1999 09 285522
MOSES LAKE CITY COUNCIL
September 28,1999
Council Present:Daryl Jackson,Lee Blackwell,Ron Covey,Wayne Rimple,and Bob Chapman Absent:
Richard Pearce and Grant Nichols
MINUTES:Mr.Jackson moved that the minutes of the September 14 meeting be approved as submitted,
seconded by Mr.Blackwell, and passed unanimously.
Mr.Blackwell moved that the minutes of the September 17 meeting be approved as submitted,seconded
by Mr.Rimple,and passed unanimously.
^J APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
Action Taken:Mr.Jackson moved that the bills,checks,and prepaid claims issued be approved,seconded
by Mr.Chapman,and passed with Mr.Rimple abstaining from voting forthat portion of the bills for Moses
Lake Steel Supply and Faber Industrial Supply.
Vouchers audited and certifiedbythe Finance Director as requiredby RCW42.24.080,and those expense
reimbursement claims certified as required by RCW42.24.090,have been recorded on a listingwhich has
been made available to the City Council.
Claims:The vouchers included on the below listas modified by the Council and noted upon said listfor the
Council meeting of September 28,1999 for the funds listed below are approved in the amount of
$717,026.53.
general fund $429,804.02 water/sewer construction 32,232.03
street 37,029.96 water/sewer leases 1,053.19
basin homes block grant 15,917.22 sanitation billing 7,757.71
equipment leases 8,747.82 airport 46.00
crestviewstreet lid #57 7,700.00 central services 6,408.67
capital 25,000.00 equip rental-operation 35,095.86
park &recreation improve 82,492.95 build maint-operation 8,194.95
Water/sewer fund 60,447.13 lid #53 1,348.52
1996 bond redm fund 10,112.50 lid#56 1,638.00
TOTAL $771,026.53
PrepaidClaims: Prepaid claims approved by the City Manager according to the processestablished by Moses
{^J llake Municipal Code 3.42.030 and the internal control policy approved by the City Council have been re
corded on a listingwhich has been made available to the City Council.The claims listed below are approved
in the amount of$8,392.37 for all funds.
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GENERAL $1,877.07 CENTRAL SERVICES 1,903.62
STREET 2.93 PARK AND REC.IMPROVE 134,443.50
WATER/SEWER FUND 2.125.01 TOTAL $140,351.13
Claim Checks:Checks 1564through 1823 issued on September 15 through 22,1999 were approved for
payment at the Councilmeeting held on September 28,1999 inthe totalamount of $1,041,687.07.
Payroll:The payroll issued on September 17,1999 having been approved pursuant to the ruleof the City
Council set forth in Moses Lake Municipal Code 3.42.040,was paidby checks 11788 through 11997 inthe
amount of$62,992.28.
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PROCLAMATIONS
the proclamation declaring October 3-9,1999 as Fire Prevention Week was read in its entirety.
the proclamation declaring October 1999 as Crime Prevention Month was read in its entirety.
II.EMPLOYEE PRESENTATIONS
Administration:Maxine Ivory,Executive Secretary,was introduced to the Council.
III.CONSENT AGENDA
T.E.A.M.AGREEMENT:The City Manager was authorized to execute the T.E.A.M.Agreement with the //79
Moses Lake School District for Chief Moses Middle School.
Resolution -Accept Donation -Moses Lake Lions Club:Aresolution was presented which accepts $1,200 /C^/lP
from the Moses Lake Lions Club.The funds are to be used for theVista Community Playfield.
Resolution -Accept Easement - Leishman: A resolution was presented which accepts an easement from
Brent and Rhonda Leishman formunicipal purposes at the intersection of Burress and Main.
Action Taken:Mr.Jackson moved that the Consent Agenda be approved,seconded by Mr.Rimple, and
passed unanimously.
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CITY COUNCIL MINUTES: 2 September 28,1999
IV.CONSIDERATION OF BIDS
COF HEADWORKS BUILDING
Staffrequested authorization to award thebidforthe COF Headworks Buildingto thelowbidder,RockSteel.
Action Taken:Mr.Rimple moved that the bid be awarded to Rock Steel in the amount of $98,068.89,
seconded by Mr.Chapman,and passed unanimously.
V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS S~*\
WATER EXTENSIONS
Ken Sterner, North Columbia Community Action Council,submitted a letter which stated that they will no
longer issue water extensions to City of Moses Lake water utilitycustomers.
