1999 06 085481
MOSES LAKE CITY COUNCIL
June 8,1999
Council Present:Richard Pearce,Daryl Jackson, Lee Blackwell,Ron Covey, Grant Nichols,and Bob
Chapman Absent:Wayne Rimple
MINUTES:Mr.Nichols moved thatthe minutes ofthe May 25 meeting be approved as submitted,seconded
by Mr.Jackson and passed unanimously.
APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
ActionTaken:Mr.Blackwell moved thatthe bills,checks, and prepaid claimsissued be approved,seconded
{J by Dr.Covey,and passed unanimously.
Vouchers audited and certified bythe Finance Director as required by RCW42.24.080,andthose expense
reimbursement claims certified as required by RCW42.24.090,have been recorded on a listing which has
been made available to the City Council.
Claims:The vouchers included on the belowlistas modified bythe Council and noted upon said listfor the
Council meeting of June 8,1999 for the funds listed below are approved in the amount of $52,951.97.
GENERAL FUND $756.83 EQUIPRENTAL-OPERATION 7,073.22
STREET REPAIR/RECON 37,594.76 BUILD MAI NT-OPERATION 5,987.29
WATER/SEWER FUND 1,440.36 M.L.YOUTH PARTNERSHIP TF 99.51
TOTAL $52,951.97
Prepaid Claims:Prepaid claims approved bytheCity Manager according tothe process established byMoses
Lake Municipal Code 3.42.030 andthe internal control policy approved bythe City Council havebeen re
corded ona listing which hasbeenmadeavailable tothe City Council.The claims listed below areapproved
in the amount of $53,907.49 for all funds.
GENERAL $1,644.75 CENTRAL SERVICES 2.78
WATER/SEWER FUND 880.32 EQUIP RENTAL-OPERATION 51,379.64
TOTAL $53,907.49
ClaimsChecks:Checks 25842 through 26037 issued on May 26,1999 were approved for payment atthe
Council meeting held on June 8,1999 inthe total amount of $422,772.88.
^—'Payroll:The payroll issued on May 28,1999 having been approved pursuant to the rule of the City Council
set forth in Moses Lake Municipal Code 3.42.040,was paid by checks68403 through 68674 in the amount
of$334,389.61.
Payroll:The payroll issued on May 28,1999 having been approved pursuanttothe ruleofthe CityCouncil
set forth inMoses Lake Municipal Code 3.42.040,was paid by checks 68675 through68704 inthe amount
of$9,401.75.
II.EMPLOYEE PRESENTATIONS -None
III.CONSENT AGENDA
Accept Work -Crack Seal Project:Morrill Asphalt Paving Co.has completed work on the 1999 Crack Seal /0^°l ^
Project.The work should be accepted and the 30-day lien period entered into.
AcceptWork -Library Floor Covering:Skaug Brothers Carpet One has completed the Library Floor Covering J157
Project.Thework should be accepted and the30-day lien period entered into.
Police Department Grant -Vests:Staff requested authorization to apply for aDepartment ofJustice matchina //'19grantto purchase bulletproofvests.'*'/
Broadway Business Park North II Major Plat -Set Date to Consider Phil Bloom,Columbia Northwest iti*Engineering,has submitted the Broadway Business Park North II Major Preliminary Plat.The Council shouldsetJune22asthedatetoconsiderthepreliminaryplat.
KJ l^firclR.nutqrfKeTntS:ThAe City Manager rec*uested ratification of his signature on the agreements with //^alm^iSiS^A9reement f°r the ACH Audltor and the Agreement for Wholesale Automated
S^m^usTy.3^3"m°Ved ^the C°nSent A9enda be appr0Ved'Seconded bV Mr'B,ackwe".^d
IV.CONSIDERATION OF BIDS -Nnn*
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CITY COUNCIL MINUTES:2 June 8,1999
V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
q COLUMBIA BASINYOUTH BASEBALLlj9>
<L ,p The Columbia Basin Youth Baseball is working to establish Moses Lake and the Columbia Basin asthe site
/UI to host the Babe Ruth Baseball 16 Year Old World Series in the year 2000.In order to do this there are three
items that need the assistance ofthe city -spectator seating for between 2,500 and 3,000 people atLarson
Playfield;expansion of the press box at Larson Playfield to accommodate the necessary personnel;and
assistance in providing the $40j000 guarantee necessary tohostthe World Series.
