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1998 09 08u u u 5393 MOSES LAKE CITY COUNCIL September8,1998 Council Present:Richard Pearce,Ron Covey,Daryl Jackson,Grant Nichols,Lee Blackwell,Wayne Rimple, and Bob Chapman MINUTES:Mr.Jackson moved that the minutes ofthe August 25 meeting be approved as submitted, seconded by Mr.Che pman,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS ActionTaken: Dr.Co\ ey moved that the bills,checks,and prepaid claims issued be approved,seconded by Mr. Nichols and passed with Mr.Rimple abstaining from voting for that portion of the billsto Faber Industrial Supply and Moses LeikeSteel Supply. Vouchers audited anc certified by the Finance Director as required by RCW 42.24.080,and those expense reimbursement claim >certified as required by RCW 42.24.090,have been recorded on a listing which has been made available to the City Council. Claims: The voucher;;included on the below list as modified by the Council and noted upon said list for the Council meeting ofSertember 10,1998 forthe funds listed below are approved inthe amountof $305,611.46. GENERAL FUND STREET STREET REPAIR/RBCON GOB 1992 REDEMPTION GOB 1993 REDEMPTION 1998 REFUNDING GOB STREET IMPROVED ENT PARK &REC IMPROVEMENT WATER/SEWER FUND $55,696.78 1994 BOND FUND 59.40 13,140.64 WATER/SEWER CONSTRUCTION 71,125.33 7.180.70 SANITATION FUND 86,307.42 75.20 AIRPORT 327.33 82.78 CENTRAL SERVICES 12,216.85 102.23 EQUIP RENTAL-OPERATIONS 16,953.35 1,055.05 BUILD MAINT-OPERATIONS 20,308.86 1.277.71 M. L.YOUTH PARTNERSHIP TF 2,486.30 17,215.53 TOTAL $305,611.46 Prepaid Claims:Preps id claims approved by the City Manager according to the process established by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council have been re corded on a listingwhich has been made available to the CityCouncil. The claims listed below are approved in the amount of $10C,474.16 for all funds. GENERAL STREET REPR/RECON WATER/SEWER FUND Claims Checks:Checks 22848 through 23130 issued on August 26,1998 were approved for payment at the $224,474.16 SANITATION FUND 100,000.00 118,649.75 CENTRAL SERVICES 4.57 3,087.41 TOTAL $224,474.16 Council meeting held an September 8,1998 inthe total amount of $752,436.19. Payroll:The payroll issued on August 31,1998 having beenapprovedpursuanttothe ruleofthe City Council set forth in Moses Lalfe Municipal Code 3.42.040,was paid by checks 64451 through 64469 in the amount of $9,344.86. Payroll:The payroll issued on September4,1998 having been approved pursuant to the rule ofthe City Councilset forth inMoses Lake Municipal Code 3.42.040, was paid by checks 64470 through 64727 in the amount of $259,16448. PROCLAMATIONS The proclamation declaring September 12,1998as First Annual Scout Safety Day was read in its entirety. Theproclamation deel aring September 14-19,1998 as National Health Center Week was read in itsentirety. I.CITIZEN INPUT-None II.PRESENTATIONS PublicWorks:Brass Holland,EquipmentMechanic,was presented to the Council. Parks and Recreation:Lori Moholt,Recreation Coordinator,Terry Mulkey,Museum/ArtCenter Manager, and RubenValdez,Grounbskeeper,were presented to Council. Police Department:Virginia Kennedy,Police Clerk,and Jennifer Milliorn,Police Clerk,were presented to Council. //3* 5394 CITYCOUNCIL MINUTES: 2 September 8,1998 III.CONSENT AGENDA jI?^Pioneer Commercial Plat 1st Addition:The Council set September 22 as the date to consider the Pioneer Commercial Preliminary Plat 1stAddition. jQ^O Resolution -Accept Quit Claim Deed -Grant Countv:Aresolution was presented which accepts a quit claim deed from Grant County for property located at Airway Drive and Valley Road. iql/Lp Resolution -Accept Donation -Moses Lake Lions Club:Aresolution was presented which accepts $4,400 from the Moses Lake Lions Club to be used atVista Community Playfield. /QL/(s Resolution -Accept Donation-Taishin Youth Group:Aresolution was presented which accepts $1,926 from the Taishin Youth Group. /0 L/is Resolution -Accept Donation -Tsubaki Family -Aresolution was presented which accepts $500 from the Tsubaki Family to be used for youth educational programs. jQ/0 '$Resolution -Interfund Loan:Aresolution was presented which provides for aloan of $100,000 to the Street Improvement