1999 04 275465
MOSES LAKE CITY COUNCIL
April 27,1999
Council Present:Daryl Jackson,Grant Nichols,Lee Blackwell,Wayne Rimple,Ron Covey,and Bob
Chapman Absent:Richard Pearce
MINUTES:Mr.Jackson moved that the minutesoftheApril13 meeting beapprovedas submitted,seconded
by Mr.Nichols, and passed unanimously.
APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
Action Taken:Mr.Nichols moved that the bills,checks,and prepaid claims issued be approved,seconded\^_J by Mr.Blackwell,and passed with Mr.Rimple abstaining from voting for that portion of the bills to Moses
Lake Steel Supply.
Vouchers audited and certified by the Finance Director as required by RCW42.24.080,andthose expense
reimbursement claims certified as required by RCW42.24.090,have been recorded on a listingwhich has
been made available to the City Council.
Claims:The vouchers included on the below list as modified by the Council and noted upon said list for the
Council meeting of April27,1999 forthe funds listed below are approved inthe amount of $302,208.68.
GENERAL FUND
STREET
EQUIPMENT LEASES
STREET IMPROVEMENT
PARK &REC.IMPROVEMENT
WATER/SEWER FUND
1996 BOND REDM FUND
W/S CONSTRUCTION
Prepaid Claims: Prepaid claims approved by the City Manageraccording to the process established by Moses
Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council have been re
corded on a listingwhich has been made available to the City Council.The claims listed below are approved
in the amount of $21,738.73 for ail funds.
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$23,477.16 WATER/SEWER LEASES 1,335.26
25,534.26 STATE WATER POL D/S 40,602.09
10,623.34 SANITATION FUND 7,868.89
322.80 AIRPORT 192.00
322.79 UNEMPL COMP INS 375.00
53,616.34 CENTRAL SERVICES 19,335.27
74.45 EQUIP RENTAL-OPERATIONS 79,263.13
3,495.20 BUILD MAINT-OPERATIONS 35,770.70
TOTAL $302,208.68
GENERAL $20,686.27 CENTRAL SERVICES 6.06
STREET
WATER/SEWIER FUND
11.88
1,034.52
TOTAL $21,738.73
Claims Checks:Checks 25243through 25538 issued on March 24,1999 wereapproved for paymentat the
Council meeting held on April27,1999 inthe total amount of $695,293.99.
Payroll:The payroll issued on April 16,1999 having been approved pursuanttothe ruleofthe CityCouncil
set forthin Moses Lake Municipal Code 3.42.040,was paid by checks 67690 through 67978 in the amount
of$248,725.99.
II.EMPLOYEE PRESENTATIONS -None
III.CONSENT AGENDA
Resolution -Grant Easement -Grant County:A resolution was presented which grants an easement to /OS^
Grant County along Loring Drive.
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Resolution -Accept Grant -Department of Health:A resolution was presented which accepts a grant of
$1,200 from the Department of Health to the Fire Department.The funds are to be used to purchase
extrication equipment.
Action Taken:Mr.Jackson moved that the ConsentAgenda be approved,seconded by Mr.Chapman,and
passed unanimously.
IV.CONSIDERATION OF BIDS
LARSON PLAYFIELD -LIGHTING
Bids for the replacementofthe lighting system for Larson Playfield A Field wereopened on April 20,1999.
The low bidder,Qualite Sports Lighting,did not includea number of items that were required inthe bid
specifications.Staff recommendedthatthe bid from Qualite Sports Lighting be rejected and the bid be
awarded to CED in the amount of$71,802.11.
ActionTaken:Mr.Chapmanmoved thatthe bidbeawardedtoCEDinthe amountof$71,802.11,seconded
by Mr.Jackson, and passed unanimously.
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CITY COUNCIL MINUTES: 2 April 27,1999
CASCADE PARK -SOCCER FIELDS
Bids for the construction ofsoccer fields at Cascade Park were opened on April20,1999.The bids ranged
from $231,000 to $300,000.Since the project is substantially overthe budget,staffrecommended that the
bids be rejected.
Joseph K.Gavinski, City Manager,stated that the city had budgeted $120,000 forthis project.
Mr.Nichols questioned whetherthe city had funds that could be used forthis project.
