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1990 02 13
J 4393 CITY COUNCIL CITY OF MOSES LAKE February 13,1990 Members Present:Wayne Rimple,JoAn Brown,Roger Biallas, David Chandler, Charles Edwards,Bill Reese,and Norm Johnson MINUTES:Mr.Edwards moved that the minutes of the meeting of January 23 be approved as submitted, seconded by Mr.Reese,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Chandler moved that the bills,checks,and prepaid claims issued be approved,seconded by Mr.Edwards,and passed with Mr.Rimple abstaining from voting for that portion of the bills to Moses Lake Steel Supply and Faber Industrial Supply and Mr.Biallas abstaining from voting for that portion of the bills to A & H Printers. Vouchers audited and certified by the Finance Director as required by RCW 42.24.080,and those expense reimbursement claims certified as required by RCW 42.24.090,have been recorded on a listing which has been made available to the City Council. Claims:The vouchers included on the belowlist as modified bythe Council and noted upon said list for the Council meeting of February 13,1990 for the funds listed beloware approved in the amount of $162,520.71 for all funds. GENERAL FUND $42,500.24 STREET 653.58 ARTERIAL STREET 18,706.91 CONVENTION CENTER 1,195.84 STREET IMPROVEMENT 87.97 PARK IMPROVEMENT 322.50 WATER/SEWER FUND 16,822.67 1985 BONDS/ULID 3 914.32 1985BONDS/ULID4 3,547.30 WATER/SEWER CONSTRUCTION 11,753.70 SANITATION FUND 33,642.89 UNEMPL COMP INS 4,972.37 SELF-INSURANCE 2,679.33 CENTRAL SERVICES 14,003.99 BUILDING MAINTENANCE 5,492.14 EQUIPMENT RENTAL 5,180.02 FIREMANS PENSION 44.94 TOTAL $162,520.71 Prepaid Claims:Prepaid claims approved by the City Manager according to the process established by Moses Lake Municipal Code 3.42.030and the internal control policyapproved by the CityCouncil have been recorded on a listing which has been made available to the City Council. The claims listed below are approved in the amount of $14,192.41 for all funds. GENERAL FUND $1,185.62 WATER/SEWER FUND 4,000.00 CENTRAL SERVICES 1,888.69 EQUIPMENT RENTAL 7.118.10 TOTAL $14,192.41 Checks:Checks 23015 through 23097 issued on January 24, 1990 were approved for payment at the Council meeting held on February 13,1990 in the total amount of $86,827.52. Payroll:The payroll issued on January 31,1990 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 64783through 64802inthe amount of $8,348.39. Payroll:The payroll issued on February 2,1990 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 64803 through 64926 inthe amount of $128,507.93. YOUNG WOMAN OF THE YEAR Mayor Rimple introduced Heidi Bishop, Washington State Young Woman of the Year, and Kelly Culwell,/ Moses Lake Young Woman of the Year. PROCLAMATIONS A proclamation was read declaring February 17-24,1990 as FFA Week.//j>^ I.CITIZEN INPUT -None II.CONSENT AGENDA -None III.CONSIDERATION OF BIDS -None l«/f lll=> 1179 M? 4394 CITY COUNCIL MINUTES: 2 February 13, 1990 IV.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS PUBLIC HEARING -SAMMONS COMMUNICATIONS FRANCHISE A public hearing was scheduledto considerthe city's future cablerelated needs and interests andto review the past performance of Sammons Communications astheirfranchise expiresinDecember1990.Sammons has requested a renewal and has submitted a proposed franchise. The public hearing was opened.There were no comments. Mr.Chandler moved that the public hearing be closed,seconded by Mr.Johnson,and passed unanimously. Joseph K.Gavlnski,City Manager,stated that there are some provisions inthe submitted franchise that need to be discussed with Sammons before it is considered for adoption by the Council. It was the consensus of the Council that staff bring back the proposed ordinance with the necessary revisions in the near future. COMMUNICATION -MOSES LAKE BUSINESS ASSOCIATION -HANDICAPPED PARKING The Moses Lake Business Association has requested assistance from the city in designating four to six handicapped parking spaces inthe downtown area. Citystaff has suggested that they be placed on Division and Ash Streets. Alan McFadin,representing the Moses Lake Business Association,suggested that the handicapped parking spaces be placed by J. C. Penny,Seasons,Lampe Jewelers, and the Hallmark