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1999 02 235444 MOSES LAKE CITY COUNCIL February 23,1999 CouncilPresent: RichardPearce,Daryl Jackson, Grant Nichols,Lee Blackwell,Wayne Rimple,Ron Covey, and Bob Chapman MINUTES:Dr.Covey moved thatthe minutes ofthe February9meeting be approved as submitted,seconded by Mr.Jackson,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Jackson moved that the bills,checks,and prepaidclaims issued be approved,seconded i \by Mr.Nichols, and passed with Mr.Rimple abstaining from voting for that portion of the bills to Faber ^—Industrial Supply and Moses Lake Steel Supply and Mr.Pearce abstaining from voting for that portion ofthe billsto Town and Country Furniture. Vouchers audited and certified by the Finance Directoras required by RCW 42.24.080,and those expense reimbursement claims certified as required by RCW42.24.090,have been recorded on a listingwhich has been made available to the City Council. Claims:The vouchers included on the below list as modified by the Council and noted upon said list forthe Council meeting ofFebruary 23,1999 forthe funds listed below are approved in the amount of$374,850.32. GENERAL FUND $50,772.75 AIRPORT 556.92 STREET 24,473.92 SELF-INSURANCE 240.00 STREET REPAIR/RECON 102.51 CENTRAL SERVICES 70,656.66 EQUIPMENT LEASES 23,347.41 EQUIP RENTAL-OPERATIONS 48,344.65 WATER/SEWER FUND 37,627.68 BUILD MAINT-OPERATIONS 107,096.79 WATER/SEWER CONSTRUCTION 720.66 FIREMANS PENSION 317.40 WATER/SEWER LEASES 2,545.90 M. L YOUTH PARTNERSHIP TF 446.48 SANITATION FUND 7,600.59 TOTAL $374,850.32 PrepaidClaims: Prepaid claimsapproved by theCity Manager according to the process established by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council have been re corded on a listingwhich has been made available to the City Council.The claims listed below are approved in the amount of $496.57 for all funds. u u GENERAL $496.57 TOTAL $496.57 Claims Checks:Checks 24554 through 24861 issued on February 10,1999 were approved for payment at the Council meeting held on February 23,1999 in the total amount of $341,172.85. Payroll:The payroll issued on February 19,1999 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 66895 through 67092 in the amount of$311,543.64. II.EMPLOYEE PRESENTATIONS Police Department:Assistant Police Chief Dean Mitchell was presented with an Executive Certification from /D/&? the Washington State Criminal Justice Training Commission. Parks and Recreation:AndresOliva,Groundskeeper,and RayTowry,Recreation Supervisor,were presented to the Council. III.CONSENT AGENDA Authorization to Apply - Public Works Trust Fund Loan -Well 18:Staff requested authorization to apply for a Public Works Trust Fund Loan for the construction ofWell 18 located along Wheeler Road. Resolution -Accept Utility Easement -122 Development:A resolution was presentedwhichaccepts a utility J0/3 easement from 122 Development for a portion of Kittleson Road. Resolution -Accept Utility Easement -Maiers Development:Aresolution was presented which accepts a /0/3 utilityeasement from Maiers Development fora portion of Kittleson Road. Resolution -Accept Utility Easement-Fluke Capital Management:Aresolution was presented which accepts J0/3 a utility easement from Fluke Capital Management for a portion of Kittleson Road. Resolution -Secondhand Dealers License -Post:A resolution was presented which directs the Finance JD&^> Directorto issuea pawnbroker/secondhanddealer licenseto Brenda K.Postto operateYaada, Yaada,Yaada at 812 W.Broadway. Action Taken:Mr.Nichols moved that the Consent Agenda be approved,seconded by Mr.Blackwell, and passed unanimously. 1|0 ,0'7 )\(fil* \\p 5445 CITY COUNCIL MINUTES: 2 February 23,1999 CONFERENCE CENTER Eddie Huffman,Chamber ofCommerce President,stated that the Chamber ofCommerce is in favor ofthe Hallmark Inn site for the following reasons:proximity to the lake,easy access to and from I-90,adjacent to an existing hotel and restaurant,within two blocks of additional sit-down restaurants and motels,within 3/4 mile of a mile three RV parks, withinwalking distance ofthe Larson Playfield,closeto two golf courses,within walking distance of the State Park, and the possibility of increased development to the south of the new interchange.He mentioned that this is the only site that has lake access and the lake should be capitalized on. Stacy Lavin,Moses Lake Business Association,stated that they also were in favor of the Hallmark Inn site because of the proximity of the lake.The Desertpoint site was the second choice because of the proximity of I-90 and Highway 17.The Parkplace site was the third choice. IV.CONSIDERATION OF BIDS VAN Staffsubmitted the bids received forthe 1999 seven passenger minivan.The bid also included an option for a used van forthe Parks and Recreation Department. There