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1999 01 265435 MOSES LAKE CITY COUNCIL January 26,1999 Council Present:Richard Pearce,Daryl Jackson, Grant Nichols,Lee Blackwell,and BobChapman, Absent: Wayne Rimple and Ron Covey MINUTES:Mr.Blackwell moved that the minutes of the January 5, 1999 study session be approved, seconded by Mr.Jackson,and passed unanimously. Mr.Rimple movedthatthe minutes ofthe January 12 meeting be approved as submitted,seconded by Mr. Blackwell, and passed unanimously. V^J APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS ActionTaken:Mr.Jackson moved thatthe bills,checks,and prepaid claims issued be approved,seconded by Mr.Nichols, and passed unanimously. Vouchers audited and certified by the Finance Director as required by RCW42.24.080, and those expense reimbursement claims certifiedas required by RCW 42.24.090, have been recordedon a listing which has been made available to the City Council. Claims:The vouchers included on the belowlistas modified bythe Council and noted uponsaid list for the Council meeting of January 26,1999 forthe funds listed below are approved inthe amount of $337,028.40. GENERAL FUND $67,561.24 AIRPORT 704.99 STREET 24,236.11 SELF-INSURANCE 1,890.00 EQUIPMENT LEASES 17,857.09 CENTRAL SERVICES 11,710.92 WATER/SEWER FUND 33,505.85 EQUIP RENTAL-OPERATIONS 33,437.02 1992 BOND FUND 65,631.25 BUILD MAINT-OPERATIONS 8,929.12 WATER/SEWER CONSTRUCTION 20.00 FIREMANS PENSION 223.33 W/S LEASES 1,457.56 TOTAL $337,028.40 SANITATION FUND 69,863.92 Claims Checks:Checks 24422 through 24553 issued on January 13, 1998 were approved for payment at the Council meeting held on January 26,1999 in the total amount of $87,732.60. *~-Payroll:The payroll issued on January 22,1999 having been approved pursuant tothe ruleofthe CityCouncil i i set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 66505 through 66691 in the amount V—/of$447,415.52. III.CONSENT AGENDA 1998 Overlay Project:Walker Paving hascompleted thework onthe1998 Overlay Project.Thework should /Q/$ be accepted and the 30-day lien period entered into. Action Taken:Mr.Grant moved that the Consent Agenda beapproved,seconded by Mr.Jackson,and passed unanimously. IV.CONSIDERATION OF BIDS HEAVY DUTY PICKUP -WASTEWATER DIVISION Moses Lake Ford wasthe only bidder forthe heavy duty pickup for theWastewater Division and their bid was about$1,100 morethan the state contract.Moses Lake Ford did not sign the bid,which is an irregularity that can be waived by the Council. Action Taken:Mr.Jackson moved that the irregularity bewaived and the bid for the heavy duty pickup for the Wastewater Division be awarded to Moses Lake Ford in the amount of $23,263.24,seconded by Mr. Blackwell,and passed unanimously. HEAVY DUTY PICKUP -WATER DIVISION /J Moses Lake Ford was the only bidder for the heavy duty pickup for the Water Division and their bid was about ^—'$1,000 more than the state contract.Moses Lake Ford did not sign the bid,which is an irregularity that can be waived by the Council. Action Taken:Mr.Chapman moved that the irregularity be waived and the bid for the heavy duty pickup for the Water Division be awarded to Moses Lake Ford in the amount of $23,319.29,seconded by Mr.Nichols, and passed unanimously. SO'~? /o/y 101 5436 CITY COUNCIL MINUTES: 2 January 26,1999 7 SMALL PICKUPS -ENGINEERING/POLICE Moses Lake Ford was the only bidder for the two small pickups,one for the Engineering Division and one for the Police Department.Their bid was nearly $4,000 more than the state contract. Action Taken:Mr.Blackwell moved thatthe two pickups be purchased from the state contract,seconded by Mr.Chapman,and passed unanimously. JQI 7 TRUCK CAB AND CHASSIS -WATER/PARKS Moses Lake Ford was the only bidder for the two truck cabs and chassis,one for the Water Division and one f^**) forthe Parks Department. Their bid was nearly $6,000 more than the state contract. Action Taken:Mr.Nichols moved thatthe two truck cabs and chassis be purchased from the state contract, seconded by Mr.Jackson,and passed unanimously. 