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1998 06 23^J <J u 5366 MOSES LAKE CITY COUNCIL June 23,1998 Council Present:Richard Pearce,Ron Covey,Daryl Jackson,Wayne Rimple,Lee Blackwell,Grant Nichols,and Bob Chapman MINUTES: Mr. Nichols moved that the minutes of the June 9 meeting be approved as submitted, seconded by Mr. Blackwell,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Jackson moved that the bills,checks,and prepaid claims issued be approved, seconded by Mr. Rimple,and passed unanimously. Vouchers audited and certified by the Finance Director as required by RCW 42.24.080,and those expense reimbursement claims certified as required by RCW42.24.090,have been recorded on a listing which has been made available to the City Council. Claims:The vouchers included on the below list as modified by the Council and noted upon said list for the Council meeting of June 23,1998 for the funds listed below are approved in the amount of $1,277,336.06. GENERAL FUND $ STREET STREET REPAIR/RECON EQUIPMENT LEASES PWTF LOAN -STRATFORD CENTRAL DRIVE LID #58 STREET IMPROVEMENT PARK &REC IMPROVEMENT CENTRAL DRIVE LID WATER/SEWER FUND 1992 BOND FUND Prepaid Claims:Prepaid claims approved by the City Manager according to the process established by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council have been recorded on a listing which has been made available to the City Council.The claims listed below are approved in the amount of $3,668.01 for all funds. GENERAL STREET IMPROVEMENT WATER/SEWER FUND 26,773.19 WATER/SEWER CONSTRUCTION 2,713.00 24,286.56 WATER/SEWER LEASES 1,457.57 21,425.35 PWTF W/S D/S 252,124.76 17,857.09 SANITATION FUND 22,982.77 41,830.25 AIRPORT 11.00 234,505.00 SELF-INSURANCE 346.00 6,364.83 CENTRAL SERVICES 21,096.89 31,902.89 EQUIP RENTAL-OPERATIONS 24,488.31 26,949.32 BUILD MAINT-OPERATIONS 13,640.97 30,428.14 ML YOUTH PARTNERSHIP TF 220.92 475,931.25 TOTAL $1,277,336.06 $837.21 AIRPORT 1,200.00 CENTRAL SERVICES 1,424.91 TOTAL 200.00 5.89 $3,668.01 Claims Checks:Checks 22211 through 22383 issued on June 10,1998 were approved for payment at the Council meeting held on June 23,1998 in the total amount of $382,042.58. Payroll: The payroll issued on June 12, 1998 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 62793 through 63047 in the amount of $253,875.79. I.CITIZEN INPUT -None II.PRESENTATIONS -None III.CONSENT AGENDA Municipal Airport Water Main -Acceptance of Work:Wolf Pack Construction has completed work on the /DO (p 1998 Municipal Airport Water Main Project. The work should be accepted and the 30-day lien period entered into. Crack Seal Project -Acceptance of Work:Morrill Asphalt Paving Co.,Inc.has completed work on the /O/y ~A 1998 Crack Seal Project. The work should be accepted and the 30-day lien period entered into. Request toSell Fireworks:Moses Lake Pathfinders Softball and Moses Lake Booster Club have requested /OSp permission to sell fireworks at 1025 N.Stratford Road and 601 S. Pioneer Way, respectively. Resolution -Accept Donation -Moses Lake Lions Club:Aresolution was presented which accepts the /OVw donation of an automatic defibrillator from the Moses Lake Lions Club valued at $2,763.91. Action Taken: Dr. Covey moved that the Consent Agenda be approved,seconded by Mr.Nichols, and passed unanimously. /ort 103$ 7jOf> //<>/ 5367 CITY COUNCIL MINUTES:2 June 23,1998 IV.CONSIDERATION OF BIDS OVERLAY PROJECT Staff requested authorization to award the bid for the 1998 overlay project to Walker Paving. Action Taken:Mr.Jackson moved that the bid be awarded to Walker Paving in the amount of $239,020, seconded by Mr.Blackwell,and passed unanimously. LIFT STATION ADJUSTABLE SPEED DRIVE PROJECT No bids were received for the lift station adjustable speed drive project.The five interested bidders were not able to complete and submit a bid.Staff requested authorized to solicit quotes for this project. Gerry McFaul, City Engineer,stated that they contacted the five interested bidders.The five companies were interested but none were able to complete and submit a bid on time due to different complications at each company.He felt that the city could get a better bid by negotiations rather than rebidding the project. Action Taken:Mr.Jackson moved that,consistent with state law,staff be authorized to solicit quotes for the lift station adjustable speed drive project and the quotes be presented to the City Council,seconded by Mr.Nichols, and passed unanimously. V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS BIG BEND MANTA RAYS -OVERNIGHT CAMPING AT MCCOSH PARK The Moses Lake Manta Rays will be holding their annual swim meet on July 17 and 18.In previous years participants camped overnight at Lions Field. Due to the construction at Frontier Junior High, Lions Field is not available for camping this year.The Manta Rays requested permission to allow overnight camping at McCosh Park.RVs and tent trailers would be required to remain in the parking lot and only tents would be allowed on the grass. Joseph K. Gavinski, City Manager,stated that the ordinance allows for overnight camping in a park if permission is granted from the Council.