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1998 07 145372 MOSES LAKE CITY COUNCIL July 14,1998 Council Present:Richard Pearce,Ron Covey,Daryl Jackson,Wayne Rimple,Lee Blackwell,Grant Nichols,and Bob Chapman MINUTES: Mr.Jackson moved that the minutes of the June 23 and June 30 meetings be approved as submitted,seconded by Mr. Blackwell,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS {_J Action Taken:Mr.Nichols moved thatthe bills,checks,and prepaid claims issued be approved,seconded by Mr.Rimple and passed with Mr.Rimple abstaining from voting for that portion of the bills to Faber Industrial Supply and Moses Lake Steel Supply. Vouchers audited and certified by the Finance Director as required by RCW 42.24.080,and those expense reimbursement claims certified as required by RCW 42.24.090,have been recorded on a listing which has been made available to the City Council. Claims:The vouchers included on the below list as modified by the Council and noted upon said list for the Council meeting of July 14,1998 for the funds listed below are approved in the amount of $1,042,594.21. GENERAL FUND STREET STREET REPAIR/RECON PAVER/PARKING LOT STREET IMPROVEMENT PARK &REC IMPROVEMENT WATER/SEWER FUND 1992 BOND FUND WATER/SEWER CONSTRUCTI Prepaid Claims:Prepaid claims approved by the City Manager according to the process established by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council have been recorded on a listing which has been made available to the City Council. The claims listed below are approved in the amount of $303,272.82 for all funds. $84,729.21 SANITATION FUND 98,132.78 32,170.75 AIRPORT 1,548.00 458.28 SELF-INSURANCE 223.00 58.53 CENTRAL SERVICES 22,878.97 455,084.24 EQUIP RENTAL-OPERATIONS 133,707.87 107,042.73 BUILD MAINT-OPERATIONS 25,317.62 54,477.41 ML YOUTH PARTNERSHIP TF 1,860.00 40.00 LID #53 40.00 si 24,824.82 TOTAL $1,042,594.21 u \J GENERAL $6..303.32 STREET 8.97 WATER/SEWER FUND 1,869.47 WATER/SEWER CONSTRUCTION 7,761.24 CENTRAL SERVICES 288.75 EQUIP RENTAL-OPERATION 287,041.07 TOTAL $303,272.82 Claims Checks:Checks 22218 through 22503 issued on June 24,1998 were approved for payment at the Council meeting held on July 14,1998 in the total amount of $1,281,004.07. Payroll:The payroll issued on June 26,1998 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 63048 through 63326 in the amount of $330,286.53. Payroll:The payroll issued on June 30, 1998 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 63327 through 63343 in the amount of $9,423.06. Payroll:The payroll issued on July 10,1998 having been approved pursuant to the rule of the City Council setforth in Moses Lake Municipal Code 3.42.040,was paid by checks 63344 through 63608 in the amount of $271,512.76. I.CITIZEN INPUT -None II.PRESENTATIONS Engineering Division:Judi Ellis was presented with a Certificate of Recognition and Appreciation for 10 years of service. Finance Department:LouRhea Crapson was presented with a Certificate of Recognition and Appreciation for 25 years of service. Parks and Recreation Department:Jerry Thaut was presented with a Certificate of Recognition and Appreciation for 25 years of service.Rolando Gonzales was presented with a Certificate of Recognition and Appreciation for 20 years of service. Public Works Division: Karen Wilson was presented with a Certificate of Recognition and Appreciation for 25 years of service.Paul Maybee was presented with a Certificate of Recognition and Appreciation for 30 years of service. /D/2 l/fr 5373 CITY COUNCIL MINUTES:2 July 14,1998 III.CONSENT AGENDA -None IV.CONSIDERATION OF BIDS fj WATER/SEWER TELEMETRY PROJECT -1998 Staff requested authorization to award the bid for the 1998Water/Sewer Telemetry Project to Spectrum Communications. Action Taken:Mr.Rimple moved thatthe bid be awarded to Spectrum Communications in the amount ' of $103,212.94,seconded by Mr.Blackwell,and passed unanimously. \oV LIFT STATION ADJUSTABLE SPEED DRIVE PROJECT Staff requested authorization to award the bid for the Lift Station Adjustable Speed Drive Project to Calvert Technologies.Calvert Technologies has proposed the use of Cutler-Hammer adjustable speed drives instead ofthe specifiedToshiba adjustable speed drives. Staff is still evaluating this proposed alternative, which would be less expensive. Action Taken:Dr.Covey moved that the bid be awarded to Calvert Technologies for $135,182.89, seconded by Mr.Blackwell, and passed unanimously. V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS GROWTH MANAGEMENT GilbertAlvarado,Senior Planner,stated that the Council has discussed the GMA process in relation to the county and have had questions that staff could not answer.Hal Hart,Regional Planner, and Shane Hope, Planning Manager,from the Washington State Department of Community,Trade and Economic Development are here to discuss the GMA process. Hal Hart stated that he is responsible