10 V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS ELM STREET CLOSURE -MOSES LAKE SCHOOL DISTRICT The Moses Lake School District has requested the closure of Elm Street between Third Avenue and Fourth Avenue from 7:30 a.m. and 8 a.m. and between 2:30 p.m. and 3 p.m. on school days.The closure of the street during these times willenhancethe safety ofstudents using the busses.School District staffwould be responsible for setting up and taking down the barriers each time. Action Taken:Mr.Blackwell moved that this item be removed from the table,seconded by Mr.Nichols, and passed unanimously. P. J.DeBenedetti,Moses Lake School District,stated that with the remodel of Chief Moses,all 7th and 8th graders in the District attend Frontier.This means that twice as many busses access Frontier as usual. To address the problem the busses have been using Elm Street.The busses are off-set,double parked on Elm Street in order to expedite the loading of the students.The District's security officers put up and take down the barricades.The request is to continue using Elm Street through the 1998-99 school year. There was some discussion by the Council. Action Taken:Mr.Jackson moved that the request be granted with the stipulation that adequate space be provided forfireservice,the barriersare set up and taken down each day by School Districtstaff, that no more than two bus rows be allowed on Elm Street,and that the closure ofElm Street be discontinued on June 16, 1999,seconded by Mr.Chapman,and passed unanimously. REGIONAL WATERSHED PLANNING UNIT Gene St. Godard, ProjectManager,MaximTechnologies,Inc.,requested time before the Councilto present information on developing a regional watershed planning unit.Maxim Technologies has been hiredby Grant County to evaluate the feasibility of developing a watershed planning unit that may includethree Water Resource Inventory Areas and potentially encompass the City of Moses Lake. Mr.St. Godard described the program and the proposed planning unit. There was no action taken by Council. VI.ORDINANCES AND RESOLUTIONS ORDINANCE -WHITE DRIVE VACATION -2ND READING Anordinance was presented which vacates a portionofWhite Driveand portionsof Earl Road and DaleRoad. Joseph K.Gavinski, City Manager,pointedout that normally the city is reimbursed forhalfthe value of the vacated area.In this instance, the value ofthe street improvements to be constructed and given to the city may well outweigh the value of the vacated street. It was the consensus of the Council thatthe value ofthe vacated street and the value of the street improve ments be compared and ifthe value of the street improvements are greater than the value of the vacated street,no funds should change hands. The ordinancevacatingWhite Drive and portions of DaleRoad and Earl Road was read by titleonly. ActionTaken:Mr.Jackson moved that the second reading of the ordinancebe adopted,seconded by Mr. Blackwell and passed unanimously. n iA ioH n u u 5437 CITY COUNCIL MINUTES:3 January 26,1999 ORDINANCE -NOISE CONTROL -1st READING An ordinance was presented which will allow the Council to amend the hours when noise maybe allowed during construction projects. The ordinanceamending Chapter8.28 ofthe Moses Lake Municipal Code entitled"Noise Control"was read by title only. Action Taken:Mr.Nichols moved that the first reading of the ordinance be adopted,seconded by Mr. Blackwell, and passed unanimously. VII.REQUESTS TO CALL FOR BIDS 1999 CRACK SEAL PROJECT Staff requested authorization to call for bids forthe 1999 Crack Seal Project. Action Taken:Mr.Jacksonmovedthatthe staffbe authorized to call for bids for the 1999Crack Seal Project, seconded by Mr.Nichols, and passed unanimously. 1999 SEWER REPAIR PROJECT Staff requested authorization to call for bids for the 1999 Sewer Repair Project. Action Taken:Mr.Blackwell moved that the staff be authorized to call for bids for the 1999 Sewer Repair Project,seconded by Mr.Nichols, and passed unanimously. VIII.REFERRALS FROM COMMISSIONS GEAR ANNEXATION RonGearhas submitted a Noticeof Intentto Commence Annexation Proceedings forproperty locatedinthe upper Basin Homes area. The Planning Commission recommended that the Notice of Intent be accepted. Action Taken:Mr.Jackson moved that the Notice of Intent to Commence Annexation Proceedings be accepted and staff be directed to drawup the petitions,seconded by Mr.Blackwell,and passed unanimously. IX.OTHER ITEMS FOR COUNCIL CONSIDERATION DRIVEWAYVARIANCE -CHIEF MOSES MIDDLE SCHOOL DaleGephart,ArchitectsWest, has requested avariancefora 36'widedrivewaywith8'tapers for the easterly entrance to the Chief Moses Middle School. Action Taken:Mr.Chapman moved that the variance request be granted,seconded by Mr.Blackwell, and passed unanimously. REQUEST FOR CITY WATER -UPPER BASIN HOMES The Environmental Protection Agency has requested the extension of citywater mainto service the Skyline Community water system under certain conditions. This system has been contaminated with TCE and the city is the closest source of good drinking water. Joseph K.Gavinski,City Manager,statedthatthecitywascontactedin1995aboutthe possibility ofsupplying water to this area. One of the conditions the city listed at that time was that the water supply would be interruptible,unlessan additional watersupplywould be provided tothe city,because ofthe need for thecity to insurewater to those itis bound to