Joseph K.Gavinski,City Manager,stated that years ago the Community Action Council had requested an
ordinance from the city which would authorize the Community Action Council to grant an extension for the
paymentof the utilitybills.The Community Action Council has indicated that these utilityextensions have
become a burden and is requesting the city provide a different solution to the problem.He stated that ifthe
Community Action Council no longer wishes to deal with utility extensions,that option will no longer be
available. Itwas pointed out that a customer who requests an extension is already 60 days past due.
Mr.Sterner stated that the original reason the program was proposed was because there were citizens
having problems paying for utility bills in between paychecks.He mentioned that it began with 35 to 40
families twenty years ago. It has increased to nearly 500 families and the administration has become
burdensome to the staff. He feltthat this is stillan important programand would stillliketo see the program
continued.He mentioned that 40%of the families that receive the extensions are repeat customers.
There was considerable discussion by the Council. Itwasthe consensusofthe Council that staffwork with
the Community Action Council to see ifa solution can be found and ifitcan not, the programwill have to
be dropped.
MOSES POINTE
The Moses Pointe developers have proposed a phased system forthe development of the water system x-v
at Moses Pointe.Phase 1A of the system would be a 12"water line connecting the city's system withthe •
development. The 12"linewouldincludea boosterstationcapableof providing fire flow andan emergency
generator.Phase 1Bwouldhappen uponcompletionofthe 200th residential unitand includethe construc
tionofthe reservoirwith fire flowcapacity forthe site. Phase 1Cwouldhappen upon completionofthe 300th
residential unit and include the construction ofthe well.
The city has indicated that a phased development is unacceptable since the Extra Territorial Utility
Agreement requires Moses Pointe to construct a reservoir,drill a well, install a sewer force main, and
transfer Moses Pointe's water applicationsto the city prior to connection of the development to the city's
system.
Gary G.Harer,Municipal Services Director,stated that staff feltthe phased development of the system
would be workable butthatthere would be a boosterstation and an emergency generator thatthe citywould
have to maintain. There was also a concern by the cityifthe projectdidnotdevelop as projected. The city
wouldend upwiththe maintenanceofageneratorandbooster pumpandaverylong12"mainwithstagnant
flows.
Joseph K.Gavinski,City Manager,stated thatthere isthe possibility ofworkingwiththe developer on this
proposal provided the city is adequately protected to ensure that the improvements are made.He feltthat
the agreement would have to be amended to provide for a phased development and to protectthe city's
assets.
Mr.Jackson mentioned thatbothhe and Mr.Rimplehadtalked to Mr.Mooreaboutthe proposal. Hewanted
to know who has jurisdiction over this development when itcomes to fire safety.
Mr.Gavinski stated that according to the agreement,the infrastructure is to be constructed to city standards.^^^
However,until the property isannexed into the city,GrantCounty5wouldrespond to any fires.fi
Phil Bloom,Columbia Northwest Engineering,representing Moses Pointe,stated thatthey had requested
the infrastructure be built ina phased sequence thatmade senseandmetthe demands ofthe system. The
construction will meet citystandards. He mentioned that allthe unitsof the phased construction would be
bonded for with a time limit ratherthan based on a specificnumberof residential unitsbeingconstructed.
A maintenance bond wouldalso be provided for the booster pump and generator.
Mike Moore,Moses Pointe,stated that Exhibit E of the agreement should be amended to meet the
development requirements of Moses Pointeand the concerns of the city. The request is forwater to meet
healthand safety issues ina size that is affordable.All the infrastructure required inthe agreement is not
necessary to meet the needs of Phase I and so a phased construction schedule of the infrastructure
improvements is being requested.
V_y An amended/revised petition amending the legal description ofthe area proposed to be annexed for the
Wheeler Road Corridor was to be presented at this Council meeting.The amended/revised petition would
remove the property south of Road N and some roads from the proposed annexation.
Joseph K.Gavinski,City Manager,stated that the city and county have reached anagreement concerning
revenue sharing.Part of the agreement was to remove some property from the annexation previously
approved by Council but since the ordinance has not been published,itis not effective.Inorder to put the
amended annexation in proper perspective,he recommended that an annexation petition be submitted
which eliminates those portions ofthe previousWheeler Road Corridorannexation already approved by the
Council. Itwas suggestedthatthe newannexation petition beaccepted and the petition be submitted to the
Grant County Auditor for certification of sufficiency.Two petitions have been prepared -one eliminates
property south ofRoad N and theothereliminates property south ofRoad N aswell some roads inthat area.
Mr.Chapman stated that he was concerned about the cost of road maintenance and suggested the
exclusion of thoseroadways that were on the boundariesofthe UGAand thusthe property on the otherside
of the road would not be annexed to the city in the foreseeable future.