Shop. It was the direction of Council that an ordinance be drafted to designate four parking spaces in the downtown area as handicapped parking spaces. COMMUNICATION -CONCEALED WEAPON LEGISLATION The City of Aberdeen has requested the support of the city for legislation that will repeal existing state law which allows convicted felons to obtain concealed weapons permits. Fred Haynes,Police Chief,mentioned that it is too easy at the present time to obtain a concealed weapon in the State of Washington. Mr.Chandler suggested that it be mentioned to the AWC and the Police Chiefs Association that this matter be placed on their agendas. It was the consensus of the Council that a letter be sent to the City of Aberdeen with the suggestion that they contact AWC to see if there is sufficient support for the association to promote this type of legislation and also letters be sent to the legislators requesting that they support such legislation. COMMUNICATION -LAKESIDE DISPOSAL Lakeside Disposal is requesting the city amend the garbage disposal contract in orderto eliminate the ^E requirement for a performance bond.The cost of providing such a bond has increased 300% and comes —« to 2% of the total contract value. The purpose of the bond is to protect the city in the event Lakeside were £"} to default on the contract.The performance history and stability of Lakeside Disposal should allow for the r-4 city to eliminate the need for a performance bond.O O There was some discussion by the Council who were in favor of eliminating the need for the performance bond since the business is owned by a local resident who also hasdone business in the city for many years. Action Taken:Mr.Johnson moved that the requirement for a performance bond be eliminated from the contract,seconded by Mrs.Brown,and passed unanimously. COMMUNICATION -LAKESIDE DISPOSAL -RECYCLING Lakeside Disposal proposes the installation ofacombinationdropbox/recycling siteattheircurrentlocation p— in Moses Lake.The dropbox would consist of a coin or token operated compactor attended at all times .; whileopen.It is proposed to be open 6.5 days per week duringthe summer and 6 days perweek during j the winter.The fees would be approximately the same asthe county dropbox sites.The recycling program j \ would be a voluntary effort with receptacles made available to the public at the same location as the dropbox.The entire area would be enclosed with a sight obscuring fence and some additional landscaping would be provided. It is also proposed to enter into a partnership with the city to initiate a composting program.The material would be received at the Lakeside site and transported to a city operated compost pile.There is a need within the parks department for a considerable amount of compost. It is proposed that the funds generated from the recyclable program be donated to local charities in order to increase public participation. This program would cost the city approximately $26,000 per year. iOtr* J u 4395 CITY COUNCIL MINUTES: 3 February 13, 1990 Joseph K.Gavinski,City Manager,mentioned that ifCouncilisagreeable to these programs, itwould require an amendment to the contract. Dona Roe, STEP Industries,stated that they were in favor of these programs. Ingri Cassel, Moses Lake Citizens for Recycling,wanted to know if citizens would be paid for their recyclables. Bob Bernd, Lakeside Disposal,stated that at the present time there is no intentionto pay forthe recyclable material.The recycle programwould be strictlyon a volunteer basis withthe hope of involving the citizens of the city. Dave Parchman stated that he has a WUTC permitto handle recyclables and that he would do curbside recyclying at no cost to the city. Mr.Chandler requested that the city and Lakeside Disposaldiscuss the proposals and come up with some figures to present to the Council. COMMUNICATION -BIG BEND ECONOMIC DEVELOPMENT COUNCIL The Big Bend Economic Development Council has requested time to discuss with the Council its program and activities.The Council was established for the sharing of information,coordination of efforts among local,state, and federal governmentsand agencies,discussion and cooperation regarding mutual problems, pooling of common resources,and a mechanism forthe