(^ Dave Ingersol, Manta Rays,stated that Frontier Junior High is under construction at the present time and the contractor will not allow any camping there while it is under his control. There was some discussion by the Council about the problems that occurred the last time camping was allowed in McCosh Park. Action Taken:Dr.Covey moved that the request be granted and the Parks and Recreation Director be directed overseethe camping,seconded by Mr.Blackwell,and passed with Mr.Chapman and Mr.Jackson opposed. PIONEER MEDICAL CENTER -ADDRESS CHANGE Samaritan Hospital requested that the new Pioneer Medical Center building have a Pioneer address even though the entrance is on Colonial Avenue. Joseph K. Gavinski, City Manager, pointed out that there is no variance procedure with regard to addressing so to vary the procedure would require an ordinance amendment. Scott Campbell, Marketing Director,representing the tenants of the Pioneer Medical Center,submitted a letter outlining the reasons for the requested address change from 840 E. Colonial to an address on Pioneer Way.The reasons include confusion with the Moses Lake Clinic which has an address of 840 E.Hill,the building will be named the Pioneer Medical Center; and the building is not the only one with egress off of another street but facing Pioneer Way. Dr.James Irwin pointed out that if medical reports are sent to the wrong addresses it adds at least two days to receipt of those reports and increases anxiety among the medical patients. There was some discussion by the Council.Mr.Chapman pointed out that he is a major sub-contractor on this building and knew of the Colonial address since January 1998. Dr.Irwin pointed out that the address change would need to be made by mid-July in order to get it into the telephone directory. Action Taken:Mr.Rimple moved that staff be directed to draft an amendment to the ordinance to allow forvariances on street addressing,seconded by Mr.Jackson, and passed unanimously. n n u 5368 CITY COUNCIL MINUTES:3 June 23,1998 VI.ORDINANCES AND RESOLUTIONS ORDINANCE -ADDRESSES AND STREET NAMES -2ND READING An ordinance was presented which changes Baker Avenue to Baker Street and 11th Street/Park Street to 11th Avenue. The ordinance amending Chapter 12.32 of the Moses Lake Municipal Code entitled "Addresses and Street Names"was read by title only. Action Taken:Mr.Jackson moved that the second reading of the ordinance be adopted,seconded by Mr. Rimple,and passed unanimously. ORDINANCE -AMEND BUILDINGS AND CONSTRUCTION -1ST READING Ordinances were presented which amend Moses Lake Municipal Code Chapter 16, Buildings and Construction.The amendments to Chapter 16.04 will bring the city into compliance with the current uniform building codes.Chapter 16.12 amends the manufactured home placement fee which will incorporate three separate fees into one.Chapter 16.13 changes the time frame forcorrecting a violation of the Certificate of Occupancy from 24 hours to 14 calendar days.The ordinance amending Chapter 3.54,Development Review and Permit Fees,adds a section dealing with the manufactured home placement fee. The ordinance amending Chapter 3.54 of the Moses Lake Municipal Code entitled "Development Review //V"6» and Permit Fees"was read by title only. Action Taken:Dr.Covey moved that the first reading of the ordinance be adopted,seconded by Mr. Nichols,and passed unanimously. The ordinance amending Chapter 16.04 ofthe Moses Lake Municipal Code entitled "Uniform Codes"was /03& read by title only. Action Taken:Mr.Jackson moved that the first reading of the ordinance be adopted,seconded by Mr. Chapman,and passed unanimously. ^y The ordinance amending Chapter 16.12 oftheMoses Lake Municipal Code entitled "Building Permits"was /OS & read by title only. Action Taken:Mr.Nichols moved that the first reading of the ordinance be adopted,seconded by Mr. Blackwell,and passed unanimously. The ordinance amending Chapter 16.13 of the Moses Lake Municipal Code entitled "Certificate of /O?)