Fund from the Sanitation Fund. Action Taken:Mr.Jackson moved that the Consent Agenda be approved,seconded by Mr.Rimple, and passed unanimously. IV.CONSIDERATION OF BIDS -None V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS q£l/COMMUNICATION -MOSES POINTE Phil Bloom,Columbia Northwest Engineering,has requested time before the Council to discuss the Moses Pointe development regarding water and sewer service. MikeMoore, Moses Pointe,stated that the golf course portion of this project is nearly complete. The next phase isto discuss withthe citythe extension of water and sewer services to the site and the financing of the construction.He mentioned that a private/public sharing of the cost of the construction of the utilities was previouslydiscussed withthe Counciland that is still a viable option. He mentioned that this type of financing has been used on other projects. Mr.Bloom stated that water and sewerservice will be need for this project by the spring of 1999.The Extra Territorial Utility Agreement provides that the developer will installa pump station and 11,260'offorce main to connect to the city's system at Westshore Drive and Hansen Road. A gravity system would cost about twice what a force main would cost but ifthe city is interested in participating in the cost the developer is not opposed to installing a gravity system.The agreement also specifies that the developer will construct a 500,000 gallon storage tank to provide for water and fireflowprotection for the area.Sincethe Moses Pointe projectwill need 170,000 gallons the developerwill provide 1/3ofthe cost ofconstruction. Ifno cityfunds are available, the developer may construct a 170,000 gallon storage tank. There was considerable discussion by the Councilconcerning the utilities and whether or not this area would be included inthe Urban Growth Area. Staff was requested to provide informationon cost to construct utilities, possible reimbursements,etc. \0[COMMUNICATION -DEPARTMENT OF TRANSPORTATION -HIGHWAY 17TURNBACK The Department of Transportation is proposing to return to cityjurisdiction property at the intersection of Highway 17 and Grape Drive,the intersectionofGary Street, and Grape Drive,and a portionofMarketStreet. Action Taken:Mr.Jackson moved that staff be authorized to enter into a turnback agreement with the Department ofTransportation forthe subject property,seconded by Mr.Nichols,and passed unanimously. |0 n n II44 COMMUNICATION -BEESON -DESERT OASIS MANUFACTURED HOME PARK Richard Beeson requested information on the non-compliance with the six foot fence requirement on Desert f**) Oasis Manufactured home Park. GaryG.Harer,Municipal Services Director,stated that the developer installed a 4' fence along Highway 17 and uponreviewbythe Planning Commission,itwas determined that the 4*fence along with the trees to be planted met the intent of the ordinance. 5395 CITY COUNCIL MINUTES: 3 September 8,1998 COMMUNICATION -SPRING FESTIVAL FLOAT COMMITTEE Jess Kilpatrick,Moses Lake Spring Festival Float Committee,requested time before the Council to discuss a contract with the city for advertising on the Spring Festival Floattrailer. Mr.Kilpatrick pointed out that they are stillaffiliated with the Spring Festival Committee.He mentioned that 75% of the $9,500 spent on the float is forits construction.They would like to double the number of parade appearances and would need a budget of about $5,000 forthat.The appearance of the float in the various parades does promote Moses Lake and they would like the support of the Council. He distributed a proposal i J for advertising on the float. There was some discussion by the Council. Itwas suggested that the Float Committee presenttheir proposal to the Tourism Commission and it was determined that the Council should considerthis proposal at budget time. ORDINANCE -AMEND C-2 ZONE -CARGO CONTAINERS -PUBLIC HEARING An ordinance was presented which amends the C-2 Zone to allow an increase in the number of cargo* containers from 3 to 18. Don Dimmitt,representing Wal-Mart,stated that Wal-Mart has decided that the proposed change in the ordinance is not the solution to their storage problems and is withdrawing their request. The public hearing was opened.There