Randy Boruff,President ofColumbia Basin Youth Baseball,stated that if the City of Moses Lake agrees to C~*)
meet the requirements ofthe Babe Ruth League,Inc.then Moses Lake will have theyear 2000 World Series.
The $40,000 will be raised by corporate sponsors and the city funds would only be required if corporate
sponsors were not available atthe time the funds were needed.Thecostofexpansion ofthe press box is
unknown at this time.
Jerry Thaut,Parks and Recreation Department,stated that the city is looking into procuring portable bleaches.
The bleacherscould then be used atVista Playfield afterthe World Series isover.
There was considerable discussion by the Council on the proposal and the commitments required ofthe city.
Action Taken:Mr.Chapman moved that the year 2000 budget include portable spectator facilities for 2500
to3000 people atLarson Playfield and that thepress box beexpanded tomeettherequirements oftheBabe
Ruth League,Inc.seconded by Mr.Nichols.
Mr.Jackson was concerned about including items in the budget without knowing the cost.
Mr.Thaut mentioned that bleachers are available which will accommodate the number of people expected
evenwithout purchasing any.The available bleachers are notthe high rise type which provide a better line
of sight for the spectators butthey can be used ifneeded.
Mr.Jackson felt thatwasa good idea andremoved oneofhisobjections.
The motion passed unanimously.
\\Q0 ORDINANCE -LANDSCAPING REGULATIONS -1st READING
The landscaping ordinance was presented.f""^
Gilbert Alvarado,Community Development Director,requested that Section 18.57.040 be amended by
eliminating "The widthofthe landscaped stripalongstreet frontagemay be measured fromthe back ofcurb;
however, the width of any sidewalk shall be excluded."
The public hearing was opened.
Bob Ludke pointed out that this ordinance will cost a company a great deal of money when itmoves intothe
community mainly because of the size of the plant material that is required.
ActionTaken:Mr.Blackwell moved thatthe public hearingbe closed,seconded by Mr.Jackson, and passed
unanimously.
Mr.Jackson pointed outthat this landscaping ordinance isa result ofmany years ofwork bycity staff,various
citycommissions, and the City Council.
There was some discussion by Council.
The ordinance creating Chapter 18.57 ofthe Moses Lake Municipal Code entitled "Landscaping"was read
by title only.
Action Taken-Mr.Jackson moved that the ordinance beamended to remove the second sentence in SectionA.,18.57.040 and the last sentence in Section K.,18.57.030,and the second reading of the ordinance be
adopted,seconded by Mr.Blackwell,and passed unanimously.
VI.ORDINANCES AND RESOLUTIONS C^
RFSOLUTION -ACCEPT UTILITY IMPROVEMENTS -HAYDEN CAMPUS 3rd ADDITION.
I'Aresolution was presented which accepts the utility improvements constructed as part of Hayden Campus
3rd Addition Major Plat.
The resolution accepting street and utility improvements from Hayden Enterprises,Inc.was read by title only.
Action Taken:Mr.Jackson moved that the resolution be adopted,seconded by Mr.Nichols,and passed
unanimously.
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5483
CITY COUNCIL MINUTES:3 June 8, 1999
VII.REQUESTS TO CALL FOR BIDS
1999 SIDEWALK PROJECT
Staff requested authorization to call for bids for the 1999 Sidewalk Project.This project includes installation
ofsidewalks along Monroe Street,Sharon Avenue,Skyline Drive,and Division Street.
Action Taken:Dr.Covey moved that staff be authorized to call for bids,seconded by Mr.Blackwell,and
passed with Mr.Jackson abstaining.
VIII.REFERRALS FROM COMMISSIONS
ORDINANCE -VACATE THIRDAVENUE - 1st READING
The city received a request from Eyler Elliot for the vacation of the portion of Third Avenue adjacent to Lots
9-12 ofLewis Elliott Addition #2. Thevacation ofThird Avenue in thislocation would createa situation where
existing lots would no longer front on dedicated right-of-way,which is required by the city's development
standards.The Planning Commission recommended that the request tovacate this portion ofThird Avenue
be denied.
Gilbert Alvarado,Community Development Director,stated that it wasstaffs suggestion thatthearea be
replatted to provide access from Marina Drive.
Doug Howard,representing Eyler Elliot,stated that 15 years ago this area was platted and 30'of right-of-way
was dedicated forthe extension of Third Avenue. That extension has never taken place and Mr.Elliot is
requesting that the right-of-way bereturned tohim.Mr.Elliot hassuggested the submission of a binding site
plan to eliminate the problem ofaccess tothe lots.