Mr.Gavinski stated that there was a savings on the lighting project of about $8,000,$12,000 from the
overflow from the reservoir,$35,000 from the sale of the lot on Lakeside,and about$27,000 left overfrom
the previous year's budget.That would add $127,000 to this project.Approximately $29,000 morewould
be needed forthe soccer field project.Those funds could be taken from the General Fund with the delay
of some other projects as approved by Council.
There was somediscussion by the Councilon thebidamount as opposed tothe projected costof $120,000
for the project.
Steve Sandberg,Desert Rock Excavation,stated that he had been given the impression by city staffthat
the projectwould go forward and now itlooks like itwill be put on hold. He feltthat the projectwould be a
good one forthe city and would like to see itgo forward.
Mr.Rimple pointedout that ifthe bidis rejected atthis time the costwill likelygo up inthe future. Hewanted
to know if items could be removed from the bid and still keep the bidvalid.
JamesA.Whitaker, CityAttorney,stated that items costing about20% ofthe totalbidcould be removed and
still keep the bidvalid.The bidwould need to be awarded with a change order in mind.
Mr.Chapman pointed out that the city does not have the funds to continue with this project.
Mr.Nichols feltthat the city is very close to having the funds needed to do this project and he feltthat the
improvements would be good for Cascade Park since Cascade Valley has been proposed to be included
in the Urban Growth Area.
Dr.Covey wanted to know the cost to the city to maintain the site as is.
Mr.Gavinski stated that the city would do the minimum which in essence would be nothing.
Mr.Rimple pointed out that except for one item inthe bidthe projectcould be brought down to the originally
projected cost ofabout $120,000.
Mr.Gavinski stated that this project began at budget time with a cost of about $60,000 for irrigation and
seeding ofthe area by citystaff. After discussion itwas determined that this was a publicworks projectand
had to go out to bid.In going to bid the cost of outside labor had to be included which raises the cost ofthe
project.Grading and earthwork was then included in the projectwhich increased the cost by about
$100,000.
Action Taken:Mr.Jackson moved that the bids be rejected,seconded by Mr.Chapman,and passed with
Mr.Nichols opposed.
ROTARY TRIM MOWER
The bid forthe rotarytrim mower was opened on April 13,1999.Due to the different models,all the bids
had exceptions.Staffrecommendedthatthe bidbe awarded tothe lowbidder,Evergreen Implement, which
substantially meets the specifications.
Action Taken:Mr.Jackson moved that the bid be awarded to Evergreen Implement in the amount of
$14,301.83,seconded by Mr.Blackwell,and passed unanimously.
y]0 WELLS 10.11.AND 23 PROJECT
i^L.Bids on the Well 23 Pump House Project were opened on April 26,1999.The low bidder,General f>
y^py.Industries,Inc.ofSpokane,did not write in the unit price for mobilization but the total bid was $10,057 moreljjf3thanthesumofthelistedunitprices.Upon inquiry by staff,General Industries faxed their work sheet which
showed the mobilization cost. General Industries has also faxedalettercertifying thatthe mobilization was
inadvertentlyleftoutofthe bid. Staff feels the biditemwas inadvertentlyleftblankand that itwas an honest
mistake and recommended that the bid be awarded to General Industries, Inc.
Action Taken:Mr.Nichols moved that the irregularity in the bid from General Industries, Inc. be waived,
seconded by Mr.Blackwell, and passed unanimously.
Action Taken:Mr.Rimple moved that bid be awarded to General Industries, Inc. in the amount of
$306,006.69,seconded by Mr.Nichols,and passed unanimously.
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CITY COUNCIL MINUTES:3 April 27, 1999
V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
BICYCLE ALLIANCE OF WASHINGTON
Barbara Culp,Executive Director,BicycleAllianceofWashington,statedthatthey areastate-wideadvocacy
group for bicyclists and pedestrians.They promote the safe use of bicycles forfun and health purposes.
In orderto further thisgoal,local governments need tospend TEA21money onbikeand pedestrianprojects.
The Alliance encouragesthe creation ofbicyclelanes,bicycletrails,andotheroptionsfor the use ofbicycles.
She mentioned that some of the barriersfor bike riding are traffic,weather, lack of parking,and poorroad
and sidewalksurfaces.She mentionedthat local governments canenact policies toencourage bicycleand
\^_J pedestrian commuting.
