANS PENSION * 8,941.37 54.32 TOTAL $55,190.69 Prepaid Claims: Prepaid claims approved by the City Manager according to the process established by Moses Lake MunicipalCode 3.42.030 and the internalcontrol policy approved bytheCityCouncil have been recorded on a listing which has been made available to the City Council.The claims listed below are approved in the amount of $6,427.53 for all funds. GENERAL FUND $163.67 SELF INSURANCE 352.50 EQUIPMENT RENTAL 5.911.36 TOTAL fc $6,427.53 Checks:Checks 23098 through 23106 issued from January 24,1990 through February 5,1990 and checks 23108 through 23271 issued on February 14,1990 were approved for payment at the Council meeting held on February 13,1990 in the total amount of $176,713.12. Payroll:The payroll issued on February 16,1990 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 64927 through 65058 in the amount of $164,000.58. Payroll:The payroll issued on February 28,1990 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 65059 through 65078 in the amount of $8,348.39. BOY SCOUTS Mr.Rimple introduced the Boy Scouts who were attending themeeting.)j<0& I.CITIZEN INPUT -None II.CONSENT AGENDA -None III.CONSIDERATION OF BIDS AMPHITHEATER Bids were received for the Centennial Amphitheater including alternates for the restroom and entry,the pyrotechnic bunker,brick pavers, and area lighting.The low bidder was R.Redding Construction from Spokane. o/7 /0*/k 4400 CITY COUNCIL MINUTES:2 February 27, 1990 BrendaTeals, Centennial Amphitheater Committee,spoke infavorof the project and feltitwould be a major contribution to the city.She urged the Council to award the base bid,the restroom and entry, and the pavers.She stated that the Committee has committed itselfto raisingabout $24,000 to reimburse the city for the cost of the pavers.She mentioned that the private fund raising activities have not been started because of the delays in starting the project.They are proposing to sell brass tacks and pavers of a large enough size to have a company name and logo inscribed on them.She did not feel there would be any problem in raising these funds. Joseph K.Gavinski, City Manager, pointed out that the pyrotechnic bunker was placed in the project at a time when it was thought the Lion's Club would stillbe doing the fireworks display.The Lion's Club is no longer involved in fireworks and the fireworks companies that have been contacted have indicated they would supply everything so a pyrotechnic bunker may not be necessary. Mr.Biallas stated that this project will be beneficial to the city. Action Taken:Mr.Biallas moved that the base bid and alternates 1, 3, and 4 be awarded to R.Redding Construction,seconded by Mr.Edwards,and passed unanimously. VEHICLES Bids were received for the minivan,the small pickup,the 3/4ton pickup,and the one ton cab and chassis. Action Taken:Mr.Biallas moved that the mini van with the added alternates be purchased from the state bid,seconded by Mrs. Brown, and passed with Mr.Reese opposed. Action Taken: Mrs. Brown moved that the 4x2 pickup with automatic transmission be purchased from C & V Auto,seconded by Mr.Reese,and passed unanimously. Action Taken:Mr.Edwards moved that the 3/4 ton, 4x2 pickup with the alternate be purchased from C & V Auto,seconded by Mr.Reese,and passed unanimously. Action Taken:Mr.Biallas moved that the one ton 4x2 cab and chassis be purchased from the state bid, seconded by Mr.Rimple, and passed with Mr.Reese opposed. RESERVOIRS 1 AND 2 -PAINTING Bids received for painting Reservoirs 1and 2 werealmosttwicethe engineer's estimate.Staff recommended that the bids be rejected and authorization be granted to advertise forthe work in the fall. Action Taken:Mr.Reese moved that the bids be rejected and staff be authorized to bid the work in the fall, seconded by Mr.Edwards,and passed unanimously. IV.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS JAPAN AIR LINES -DONATION Yasuyuki Mann, Senior Directorof Japan AirLines presented a check in the amount of $2,000 to the city. He also presented a bronze horse with a wooden stand from Yukio Seino,owner of the Yonezawa Press. Mr.Rimple thanked Japan Air Lines and Mr.Seino fortheir gifts to the city. 3^MOSES LAKE SPRING FESTIVAL -RESOLUTION/HOLD HARMLESS AGREEMENT The Moses LakeSpring Festival is planned forMay24 -27,1990.A resolutionand hold harmless agreement were presented. The resolution regarding the Moses Lake Spring Festivalto be held May 24, 25, 26 and 27,1990 was read by title only. ActionTaken:Mrs.Brown moved that the resolution be adopted and the CityManager be authorized to sign the hold harmless agreement,seconded