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1998 06 265353 MOSES LAKE CITY COUNCIL May 26,1998 Council Present:Richard Pearce,Ron Covey,Daryl Jackson,Wayne Rimple,Lee Blackwell,Grant Nichols,and Bob Chapman MINUTES: Mr.Chapman moved that the minutes of the May 12 meeting be approved as submitted, seconded by Mr.Blackwell,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS \^J Action Taken:Mr.Jackson moved that the bills,checks,and prepaid claims issued be approved, seconded by Mr.Nichols,and passed unanimously. Vouchers audited and certified by the Finance Director as required by RCW42.24.080,and thoseexpense reimbursement claims certified as required by RCW42.24.090,have been recorded on a listing which has been made available to the City Council. Claims:The vouchers included on the below list as modified by the Council and noted upon said list for the Council meeting of May 26,1998 for the funds listed below are approved in the amount of $352,314.37. GENERAL FUND $89,256.73 WATER/SEWER LEASES 1,847.46 STREET STREET REPAIR/RECON STREET IMPROVEMENT PARK &REC IMPROVEMENT WATER/SEWER FUND WATER/SEWER CONSTRUCTION 3,700.55 Prepaid Claims: Prepaid claims approved by the City Manager according to the process established by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council have been recorded on a listing which has been made available to the City Council.The claims listed below are approved in the amount of $6,630.69 for all funds. 24,448.33 SANITATION FUND 16.59 32,618.43 AIRPORT 10.00 16,151.15 SELF INSURANCE 1,380.46 30,166.77 CENTRAL SERVICES 11,139.16 22,683.52 EQUIP RENTAL-OPERATIONS 83,640.09 3,700.55 BUILD MAINT-OPERATIONS 16,797.01 TOTAL $352,314.37 GENERAL $35.84 CENTRAL SERVICES 144.97 STREET 3.65 EQUIP RENTAL-OPERATIONS 4,981.71 PARK &REC IMPROVEMENT 73.50 TOTAL 6,630.69 WATER/SEWER FUND $1,391.02 Claims Checks:Checks 21778 through 22092 issued on May 13,1998 were approved for payment at the Council meeting held on May 26,1998 in the total amount of $471,991.85. Payroll:The payroll issued on May 15,1998 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 62304 through 62527 in the amount of $243,700.76. I.CITIZEN INPUT -None II.PRESENTATIONS Fire Department:Robert Scott,Fire Captain,and Brandon Asher,new Firefighter,were presented to the Council. III.CONSENT AGENDA Resolution -Accept Donation -Berry's Department Store:Aresolution was presented which accepts a /O'^ donation of $140 from Berry's Department Store. The funds are to be used towards construction of facilities at the Grape Drive Ballfields. Resolution -Accept Donation -Columbia Basin Girls Softball Association:A resolution was presented /O1/^ \„J which accepts $1,500 from the Columbia Basin Girls Softball Association which is to be used for improvements and developments at the Grape Drive Ballfields.A portion of the money was donated by the Frank Alvarez Memorial Fund. Resolution -Accept Easement -Valley Road:Aresolution was presented which accepts an easement for 101 Valley Road from Grant County. Resolution -Accept Grant -Quadco RTPO Transportation Study:A resolution was presented which accepts a grant of $43,000 from the Quadco Regional Transportation Planning Organization.The grant is for a transportation study as part of the transportation element of the comprehensive plan. Resolutions -Interfund Loans:Resolutions were presented which provide for the transfer of funds from \0\0 /) the Water/Sewer Construction Fund 477 and the Sanitation Fund 490 to the Capital Fund 308 and the Parks and Recreation Improvement Fund 314. 5354 CITY COUNCIL MINUTES:2 May 26,1998 //^I Request to use Cascade Park -Fraser Valley Drag Boat Association:The Parks and Recreation Commission recommended that the Fraser Valley DragBoat Association be allowed to use Cascade Park for theirannualdragboat race on August 8 and 9,1998 withthe stipulation that certainrequirements are met. //// firf jotf Iioi )0 Larson Plavfield -Admission:The Moses Lake Babe Ruth Baseball Inc., Columbia Basin Youth Baseball, and Columbia Basin Girls Softball Assn.have requested permission to sell T-shirts, souvenir programs, and to charge admissions to their respective state tournaments to be held this summer in Moses Lake at Larson Playfield.All proceeds will be used tofinance the tournaments with any remaining monies turned f\ over to the local associations forcontinued support of the youth programs. Action Taken:Mr.Jackson moved that the Consent Agenda be approved,seconded by Mr.Nichols,and passed unanimously. IV.CONSIDERATION OF BIDS FUEL PROCUREMENT Staff recommended that the bid on the fuel procurement contract be awarded to Cenex Supply & Marketing.Cenex has