for a number of east-side counties as well as transportation issues state wide and commute trip reductions.He stated that he is in close contact with the County Commis sioners and the consultants hired by the county.The contract with the consultants is for one year and covers all elements ofthe Comprehensive Plan.He mentioned that in order for the city to do its best f^\ planning,the county also needs to plan. He felt that there needs to be a collaborative effort between the county and the city for planning under the Growth Management Act. He stated that he would recommend to the county's consultants that they brief the city on a regular basis on their planning progress. Mr.Chapman wanted to know how to deal with the county on a collaborative basis when the county refuses to allow the cities to provide advance comments on proposed ordinances because they feel the cities would "comment it do death". Mr.Hart stated that there has been a great deal of miscommunication between the city and the county and suggested that the city keep trying. He mentioned that the R-4 zone adopted by the city was perceived by the county as an attempt to bring Cascade Valley into the city. Mr.Chapman pointed out that the R-4 Zone was developed as a transition area to be used in those areas of the county within the IUGA boundaries but that no area has been designated forthat zoning.Since the county was not developing that type of zoning the city did. Mr.Pearce pointed out that the county had the R-4 zone in hand priorto its adoption by the city. Mr.Hart mentioned that there has not been a consistent sharing of information and the county is attempting to rectify that problem. Mr.Jackson felt that nothing will happen in Grant County until the governor imposes sanctions.He pointed out that the county has lost most of its planners. Mr.Rimple pointed out that two years ago every city in Grant County pointed out to the county what needs to be done andwhat progress needs to be made and so far no progress has been made.(~\ Mr.Jackson did not feel that the governor is aware of what is going on in Grant County.Grant County is not in compliance with GMA which means that every city is out of compliance with GMA and that puts every city in a position of not being able to apply for Public Works Trust Funds,Department of Ecology grants,and other funds. Shane Hope stated that a city that is compliance is eligible for grants. Joseph K. Gavinski, City Manager,wanted to know how the city can complete its Comprehensive Plan if the county isn't working with the city to deal with the completion of that area where joint planning is required. 5 5374 CITY COUNCIL MINUTES:3 July 14, 1998 Shane Hope stated that it is a problem.Ifthe city completes its Comprehensive Plan for the corporate limits and identifies the problem areas, and completes the development regulations, the city will be in compliance and will be eligible for grants from the Public Works Trust Fund and Centennial Clean Water grants.She explained the sanction process to the Council. There was some discussion by the Council concerning the city's relationship withthe county with regard to Growth Management. Action Taken:Mr.Jackson moved that a letter be sent to the governor's office expressing the city's \^J concerns about the Growth Management process in Grant County,seconded by Mr.Chapman,and passed unanimously. REQUEST TO USE CITY PROPERTY -SINKIUSE SQUARE The Moses Lake Business Association requested permission to use a portionof Sinkiuse Square,located adjacent to the Post Office, on August 14, 1998 from 6 a.m. to 11 a.m. forthe annual Cowboy Breakfast. Permission was also requested for a sidewalk sale on August 14 and 15, 1998. Action Taken:Dr.Covey moved that the request to use city property and the sidewalk sale be approved, seconded by Mr. Blackwell, and passed unanimously ORDINANCE -PACWEST ANNEXATION -2ND READING/PUBLIC HEARING An ordinance was presented which provides forthe annexation and establishes the zoning forthe property known as the PacWest annexation.The Planning Commission has recommended that the zoning of the property be R-3,Multi-family Residential,as itis immediately adjacent to an existing single family develop ment. The public hearing was opened. Phil Bloom,Columbia Northwest Engineering,representing PacWest,pointed outthat the lots along Patton Boulevard are currently zoned commercial and they should probably remain commercial.Itwas originally zoned and platted as commercial property.The owner of that property was under the impression that the property would be zoned commercial. v^Joseph K.Gavinski,City Manager,stated that the city received a letter from Min Uchida which requested his property along Patton Boulevard to be zoned C-2,General Commercial and Business. Mr.Bloom stated that the owners of the PacWest property did request their property to be zoned R-3. Action