Dr.Covey felt thatthere should be some reasonable justification to eliminate roadways from the annexation
besides thefact that it ison theedgeoftheUGA and theopposite property may not beannexed into thecity
fpr a long time.
Mr.Gavinski stated that currently Kinder Road (Road 4) on the boundary ofthe city's limits is in the county.
Itwould make sense to exclude Road 4 from any annexation to avoid different jurisdictions taking care of
the same road at the city's limits.The small piece ofRoad N north ofWheeler Road is anotherarea where
split jurisdiction would take place ifthe road were included in the annexation.
\^J Mr.Gavinski stated that the amended revised petition relates back to the Notice ofIntention to Commence
Annexation Proceedings which was considered by the Council on May 25,1999.Itis an amendment and
revision to the petition for annexation which wasconsidered by the City Council at the June 8,1999 meeting
which eventually resulted inthe consideration ofan annexation ordinanceafter having received a Sufficiency
Certificate from the Grant County Assessor.The reason this amended revised petition for annexation is
presented is because of the negotiations which occurred between the city and county with regard to a
revenue sharing agreement and the decision on the part ofthe City Council as a result of the adoption of
that agreement and signing that agreement to look at revising the annexation that had previously been
considered.The annexation itself, while two readings of an ordinance have been accomplished beforethe
Council, has not yet been sent to the Boundary Review Board for review and an annexation cannot be
completed untilthat review has taken place and after an ordinance annexing territory has been published
by the City of Moses Lake.
Action Taken:Mr.Jackson moved that the City Manager's signature on the Amended/Revised Notice to
Commence Annexation Proceedingswhich eliminatescertain roadways and the area south of Road N from
the annexation be ratifiedand that itbe noted that theCity Manager has the authority to executethe petition
on behalf of the Cityof Moses Lake and the Amended/Revised Notice to Commence Annexation Proceed
ingsbe receiptedand be forwarded tothe GrantCountyAuditorfora determination ofsufficiency,seconded
by Mr.Blackwell, and passed unanimously.
STREET NAMES -1-90
The DepartmentofTransportationhas requested information regarding the street namesatthe intersection
of I-90and Broadway.Staff presented the proposed names forCouncil approval.
Mr.Jackson recommended that a study session be scheduled to discuss the changes inthe roads at the{^_J new interchange at I-90 and W Broadway with the property owners in the area.
Richard Beeson,Peninsula Drive,wanted to know how the citywould notify people whowould be affected
bya streetname change.He pointed outthatthereareatleast 125 mailing addresses on Wapato andhe
would be opposed to any change to Wapato south of the interstate.
Joyce Rector,3312W.Lakeshore,wantedto knowhow Interiake andWanapum will be joined sincethey
are on either side ofthe freeway.
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Gary G.Harer,Municipal Services Director,statedthatInteriake isonthe north sideofthe freeway andwas
originally tobe extended tothe southside ofthe freeway.It was changedtoWanapuma fewyearsagoto
correspond to existing addresses.
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CITY COUNCIL MINUTES: 3 September 28,1999
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There was some discussion by the Council.
Action Taken:Mr.Jackson moved that staff be directed to work with the developer to amend Exhibit E of
the agreement to meet the needs ofthe developer and also protect the city,seconded by Mr.Rimple, and
passed unanimously.
VI.ORDINANCES AND RESOLUTIONS
AMENDED/REVISED PETITION -WHEELER ROAD ANNEXATION /O^/
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CITY COUNCIL MINUTES:4 September 28,1999
Ron Parker requested the Council not to change the name of Lakeshore Drive.
Delores Oestreich, 3212 Lakeshore,also requested that the name of Lakeshore Drivenot be changed.
CraigDorsing,property owneron Lakeshore, feltthat Broadway should end at the freeway and Lakeshore
should remain as is. He submitted a listof names of people who also would like Lakeshore to remain as
is.
Dr.Covey stated that a study session will be held on Tuesday,October 5, at 7 p.m. in the Council
Chambers.He mentioned thataffected property ownerswill be notified ofthe date andtime./—^
ORDINANCE -WATER/SEWER CONNECTIONS -SKYLINE WATER SYSTEM - 2nd READING
An ordinance was presented which requires a deposit fromthe SkylineWaterSystem prior to its connection
to citywater.There will be a charge of $8,000 which will cover payment fortwo months of water service.
There is also a $15,000 permitcharge which the Quincy Basin Subarea requires.