offered a price of $0.07 over the OPIS price. Action Taken:Mr.Rimple moved that the bid for the fuel be awarded to Cenex Supply &Marketing, seconded by Mr.Blackwell, and passed unanimously. PICKUP Two bids were opened forthe pickup truck forthe Engineering Division.The vehicles substantially meet the specifications.Wendle Ford has the state contract but there is a question as to whether or not they can supply the pickup because of the ordering dates.The Council may either award the bid to the low bidder,Moses Lake Ford, or reject all bids and purchase from the state bid. Action Taken:Mr.Blackwell moved that the bid for the pickup truck for the Engineering Division be awarded to Moses Lake Ford,seconded by Dr.Covey,and passed unanimously. ROOFING PROJECT C\ Only one bid was received for the roofing project and that bid was over the engineer's estimate.The engineer's estimate did not include the cost of a tapered roofing system for the library and shop building roofs. A tapered roof is needed for these buildings to eliminate standing water problems.The additional $13,000 forthe tapered roofs was not included in the budget.The bid forthe roofing project exceeds the engineer's estimate.Because the bid forthe roofing project is over the engineer's estimate and budgeted amount,staff recommended that the bid be rejected and the project rebid. Action Taken:Mr.Jackson moved that the bid for the roofing project be rejected,seconded by Mr. Blackwell, and passed unanimously. V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS CARIBOU LAND AND CATTLE INC.-CONFERENCE CENTER Caribou Land &Cattle,Inc.requested time before the Council to discuss the possible donation of land for a new conference facility. Derald Martin,Caribou Land and Cattle, Inc.,stated that they are interested in a piece of land located along Highway 17 between Highway 17 and I-90. If the city is interested in constructing the conference center in this location,they would be willing to donate 10 acres of land for the project. One of the problems with the property is that Highway 17 is a limited access highway. Indications from the Department of Transportation is that an access may be provided. The Department of Highway requires that the access be not less than 1,300 feet from any other intersection. There is a large hotel chain that is interested in locating near the conference center.The plan proposed is simply conceptual and there f^\ is 97 acres to work with at this location. It was the consensus of the Council that the proposal be taken under advisement, along with the other proposals that have been put forward for the conference center. q0 PORT OF MOSES LAKE -INDUSTRIAL WASTEWATER TREATMENT PLANT The Portof Moses Lake has requested an amendment to the Inter-Local Agreement between the Portand the city forthe proposed industrial wastewater treatment plant.The Portis requesting the city guarantee one third of the cost for the final engineering on the project. 5355 CITY COUNCIL MINUTES: 3 May 26, 1998 Larry Peterson,Port of Moses Lake,stated that the Port has received a $1,000,000 CERB loan for this project.There have been discussions on the cost of the final engineering.KDK has now agreed to fund 54% of the cost of the project.The request is now for the city to fund 1/3 of the remainder of the engineering costs.The city's share would be about $58,000,which would be reimbursed out of the bond proceeds.The county has verbally agreed to contribute 1/3 of the cost. There was some discussion by the Council. Action Taken:Mr.Jackson moved that the City Manager be authorized to sign the amendment to the {^J inter-local agreement with the Port of Moses Lake,seconded by Mr.Nichols,and passed unanimously. VI.ORDINANCES AND RESOLUTIONS ORDINANCE -CASCADE VALLEY WATER DISTRICT #8 FRANCHISE -2ND READING An ordinance was presented which grants a franchise to Cascade Valley Water District#8 to install a water main and appurtenances in the portion of Valley Road being reconstructed. The ordinance granting to Cascade Valley Water District #8 the right and franchise to use and occupy designated streets,alleys, and other public places and ways of the City of Moses Lake,Washington,to construct,maintain, repair,renew and operate a water distribution system within and through certain portions of the City of Moses Lake,Washington was read by title only. ActionTaken:Dr.Covey moved that the second reading of the ordinance be adopted,seconded by Mr. Rimple,and passed unanimously. ORDINANCE -STREET IMPROVEMENT CHARGES -1ST READING An ordinance was presented which establishes a reimbursement schedule forthe signal lightinstalled at Grape Drive and Valley Road. The ordinance