utilizationof intergovernmental cooperation,mutual aid, parallel actions,and contractual services. Rex Eads,Executive Director,BBEDC,stated that they are the agency through which the State Department of Trades works in its promotion of the state through tourism and possible industrial developments.He would like the city to become a participating member in order to assist them invarious programs including one to develop the I-90 corridor from Seattle to Spokane. Gary Chandler, Board Member of the BBEDC,asked the city to rejoin the District.The city's dues would be about $5,400. He mentioned that Moses Lake is the only city that is not a member of this district.Some of the reasons for the city to rejoin the district are: 1)Moses Lake is the largest city in the county;2) the smaller cities in the county do not have the funds for planning departments and the BBEDC provides assistance;the funds received from Moses Lake could be used to help the smaller communities solve some of their planning problems; 3) if Moses Lake were to join,the District would liketo have a council member become a board member; 4) any development that comes intothe region benefits Moses1 Lake to some degree;5)the Districtis also involved in thetourism effort for thethree county area; 6) and the smaller cities look upon Moses Lkae as a big brother and what develops in Moses Lake affects them.He mentioned that the smaller communites in Lincoln and Adams counties are eagerly awaiting the completion of the proposed mall. It was the consensus of the Council that the matter be taken under advisement. COMMUNICATION -MAIERS -HIGHWAY 17 INTERSECTION Pamp Maiers requested a grade intersection to Highway 17 at approximately mile post 51.6. Phil Bloom, City Engineer,stated that inJanuary 1987 the Department of Transportation indicated that they would consider an intersection near this mile post, which is about half way between the Highway 17 and Pioneer intersection and the Highway 17 and Kittleson Road intersection. He stated that they will not deal with a private developer,however,so any request foran intersection would have to come from the city. He mentioned that the DOT would not consider a road on one side of Highway 17 only and they want a long range traffic plan done for the area. Action Taken:Mr.Chandler moved that the city act as the lead agency on behalf of the developer to the Department of Transportation for an intersection on Highway 17 at approximately mile post 51.6, with the developer to pay all engineering and development costs,not including city staff time,seconded by Mr. Johnson,and passed unanimously. V.ORDINANCES AND RESOLUTIONS RESOLUTION -DARE DONATIONS Aresolution was presented which accepts donations for the support of the D.A.R.E.program.'^/& The resolution accepting contributions forthe D.A.R.E.Program was read by title only. Action Taken:Mr.Chandler moved that the resolution be adopted,seconded by Mr.Edwards, and passed unanimously. J03A >0/7 RESOLUTION - LID 56 -SET FINAL HEARING DATE A resolution was presented which sets March 13 as the date for a final hearing for LID 56, which is the improvements to Seventh Avenue. /;?*6 /£* 1/L,t \02U i/S \{pl* III? 4396 CITY COUNCIL MINUTES:4 February 13,1990 The resolution ofthe CityCouncil ofthe Cityof Moses Lake,Washington,establishing a hearing assessment roll for the Local Improvement District No. 56 fixing the time and place for hearing upon said roll and providing for the giving of notice in the matter provided by law was read by title only. Action Taken:Mr.Edwards moved that the resolution be adopted,seconded by Mr.Reese, and passed unanimously. RESOLUTION -ULID 4 -SET FINAL HEARING DATE A resolution was presented which sets March 13 asthedate for a final hearing for ULID 4, which is the sewer improvements to Basin Homes. The resolution ofthe CityCouncilofthe Cityof Moses Lake,Washington, establishing a hearing assessment roll for the Utility Local Improvement DistrictNo. 