were no comments. Action Taken:Mr.Rimple moved that the public hearing be closed,seconded by Dr.Covey,and passed unanimously. Action Taken:Dr.Covey moved that this item be removed from the table,seconded by Mr.Jackson,and passed unanimously. No action was taken by the Council. VI.ORDINANCES AND RESOLUTIONS ORDINANCES -AMEND CHAPTER 13.04 AND 3.54 -1st READINGS Ordinances were presented which amend Chapters 13.04,Sewer Regulations,and 3.54,Development Review and Permit Fees. The ordinance amending Chapter 13.04 ofthe MosesLake Municipal Code entitled "Sewer Regulations"was /<3/j> read by title only. Action Taken:Mr.Jackson moved thatthe firstreading of the ordinance beadopted,seconded by Mr.Nichols, and passed unanimously. The ordinance amending Chapter 3.54 ofthe Moses Lake Municipal Code entitled "Development Review and //L/fr Permit Fees"was read by title only. Action Taken:Mr.Jackson moved thatthe firstreading of the ordinance beadopted,seconded by Mr. Nichols, and passed unanimously. V RESOLUTION -WAIVE BID REQUIREMENTS -WASTEWATER SOLIDS SHREDDER A resolution was presented which waives the bid requirements for the purchase of the bar screen and conveyor belt with a grinderand auger combination for the city's sewer system at the Central Operations Facility because the equipment found suitable forthe job is manufactured by only one company. The resolutionwaivingthe bidding requirements forthe purchase of a replacement forthe barscreen and ,j conveyor belt for the City ofMoses Lake sewer system at the Central Operations Facility was read by title \s only. Action Taken:Dr.Covey moved that the resolution be adopted,seconded by Mr.Rimple, ,and passed unanimously. VII.REQUESTS TO CALL FOR BIDS 1998 SEWER REPAIR PROJECT Staff requested authorization to call for bids for the 1998 Sewer Repair Project.//&& ActionTaken:Mr.Chapman moved thatthe staff be authorized to callforbids,seconded by Dr.Covey, and passed unanimously. JAJJ /0*-y /d)/7 in 5396 CITY COUNCIL MINUTES: 4 September 8, 1998 7&?1998WELL PUMP TESTING PROJECT Staff requested authorization to call for bids for the 1998 Well Pump Testing Project for Wells 23 and 9. Action Taken:Mr.Rimple moved that staff be authorized to call for bids for the 1998 Well Pump Testing Project,seconded by Mr.Blackwell, and passed unanimously. VIII.REFERRALS FROM COMMISSIONS ORDINANCE -ZONE CHANGE -WENATCHEE VALLEY CLINIC/BLACK -1st READINGitf0 ifl'- The Wenatchee Valley Clinic and Jack Black have requested a zone change from R-3,Multi-family Residential, to C-2, General Commercial and Business for property located at the intersection of Hill Avenue and Juniper Drive. The ordinance amending Section 18.09.020 ofthe Moses Lake Municipal Code was read by title only. Dr.Covey pointed out that the area is surrounded by residential zones and traditionally the R-3 zone is used as a buffer between commercial areas and residential areas.This zone change would allowa commercial zone immediately adjacent to an R-1 Zone.The city has been willing to work with the clinic to meet their needs and he did not feel a C-2 zone is necessary. Dick Smith stated that the advantage to the C-2 zone to the clinic is the difference in signage requirements and itis easier to plan ifa conditional use permit is not required forall improvements.The Wenatchee Valley Clinic is in the process of purchasing the property fronting on Pioneer Way from Jack Black. He requested that ifthe Council is not in favorof the zone change forthe clinic property, that the Council consider the zone change forthe property fronting on Pioneer Way. There was some discussion by the Council. Action Taken:Dr.Covey moved that the zone change for LakeviewTerrace Unit #1,Block 1,Lots 1 - 4 from R-3 to C-2 be approved,a public hearing be set for September 22, and the Findings of Fact be accepted, seconded by Mr.Jackson,and passed unanimously. ^URBAN GROWTH AREA \lfiti The Planning Commission reviewed the city's proposed urban growth area and recommended that the Council consider additional areas in discussing the Urban Growth Area because their development is urban in nature and either municipal services willbe needed in the future or environmental considerations should be given. The areas