by Mr.Johnson,and passed unanimously. )ofc 1990 PAVER PROJECT The Columbia Bank would like to participate in the 1990 paver project and have requested that the boundaries of the project be extended to include their frontage on Ash Street. Mr.Rimple pointed out that a change inthe boundaries of the project would requirean amendment to the ordinance. Mr.Biallas mentioned that the Council had a request last year from C &V Auto to extend the boundaries of the paver project and he feltthat the boundaries as established should be maintained. He was in favor of the pavers and funding the projectwithinthe boundaries but anyone outside the established boundaries should pay for the pavers. Mr.Rimple stated that C &V Auto is not contiguous to the established boundaries and The Columbia Bank is. 4401 CITY COUNCIL MINUTES:3 February 27,1990 Action Taken:Mr.Reese moved that the ordinance be amended to include the 50'on Ash Street that The Columbia Bank wishes to put into pavers,seconded by Mrs.Brown,and passed with Mr.Biallas opposed. V.ORDINANCES AND RESOLUTIONS ORDINANCE -SOLID WASTE MANAGEMENT -2ND READING An ordinance was presented which allows the cityto continue to exercise control overthe levels andtypes of solid waste service provided withinthe city limits. \i The ordinance creating Chapter 8.10ofthe Moses Lake Municipal Code entitled "Solid Waste Management" was read by title only. J Action Taken:Mr.Reese movedthatthe second reading of the ordinance be adoptedand the summary for publication be approved,seconded by Mrs.Brown,and passed unanimously. ORDINANCE -STREET LIGHT UTILITY RATES -2ND READING An ordinance was presented whichsets $2 per utility accountas a street light fee.Atthe present timethe city picksup the entire cost,approximately $107,800 per year,for the street lights.This fee would raise about $90,000 per year. The ordinance creating a new Chapter 12.48 of the Moses Lake Municipal Code entitled "Street Lighting Utility Rates"was read by title only. Action Taken:Mr.Edwards moved thatthesecond reading ofthe ordinance be adopted andthe summary for publication be approved,seconded by Mr.Biallas,and passed unanimously. ORDINANCE -NORTHWEST ENERGY CODE -SINGLE READING Anordinancewas presentedwhichadopts the Northwest EnergyCode by referenceand providesthat its provisions shall prevail over any other conflicting standards. The ordinance creating Chapter 16.06 ofthe Moses Lake Municipal Code entitled "Northwest Energy Code" was read by title only. Joseph K.Gavinski,City Manager,stated that there is a lag between the receipt of an agreement with BonnevillePower which provides forthe benefits of earlyadoption and the effective date of the ordinance, itwas suggested thatthe ordinancenot become effective until the agreement between the partieshas been executed. Since this is a substantial change, the ordinance should be adopted on a first reading on an emergency basis. Action Taken: Mrs. Brown moved that an emergency bedeclared,the ordinance beamended to stated that it will be become effective upon an agreement between the parties being executed,the ordinance be adopted on a first reading, and the summary for publication be approved,seconded by Mr.Reese,and passed unanimously. ORDINANCE -HANDICAPPED PARKING -1ST READING An ordinance was presented which designates three handicapped parking spaces in the downtown area - two on Ash Street and one on Division Street. The ordinance amending Chapter 10.12 of the Moses Lake Municipal Code entitled "Parking Regulations" was read by title only. ActionTaken:Mr.Reese moved that the first readingof the ordinance be adopted,seconded by Mr.Biallas, and passed unanimously. RESOLUTION -ACCEPT EASEMENT -MOSES LAKE MALL A resolution was presented which accepts an easement from Moses Lake Mall forthe Well #14 wateriine through the area of the proposed new mall. The resolutionaccepting an easement from Moses Lake Mall was read by titleonly. Action Taken:Mr.Biallas moved that the resolution be adopted,seconded by Mrs.Brown,and passed LJ unanimously. RESOLUTION -INTERFUND LOAN Aresolution was presented which provides for an interfund loan from the Water/Sewer Construction Fund ^°v' to the U.LI.D.#4 Account. The resolution authorizing aninterfund loan to U.LI.D.#4 from theWater/SewerConstruction Accountwas read by title only. l'&3 //(*/ J03b /0*7 /O/J 4402 CITY COUNCIL MINUTES: 4 February 27, 1990 Action Taken:Mr.Edwards moved that the resolution be adopted,seconded by Mr.Reese,and passed unanimously. VI.REQUESTS TO CALL FOR BIDS ,<o /)1990 CRACK SEAUNG PROJECT Staff requested authorization to call for bids for the 1990cracksealing project. Action Taken:Mr.Reese moved that staff be authorized to call for bids,seconded by Mr.Edwards,andpassedunanimously.