4 fixing the time and place for hearing upon said roll and providing for the giving of notice in the matter provided by law was read by title only. ActionTaken:Mr.Johnson moved that the resolution be adopted,seconded by Mr.Chandler, and passed unanimously. ORDINANCE -STREET LIGHT UTILITY RATES -1ST READING An ordinance was presented which sets $2 per utility account as a street light fee. At the present time the city picks up the entire cost,approximately $107,800 per year,for the street lights. This fee would raise about $90,000 per year. The ordinance creating a new Chapter 12.48 of the Moses Lake Municipal Code entitled "Street Lighting Utility Rates"was read by title only. Action Taken:Mr.Chandler moved that the first reading of the ordinance be adopted,seconded by Mr. Biallas,and passed unanimously. ORDINANCE -NORTHWEST ENERGY CODE -1ST READING An ordinance was presented which adopts the Northwest Energy Code by reference and provides that its provisions shall prevail over any other conflicting standards. The ordinance creating Chapter 16.06 ofthe Moses Lake Municipal Code entitled "Northwest Energy Code" was read by title only. Action Taken:Mr.Edwards moved that the first reading of the ordinance be adopted,seconded by Mr. Chandler,and passed unanimously. ORDINANCE -SOLID WASTE MANAGEMENT -1ST READING An ordinance was presented which allows the cityto continue to exercise control over the levels and types of solid waste service provided within the city limits. The ordinance creating Chapter 8.10 ofthe Moses Lake Municipal Code entitled "SolidWaste Management" was read by title only. Action Taken:Mr.Edwards moved that the first reading of the ordinance be adopted,seconded by Mr. Chandler,and passed unanimously. VI.REQUESTS TO CALL FOR BIDS KEMANORD WATER AND SEWER Staff requested authorization to call for bids for the extension of water and sewerto the proposed KemaNord industrial plant on Road N. Action Taken:Mr.Chandler moved that staff be authorized to call for bids,seconded by Mrs. Brown,and passed unanimously. CENTRAL BUSINESS DISTRICT SIGNALS Staff has requested authorization to call for bids for the reconstruction of the signals at Third and Alder, Third and Division,and Third and Ash. Action Taken:Mr.Edwards moved that staff be authorized to call for bids,seconded by Mr.Chandler,and passed unanimously. \OI(f JANITORIAL CONTRACT Staff has requested authorization to call for bids for the janitorial contract. Action Taken:Mr.Johnson moved that staff be authorized to call for bids,seconded by Mr.Edwards,and passed unanimously. m © n u 4397 CITY COUNCIL MINUTES: 5 February 13, 1990 VOICE RECORDER Staff has requested authorization to call forbids for a voice recorderforthe Police Department. Action Taken:Mr.Chandler moved that staff be authorized to call for bids,seconded by Mr.Reese,and passed unanimously. VII.REFERRALS FROM COMMISSIONS -None VIII.OTHER ITEMS FOR COUNCIL CONSIDERATION STRATFORD ROAD DESIGN APPROVAL Stratford Road isto be improved in 1990 anddirection from Council is requested onthe proposed design. Left turns along Stratford Road are causing difficulties and have resulted in some accidents.Possible options are:do nothing;meet with affected businesses and try to resolve some of the problems;or eliminate the left turn lane and curb the center line of the street to prevent left turn movements. There was considerable discussion on curbing and left and rightturns on Stratford Road. It was the consensus of the Councilthat staffwork withthe propertyowners to try to .resolve some of the problems. ENGINEERING STAFFING Additional staffing is needed in the Engineering Division in order to handle the number of projects scheudled /D/fa for 1990.The needed positions,two engineering technicians and 10 additional clerical hours,are already budgeted for sincethe costs of engineering are included in the budgets for the projects.Staff is recom mending thatthe Council authorize adding the two additional technical staff positions and the additional clerical hours needed to support the technical staff for 1990. Action Taken:Mr.Johnson moved that the additional staff and clericaltime requested forthe Engineering Division be granted,seconded by Mr.Chandler, and passed unanimously. 