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1990 01 09vJ 4386 CITY COUNCIL CITY OF MOSES LAKE January 9,1990 Members Present:Wayne Rimple,JoAn Brown, Roger Biallas,DavidChandler,Charles Edwards,Bill Reese,and Norm Johnson SWEARING IN OF NEW COUNCILMEN Walter Fry Finance Director,swore in the new councilmembers Roger Biallas,Wayne Rimple,JoAn Brown,/&&f and Bill Reese. ELECTION OF MAYOR Mr.Reese nominated Wayne Rimple,seconded by Mr.Chandler.There were no other nominations so /OOf Wayne Rimple was re-elected as Mayor MINUTES:Mr.Chandler moved that the minutes ofthe meeting of December 19,be approved assubmitted, seconded by Mr.Edwards,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS ActionTaken:Mr.Edwards moved that the bills,checks,and prepaid claims issued be approved,seconded by Mr.Johnson,and passed unanimously. Vouchers audited and certified by the Finance Director as required by RCW42.24.080,and those expense reimbursement claims certified as required by RCW42.24.090, have been recorded on a listing which has been made available to the City Council. Claims: The vouchers included on the below list as modified by the Council and noted upon said listfor the Council meeting of January 9,1990 for the funds listed below are approved in the amount of $266,509.57 for all funds. GENERAL FUND $16,346.74 STREET 9,893.99 ARTERIAL STREET 13,018.31 CONVENTION CENTER 432.71 STREET IMPROVEMENT 2,461.82 PARK IMPROVEMENT 2,984.56 WATER/SEWER FUND 34,394.78 1985BONDS/ULID3 1,419.66 1985 BONDS/ULID 4 15,631.81 WATER/SEWER CONSTRUCTION 105,873.12 SANITATION FUND 41,518.14 CENTRAL SERVICES 11,042.79 BUILDING MAINTENANCE 3,129.10 EQUIPMENT RENTAL 8,220.71 LID #56 141.33 TOTAL $266,509.57 Prepaid Claims:Prepaid claims approved by the City Manager according to the process established by Moses Lake MunicipalCode 3.42.030 and the internal control policy approved by the CityCouncil have been recorded on a listing which has been made available to the City Council.The claims listed below are approved in the amount of $1,164.93 for all funds. CENTRAL SERVICES $1.164.93 TOTAL $1,164.93 Checks:Check 22658 issued on December 11,1989 and checks 22815 through 22883 issued on December 20,1989 were approved for payment at the Council meeting held on January 9,1990 in the total amount of $589,391.02. Payroll: The payroll issued on December 22,1989 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 64386 through 64513 in the amount of $156,507.79. Payroll: The payroll issued on December 29,1989 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 64514 through 64533 inthe amount of $8,195.51. I.CITIZEN INPUT -None II.CONSENT AGENDA -None III.CONSIDERATION OF BIDS WELL #14 DRILLING CONTRACT Staff presented the bids for the drilling contract for Well #14. Action Taken:Mr.Chandlermovedthat the bidfor Well #14 be awarded to Schneider Equipment Co. in J£<?7 the amount of $219,429,seconded by Mr.Edwards, and passed unanimously. 10^ II& }OP 4387 CITY COUNCIL MINUTES:2 January 9,1990 IV.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS COMMUNICATION -PUT>-UTILITY TAX PENALTY ASSESSMENT The PUD has requested the city give favorable consideration of a waiver of a late payment assessment on the utility tax for July through September. Christine Stollard,PUD,explained the circumstances resulting in the late payment of the utilitytax and the fact that the PUDfelt the $5600 penaltywas too severe.She pointed out that the ordinances that deal with utility tax payments have been in effect for many years and this is the first time the PUD has been late in sending its payment.The PUD pays 14 different cities a utility tax and,though all the payments were late,f""* the City of Moses Lake is the only one enforcing a penalty. Joseph K.Gavinski, City Manager,stated that there is no provision inthe ordinance for the waiver of a late penalty charge and such an action would require a change in the ordinance. There was some discussion by the Council and itwas pointed out that the Council has upheld the penalty provisions of our ordinances in the past. Itwas the consensus of the Council that the PUD be required to pay the penalty as assessed. CITIZENS FOR SAMARITAN The Citizens forSamaritanhave requested time on the agenda to discuss the Samaritan Hospital bond issue and signage in connection with the campaign. MikeTuohy, Samaritan Hospital,stated that the hospital will be conducting a campaign forthe hospital bond issue and wish to place a banner at Third and Division. Joseph K.Gavinski, City Manager,stated that the placement of a banner does not require the action of the Council. No action was taken by the Council. V.ORDINANCES AND RESOLUTIONS ORDINANCE -WATER/SEWER CONNECTIONS -1ST READING _io^n An ordinance amending the water/sewer connection ordinance to establish a reimbursement schedule for the cost of