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1999 03 23u O u 5456 MOSES LAKE CITY COUNCIL March 23,1999 Council Present:Richard Pearce,Daryl Jackson,Grant Nichols,Lee Blackwell,Wayne Rimple,Ron Covey and Bob Chapman MINUTES: Dr.Covey moved that the minutes ofthe Council/staff retreat held on March 5,6,and 7,1999 be approved,seconded by Mr.Blackwell, and passed unanimously Mr.Nichols moved that the minutes of the March 9 meeting be approved as submitted,seconded by Dr. Covey,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Jackson moved thatthe bills,checks,and prepaid claims issued be approved,seconded by Mr.Nichols, and passed with Mr.Rimple abstaining from voting for that portion of the bills to Faber Industrial Supply and Moses Lake Steel Supply. Vouchers audited and certified by the Finance Director as required by RCW 42.24.080,and those expense reimbursement claims certified as required by RCW 42.24.090,have been recorded on a listing which has been made available to the City Council. Claims:The vouchers included on the below list as modified by the Council and noted upon said list for the Council meeting of March 23,1999 for the funds listed below are approved in the amount of $437,083.99. GENERAL FUND $178,928.35 STREET 28,295.60 STREET REPAIR/RECON 358.97 EQUIPMENT LEASES 17,857.08 STREET IMPROVEMENT 20,518.41 WATER/SEWER FUND 62,992.52 WATER/SEWER CONSTRUCTION 29,549.69 WATER/SEWER LEASES 1,457.57 SANITATION FUND 30,241.36 AIRPORT 2,341.80 SELF-INSURANCE 11,085.34 CENTRAL SERVICES 10,506.32 EQUIP RENTAL-OPERATIONS 27,655.91 BUILD MAINT-OPERATIONS 15,295.07 TOTAL $437,083.99 Prepaid Claims: Prepaid claimsapproved by theCity Manageraccording to the processestablished by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council have been re corded on a listingwhich has been made available to the CityCouncil.The claims listed below are approved in the amount of $126,346.35 for all funds. GENERAL WATER/SEWER FUND WATER/SEWER CONSTRUCTION $426.34 CENTRAL SERVICES 42,584.20 5.21 EQUIP RENTAL-OPERATIONS 14,229.60 69,101.00 TOTAL $126,346.35 Claims Checks:Checks 24864 through 25153 issued on March 10,1999 were approved for payment at the Council meeting held on March 23,1999 in the total amount of $210,642.56. Payroll:The payroll issued on March 19,1999 having been approved pursuantto the ruleofthe CityCounci set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 67292 through 67478 inthe amount of $314,700.84. II.EMPLOYEE PRESENTATIONS Fire Department: Tom Taylor,Assistant Fire Chief,was presented to Council. III.CONSENT AGENDA Western International Fireworks Contract:Ratification by Council was requested for the City Manager's signature onthe contract for the 4th of July Fireworks display byWestern International Fireworks. Resolution -AcceptDonation-Moses Lake Towing:A resolutionwas presented which accepted the paintjob onthe Community Policing Crime Prevention van by Moses LakeTowing worth $1,000. MAC Events -Request to'Serve Alcohol:Jerry Thaut, Parks and Recreation Director,has requested permission for theAdam East Museum and Art Center toservealcohol during museum sponsored openings. Soring Cleanup:Council approval was requested for the city to participate in the annual spring cleanup scheduled for April 1999.Lakeside Disposal will offer pick up service tothecity's residents atnocost.The cityand Lakeside will splitthe cost ofthis service. Action Taken:Mr.Jackson moved thatthe Consent Agenda be approved,seconded by Mr.Blackwell,and passed unanimously. JOB CORPS -NATIONAL YOUTH SERVICE DAY Dan Erickson,Acting Director,Columbia Basin Job Corps,stated that April 16is National Youth Service Day andthe Columbia Basin JobCorps would like tovolunteertheir services tothe community.He statedthat150 students would participate and they are requesting some direction from the city on possible projects. /»*# //Of lltf \p 5457 CITY COUNCIL MINUTES:2 March 23,1999 Joseph K.Gavinski,City Manager,suggested that the Parks and Recreation Department may beable to use the help but he also suggested a clean up of the downtown area to include things such as removal of weeds, garbage pickup,etc.may be appropriate. IV.CONSIDERATION OF BIDS ^LIBRARY FLOOR Staff recommended that the bid forthe library floor project be awarded to Skaug Brothers Carpet One. Action Taken:Dr.Covey moved thatthe bid forthe libraryfloor project be awarded to Skaug Brothers Carpet f) One,seconded by Mr.Blackwell, and passed unanimously. V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS SKYLINE WATER USERS\\*\t Laura Drew,Skyline Water user,requested that the Council consider requiring the Skyline Water System owner to place money in escrow to insure payment of the water bill,so that the users of the Skyline Water would be assured that their water would not be turned off due to lack of payment on the owners