Taken:Mr.Jackson moved thatthe public hearing be closed,seconded by Mr.Nichols, and passed unanimously. The ordinance annexing certain property to the City of Moses Lake,Washington,and incorporating the same within the corporate limits of the City of Moses Lake, and which provides for the assumption of existing indebtedness was read by title only. Action Taken:Dr.Covey moved that the ordinance be amended to zone the property between Patton Boulevard and Owens Road and Highway 17 and Harris Road C-2,General Commercial and Business, seconded by Mr.Nichols, and passed unanimously. Dr.Covey stated that he received a call from Commissioner Leroy Allison who was concerned about the inclusion of Owens Road and Ray Road in this annexation because it did not allow for the county to properly service the internal roads in Gateway Estates. Joseph K.Gavinski,City Manager,explained that if the county is concerned about crossing city streets in order to service county streets,the county could request that those streets be returned to county jurisdiction.The city would be willing to negotiate with the county concerning returning the jurisdiction of the streets to the county with the provision that any additional road construction would be to city standards. \S Action Taken:Mr.Jackson moved that the second reading of the ordinance be adopted,seconded by Mr. Blackwell,and passed unanimously. RESOLUTION -SIX YEAR STREET PROGRAM -PUBLIC HEARING A resolution was presented which establishes the six year street plan for 1999 - 2004. The public hearing was opened.There were no comments. Action Taken:Mr.Blackwell moved that the public hearing be closed,seconded by Mr.Rimple, and passed unanimously. The resolution amending the six year street construction program for 1999 -2004 was read by title only. /off //77 5375 CITY COUNCIL MINUTES: 4 July 14,1998 Action Taken:Mr. Rimple moved that the resolution be adopted,seconded by Mr. Blackwell,and passed with Mr.Jackson abstaining from voting. VI.ORDINANCES AND RESOLUTIONS //£//ORDINANCE -ADDRESSES AND STREET NAMES -1ST READING An ordinance was presented which allows the City Council to provide an address which varies from the addressing system set forth in Moses Lake Municipal Code Chapter 12.32./*-\ The ordinance amending Chapter 12.32 of the Moses Lake Municipal Code entitled "Addresses and Street Names"was read by title only. Action Taken:Mr.Rimple moved that an emergency be declared and the ordinance be adopted on a single reading,seconded by Mr. Nichols,and passed unanimously. A letter was read from Samaritan Hospital which requested that the new Pioneer Medical Center building have a Pioneer address even though the entrance is on Colonial Avenue. Action Taken:Mr.Rimple moved that the request from Samaritan Hospital for an address of 1550 Pioneer Way for the new Pioneer Medical Center building be approved,seconded by Mr. Nichols,and passed unanimously. ORDINANCE -AMEND BUILDINGS AND CONSTRUCTION -2ND READING Ordinances were presented which amend Moses Lake Municipal Code Chapter 16, Buildings and Construction.The amendments to Chapter 16.04 will bring the city into compliance with the current uniform building codes.Chapter 16.12 amends the manufactured home placement fee which will incorporate three separate fees into one.Chapter 16.13 changes the time frame for correcting a violation of the Certificate of Occupancy from 24 hours to 14 calendar days.The ordinance amending Chapter 3.54,Development Review and Permit Fees,adds a section dealing with the manufactured home placement fee. J\HU The ordinance amending Chapter 3.54 of the Moses Lake Municipal Code entitled "Development Review and Permit Fees" was read by title only.() Action Taken:Dr.Covey moved that the second reading of the ordinance be adopted,seconded by Mr. Blackwell,and passed unanimously. /03&The ordinance amending Chapter 16.04 ofthe Moses Lake Municipal Code entitled "Uniform Codes"was read by title only. ActionTaken:Mr.Jackson moved that the second reading of the ordinance be adopted,seconded by Mr. Nichols,and passed unanimously. /03V*The ordinance amending Chapter 16.12 of the Moses Lake Municipal Code entitled "Building Permits"was read by title only. ActionTaken:Mr.Nichols moved that the second reading of the ordinance be adopted,seconded by Dr. Covey,and passed unanimously. /0 3^The ordinance amending Chapter 16.13 of the Moses Lake Municipal Code entitled "Certificate of Occupancy "was read by title only. Action Taken:Mr.Rimple moved that the second reading of the ordinance be adopted,seconded by Mr. Nichols,and passed unanimously. VII.REQUESTS TO CALL FOR BIDS -None VIII.REFERRALS FROM COMMISSIONS -None IX.OTHER ITEMS FOR COUNCIL CONSIDERATION O DRIVEWAY VARIANCE -MOSES LAKE FORD//^ Columbia Northwest Engineering,representing Moses Lake Ford, has requested permission to construct a 60' common driveway which would service two existing driveways which are divided bya fence. Phil Bloom,Columbia Northwest Engineering,explained that the existing driveways serve a residence and a small commercial building.When Clover Drive is reconstructed as part of the Moses Lake Ford plat, the driveways will not meet current city code. Itwas the suggestion of city staff that the driveways be combined into one driveway and a variance be requested from the Council. Action/Taken:Mr.Jackson moved thatthe variance request be granted,seconded by Mr.Chapman,and passed unanimously. 