amending Chapter 12.40 of the Moses Lake Municipal Code entitled "Street Construction or Improvement Reimbursement Charges"was read by title only. Action Taken:Mr.Rimple moved that the first reading of the ordinance be adopted,seconded by Mr. ^y Blackwell,and passed unanimously. VII.REQUESTS TO CALL FOR BIDS LIFT STATION PROJECT Staff requested authorization to call for bids for the Lift Station Adjustable Speed Drive Project. This project includes installing adjustable speed drives in the Peninsula and Carswell lift stations and one adjustable speed drive in the Main Lift Station. Action Taken:Mr.Rimple moved that staff be authorized to call for bids,seconded by Mr.Jackson,and passed unanimously. OVERLAY PROJECT Staff requested authorization to call for bids for the overlay project. Action Taken:Dr.Covey moved that staff be authorized to call forbids,seconded by Mr.Chapman,and passed unanimously. WATER/SEWER TELEMETRY PROJECT Staff requested authorization to call for bids for the water/sewer telemetry project. This project includes converting the telemetry at every water and sewer site from phone to radio communication.This will eliminate the monthly phone payments and improve communication. /A// //>/ /03f Vj Action Taken:Mr.Jackson moved that staff be authorized to call for bids,seconded by Mr. Nichols,and passed unanimously. VIII.REFERRALS FROM COMMISSIONS GRAPE DRIVE BALLFIELDS -RE-NAME The Parks and Recreation Commission discussed a name for the Grape Drive Ballfield Complex.The Commission submitted the following five names forCouncil consideration:Central Drive Athletic Complex, Central Drive Community Playfields,Community Athletic Park, High Ridge Park,and Vista Park. There was some discussion on the renaming of the Grape Drive Ballfields and it was pointed out that the community has been very involved in providing funding for improvements to this park. JO/J //free SO*/7 ,o*y i)^ fa 5356 CITY COUNCIL MINUTES:4 May 26, 1998 Action Taken:Dr.Covey moved that the park be renamed Vista Community Playfield,seconded by Mr. Jackson,and passed with Mr.Chapman opposed. ORDINANCE -R-4 RESIDENTIAL ZONE -1ST READING An ordinance was presented which establishes the R-4 Residential Zone.This zone was intended to be used in the unincorporated IUGA.The Planning Commission recommended that the ordinance be adopted. The ordinance creating Chapter 18.25 of the Moses Lake Municipal Code entitled "R-4,Residential Zone" was read by title only. Gary Harer,Municipal Services Director,pointed out that this zone was intended to be used in the unincorporated area located within the city's IUGA. There was discussion by the Council and it was the consensus that 18.25.140 B be changed to read "The required off-street parking shall be hard surfaced."Itwas also the consensus of the Council that a section be added to regulate recreational equipment. Action Taken:Mr.Jackson moved that the first reading of the ordinance be adopted as amended and the second reading and a public hearing be scheduled for June 9,seconded by Mr.Nichols, and passed unanimously. (J>SPARKS SHORT PLAT -VARIANCE/DRIVEWAY VARIANCE n Phil Bloom,Columbia Northwest Engineering,has submitted a requestto defer the construction ofsidewalk and curb on the north side of Wheeler Road the length of the plat.The property owner has agreed to provide a covenant for construction of these improvements at a later date.The issue of the extension of the water line on the north side of Wheeler Road was discussed by the Planning Commission.There is an existing water main along the north side ofWheeler Road approximately halfway through the plat,then it changes to the south side of Wheeler Road.City ordinances require a property owner to provide water and sewer service adjacent to the plat.There is a question on whether or not the water line on the south side of Wheeler Road would meet this requirement.Wheeler Road is a wide, principal arterial and there is a need forwater service forthe property north of the Wiser Plat.Also, there was discussion of a water main on the north side ofWheeler Road when the Crittenden Plat had to cut across Wheeler Road for a (**} water service.Council direction is requested. The developer is also requesting a variance to MLMC 12.10,Driveway Standards,for the driveway setback on the west side of the plat.The developer is proposing to grant an easement to Lot 1 for access over this driveway and the adjacent 40 feet.The variance will eliminate the need for two driveways on Lot 1. The Planning Commission recommended that the variance to defer construction of sidewalk be approved with the stipulation that a covenant for those improvements be required.The