part. Joseph K.Gavinski,City Manager,stated that a changeto the ordinance would be necessary to require such a security deposit. There was some discussion by the Council and it was pointed out that if the security deposit is deemed necessary there would be time to amend the ordinance after the request to connect to city water is made. Staff was also directed to notify the owner of the Skyline Water Service and the Environmental Protection Agency of the possible requirement for a security deposit. REQUEST TO USE CITY RIGHT-OF-WAY -MAIERS DEVELOPMENT Bob Fancher,Maiers Development,has requested the use of city right-of-way on Block Street for the placement of entrance and exit signs for the newtheater.The signswould be placed in the right-of-way strip behind the sidewalk. Mr.Fancher mentioned that the driveways are common ones with the adjacent lots and the signs would be placed on the inside of the driveways rather than on the outside as shown on the submitted site plan.The area on Block Street willbe landscaped to the same design as West Broadway. Mr.Chapman stated that he is a subcontractor on the project but did not feel that association would affect his decision. Action Taken:Mr.Jackson movedthatthe requestto usecity right-of-way be granted,seconded by Dr.Covey, and passed unanimously. WATERSHED PLANNING Eugene St.Godard,Maxim Technologies,Inc.,stated that there seems to be some interest in the WRIA 41, especially with the Adams County and Grant County Commissioners.The City of Moses Lake is an initiating government and he has no indication of the city's position on the watershed planning process.The South Columbia Irrigation District is the largest purveyor and they are attending the meetings but have not yet committed to this particular project.The deadline to apply forgrant is June 1 and any WRIA that submits an application without addressing the salmon issuewillnot be funded this year butwillbe considered next year. The counties are looking to submit applications this year and formingthe watershed group by 2001. Joseph K.Gavinski,City Manager,stated that inorder to apply for funds fora watershed resource inventory area itrequires the concurrence of the county government,the largest city inthe county,and the largestwater purveyor.Without those three participants nothing can happen. There was some discussion concerning this issue. Mr.Gavinski stated that he is stillunsure about this issue but it appears itwill not cost the city any funds. He mentioned that ifa grant is not received nothing willhappen. Mr.Godard stated that this is a three phase project and the first phase is to meetwith the affected agencies and determine what benefit would be received by the agencies. Action Taken:Mr.Jackson moved that the Municipal Services Director be authorized to commit the city to participate inthe WRIA project,seconded by Mr.Blackwell, and passed unanimously. Mr.Godard stated that Grant County willhandle the grant application with eithertheir own staffora consultant. lo^ti n •?/! n u u u 5458 CITY COUNCIL MINUTES: 3 March 23,1999 VI.ORDINANCES AND RESOLUTIONS ORDINANCE - MUNICIPAL AIRPORT ZONE - 1st READING An ordinance was presented which amends the Municipal Airport Zone to provide that native grasses arjd gravel canbeused in the landscaping atthe Municipal Airport along with trees,shrubs,and groundcover The ordinance amending Chapter 18.35 of the Moses Lake Municipal Code entitled "Municipal Airport Zorje was read by title only. ActionTaken:Mr.Jackson moved thatthe first readingofthe ordinancebe adopted and a public hearingand a second reading be scheduled for April 13,seconded by Dr.Covey, and passed unanimously. VII.REQUESTS TO CALL FOR BIDS LARSON PLAYFIELD LIGHTING PROJECT Staffrequested authorization tocall for bids for the installation of lighting atA Field atthe Larson Playfield Action Taken:Dr.Covey moved that staff be authorized to call for bids,seconded by Mr.Nichols,and passed unanimously. ROTARY TRIM MOWER Staff requested authorization to call forbids fora rotarytrim mower. Action Taken:Mr.Nichols moved that staff be authorized to call for bids,seconded by Mr.Blackwell, and passed unanimously. WELLS 10.11.AND 23 Staff requested authorization to callforbids forrepairs on Wells 10 and 11 and construction of a pumphouse and rehabilitation ofWell 23. Action Taken:Mr.Jackson moved thatstaffbeauthorized tocall for bids,seconded by Dr.Covey,and passed unanimously. VIII.REFERRALS FROM COMMISSIONS -None IX.OTHER ITEMS FOR COUNCIL CONSIDERATION 1999 BUDGET Based upon a review of the city's financial position, the city can safely appropriate $450,000 for projects proposed but unfunded in the 1999 budget.Those projects include development ofa plan and savings foir the demolition of the old fire station and former Conservation District building and the construction of an addition tothe