5376 CITY COUNCIL MINUTES:5 July 14, 1998 X.PUBLIC QUESTIONS AND COMMENTS -None IX.COUNCIL QUESTIONS AND COMMENTS -None XI.CITY MANAGER REPORTS AND COMMENTS COMMERCIAL/INDUSTRIAL WATER/SEWER RATES 'Joseph K.Gavinski, City Manager, distributed information showing the increase in rates to commercial and ^J industrial users ifthe rates are raised by 20%. INVESTMENT REPORT The city received $88,010.72 in investment income for the month of June 1998. BUILDING ACTIVITY REPORT /OSO/) Joseph K. Gavinski, City Manager, distributed the June 1998 building activity report. SALES TAX/TRANSIENT RENTAL INCOME //?/'^ Joseph K.Gavinski,City Manager,reported that the city will receive $264,846.06 in sales tax and $19,987.06 in transient rental income for May 1998. He pointed out that the substantial increase in the transient rental income is because of the additional 2%tax that was recently imposed. 7TH STREET CONSTRUCTION Joseph K.Gavinski,City Manager,stated that Dr.Jill Brass,owner of the new medical building at the corner of Main Street and Seventh Avenue is investigating the possibility of improving 7th Avenue in front of her building.The Engineering Division has calculated that the cost of improving 7th Avenue would be approximately $56,000. There was some discussion by the Council.While the Council was agreeable to the project it was felt that it could not be done in 1998 because of the existing work load in the Engineering Division. w'Gary G. Harer, Municipal Services Director,stated that 7th Avenue is on the list of streets to be improved in the future but with no definite time frame set for that improvement. It was suggested that the project be considered during budget study sessions. FINANCIAL REPORTS Joseph K.Gavinski,City Manager,distributed the second quarter financial reports. MISDEMEANANT COSTS Joseph K.Gavinski,City Manager, distributed copies of letters between the city and Grant County concerning misdemeanant costs. Mr.Gavinski stated that in addition to the letters,discussions have been held with Ed Allan and Randy Boruff, Mayor of Ephrata, and some of the County Commissioners.There is only one item still in contention and that is medical costs after sentencing.The problem seems to be a difference in reading what the responsibilities are. He mentioned that if no agreement can be reached there is no reason for a friendly lawsuit as the city could operate its own expanded municipal court. An agreement would still be required with Grant County to cover the cost of services provided by Grant County.Another possibility is to continue discussing the medical cost issue with Grant County.He recommended that all three issues continue to be investigated. u He mentioned that the statutes state that the responsibility for medical costs for prisoners ends at the time of sentencing unless the city and county enter into an agreement concerning those costs.There is a basic difference of opinion between the city and county on who should be paying after the point of sentencing. There was some discussion by the Council. James A.Whitaker,City Attorney,stated that if the issue of who pays the costs after sentencing cannot be resolved with the county and the city opts to operate an expanded Municipal Court,several other cities would be interested injoining Moses Lake ifthat were possible. He suggested that the issue be discussed at the July meeting of the AGCCT if Moses Lake is agreeable to an expanded Municipal Court system. It was the consensus of the Council that the issue be discussed at the July AGCCT meeting and that the City Managerbe directed to inform the county that the cities will be discussing it,that the city would like to go to arbitration on the remaining issues,and that the city is still willing to discuss the misdemeanant cost issue. MO3 /£>&s /0/9 //30> //7? II3U lion \o* 5377 CITY COUNCIL MINUTES: 6 July 14,1998 WATER/SEWER PAYMENT EXTENSIONS Joseph K.Gavinski,City Manager,stated that the question of who is responsible for the payment of delinquent accounts after an extension has been granted has become an issue.There are property owners who object to the granting of extensions because tenants leave without paying the bill which then becomes the responsibility of the property owner. Even though the city grants an extension by request of Community Action,Community Action does not want to be held