Planning Commission made no recommendation on the issue of the water line. Mr.Bloom stated that they are asking for a variance for the driveway and a variance for the sidewalk as it is their contention that the water line requirement is met. There was some discussion by the Council. Action Taken:Mr.Jackson moved that the request to defer sidewalk improvements be granted with the stipulation that a covenant be required for the improvements at a future date,seconded by Dr.Covey,and passed unanimously. Action Taken:Dr.Covey moved that the driveway variance be granted,seconded by Mr. Blackwell, and passed unanimously. Action Taken:Mr.Chapman moved that the variance be granted to permit thewater line to remain on the south side ofWheeler Road rather than requiring thewater main extension along thenorth side ofWheeler (~\ Road through the Sparks Short Plat,seconded by Mr.Jackson,and passed unanimously. IX.OTHER ITEMS FOR COUNCIL CONSIDERATION MOSES LAKE FORD PLAT -DRIVEWAY VARIANCE Phil Bloom,Columbia Northwest Engineering,requested a driveway variance forthe Moses Lake Ford Plat in order to allow the curbs to return around the driveway rather than through the driveway as required by the Community Standards. They are also requesting a thirddriveway. Community Standards only allow two driveways per lot. Mr.Bloom stated that about a third of the property will not be used by Moses Lake Ford and the third driveway would accommodate what ever commercial activity were to locate there. This is a large lot and will probably be divided under a binding site plan in the future. ^J 5357 CITY COUNCIL MINUTES: 5 May 26,1998 There was some discussion by the Council. Action Taken:Mr.Blackwell moved that the variance be granted,seconded by Dr.Covey,and failed with Mr.Rimple,Mr.Blackwell,and Mr.Nichols in favor and Mr.Chapman,Mr.Jackson,Dr.Covey,and Mr. Pearce opposed. Action Taken:Mr.Jackson moved the variance request be granted for the north driveway to be an asphalt driveway with curbs returning around the driveway,seconded by Dr.Covey,and passed with Mr.Rimple opposed. MACC -TOWER PERMIT AGREEMENT Authorization was requested for the City Manager to sign the Tower Permit Agreement between the city and the Multi-Agency Communications Center.This agreement will allow the MACC to install communication antennas on Reservoir #5 located at 1701 Nelson Road. Action Taken:Mr.Rimple moved that the City Manager be authorized to sign the agreement,seconded by Dr.Covey,and passed unanimously. LANDSCAPE PLANS The Council has been discussing the beautification on East Broadway and the development of a landscape ordinance. Joseph K.Gavinski,City Manager,stated that the landscaping issue was not discussed at the Council/staff retreat due to lack of time. The Council may wish to set a study session to discuss the landscaping plan. The second issue is the landscaping on East Broadway Extended.The consensus was that the developer would install the landscaping and irrigation system and the city would maintain it. There is a question on the development fees. There have been three meters installedand withthe system development charges the cost comes to about $13,500.The question now iswho should pay forthat - the cityorthe developer. Dr.Covey stated that it was his understanding that the developer would install the landscaping and irrigation and pay all the costs and then the city would take over the maintenance. Mr.Jackson state that itwas his understandingthatthe developer would install the irrigation system to city W specifications since it would belong to the city and the city was to pay the cost of maintenance. There was considerable discussion by the Council. Action Taken:Mr.Jackson moved that this item be tabled,seconded by Mr.Chapman,and passed unanimously. It was the direction of Council that a joint study session be scheduled with the Planning Commission and Parks and Recreation Commission on June 30,1998. PARK AND RECREATION CAPITAL PROJECTS The City Manager requested the Council establish two reserve accounts for park and recreation capital projects. Action Taken:Mr.Rimple moved that a Park and Recreation Improvement account forshort term projects and a Miscellaneous Services Department account for long term projects be established,seconded by Mr. Jackson,and passed unanimously. PACIFIC NORTHWEST SUGAR -EXTRA TERRITORIAL AGREEMENT Joseph K.Gavinski,City Manager,stated that Pacific Northwest Sugar requested additional water service on May 27,1997.The Council approved the request for an additional 500 gallons of water per minute provided Pacific Northwest Sugar executed an extra territorial agreement for the 800 acres which would be served by