CityHall campus, completionof parking attheVistaCommunity Playfield Complex,soccer field complex at Cascade Park,remodel of engineering's secretarial work space and remodel of City Hal lunchroom, police intervention equipment,and a portion ofcost ofartwork. There was some discussion by the Council on the various projects. Action Taken:Mr.Jackson moved that these projects be added to the 1999 budget,seconded by Mr. Chapman,and passed unanimously. CASCADE SOCCER FIELDS -CALL FOR BIDS Staff requested authorization to call for bids for the Cascade Park soccer fields. Action Taken:Mr.Blackwell moved thatstaff be authorized to call for bids,seconded by Mr.Nichols,and passed unanimously. MARINA SHORES -INSURANCE PinewoodConstruction and Development,the developer of Marina Shores, was required to have infull force and effect a public liability insurance in the minimum amount of $2,000,000 with the city named as an additional named insuredas a condition ofreceivingwaterand sewer service. The insurancehas expiredand a request by the city fora renewalof the insurance has received no response. Joseph K.Gavinski, CityManager,stated thatthe cityhas received no response fromPinewood Construction concerning this issue.He stated that he was contacted by fourof the concerned homeowners inthe area. The options open to the city are to insist the insurance be provided,shut off the water, or amend the ordinance.He reminded the Council that the utilitiesinthis area are public but the streetwas not constructed to city standards so the insurance was required. There was some discussion by the Council and it was pointed out that the bankruptcy trustee also has an interest inthis property and probably should be contacted.No action was taken by the Council. /osY jJ/f /o/7 jO/d /X3/ //>?£ 1$ 5459 CITY COUNCIL MINUTES:4 March 23,1999 X.PUBLIC QUESTIONS AND COMMENTS -None XI.COUNCIL QUESTIONS AND COMMENTS /GROWTH MANAGEMENT Abriefing paper dated March 19,1999 from Grant County concerning the impacts toGrant County from the Moses Lake UGA and possible annexations was discussed bythe Council. The Council was concerned about the erroneous and misleading information contained in the briefing paper. After considerable discussion it was the consensus of the Council that a letter be sent to the County Commissioners from the Mayor and Council outlining the Council's concerns. )(&y POLE BUILDINGS Mr.Jackson stated that a pole building is being constructed on Division Street and he was underthe impression that pole buildings werenotallowed in the city's limits. Joseph K.Gavinski,City Manager,stated that several years ago the subject of pole buildings wasdiscussed by the Planning Commission and City Council.The ordinance was developed which states that pole buildings, ifplacedwithin a foundation,are permissible. Mr.Jackson was opposed to any pole building inthe residential zones. Therewas some discussion bythe Council concerning pole buildings. No action was taken. XII.CITY MANAGER REPORTS AND COMMENTS NON-CONFORMING USES Joseph K.Gavinski,City Manager,mentionedto the Council that the cityhas a number of non-conforming uses that itreviews on a regularbasis withthe idea of eventually eliminatingthem. He mentioned that staff will preparea reporton the non-conforming uses forthe Council's information.Hesuggested that the Council may want to tour the non-conforming uses within the city's limits. There was some discussion by the Council. No action was taken. ICE RINK Joseph K.Gavinski,City Manager, informed the Council that the ice mats and chiller units for the ice rink should be shipped to the city after March 26. CONFERENCE CENTER.COMMUNITY CENTER AND MUSEUM AND ART CENTER Joseph K.Gavinski, City Manager,mentioned that at the Council/staff Retreat the Council discussed the possibility of a city-owned facility whichcombines a conference center, a community center, and a museum and art center. The ideal would have this facility located on the lake near the central downtown core near lodgingand dining establishments and with adequate room for parking. Therewas some discussion bythe Council andnoconsensus was reachedoneitherasite location orwhether the city would be constructing a conferencecenterora convention center.It was mentionedthatat retreat the Council indicated they did not feel ready to choose a site forthe conference center. Mr.Gavinski pointed outthat architectural serviceshavebeen requested andshould the Council choose to proceed with the project,direction will haveto be given to the chosen architectural firm on the confer ence/convention center. The regular meeting was recessed at 9:15 p.m.andthe Council met in an executive session to discuss litigation.The executive session wasadjourned at9:45 pm^nd the regular meetirrg-wasceconvened.The regular meeting was adjourned at 9:45 p.m. /OO )H° \\o1 Mayor lance Director n o r>