the Commission felt should be considered are the area fromthe proposed boundary along Road L north to Road 7 because of the sensitivity of the Crab Creek drainage area and the Mae Valley area between the lake and Road Fto the Moses Pointe development. Joseph K.Gavinski, City Manager, distributed a letter fromTim Hansen which requested his property inthe vicinity ofthe Moses Lake Golf and Country Club be included in the Urban Growth Area. There was considerable discussion by the Council on the boundaries of the Urban Growth Area and the justification needed to establish those boundaries. IX.OTHER ITEMS FOR COUNCIL CONSIDERATION WATER/SEWER SERVICE -MAIERS DEVELOPMENT Bob Fancher, Maiers Development,requested citywater and sewer services forthe proposed Desert View projectat the intersection of Randolph Road and Highway 17.The project will include 121 residences and will be developed in 5 phases of approximately 5 years each. ActionTaken:Mr.Jackson moved thatthisitembe removed from the table,seconded by Mr.Chapman, and passed unanimously. GaryG.Harer,Municipal Services Director,stated thatthe city has sufficientcapacityto service these lots but the system will have to be correctly engineered. ActionTaken:Mr.Jackson moved thatthe request for waterand sewer service be grantedwiththe stipulation that an extra territorial utility agreement be required,seconded by Mr.Rimple. James A.Whitaker,CityAttorney,pointed outthat because a final UGAis getting closerto becominga reality, and because of a recent purported decision of the BoundaryReview Board,the staff has been discussing changes to the extraterritorial utility agreement. This property wouldbe the first development subject to the proposed changes. Staff is proposingthat language be inserted inthe extra territorial utility agreement that ifan area is located outside the Urban Growth Area thatthe agreement is void,and ifupon the proposal to annex,annexation is denied by the Boundary Review Board, that a mechanism be triggered to discontinue municipal services to the area. n n n\ 5397 CITY COUNCIL MINUTES:5 September 8,1998 There was some discussion bythe Councilon the proposed changes to the extra territorial utility agreement. The motion was withdrawn. ActionTaken:Mr.Jackson moved that the request for water and sewer service be granted withthe stipulation that an extra territorial utility agreement be required and that at such time as the services are provided the propertyshall be inside the IUGA or the UGA as existing,seconded by Mr.Rimple,and passed unanimously. WATER/SEWER SERVICE -PAT MOLITOR Pat Molitor requested citywater and sewerservices for the proposed Desert View project at the intersection ' of Randolph Road and Highway 17.The project will include 75 residences and will be developed in 3 phases of approximately 5 years each. Action Taken:Mr.Jackson moved that this item be removed from the table,seconded by Mr.Rimple,and passed unanimously. ActionTaken:Mr.Jackson moved that the request for water and sewer service be granted with the stipulation that an extra territorial utility agreement be required and that at such time as the services are provided the property shall be inside the IUGA or the UGAas existing,seconded by Mr.Rimple, and passed unanimously. ^J u REQUEST TO USE CITY PROPERTY -BIG BEND MANTA RAYS -SWIM MEET The BigBend Manta Ray Swim Team requested the use of the city's Family Aquatic Center on July 17 and 18,1999 fortheir annual swim meet They are also requesting that the aquaticcenter be closed to the general public on Friday, July 16, from 4 p.m. to 10 p.m.and from 7 a.m.to 4 p.m. on Saturday and Sunday,July 17 and 18. Action Taken:Dr.Covey moved that the request be granted,seconded by Mr. Nichols,and passed unanimously. X.PUBLIC QUESTIONS AND COMMENTS -None XI.COUNCIL QUESTIONS AND COMMENTS PARKS AND RECREATION COMMISSION Jackie Haefner and Larry Dennis were appointed to the Parks and Recreation Commission. TRAFFIC STUDY Mr.Jackson reminded the Council thatthe Department of Transportation will be at the City of Moses Lake on September 17 at 8:30 a.m. to present their report on the traffic study on Division,Broadway,and the Alder Street Fill. XII.CITY MANAGER REPORTS AND COMMENTS ELECTRICAL