was some discussion by the Council. Action Taken:Mr.Jackson moved that the bid for a new 7 passenger mini van be awarded to Dave Smith Motors, Kellogg, Idaho, in the amount of $18,646.70,seconded by Dr.Covey,and passed unanimously. Action Taken:Mr.Jackson moved that staff be authorized to purchase a used van provided the cost is no more than $15,000,seconded by Mr.Nichols, and passed unanimously. SEWER REPAIR PROJECT Staff requested that the bid forthe 1999 sewer repair project be awarded to Desert Rock Excavation. Action Taken:Dr.Covey moved that the 1999 sewer repair project be awarded to Desert Rock Excavation inthe amount of $149,337.15,seconded by Mr.Blackwell, and passed unanimously. V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS (0 SKYLINE WATER SYSTEM -REQUEST FOR CITY WATER Linda Priddy, Environmental Protection Agency,provided some background on the water contamination problem in the Skyline Water System and the request for the city provide water.She mentioned that the provisionof city water to this system is looked at as a temporary measure until the issue of water rightscan be resolved. Mr.Pearce pointed out that the city has agreed to providewater to the Skyline Water System,but there is no requirement on the city's part to annex this area. Kent Schmidt, 8383 Terminal Street, wanted to be sure that the city would not seek annexation. Also there is a concern is that ifthe area hooks to city water there will be no incentive forthe EPA to drill a well inthis area. He mentioned that there is some litigation taking placeconcerning the contamination ofthe water inthis area. The city's conditions to allowthe Skyline Water System to hook to city water was read. Ms.Priddy pointed out that the cost of the connection to city water would be borne by the EPA not the customers of the Skyline Water System. Joseph K.Gavinski,City Manager,stated that the city's relationship iswiththe Skyline Water System.The relationship between EPA and the Skyline Water System does not involve the city. Ms.Priddy pointed out that annexation is not a condition forreceivingcitywater.She also pointed out that the city could be protected from any litigation concerning the contaminated water. Mr.Jackson pointedoutthatthe Portis currently supplyingbottledwaterto the Skyline Water System users and he wanted to know if thatwould continue. Ms.Priddy stated that supplying bottledwater was originally onlyto be fora 12 month period.The Porthas been supplying bottled water for five years and they have requested they be released from that obligation. Dueto additional dataonTCE the EPAhas determined that bottledwater is nota satisfactorysolutiontothe problem and is proposing to hooktocitywater until a permanent solution can be found.Uponhookingtocity waterthe Portwill no longerbe obligatedto providebottledwater,even ifthe residences to not hook up. Mr.Gavinski stated that staff has been workingon the water rights issue and the city will probably receive some substantial affirmation on some claims and possibly receive some additional water rightsthat may provide hundreds of acre feet of water to the city.The city received assistance from EPA and DOEon this issue. n n r^ 5446 CITY COUNCIL MINUTES:3 February 23, 1999 There was some discussion by the Council. Jim Link,4426 Circle,representing the Skyline Water users, stated thatthey are opposed to gettingcitywater and do not want to share their water rights with the city. Ms. Priddy stated that one of the reasons they are looking to obtain city water is because drilling a new well through the contaminated plume could spread the contamination to other aquifers.She mentioned that they will be putting in monitoring wells to try to identify the spread of the contamination and the best place to eventually drill a well. I )There was additional discussion by the Council. The resolution allowingthe Skyline Water System to connect to the City of Moses Lake's Water System was read by title only. Action Taken:Mr.Chapman moved that the resolution be adopted,seconded by Mr.Nichols, and passed unanimously. ASPI COMMERCE PARK -REQUEST FOR UTILITIES ASPI is plattingeight lots on theeast side of Patton Boulevard and is requesting city water and sewerservice. The property is over !4 mile from the existing city limits and the property owner is willingto sign the required Extra Territorial Utility Agreement. Phil Bloom,Columbia Northwest Engineering,representing the project,stated that after discussions with engineering staff itwas determined that the project would use 2800 gallons per day.The uses willbe light industrial. Action Taken:Mr.Jackson movedthatthe requestforwater and sewerservice be granted with the stipulation that an Extra Territorial UtilityAgreement be signed,seconded by Dr.Covey,and passed unanimously. GRANT TRANSIT AUTHORITY -BUS