JAPAN AIRLINES -DONATION
AkiraNakagawa,Senior Director,and Koji Mori,Administration Director,Japan AirLines,presenteda check
inthe amount of $2,000 to the City of Moses Lake.
REQUEST TO USE CITY PROPERTY -SKINKIUSE SQUARE
The GrantCounty Traffic Safety Coalition requested the use of Sinkiuse Square on May 15,1999 between
8 a.m. and 4 p.m. for the second annual Bike Safety Rodeo.
Mel Hurd stated that they have obtained funding for600 helmets and the rodeo will runfrom9a.m. to 3 p.m.
with an hour on each end for set up and clean up.
Action Taken:Mr.Rimple moved that the request to use Sinkiuse Square on May 15,1999 for the Bike
Safety Rodeo be approved,seconded by Mr.Jackson,and passed unanimously.
MOSES POINTE
Phil Bloom,Columbia Northwest Engineering,requested time before the Council to discuss the Moses
Pointe pressure sewer.
Mr.Bloom stated that the Council has approved water and sewer service for the Moses Pointe project and
the low pressure sewer effluent option was to be investigated.The problem with this system was the
insistence by the Departmentof Ecology that the city was to maintain the individual septic tanks and pump
stations.Indiscussions with the DOEtheywould prefer that the city service the pumps and septictanks but
ifthat is not possible,they will accept some other maintenance agency.The possibilities include a sewer
district or a strong homeownerassociation.Service to individuals outsidethe district,but not close enough
to be annexed,could be provided through an inter-local agreement or other device.The main concern of
the DOE is that a maintenance agency be available to make repairs in caseofpump failure,assure regular
pumping ofthe septic tank,and provide service within four hours ifa failure was to occur.
Mr.Jackson was concerned about the possibility oftwo sewerlines being constructed on Westshore Drive.
He wanted to know if the home owners on Westshore Drive would be able to hook to this system without
excessive expense.He also wanted to know the additional cost to the city forthis system.
Mr.Bloom stated that they would be able to connect to this low pressure effluent system.
Gary G. Harer, Municipal Services Director,stated that itwould cost the city about $200,000.
Mr.Bloom stated that ifa booster pump or liftstation is required the cost could go as high as $250,000.He
pointed out that actual costs will not be known untilthe engineering is done.
Mr.Harer mentioned that thiswould becomea trunk lineand would also service the areawestofWestshore
Drive.
There was some discussion by the Council on a low pressure system forthis area and the problems that
could occur if the septic tanks and pumps are not properly taken care of.
Mr.Chapman wanted to know the ramifications of the city setting up a sewer district.
[J James A.Whitaker,City Attorney,pointed out that only the county has the power to create asewer district.
The only way the city could maintain control of the utility is forthe sewer to be extended as a city sewer
systemandthe citymaintainthe septic tanks and pumps. Another problemisthe disposal ofthe solid waste
from septic tanks.Ifthe city were to take responsibility forthe low pressure sewer system,the disposal of
the solid waste from septic tanks would also become the responsibility of the city.
Mike Moore,Moses Pointe,stated that connecting existing septic tanks to a low pressure system is less
expensive and less intrusiveon privatepropertythan connecting to a gravity force main.
There was somediscussion on the problemswith establishing a sewerdistrict, its size,its abilityto maintain
the individual septic systems,and possible problems when the area is annexed to the city.
Mr.Moorewanted to know ifthe cityis willing to participateinthe cost of installing a pressure effluent rather
than a force main if the details can be worked out.
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CITY COUNCIL MINUTES: 4 April 27,1999
Mr.Jackson mentioned that the concern of the Council is the possibility ofthe city having to take action in
the future when or if problems occur on this project. He stated that he would withdraw his objections to
having two sewer lines along Westshore Drive and would support the construction of a force main.
Dr.Covey stated that he would also support the force main being constructed along Westshore Drive.
Action Taken:Mr.Jackson moved that the Council supportthe developer installing a force main as per the
agreement,seconded by Mr. Nichols,and passed unanimously.
VI.ORDINANCES AND RESOLUTIONS
ORDINANCE -PLANNING COMMISSION -2ND READING
An ordinance was presentedwhich increases the membership on the Planning Commission to 9 members.