construction of the Laguna Lift Station.I The ordinance amending Chapter 13.08 of the Moses Lake Municipal Code entitled "Water/Sewer Connections"was read by title only. ActionTaken:Mr.Biallas moved that the first readingofthe ordinance be adopted,seconded by Mr.Reese, and passed unanimously. VI.REQUESTS TO CALL FOR BIDS -None VII.REFERRALS FROM COMMISSIONS BIG BEND CENTER BINDING SITE PLAN Larry McLean of the Lad Company has requested amendments to the Big Bend Center Binding Site Plan. The amendments are to allow the reconfiguration of land segregations within the site plan and the realignmentof the internal roadway. They are also requesting that the requirement to construct the traffic signalat the Centraland Valley intersection priorto the opening of the mall be waived untilsuch time as the signalis warrantedand that the LadCo. be required to only pay its proportionate share of the cost of the signal.The Planning Commission recommended thatthe requests ofthe LadCompany be grantedwiththe city to pick up the remaining cost of the signal at the time of its construction. ActionTaken:Mr.Biallas moved that a public hearingbe set forJanuary 23,seconded by Mr.Chandler, and passed unanimously. Shirley Kvamme,3107 Lakeside,pointed out that a stop light at Central and Valley could cause problems inthe winter because ofthe slopeon bothsidesofthis intersection.The road comingoffof Valley atCentral intothe mall is a dead end street and she did not believe itwould create traffic problems. Jim Cochran,2250 Cochran Road,encouraged the Council to facilitate the construction ofthe mall inany way possible. Hedid not believethe traffic signal at Central and Valley was needed and did not feel the mall developers should be required to pay the entire cost. VIII.OTHER ITEMS FOR COUNCIL CONSIDERATION VEHICLE BIDS -REQUEST FOR DIRECTION The 1990 budget includesthe purchaseofseveralvehicles. The lasttimethe city purchasedseveralvehicles itwas through the state bid.Direction is requested from Council to purchase from the state bid,prepare and advertise for bids,or advertise for bids and consider the state bids. 0 4388 CITY COUNCIL MINUTES:3 January 9,1990 Therewas some discussion by the Council and itwas felt thatthe cityshouldadvertisefor bids inorderto allowlocal businessmen an opportunity to bid. Action Taken:Mr.Edwards moved that staffbe authorized to request proposals on the vehiclebidsand compare the proposalswiththe state contract,seconded by Mrs.Brown,and passed unanimously. DEFERRED COMPENSATION An agreement was presented which would allow the Hartford Life Insurance Co.to administer portions of /D9& the deferred compensation plan instead of the city. There is no cost forthis service. ActionTaken:Mr.Chandlermoved that the City Manager be authorizedto sign the agreement,seconded by Mr.Reese,and passed unanimously. CASCADE PARK BOATING IMPROVEMENTS Basin Paving has completed the work on the Cascade ParkBoatingImprovements. ActionTaken:Mr.Johnson moved that the work be accepted and the 30 day lien period be entered into, seconded by Mr.Edwards, and passed unanimously. IX.COUNCIL QUESTIONS AND COMMENTS PLANNING COMMISSION Mr.Rimple stated that there are two vacancies on the Planning Commission.One came about by the election of JoAn Brownto the Counciland one by the resignation of Jack Pray.Anyone interested inbeing appointed to the Commission should submit a letter to the city. /J3/ /OOA X.CITY MANAGER REPORTS AND COMMENTS TRANSIENT RENTAL INCOME Thetransient rental income report for income received as of December 31,1989was presented./AS~<f SALES TAX The sales tax for September/October 1989 was reported as $264,702.92.//S<f -" MUNICIPAL WATER PROTECTION AWARD The City of Moses Lakeisa member of the Regional Sludge Management Committeewhichwas givenan /O /^ award from the Pacific Northwest Pollution Control Association. INVESTMENT REPORT The December 1989 Investment report was distributed.y/0 ? 1990 CITY LEGISLATIVE ACTION CONFERENCE Joseph K.Gavinski, City Manager,requested any Council member who is interested in attending the 1990 City Legislative Action Conference to let the city know as it will be held on February 7 and 8 in Olympla. A meeting with the legislators has been tentatively set for February 7. The regular meeting was recessed at 9:10 p.m. and the Council met in executive session to discuss labor relations,personnel matters, and litigation.The executive sessionwas adjourned at 10 p.m. and the regular meeting was reconvened. EXEMPT STAFF SALARIES r Joseph K.Gavinski,City manaager,presented to City Council a recommendation for salary ranges and JO'& actual salaries for exempt staff for 1990. Action Taken:Mr.Chandler moved that the City Manager's recommendations be approved,seconded by Mr.Edwards,and passed unanimously. The regular meeting was adjourned at 10:05 p.m. Ufo^£ Finance Director