PERMIT FEES Joseph K.Gavinski, City Manager,distributed a report on the approximate revenue the city receives from electrical permitfees. Mr.Chapman stated that the amount the city receives will not pay for an electrical inspector but he would recommend that the city require a final inspection of electrical work.The inspection would be done by the Department of Labor and Industries at no extra cost. Ifthe city wishes to incorporate that requirement,an ordinance would need to be adopted to that effect. It was the consensus ofthe Council that an ordinance be drafted. INVESTMENT REPORT /OOS Joseph K.Gavinski, City Manager, reported that the city received $112,715.18 in investment income on August 31,1998. BUILDING ACTIVITY REPORT /PSO/I Joseph K.Gavinski, CityManager, distributed the July 1998 Building Activity Report. MACC -FEE SCHEDULE Joseph K.Gavinski, CityManager, distributed the comparison of fees fromthe Multi-Agency Communications Center. The fees proposed by MACC are nearly the same as what itwould cost the cityto operate its own 911 dispatch center. /doo /07/ /•'-5 / /o 5398 CITY COUNCIL MINUTES:6 September 8,1998 There was some discussion by the Council. Action Taken:Mr.Jackson moved that the city continue to contract with MACC for provision of 911 services and the figures be reviewed annually by the Council,seconded by Mr.Chapman,and passed unanimously. 33 POLICE DEPARTMENT REWARDS Joseph K.Gavinski,City Manager,stated that the city has researched the request to establish a reward fund for the Police Department and discovered that such a fund can be set up provided specific direction is provided to city staff on how to administer the fund. It was the consensus ofthe Council that such a fund be established. AHLERS PARK DEDICATION Joseph K.Gavinski, City Manager,reminded the Council that the dedication of Ahlers Park will be September 11 at 11 a.m. CASCADE PARK Joseph K.Gavinski, City Manager,stated that with the construction of Valley Road the city installed a fence adjacent to property owned Lois Kenison.Mrs.Kenison has property which adjoins Cascade Park and would like the city to participate in the cost ofconstructing a gate across her access road to Cascade Park. It was the consensus of the Council that the city would not participate in construction of a gate for Mrs. Kenison. The Council questioned whether or not soccer fields could be constructed at Cascade Park. Mr.Gavinski stated that the Parks and Recreation staff has already been directed to investigate the possibility of placing soccer fields at Cascade Park. \Q2 UNDERGROUNDING UTILITIES 0 V!£?\ j00° mi \&> Joseph K.Gavinski, City Manager,distributed a letter from the Chamber of Commerce which requested the Council not grant any variance to the requirement to underground utilities for the PUD. AQUATIC CENTER Joseph K.Gavinski, City Manager,stated that the city has grossed about $410,000 from the aquatic center for 1998. CRIME REPORT Joseph K.Gavinski, City Manager, reported that the overall crime rate has decreased about 9.5% with violent crime down about 18%. However,there has been an increase in robberies,burglaries, and motor vehicle thefts.He mentioned that the clearance rate is down about 18%and that is something the city should improve. MOSES LAKE STATE PARK Joseph K.Gavinski, City Manager, reported that the Moses Lake State Park is on the listto be closed by the state.The state will be taking public comment on the proposed closure through October 31.He mentioned that the Council had previously directed the city to pursue acquisition of the property provided itwould be transferred through a governor s deed. It was the consensus of the Councilthat an offer to purchase the Moses Lake State Parkagain be made under the same conditions. ,QCP AWC REGIONAL MEETING O) The AWC Regional Meeting will be heldatthe Hallmark on September 23 andanyone interestedinattending should contact Margaret Perez. The regular meetingwas recessed at 11 p.m.andthe Council met inan executive session to discuss litigation. The executive session was adjournedat 11:45p.m. and the regular meeting was reconvened. The regular meeting was adjourned at 11:45 p.m.\a /\\!\meeting was adjourned ATTEST)^—5 Mayor inance Director \ (*) n