STOP SIGNS AND SHELTERS Linda Burns,Grant Transit Authority,explained that they have been operating for three years and have recently received a grant for bus stop enhancement.She explained the preferred bus stops,bus sign locations,and shelter locations for the Council.She also requested that the Council authorize the bus stop ^-^locations that have already been established.The busstopsignswillbe attached to posts incompliance with i I city regulations.She requested approval of the bus stop locations so that bus shelters,signs and other bus ^•^^stop enhancements can be developed. Action Taken:Mr.Jackson moved that bus stop locations and bus stop signs beapproved with the stipulation that the signs are approved by the city staff,seconded by Mr.Nichols, and passed unanimously. HOLIDAY DECORATIONS/SINKIUSE SQUARE DONATION .,qj The Moses Lake Business Association requested the city's aid in putting up and taking down the holiday )q y^ banners. Stroud Kunkle,Moses Lake BusinessAssociation,presented a check intheamountof$500 forimprovements to Sinkiuse Square. Mr.Kunkle stated that thecity's help intaking down theholiday bannerswasappreciated.He pointed out that the Business Association would liketo requestthe city's aid each year to put up and take down the banners, especially on Stratford Road and PioneerWay because a buckettruck and trafficcontrolare required. Mr.Pearce stated that the request is for the use of two city employees,a buckettruck, and a supply vehicle. Mr.Jackson stated that he supported this program but itwas his understanding that the citywould not provide personnel,vehicles, orstorage for this program.However,the cityis currently providing storage space. He feltthat the city's involvement inthis programshould be discussed at the retreat. u It was the consensus of the Council that this issue be discussed at the Council/staff retreat. RESOLUTION -SPRING FESTIVAL A resolution was presented which provides forthe city's participation inthe 1999 Spring Festival. The resolution regarding the Moses Lake Spring Festivalto be held May 28, 29, and 30,1999 was read by title only. Action Taken:Dr.Covey moved that the resolution be adopted,seconded by Mr.Jackson,and passed unanimously. //&(? //*9 yO« // 5447 CITY COUNCIL MINUTES: 4 February 23,1999 OlX GRANT COUNTY PUD-VARIANCE REQUEST The Grant County PUD requested a variance to the requirement to place utilities underground for the relocation ofa transmission line and the distribution underbuild from the Nelson Road Substation to I-90 and the relocation ofthe transmission line from I-90 to Baseline Road with an 13.2 kv underbuild. Douglas Hein, PUD,explained the request to the Council. There was some discussion by the Council. Action Taken:Mr.Jackson moved that the variance request be granted,seconded by Mr.Chapman,and passed unanimously. REQUEST TO USE CITY RIGHT-OF-WAY - R & T RENTALS R &T Rentals has constructed an office buildingat 1010 S.PioneerWay.Upon applying fora permit to install a sign itwas discovered that there is an easementalong PioneerWay through Lots 1 -12 ofGarden Heights Addition.However,the easement is not used and there are no plans for its use in the future.Since a structure cannot be installed in an easement,the request is forthe city to abandon the easement or to allow the sign to be constructed in the easement. Joseph K.Gavinski,City Manager,stated that there are no utilities in the easement at the present time.The problem is that this easement was recorded as partof the plat and the abandonment process is lengthy.In order to allow the sign to beinstalled intheeasement,utilitiesthat may usethe easement should becontacted concerning their possible use ofthe easement.The Council could approve the installation ofthe city subject to its removal iftheeasementwere needed by any utilityand then proceedwith the appropriate abandonment procedures. Action Taken:Mr.Chapman moved that the request to construct a sign in an easement at 1010 S.Pioneer Way be approved with the stipulation that the sign be removed should any utility require the use of the easement and the city proceed with abandonment procedures forthe easement,seconded by Mr.Jackson, and passed unanimously. r~) \0& \W\j DEL RAY PROPERTIES -REQUEST FOR CITY SERVICES L. E. Foster, Del Ray Properties, is requesting city services for 160 acres of property located in Cascade Valley.The property owner is willingto sign the required Extra Territorial Utility Agreement. Joseph K.Gavinski;City Manager, pointed out that this property is actually adjacent to the city's limits. He mentioned that this request is being presented for Council information at this time and more information will be provided at a later date. n dH No action was taken by Council. MOSES POINTE UTILITIES Phil Bloom, Columbia Northwest Engineering,representing the