4TH OF JULY FIREWORKS DISPLAY . At the present time no funds have been appropriated for a fireworks display for the 4th of July and no corporation or group has indicated interest in providingfunds fora city fireworksdisplay. Mr.Chandler was in favor of providing funds for a fireworks display on July 4. Mr.Rimple felt that funds should be provided for a display as fireworks on the 4th have been a tradition since the 1700's. Mr.Biallasdid not feel the city should provide funds fora fireworks display that lasts about 15 minutes when the funds could be spent on something more substantial. Mr.Reese also felt that the city should not foot the entire cost for the 4th of July fireworks. Mrs. Brown suggested that the city match whatever the community can raise. Action Taken:Mr.Chandler moved that the city spend $5,000 for a fireworks display on July 4, 1990 seconded by Mr.Johnson,and passed with Mr.Rimple,Mr.Edwards,Mr.Chandler, and Mr.Johnson in favor and Mrs. Brown,Mr.Reese,and Mr.Biallas opposed. WESTLAKE PROPERTY The city has acquired property in the Westlake area between I-90 and Westlake Shores. Previously two individuals had indicated their interest in developing a 9-hole,par 3 golf course on the property. At the present time these individuals are unable to develop such a golf course.Staff is suggesting that proposals for the development of the property for public use be solicited. Action Taken:Mr.Johnson moved that staff be authorized to request proposals for the development of the property the city acquired in the Westlake area,seconded by Mr.Chandler, and passed unanimously. RESOLUTION -LEASE/PURCHASE AGREEMENT A resolution was presented which authorizes the City Manager to enterinto a lease/purchase agreement //3L* for 1990 purchases. The resolution authorizing the City Manager to sign lease/purchase agreements with Security Pacific Bank was read by title only. Action Taken:Mr.Chandler moved that the resolution be adopted,seconded by Mr.Edwards, and passed unanimously. ZO/7 /Q!9 mf /O'/O ,}31 )0t (P* l*t 4398 CITY COUNCIL MINUTES:6 DRAG BOAT RACES -CASCADE PARK February 13,1990 The Fraser Valley Drag BoatAssociation and the ColumbiaBasin Drag BoatAssociation have requested the use of Cascade Park for their annual drag boat race to be held May19 &20,1990.This drag boat race is causing problems withbird nesting on the islandat the mouth of Lewis Horn.The wake action at an early stage of nesting can destroy the nest and the eggs.Afterdiscussions withthe Department of Wildlife itwas decided to grant the request to use the park for this year and request that, inthe future, the dates for the drag boat races be set so as to avoid this sensitive time. Cecil Lee,Parks and Recreation Director,mentioned that the flat bottomdrag boats do not create a great deal ofwake and feltthat there was a need foradditionaldiscussion between the DepartmentofWildlife and the drag boat associations. The most sensitive nesting time isfromthe firstof Mayto the middleofJune. There was some discussion by the Council which felt that more damage could be done by recreational boatersthan from these drag boat races. Sincea requestto use the park would haveto be brought back before the Council nextyear,if thereareany problems with the nesting birdsonthe island thisyear,itcould be discussed next year. Action Taken:Mr.Reese moved that the request to use Cascade Parkforthe drag boat race be granted with the requirements as set bytheParkand Recreation Department,seconded by Mr.Johnson,and passed unanimously. IX.COUNCIL QUESTIONS AND COMMENTS -None X.CITY MANAGER REPORTS AND COMMENTS MUSEUM Astudy session has been set for February 20 for the purpose of discussing the proposal of the Friends of the Museum to move the Adam East Museum to a downtown location, and for its expansion and the inclusion of an art gallery and classroom facilities.The meeting will be held at 7 p.m. in the Council Chambers. Astudy session has also been tentatively set forApril 3 to discuss capital plans and programming withother interested jurisdictions,groups,and agencies at a meeting in the Fireside Room at Big Bend Community College. INVESTMENT REPORT The investment report for January 1990 was presented. TRANSIENT RENTAL INCOME REPORT The transient rental income report for January 1990 was presented. The regular meeting was recessed at 11:30 p.m.and the Council met inan executive session to discuss land acquisition. The executive session was adjourned at 11:45 p.m. and the regular meeting was reconvened. The regular meeting was adjourned at 11:45 p.m. ATTEST Finance Director n n