The ordinance amending Chapter 13.12 of the Moses Lake Municipal Code entitled "Water and Sewer
Rates"was read by title only.
ActionTaken:Mr.Chapman moved that the second readingof the ordinance be adopted,seconded by Mr.
Jackson,and passed unanimously.
ORDINANCE -WEIGHT AND LOAD RESTRICTIONS -1ST READING
An ordinance was presented which willallow emergency service providers to park a trailer on city streets.
The ordinance amending Chapter 10.16 of the Moses Lake Municipal Code entitled "Weight and Load
Restrictions"was read by title only.
Action Taken:Mr.Jackson moved that the ordinance be amended by deleting "such as the Grant County
Sheriff's Department"and the first reading be adopted,seconded by Mr.Chapman,and passed unani
mously.
A ORDINANCE -SIGN REGULATIONS -1st READING
An ordinancewas presentedwhich willallowindividualtenantsand/orbusinesseslocated ina shopping mall '
to advertise and incorporate their signs on a shopping center identification sign.The ordinance sets a limit
of one shopping center identification sign per development site which is not to exceed 150 square feet in
sign area.
The ordinance amending Chapter 18.56 of the Moses Lake Municipal Code entitled "Signs and Billboards"
was read by title only.
Action Taken:Mr.Rimple moved thatthe first reading ofthe ordinance be adopted and the second reading
and a public hearing be set for October 12,seconded by Mr.Blackwell,and passed unanimously.
VII.REQUESTS TO CALL FOR BIDS -None
VIII.REFERRALS FROM COMMISSIONS
ORDINANCE -RESERVOIR #5 -ZONE CHANGE -1st READING
The City ofMoses Lake has requested a zonechange of the Reservoir#5 site located at 1701 Nelson Road
from Light Industrial to Public.The rezone is proposed because it is city policy for municipally owned
property to be zoned Public.The Planning Commission recommended that the zone change request be
approved.
The ordinance amending Section 18.09.020 of the Moses Lake Municipal Code was read by title only.
ActionTaken:Mr.Jackson moved that the firstreading ofthe ordinance be adopted and the second reading
and a public hearing bescheduled for the October 14 meeting,seconded by Mr.Chapman,and passed ^^^
unanimously.{)
RESOLUTION -BUILD ON UNPLATTED PROPERTY -CARPENTER
Clyde and Carolyn Carpenter have requested permission to construct a 20'x 20'addition to their home at
451 E.Nelson Road located on the south half of Tax #1160.Access to the property is via a private drive
along the west boundary of the Hopkins Short Plat.The Planning Commission recommended that the
request be granted.
The resolution allowingClyde J. and Carolyn F.Carpenter to buildon unplatted property was read by title
only.
Action Taken:Mr.Chapman moved that the resolution be adopted,seconded by Mr. Mr.Blackwell, and
passed unanimously.
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JCITY COUNCIL MINUTES:5 September 28,1999
IX.OTHER ITEMS FOR COUNCIL CONSIDERATION
DRIVEWAYVARIANCE -SAFEWAY
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The Learner Financial Group, owner of the GrantCounty Mall,requested a variance inorderto relocate the
existing driveway 25' to the north.This will provideadditional parking forthe newly expanded Safeway
|Store.
|Gary G.Harer,Municipal Services Director,stated that the work on the driveway was begun about two
weeks ago.The city stopped the work and informed the developer of several items that needed to be
addressed including storm drainage,water meter,and catch basin.Allthe issues have been addressed,
piedriveway variance isneededsincethe Community Standards only allow twodriveways perparcel and
this property has six.The new driveway will have one entrance and two exits.
ActionTaken:Mr.Blackwell moved that the variance request be granted,seconded by Mr.Chapman, and
passed unanimously.
Lodging taxadvisory committee
[The resolution establishing the Lodging Tax Advisory Committee requires that the Council review the
membership ofthe Committee on an annual basis and make changes as appropriate.
iMr.Rimple, Chairmanof the LodgingTax Advisory Committee, stated that those people currentlyon the
Committee desire to remain.
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Wction Taken:Mr.Jackson moved that Terry Jordan,Judy Ferguson,Karen Wagner,and Brenda Teals be
re-appointed to the Committee,seconded by Mr.Blackwell, and passed unanimously.
(3LSON ANNEXATION
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DarelOlson and Joseph R. Fisher have submitted a Notice ofIntent to Commence Annexation Proceedings
forLot 1,Block,Gateway Estates.The property is located at the intersection of Patton Boulevard and Harris
Road.