Moses Pointe project requested time before the Council to discuss the project. Joseph K.Gavinski, City Manager,stated that discussions have been held with Mike Moore concerning the Moses Pointe project.The information presented to the city is consistent with city staffs understanding of what the costs will be with regard to the components of the project. Mike Moore,Moses Pointe, distributed some informationon the utilitiesforthe projectincludingthe financing. Mr.Bloom stated that the information includes oversizing of the utilitiesand the costs that would be incurred. Mr.Gavinski stated that he checked withthe city's bond counsel and the city is not requiredto participate in a 63-20 financing package. There was some discussion by the Council. Action Taken:Mr.Jackson moved that city staff be directed to pursue the possibilityof a pressure affluent system with the City of Moses Lake to pay any costs in excess of the cost to construct a force main and f0"*) discuss withthe Department of Ecologythe feasibility of installing a pressure main,seconded by Mr.Jackson. There was additional discussion bythe Councilonthe possibility oftwo sewer linesinthisarea, a gravity main and a force main, and how much the area may develop in the future. The motion passed unanimously. ORDINANCE -HALL ZONE CHANGE -2ND READING/PUBLIC HEARING An ordinance was presented which provides for the rezone of Lots 11-14,Block 3,Lakeview Terrace Unit #1 from R-1,Single Family Residential, to R-3,Multi-family Residential. The Planning Commission recommended that the zone change request be approved. )q0 u 5448 CITY COUNCIL MINUTES: 5 February 23,1999 The ordinance amending Section 18.09.020 of the Moses Lake Municipal Code was read by title only. The public hearing was opened.There were no comments. Action Taken:Mr.Nichols moved that the public hearing be closed,seconded by Mr.Jackson,and passed unanimously. Action Taken:Mr.Jackson moved that the second reading of the ordinance be adopted,seconded by Mr. Nichols,and passed with Mr.Chapman opposed. VI.ORDINANCES AND RESOLUTIONS ORDINANCE -ELECTRICAL INSPECTIONS -2ND READING An ordinance was presented which requires inspections of all work requiring an electrical permit.The inspections will be conducted by the Department of Labor and Industries. The ordinancecreating Chapter 16.65 of the Moses Lake MunicipalCodeentitled "Electrical Inspections"was read by title only. Action Taken:Mr.Blackwell moved that the second reading of the ordinance be adopted,seconded by Mr. Rimple,and passed unanimously. ORDINANCES -AMEND PREVIOUS ANNEXATION ORDINANCES -SINGLE READING Ordinances were presented which amend previous ordinances annexing property into the city.When reviewing the city's records it was discovered that there are some minor legal descriptions that should be corrected inthe annexations of property belonging to the Department of Natural Resources and Reinhardt in the Kittleson Road area. The ordinance amending Ordinance No. 925 which annexed property inthe Kittleson Road area was read by title only. Action Taken:Mr.Jackson moved that an emergency be declared and the ordinance adopted on a single reading,seconded by Mr.Blackwell,and passed unanimously. The ordinance amending Ordinance No.1569 which annexed property in the Kittleson Road area was read i j by title only. Action Taken:Mr.Jackson moved that an emergency be declared and the ordinance adopted on a single reading,seconded by Mr.Nichols, and passed unanimously. ORDINANCE -DELETE COMMUNITY DEVELOPMENT BLOCK GRANT FUND -1st READING An ordinance was presented which deletes Chapter 3.14 of the Moses Lake Municipal Code entitled "Community Development Block Grant Fund". The ordinance deleting Chapter 3.14 of the Moses Lake Municipal Code entitled "Community Development Block Grant Fund"was read by title only. Action Taken:Mr.Rimple moved that the first reading of the ordinance be adopted,seconded by Mr. Blackwell,and passed unanimously. ORDINANCE -GARBAGE RATES -1st READING An ordinance was presented which establishes the fees for garbage collection beginning April 1,1999. The ordinance establishing charges for garbage collection was read by title only. Action Taken:Dr.Covey moved that the firstreading ofthe ordinance be adopted,seconded by Mr.Rimple, and passed unanimously. ORDINANCE -AMEND WATER/SEWER RATES -1st READING \~S An ordinance was presented which increases the water and sewer rates for the city.'