serve. The EPAis requesting athree year uninterruptible commitment for water at this time. Mr.Jacksonwas concernedthatithas been requestedthatannexationnotbe required withthiswaterservice, i j the size of the meter,and the fact that supplying this area with water will decrease the city's capacity.He felt v*-'thatthe city should obtain apermanent transfer ofwater withdrawal permitfrom Mr.Vehrs,obtain assurances from EPA that they will vigorously pursue with the Department of Ecology and the Department of Health additional withdrawal rightsand authorizations forthe Cityof Moses Lake, and obtaina letter fromthe DOE assuring additionalwithdrawal rights forthe City of Moses Lake. Mr.Chapman pointed out that there is a problem withthe Department of Ecology in obtaining withdrawal points and water, with is needed for the city to grow. Linda Priddy,Environmental Protection Agency, stated that hookingto the city's system is intendedto be a temporary solution until a permanent sourceofwatercanbe found.Ifconnection to city wateris approved, aletter would bewritten to DOE requesting,for public health reasons,additional capacity for the City of Moses Lake. //?7 /0/?A /osf //%? //&£ )&* ll*t 00? #rt //0 7 l)3le 5438 CITY COUNCIL MINUTES: 4 January 26,1999 Gerry McFaul, City Engineer,explained that the situation with Skyline water could be declared an emergency and he has been verbally informed that the city's application for water would be given first consideration by the Department of Ecology and approval could be forthcoming. There was some discussion by the Council. Mr.Gavinski pointed out that the citywould be selling water to a single purveyor. Ifthis purveyorfails to pay the city for the water,he is subject to the same turn off procedures as anyone else on the city's system. Turning off this meter would impact everyone being served from this single meter.Also,the water will be charged at a commercial rate,which is greater than a residential rate.(/"~v) James A.Whitaker,City Attorney,suggested that,because of existing policies on annexation,the Council pass a resolution setting forth why this water service is an exception to the standard policy. He also pointed out that because this is a class of customer not presently served by the city, a separate rate may be established. There was additional discussion and it was the consensus of the Council that staff draft a resolution to be presented at the next meeting on this subject. X.PUBLIC QUESTIONS AND COMMENTS -None XI.COUNCIL QUESTIONS AND COMMENTS -None XII.CITY MANAGER REPORTS AND COMMENTS FINANCIAL REPORT Joseph K.Gavinski,City Manager,distributed the Financial Report. AGCCT MEETING Joseph K.Gavinski, City Manager,reminded the Council of the AGCCT meeting on January 28 in Quincy. AWC LEGISLATIVE CONFERENCE Joseph K.Gavinski,CityManager, reminded the Councilofthe AWC Legislative Conference on February 24 and 25,1999 in Olympia. COUNCIL/STAFF RETREAT Joseph K.Gavinski,City Manager,reminded the Council of the Council/staff Retreat scheduled for March 5, 6, and 7, 1999 in Richland. He stated that the following items are proposed to be discussed - financial information,bonding capacity and amortization,conference center, ice skating rink,water/sewer update, Ahlers Park,Sinkiuse Squareand clock,soccerfields at CascadePark,Museum and ArtCenter,Three Ponds and Japanese Garden wetland mitigation,annexation issues,reorganization of Municipal Services and Community Development,capital improvement plans, and department reports. BANNERS Joseph K.Gavinski, City Manager,stated that the city has been requested to help remove the Christmas banners on the Alder Street Fill and Stratford Road. Itwas the consensus of the Councilthat citystaff and equipment help in removing the banners. Y2K ISSUE Joseph K.Gavinski,City Manager, stated that the city is in the process of addressing the Y2K issue. Currently the city'sY2K compliantfinancial programsare being installed.There have been upgrades tothe hardware to accommodate the programs. Thewater and sewer systems are operated byPCs and they will be upgraded to accommodate the Y2K and any other problems with that system. The Police Department computers that interface with the Multi-Agency Communications Center will be upgraded to be fully Y2K compliant.The city's traffic signals will also be broughtintocompliance with the Y2K issue. The cityisalso working on the staffs PCs inorder to reduce any problems as much as possible. The heatingand ventilation systems will be lookedat.All the citycan attempt is its besteffortsto solve the problems. This statement is given pursuant to U.S.Senate Bill 2392 and signed intolawbythe President. The meeting was adjourned at 9:30 p.m. ATTEST:'Mayor I*sC*o~ n D