this additional water.To date Pacific Northwest Sugar has not signed the agreement.He ^J stated that Pacific Northwest Sugar has notified the city that they are looking into other water resources and has requested an additional 60 days in order to make a decision. It was the consensus of the Council that an additional 60 days is a reasonable amount of time to allow Pacific Northwest Sugar to decide whether or not to execute the Extra Territorial Utility Agreement. X.PUBLIC QUESTIONS AND COMMENTS -None IX.COUNCIL QUESTIONS AND COMMENTS -None //YO /J<A IOIQ //&4> 5358 CITY COUNCIL MINUTES: 6 May 26, 1998 XI.CITY MANAGER REPORTS AND COMMENTS j£>'/3 RETREAT LOCATION Joseph K.Gavinski,City Manager,requested a decision from Council on the location for the Council/staff retreat in 1999. He pointed out that the eating facilities are not as convenient in Richland as they are in Leavenworth. Action Taken:Mr.Jackson moved that the 1999 Council/staff Retreat be held at the Hampton Inn in S*\ Richland,seconded by Mr.Blackwell, and passed with Mr.Pearce opposed. io*y BUILDING CODE EFFECTIVENESS GRADING CLASSIFICATION Joseph K.Gavinski, City Manager,stated that the Washington Surveying and Rating Bureau made a survey of the City of Moses Lake in relation to city building codes and the enforcement of those codes. The city was given a Building Code Effectiveness Grading Classification of 5 out of a maximum of 10. GWMA ADVISORY COMMITTEE MEETING Joseph K.Gavinski,City Manager,stated that an elected official is needed to serve on the Ground Water Advisory Committee. No action was taken by Council. WATERSHED RESOURCE INVENTORY AREA Joseph K.Gavinski,City Manager,reported that ESHB 2514,Local Watershed Planning,provides for a grant of funds to entities willing to discuss planning under this bill.Moses Lake is the largest city in Watershed Resource Inventory Area #41 and,therefore,is in a position to determine the water resources future of our area. He stated that he will be attending these meetings. M i% \J1 GROUND WATER CHANGES i'& oj /-»Joseph K.Gavinski,City Manager,distributed spread sheets showing the different types of variances granted to the Moses Lake Municipal Code or to the Community Standards.In 1996 there were 79 variances granted and in 1997 there were 119 variances granted.Since variances are rarely denied,it has been suggested that amendments be made to the Municipal Code and the Community Standards in order to accommodate the variances. A study session was tentatively set for June 30 to discuss the possibility of changing the Community Standards and Municipal Code to eliminate the need for so many variances. Joseph K.Gavinski,City Manager,stated that the Department of Ecology has granted the city an extension to December 1,2002 in which to file Proof ofAppropriation for some ofthe city's Ground Water {**} Certificates. VARIANCES -MOSES LAKE MUNICIPAL CODE/COMMUNITY STANDARDS \oil SUBDIVISION AMENDMENTS Joseph K.Gavinski,City Manager,stated that the subdivision ordinances have not been updated since 1982.Major changes need to be made to bring the ordinances into compliance with state law and to make them easier to apply. A study session was tentatively set for June 30 to discuss the need for amendments to the subdivision ordinances. EXTRADITION COSTS Joseph K.Gavinski,City Manager,stated that hehasnot heard from John Knodell,Prosecuting Attorney,{**} concerning extradition costs. \fijyl SALES TAX/TRANSIENT RENTAL INCOME lP(Joseph K.Gavinski,City Manager,reported that the city will receive $244,573.22 in sales tax and $19,157.77 in transient rental income for April 1998. I0 Qb GROWTH MANAGEMENT -CASCADE VALLEY Joseph K.Gavinski,City Manager, distributed maps showing the zoning and land uses in Cascade Valley. This work was done in preparation of the city's request to the county to include Cascade Valley in Moses Lake's UGA. He pointed out that there are only two small pieces of property in Cascade Valley that is zoned Agriculture.There is some property being used for agricultural purposes but they are not zoned for agricultural purposes. U U vj CITY COUNCIL MINUTES:7 USE OF CITY PROPERTY -AUDUBAN SOCIETY 5359 May 26,1998 Joseph K.Gavinski,City Manager,stated that the Auduban Society was given permission to plant trees, shrubs,etc. on city property near Lakeview School.They would now like to install a split rail fence around part of the property in order to keep bicyclists from cutting through the property. Itwas the consensus of the Council that the City Manager be given authority to amend the license to allow a fence to be constructed. The regular meeting was adjourned at 10:45 p.m. Mayor Finance Director //J^