|) 1990 SIDEWALK PAVER PROJECT j Staff requested authorization to call for bids for the 1990 sidewalk improvement project. Action Taken:Mr.Biallas moved that staff be authorized to call for bids,seconded by Mr.Reese,and passed unanimously. }0hlS VII.REFERRALS FROM COMMISSIONS jQff ORDINANCE •VACATE OLD EPHRATA/MOSES LAKE HIGHWAY -1ST READING AND PUBLIC HEARING Property ownersalong a portion oftheoldMosesLake/Ephrata Highway located betweenVista Comerand the Knolls Vista Plat have requested that 25'of the remaining 30'of city right-of-way be vacated. The Planning Commission recommendedto the CityCouncil thatthe vacation requestbe granted and thatthe city retain a 15'easement for municipal purposesadjacentto the remaining city right-of-way and the right to grant easements over, under, and across the area forwhich an easement is retained. The public hearing was opened.There were no comments. Mr.Reese moved that the public hearing be closed, seconded by Mrs.Brown,and passed unanimously. The ordinancevacatinga portion ofthe old Moses Lake/Ephratahighwayadjacentto VistaCornerPlat was read by title only. ActionTaken:Mr.Biallasmoved that the first reading of the ordinance be adopted,seconded by Mr.Reese, and passed unanimously. of 103* VIII.OTHER ITEMS FOR COUNCIL CONSIDERATION MUSEUM A study session was held on February20 forthe purpose of discussing the proposal of the Friends of the Museum to move the Adam East Museum to a downtown location,and for its expansion and the inclusion of an art gallery and classroom facilities. Council direction is requested on the proposed relocation and expansion of the museum. Dave Newton,owner of a building at Pioneer and Sharon,stated that his building is empty and he would be willing to negotiate with the city for its use to house the museum. Mr.Biallasfelt that this project would enhance and benefit the community. Mr.Rimple also felt that it would be a good thing for the community. Action Taken:Mrs.Brown moved that the museum be relocated and expanded and a director be hired, seconded by Mr.Reese,and passed unanimously. BIG BEND ECONOMIC DEVELOPMENT COUNCIL The Big Bend Economic Development Council has requested thatthe City of Moses Lake participate and belong to the Moses Lake Big Bend Economic Development Council. Mr.Bush,Economic Development Administration,stated that EDA hasbeen in existence for 25 years and has had a great impact in theState ofWashington.They have contacts in Washington DC and have helped to providefunds forwater/sewer servicesoutsidethe chy limits of Moses Lake. Heurgedthe cityto support the District. There was some discussion by the Council. Action Taken:Mr.Biallas moved that thecity participate and belong tothe Moses Lake Big Bend Economic Development Council,seconded by Mr.Reese,and passed unanimously. \\l°l JAEE Authorization was requested for the City Manager to execute agreements for the INET program. n U ^J 4403 CITY COUNCIL MINUTES: 5 February 27, 1990 ActionTaken:Mr.Reese moved that the City Managerbe authorized to sign the agreements,seconded by Mrs. Brown,and passed unanimously. IX.COUNCIL QUESTIONS AND COMMENTS FIREWORKS Mrs.Brown suggested that to raise money for a fireworks display that each stand operated bya profit J03if making corporation be charged $500 and each stand operated by a non-profit organization be changed $300. There was some discussion by the Counciland staff was directed to draft an ordinance to provide for a business license or permit fee for the selling of fireworks. X.CITY MANAGER REPORTS AND COMMENTS TRANSIENT RENTAL INCOME Joseph K. Gavinski, City Manager, distributed a report on the transient rental income for the month of February. SALES TAX Joseph K.Gavinski,City Manager,distributed areport on the sales tax received for the months ofNovember J/J ^^ and December 1989. MOSES LAKE STATE PARK Joseph K.Gavinski, City Manager, distributed a copy of a draft lease for the Moses Lake State Park.I/O^ STRATFORD ROAD DESIGN Philip J.Bloom,Municipal Services Director,statedthata meetingwas heldwiththe property ownersalong ' Stratford Road and there were some positive results. DOWNTOWN PAVER PROJECT Philip J.Bloom,Municipal Services Director,reported onthe progress ofthe downtown paver project.JO Vo ~ CASCADE PARK/CRESTVIEW SEWER Philip J. Bloom,Municipal Services Director,stated that a neighborhood meeting will be held with the residents of Crestview on the proposed sewer line to Cascade Park. The regular meeting was adjourned at 11:10