^^ Theordinance amending Chapter 13.12ofthe Moses Lake MunicipalCodeentitled "Waterand Sewer Rates" was read by title only. Action Taken:Mr.Jackson moved that the first reading of the ordinance be adopted,seconded by Mr. Chapman,and passed unanimously. /03* /osf /M> /Of/ P1 ,(fp /o ]0^° 10 t> \oo> z 5449 CITY COUNCIL MINUTES: 6 February 23,1999 VII.REQUESTS TO CALL FOR BIDS LIBRARY FLOOR COVERINGS Staff requested authorization to call for bids to remove allthe carpet and tile on the main floorof the library and install vinyl composition tile in all areas except the Librarian's office. Action Taken:Mr.Rimple moved that staff be authorized to call forbids for new library flooring,seconded by Dr.Covey,and passed unanimously. » VIII.REFERRALS FROM COMMISSIONS -None IX.OTHER ITEMS FOR COUNCIL CONSIDERATION LABOR AGREEMENT -FIRE DEPARTMENT Authorization was requested for the City Manager to sign the labor agreement with Local 2052 ofthe IAFF representing the Fire Department. Action Taken:Mr.Rimple moved that the City Manager be authorized to sign the labor agreementwith the Fire Department,seconded by Dr.Covey,and passed unanimously. [C|REQUEST FOR VARIANCE -NOISE CONTROL -DEPT.OF TRANSPORTATION The Department of Transportation has requested a variance to the noise control regulations in orderto allow them to perform as much work as possible during the nightto reduce the impactson trafficduring the overlay of Broadway Avenue.The major work that willcreate noise is the grindingof the parking lanes between Third Avenue and Pioneer Way.The work is scheduled to be completed by early summer. ActionTaken:Mr.Jackson movedthatthevariance request be granted,seconded by Mr.Nichols,and passed unanimously. AU1 PARKS AND RECREATION IMPROVEMENT FUND h \f The improvements budgeted for in the Parks and Recreation Improvement Fund for 1999 will take more 'money than is available in the fund.Direction is requested from the Council on which projects should be funded. Joseph K.Gavinski,City Manager,suggested that there is sufficient funds to replace the lighting on the baseball field at Larson Playfield and complete one half of the parking lot at the Vista Community Playfield. Action Taken:Mr.Jackson movedthatthe lightingon the baseball fieldat Larson Playfield and one half ofthe parking lotat Vista Community Playfield be funded,seconded by Dr.Covey,and passed with Mr.Nichols, and Mr.Chapman opposed. REQUEST TO USE CITY RIGHT-OF-WAY -BEST BUY USED CARS Doug Howard,Best Buy Used Cars,requested permission to allow the sign placed approximately 3%feet within city right-of-way to remain.The sign is located 1%feet behind the sidewalk. Action Taken:Dr.Covey moved that the request to use city right-of-way fora sign be approved,seconded by Mr.Nichols, and passed unanimously. X.PUBLIC QUESTIONS AND COMMENTS -None XI.COUNCIL QUESTIONS AND COMMENTS -None RECYCLING Mr.Nichols stated that he has talked to Cynthia Dano about recycling and told her that itwasquite expensive. Hesuggested that a survey mightbe sentoutwiththe water billsto obtain citizen inputon a recycling program. Joseph K.Gavinski, City Manager,stated that he had encouraged Ms. Danoto contact himand ifher group could come up with aquestionnaire,staff could assist.C^\ XII.CITY MANAGER REPORTS AND COMMENTS -None LEGISLATIVE ACTION CONFERENCE Joseph K.Gavinski,CityManager,stated thatthe LegislativeActionConference isWednesday andThursday, February 24 and 25,1999. COUNCIL/STAFF RETREAT Joseph K.Gavinski,City Manager,reminded the Council of the retreat on March 5,6,and 7 at the Hampton Inn in Richland. n n j u u u 5450 CITY COUNCIL MINUTES:7 February 23,1999 STATE PARK Joseph K.Gavinski,City Manager,stated that Rep. GaryChandlerissponsoringa bill regarding the transfer of Moses LakeState Parktothe Cityof Moses Lake. Aletterinsupportofthattransferhas been sent to Rep. Chandler. He stated that the State Parkis always atthe top ofthe listwhen budget cuts are talked about and the state has not put any money into improving or developing the area. Mr.Rimple pointedout that itshould be emphasized to the state thatthe citywould liketo have the parkso that it would remain open to the general public. CONFERENCE CENTER SITES Joseph K.Gavinski, City Manager,encouraged the Councilto view sites proposed forthe conference center priorto the retreat. Itwas the consensus ofthe Council thata visitto the conference center sites be scheduled for Wednesday, March 3, at 2 p.m. GROWTH MANAGEMENT Joseph K.Gavinski,City Manager,stated thatthe cityhas requested the county to amend the UGAto include the Genie property and to amend the IUGA to also add some additional property and requested some negotiations inorderto coordinate the comprehensive plans of the cityand county.When nothing was heard fromthe county,additional contact was made and a meeting has been scheduled for March 2 at 3:30 p.m. at Grant County. He distributed a memo fromthe Senior Planner that discusses growth management. Dr.Covey and Mr.Chapman indicated that they would attend this meeting. Mr.Gavinski also mentioned that nothing further has been heard concerning the inter-local agreement. The regular meeting was adjourned at 10:30 p.m. Mayor ranee Director //0* //o7 jOQ^