Joseph K.Gavinski,City Manager, pointed outthatwhile theCouncil has receipted the Notice ofIntent,there
-,isno way that this property can beannexed because it is not adjacent to the city.However,the Council can
\/approve of the proposed annexation at this time and delay consideration of the petition until such time as
other property owners in the area agree to be annexed or the PacWest Annexation issue is resolved.He
pointed outthatthecity has no bonded indebtedness and the zoning issue can be considered at a laterdate.
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There was some discussion by the Council.
Action Taken:Mr.Jackson moved that the Notice of Intent to Commence Annexation Proceedings from
Darel Olson and Joseph R.Fisher be accepted,seconded by Mr.Blackwell,and passed unanimously.
I
ICE RINK
Xreport was presented on the pros and cons ofconstructing the ice skating rink ator below grade level and
itwasthe consensus ofstaffthat thereare moreadvantages to constructing a rinkat grade level than below
grade level.
Mr.Chapman pointed out that allthe negatives of a below grade rinkwere listed and he wanted to know
what the positives were.
Joseph K.Gavinski, CityManager,stated thatthere is somewind protectionwitha below grade rinkand part
of the bleachers can be incorporated.The biggest disadvantage with putting ina below grade rinkat this
site isthat parking spacewill be reduced andtherewouldbe noway to includethe smallrink.Also,the cost
of constructing a cover for the rinkwould be more expensive.
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Dr.Covey pointed outthatthe ideaistocoverthe rink inthe future andthen eventuallytoenclose the rink.
bonstruction costs for those improvements should be keptin mind with the initial construction.
{J There was some discussion and it was the consensus of the Council that the ice skating rink be constructed
above grade and that conceptual drawingsof the ice skating rink be provided.
X.PUBLIC QUESTIONS AND COMMENTS -None
XI.COUNCIL QUESTIONS AND COMMENTS -None
XII.CITY MANAGER REPORTS AND COMMENTS
COMMUNITY DEVELOPMENT STAFF -CODE ENFORCEMENT OFFICER
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Joseph K.Gavinski,City Manager,stated thatthe city was more aggressive this summer in dealing with
code enforcement issues due to a part-time person to help the Code Enforcement Officer.If the Council ^[ty 7
wishes this effort to continue,then a full-time position willbe needed.
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CITY COUNCIL MINUTES: 6 September 28, 1999
There was somediscussion by the Council on the needto enforcethe ordinances.The effectiveness of this
enforcementeffort can betracked through the numberofcitations issued and the numberthat ultimately end
up in court.Code enforcement consists mainly of weed abatement and nuisance problems.It was
suggested thattheCode Enforcement Officers make recommendations forchangesto the regulationswhich
willaid in clearing some of the problems areas that are currently in compliance.
Mr.Gavinski stated that there are a couple of ordinances in the works in other cities that the city is keeping
an eye on and will incorporate in those changes ifthey work.
Mr.Jackson suggested that the weed ordinances be amended to bring them up to current usage. He f**)
pointed out that the Noxious Weed Board receives $42,000 per year from City of Moses Lake residents to
control noxious weeds within the city.
There was some discussion between the Council and the director of the Noxious Weed Board.It was
suggested that the Noxious Weed Board and city staff work together on the weed problem.
LARSON PLAYFIELD -BLEACHERS
Joseph K.Gavinski,City Manager,stated that the bleachers to be purchased forthe2000 Babe Ruth World
Series come intwo sections.Itis suggested that one section be purchased this year and one section next
year.The bleachers will cost under $15,000.
Itwas the consensusoftheCouncil thatone section ofthe bleachers be purchased in 1999 and onesection
in 2000.
AMPHITHEATER
Joseph K.Gavinski,City Manager,stated that the city previously purchased a trailer that is currently being
used as a dressing room at the amphitheater.There is a possibility of trading in the trailer and the
manufactured home that is used in Cascade Park forthe caretaker.The city would like to obtain a larger
motor home for use at the amphitheater.The city would not spend more than $15,000 after the trade-in.
It was the consensus of Council that staff be authorized to purchase a motor home for not more than
$15,000.
STATE PARK
Jerry Thaut, Parks and Recreation Director,stated that the State Park will be transferred to the city on
October 19,1999.
BUDGET
Joseph K.Gavinski,City Manager,stated that budget study sessions are coming up with the Council.
A budget study session was set for October 19,1999 at 7 p.m. in the Council Chambers.
The regular meeting was adjourned at 10:20 p.m.
ATTEST:Mayor Pro Tern
•inance Director
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