Mr.Alvarado stated thatitwasthe suggestion ofthe Planning Commission thatthe vacation bedeniedand
theareabe replatted.That action would resolve the problem ofaccess for theselots.He pointed outthatthe
platting process would trigger the requirement for street improvements on Marina Drive.
The ordinance vacating a portion ofThirdAvenuewas read by title only.
Action Taken:Mr.Jackson movedthat the firstreadingofthe ordinance be denied, and the FindingsofFact
be accepted,seconded by Mr.Nichols,and passed unanimously.
M ORDINANCE -DEPARTMENT OF NATURAL RESOURCES ZONE CHANGE - 1st READING _
The Department of Natural Resources has requested a zone change of the property abutting SR-17 and
Kittelson Road from Agricultural to C-2,General Commercial and Business.The zone change is sought to
facilitate the future development of the property.The Planning Commission recommended that the zone
change request be approved.
The ordinance amending Section 18.09.020 of the Moses Lake Municipal Code was read by title only.
ActionTaken:Mr.Blackwellmoved that the first reading of the ordinance be adopted and the public hearing
and a second reading of the ordinance be set for June 22,seconded by Mr.Chapman,and passed
unanimously.
IX.OTHER ITEMS FOR COUNCIL CONSIDERATION -None
X.PUBLIC QUESTIONS AND COMMENTS -None
XI.COUNCIL QUESTIONS AND COMMENTS None
XII.CITY MANAGER REPORTS AND COMMENTS
INVESTMENT REPORT
Joseph K.Gavinski,City Manager,stated thatthe city received $75,049.78 in investment income for the
month of May 1999.
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BUILDING ACTIVITY REPORT
Joseph K.Gavinski,City Manager,distributed the building activity report through May 1999./OSOA
SALES TAX/TRANSIENT RENTAL INCOME
I
i??&«J^insl^City Mana9er-reported that in May the city received $261,850.53 in sales tax and H^<T €$19,474.66 in transient rental income.,/^y "Ze
/05/
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5484
CITY COUNCIL MINUTES:4 june 8,1999
WHEELER ROAD ANNEXATION -PETITION
Joseph K.Gavinski,City Manager,distributed a letter to Council regarding the Wheeler Road annexation
petition.The letter explains the process and requests thatthe City Manager beauthorized to sign the petition.
The petition isslightly different from the notice with regard to boundaries on roads.The petition has been
drafted toconform to statutory requirements that might beconsidered tobeapplicable.Should theCouncil
authorize the City Manager tosign the petition,the petition will be forwarded tothe County Assessor for him
to examine it forsufficiency.
Action Taken:Mr.Jackson moved that the City Manager beauthorized tosign the petition on behalf ofthe
City of Moses Lake and the petition be receipted,seconded by Mr.Blackwell,and passed unanimously.C^\
NEIGHBORHOOD PARKS
Joseph K.Gavinski,City Manager,distributed a letter from the Parks and Recreation Commission which
requested the Council tobe pro-active in obtaining property for neighborhood parks.
GROWTH MANAGEMENT
Joseph K.Gavinski,City Manager,distributed aletter that was sent to Scott Clark,Grant County Long Range
Planning Department,regarding a public records request for information that was provided atthelast Grant
County Planning Commission meeting.
Mr.Gavinski also distributed copy ofa letter senttotheGrant County Commissioners from Crawford Jones
etal which requested that the property they own beincluded in the IUGA.This has already been requested
by the city but was never acted on by the county.This request is to continue the process to get the property
in the IUGA so that an annexation request can be made tothe city.
Mr.Chapman pointed out that upon questioning the county about continuing the process tomodify the IUGA,
theyweretold thattheyweresoclosetoa UGA the county did not feel theissueneededtobe addressed in
the IUGA process but would be addressed in the UGA process.He felt that the County Commissioners
should be requested to again work onthe IUGA process since the UGA has again been delayed.
Mr.Gavinski stated that hewould senda letter totheCounty Commissioners indicating theCouncil's position
and concurringthat the IUGA process should be resumed and modificationsto the IUGA be considered.
The regular meeting was recessed at 8:40 p.m.and the Council met in an (ex^etrtive^ession to discuss ^-\litigation matters.The executive session was adjourned at 9p.m.and the regular meetingwStsseconvened.()
The regular meeting was adjourned at9 p.m.f~"\*
\
Mayor
lance Director