The ordinance amending Chapter2.48 ofthe Moses Lake Municipal Code entitled "Planning Commission"
was read by title only.
Action Taken:Mr.Jackson moved that the second reading of the ordinance be adopted,seconded by Mr.
Nichols, and passed unanimously.
ORDINANCE -FRANCHISE -WENATCHEE VALLEY CLINIC -1st READING
An ordinance was presented which grants a franchise to theWenatcheeValley Clinicto permanently locate
their private communication line under Juniper Drive.
The ordinance granting to Wenatchee Valley Clinic the rightand franchise to use and occupy designated
streets and other public places and ways of the City of Moses Lake,Washington,to construct,maintain,
repair,renew,and operate a communication line in conduit,within and through certain portions of the City
of Moses Lake,Washington was read by title only.
Action Taken:Mr.Jackson moved that the first reading of the ordinance be adopted,seconded by Mr.
Blackwell, and passed unanimously.
}Q^f ORDINANCE -ANNEX WHEELER ROAD CORRIDOR -1st READING
Joseph K.Gavinski,City Manager,distributed a Petition for Annexation and an ordinance which provides fi
forthe annexation oftheareacommonly known as theWheeler Road Corridor. He mentioned that the legal
description has been revised to reflect the wishes ofthe City Council. He outlined the annexation area for
the Council.
Mr.Chapman questioned whether or not fire and police protection would be available to service this area.
Mr.Gavinski stated that the city could provide police service to the area.As for fire services,the city may
contract with Grant County 5 to provide some of the fire service.
Action Taken:Mr.Jackson moved that the new legal description be ratified and the revised Petition for
Annexation be accepted,seconded by Mr.Chapman,and passed unanimously.
The ordinance annexing certain property to the east of the City of Moses Lake to the City ofMoses Lake,
Washington,and incorporating the same within the corporate limits of the City of Moses Lake, and which
provides for the assumption of existing indebtedness was read by title only.
Action Taken:Mr.Jackson moved that the first reading of the ordinance be adopted,seconded by Mr.
Blackwell, and passed unanimously.
There was some discussion by the Council on which property the city has Extra Territorial Utility Agree
ments.
RESOLUTION -ACCEPT DONATION -JAPAN AIR LINES AND YONEZAWA PRESS
A resolution was presented which accepts a donation from Yonezawa Press towards the purchase of a
Sister Citystatue and a donation fromJapan AirLines forthe transportation ofthe statue fromJapan tothe
City of Moses Lake.
The resolutionaccepting the contributiontowards the purchase andtransportationofa SisterCitystatuewas
read by title only.
Action Taken:Mr.Jackson moved that the resolution be adopted,seconded by Mr.Rimple, and passed
unanimously.
VII.REQUESTS TO CALL FOR BIDS -None
VIII.REFERRALS FROM COMMISSIONS -None
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CITY COUNCIL MINUTES:5 April 27,199
IX.OTHER ITEMS FOR COUNCIL CONSIDERATION
PORT OF MOSES LAKE -INDUSTRIAL WASTEWATER TREATMENT PLANT
Authorization was requested for the City Manager to signan Interlocal Industrial ProcessWater Systems
Agreement between the city,county,and Port of Moses Lake.Under this agreement the city will makean
annual paymentof$50,000 for thenext20yearstosupporttheexistenceandoperation ofindustrial process
water system on the Portof Moses Lake property.
Mr.Gavinski stated that the first payment would be made in January 2000.
ActionTaken:Mr.Jackson moved thatthe City Manager be authorized to signthe agreement,seconded
by Mr.Chapman, and passed unanimously.
EMMANUEL BAPTIST CHURCH -COVENANTS
The Emmanuel Baptist Church was granted variances for street improvements to Boyle StreetandState
Street when the property was platted.These streets are presently gravel.The church is planning to
construct a 32'by 38'addition tothe church andthestaffis requesting direction onwhetherornotto call in
the covenants to improve the gravel streets.
Action Taken:Mr.Jackson moved that this item be removed from thetable,seconded by Mr.Blackwell, and
passed unanimously.
Gary G.Harer,Municipal Services Director,statedthatthecovenants for streetimprovement toStateStreet
and BoyleStreet were attached to the Emmanuel BaptistChurch Short Platwhen itwas platted in 1993.