responsible for the bill.The bill then must be paid by the property owners,who are objecting to the unilateral extensions. He stated that the solution at this time is to eliminate the extension,have Community Action bear the responsibility for the unpaid bill,or have the city take responsibility for the unpaid bill. Mr.Jackson wanted to know if the city could establish a fund to cover the cost of unpaid bills. James A.Whitaker,City Attorney,stated that as long as the city has a standardized criteria accessible by all customers on the same basis,and understanding that defaults will be an operating cost of the system, the city could establish a fund to cover those unpaid extensions. Mr. Nichols wanted to know if the city has any idea how many people default on their extensions. Ron Cone,Finance Director,stated that at this time the city has no way to track extensions granted by request of Community Action. There was some discussion by the Council and no action was taken. CONFERENCE CENTER Joseph K.Gavinski, City Manager,distributed the Conference Center Marketing Research Reportfrom the consultant.This report will also be given to the Parks and Recreation Commission and the Tourism Commission.He pointed out that no site has been determined for the proposed conference center. It was the consensus of the Council that a study session be held the end of August to discuss the site for the conference center. \0,CITY PROPERTY/ICE SKATING FACILITY r> n Joseph K.Gavinski, City Manager,stated that the federal government has agreed to lift the deed restrictions so that the property trade between the city and Parkplace Investors can be completed. Authorization was requested from the Council to record the contract and release of covenant on the Westlake property. Mr. Gavinski stated that staff has contacted Ice Systems about constructing the ice skating rink and a contract is in the works. IfCouncil wishes,the facility can be ready for use this season.He stated that money is available in the short and long term parks project funds. It will cost between $100,000 and $120,000 to create the facility. Spencer Grigg, Asst.Parks and Recreation Director,stated that the project includes an upgrade to the ice skating system,some site amenities,and a phased development.The city is to provide a level site and Ice Systems will provide a site team to advise on the placement of the tubing and concrete floor.They would remain until the site is ready for use. Mr.Chapman questioned the possibility of having a recessed facility. Mr.Gavinski stated that a recessed facility is a possibility but there will be additional expense for the excavation. There was some discussion by the Council. Action Taken:Mr.Nichols moved that the City Manager be authorized to proceed with filing of the documents from the federal government,seconded by Mr.Jackson,and passed unanimously.f~\ Action Taken:Mr.Nichols moved that the ice skating rink be placed on property known as Lot 3, Parkplace Plaza located at the southeast corner of Evelyn Drive and Central Drive,seconded by Mr. Jackson,and passed unanimously. The Council directed staff to contact Ice Systems concerning a recessed ice skating rink at this location, t?URBAN GROWTH AREA Joseph K.Gavinski,City Manager,distributed a letter from the Senior Planner concerning the city'swork on its proposed Urban Growth Area. Some additional information is needed priorto a presentation to the Planning Commission and City Council. 5378 CITY COUNCIL MINUTES:7 July 14, 1998 I-90/BROADWAY INTERCHANGE Joseph K.Gavinski, City Manager,distributed a letter from the Department of Transportation concerning the l-90/Broadway interchange. If funding becomes available the DOT is looking forconstruction to take place in 2000. ADDITIONAL STAFF Joseph K.Gavinski,City Manager,stated that the Municipal Services Department and the Parks and /090 \—)Recreation Department are requesting additional staff. The request from the Municipal Services Department is for an additional Maintenance Worker II,a Chlorination Specialist,and to make the part time Public Works Clerk full time.There is also a request for an additional mechanic to assist in the Equipment Rental Division.The additional staff would be paid for out of the water/sewer fund except for the mechanic whose salary would be spread out over all the departments. The Parks and Recreation Department is requesting an additional maintenance worker because of the new ballfields.Because ofthe new ballfields and the new ice skating rink,there is also a need for an additional office person to help with scheduling.These positions will be paid for out of the General Fund. Action Taken:Mr.Rimple moved that the City Manager be authorized to include the additional staff requests in the 1999 budget,seconded by Mr.Chapman,and passed unanimously. The regular meeting was adjourned at 9:50 p.m. Mayor •inance Director u