BoyleStreet isa gravel street andthe citydoes maintain itseveraltimes a year. Hementionedthatmost
ofthe church trafficuses a driveway on Nelson Road.State Streetis notvery welldefined and the city does
not maintain it.The proposed addition has an occupant load of about 85 people.
PastorWhite, Emmanuel Baptist Church,requested that the covenants not be called inas State Street is
not used and Boyle Street is not meaningful to the church.When the conditionaluse permitwasdiscussed
the street improvements were not mentioned.The church is not in a position to pay $100,000 for street
improvements on top ofthe $100,000 forthechurch improvements.Hedid not feel thestreetimprovements
were warranted because ofthe small size ofthe addition to the church.
Mr.Harer pointed out that staffsees no immediate need to improve State Street as itis unused at this time.
Boyle Street is a gravel street and the city does grade and gravel it several times a year.The cost to
improve the Boyle Street with asphalt,curbs,gutters,and sidewalks would be approximately $45,000.He
felt that the majority of traffic to the church would be using the main driveway off of Nelson Road.
Itwas pointed out that most of the trafficon Boyle Street is due to the apartments and the mini-storages.
Action Taken:Mr.Jackson moved that the covenants not be called in at this time,seconded by Mr.
Blackwell,and passed unanimously.
STREET NAME CHANGES
Council direction was requested onthe changingthe names ofcertainstreets alongwitha numberof minor
clean up items.
It was the consensus ofthe Council thatstaff proceedwith the proposedchanges.
X.PUBLIC QUESTIONS AND COMMENTS -None
XI.COUNCIL QUESTIONS AND COMMENTS
SIDEWALKS
Mr.Jacksonstatedthathe has been informed thata petition is going around in the Sharon Avenue area
concerning the proposed sidewalks.That petition will be brought tothemeeting onWednesday,April 28,
1999.
XII.CITY MANAGER REPORTS AND COMMENTS
INVESTMENT REPORT
Joseph K.Gavinski, City Manager,reported that the city received $92,429.10 ininvestments income for
March 1999.
SALES TAX/TRANSIENT RENTAL TAX
Joseph K.Gavinski,City Manager,reportedthatthe city will receive $195,314.63 in sales tax revenue and
$14,979.38 intransient rentalincome on April 30,1999.
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CITY COUNCIL MINUTES:6 April 27,1999
iQQP uga proposal
Joseph K.Gavinski,City Manager,distributed a copy ofthetestimony that was given tothe Grant County
Planning Commission regarding the city's Urban Growth Area.He mentioned that the city hired a court
reporter to attend the meeting inorderfor the cityto have a record of the discussion and the exhibitsthat
were presented.
jl3if QUARTERLY FINANCIAL REPORT
Joseph K.Gavinski,City Manager,distributed the first quarter financial reports.
I/O"7 CONFERENCE CENTER/CITY HALL/SHOP BUILDING
f*J^£Joseph K.Gavinski,City Manager,stated that the city has received statements of qualifications fromjoHuarchitecturalfirmsfortheconferencecenter,city hall expansion,and the shop building.He suggested that
committeesbe madeupofstaffand Council membersto review the proposals.
,Q(Jp REVENUE SHARING
Joseph K.Gavinski,City Manager,stated that the comments from the Council concerning the revenue
sharing proposal were shared with Grant County.He mentioned thatthecounty hasrequested anadditional
meeting with the city anda meeting has beenset for Friday,May 7,at 1:30 p.m.in the Conference Room.
Mr.Jackson stated that the majority ofcities in King County,Thurston County,and Snohomish County are
having the same sortof problems concerning revenue sharing.
Mr.Chapman stated that the Association of Washington Counties is also working on this issue.He
mentioned thathe would be willing tomeet with the countyon revenue sharing but felt thattherearesome
issues thatthecountyneedstoaddress inwriting prior tothatmeetingsuchas a definition ofresourcebased
industries.
Mr.Gavinski statedthathe would requesta written response from thecountyconcerning thecity'sprevious
request.
There was discussion bythe Council concerning the discussions the cityhas hadwiththe county.
The regular meeting was adjourned at 10:10 p.m./^"~**\~/^*)>v (~*)
ATTEST:Deputy Mayor
Hnance Director
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