^ Occupancy "was read by title only. Action Taken:Mr.Jackson moved that the first reading of the ordinance be adopted,seconded by Dr. Covey,and passed unanimously. VII.REQUESTS TO CALL FOR BIDS -None VIII.REFERRALS FROM COMMISSIONS RESOLUTION - HARDY - BUILD ON UNPLATTED PROPERTY A Merle Hardy is proposing to construct a reception center and plant nursery at 605 E.Nelson Road.The existing house would be remodeled,and an addition would be constructed.A greenhouse and offices would also be added as part of the proposal.Because the site is unplatted,the additions would require approval to build on unplatted property.The site is zoned R-3, Multi-family Residential,and the Comprehensive Plan designation is residential.The Planning Commission recommended that the request to build on unplatted property be denied.After the Planning Commission meeting,a letter was received from Columbia Northwest Engineering,representing the owner and operator of the project.The owner and Vy operator have agreed to plat the property but are requesting they be allowed to build on unplatted property with a condition that no occupancy permit be issued until the plat is completed. Phil Bloom,representing the owner and developer,stated that they have agreed to plat the property but because it takes two to three months to plat a piece of property,they would like permission to build on unplatted property with the stipulation that no Certificate of Occupancy would be issued until the plat has been finaled. The resolution allowing Merle Hardy to build on unplatted property owned by Louis and Karen Sanders was read by title only. Action Taken:Mr.Rimple moved that the resolution be amended by removing "owned by Louis and Karen Sanders"and the amended resolution be adopted,seconded by Mr.Blackwell, and passed unanimously. //b' Ill (fi m im oH1 5369 CITY COUNCIL MINUTES: 4 June 23,1998 VOTH SHORT PLAT -VARIANCES Boundary Engineering has submitted the Voth Short Plat located at the intersection of Barbara Avenue and Peninsula Drive and requested variances for Lot3 to the widthto depth ratio and the requirementthat side lot lines shall be within 20% of perpendicular to the front property line.The Planning Commission recommended that the variances be granted. Todd Voth, representing the project,stated that Lot 3 is a triangular shaped lot which does not meet the width to depth ratio nor are the side lot lines within 20%of perpendicular to the front property line as f^\ required by ordinance. There is sufficient space on the lot forthe construction of a home provided the existing storm water easement is vacated. When that storm water easement is vacated drywells will be constructed to handle the run off. ActionTaken:Mr.Blackwell moved that the variances be granted,seconded by Mr.Nichols,and passed unanimously. IX.OTHER ITEMS FOR COUNCIL CONSIDERATION COMMUNITY STANDARDS -FIRE HYDRANTS Staff requested anamendment tothe Community Street and Utility Standardsto require a5"Storz pumper connection to be installed on all fire hydrants located within the city limits. Action Taken:Mr.Jackson moved that the amendment be approved,seconded by Mr.Nichols, and passed unanimously. t.£X AUDUBON SOCIETY -LICENSE The Audubon Society has requested permission to construct a post and rail fence on city property between Lakeview Park and Lakeview Elementary School where they have developed a wildlife habitat area.The construction of the fence requires an amendment to the existing license to use city property. Action Taken:Mr.Blackwell moved that the City Manager be authorized to sign the amended license, seconded by Mr.Jackson,and passed unanimously. X.PUBLIC QUESTIONS AND COMMENTS MANUFACTURED HOME PARK A letter was submitted by Richard Beeson,3010 Peninsula,#120,concerning the status of the required site obscuring fence at United Village Manufactured Home Park. City staff was directed to respond to Mr.Beeson's concern. IX.COUNCIL QUESTIONS AND COMMENTS -None XI.CITY MANAGER REPORTS AND COMMENTS BIDDING AND CONTRACT ISSUES/VISTA COMMUNITY PLAYFIELD Joseph K.Gavinski, City Manager, distributed information on bidding and contract issues.This information provides guidelines on change orders and points out that the whole project must be considered when bidding. Action Taken:Mr.Jackson moved that staff be directed to proceed to go to bid for paving the parking lot at the Vista Community Playfield,seconded by Mr.Rimple. Mr.Nichols questioned whether staff had time to draw up the specifications for this project. Gerry McFaul,City Engineer,stated that TV inspection of some sewer mains under I-90 would have to f^j be delayed.These sewer lines are over 40 years old and there is concern about them collapsing. Mr.Nichols felt the parking lot could wait till spring._ m Mr.McFaul stated that the city could try to do both projects with the emphasis on the sewer mains.He mentioned that paving can be done through the first of October. Dr.Covey felt that the motion could stand so long as the Council is aware of staff priorities. The motion passed with Mr.Chapman and Mr.Nichols opposed. 5370 CITY COUNCIL MINUTES:5 June 23,1998 GRANT COUNTY ORDINANCE -UGA Joseph K.Gavinski,City Manager,stated that the county has seta public hearing on June 30 toconsider /D'^* the adoption of an ordinance relating to the county's adoption of city standards for construction of new public facilities.The ordinance states that the county will adopt the city standards but only after the city adopts another inter-local agreement with regard to inspection,codeenforcement,liability,indemnification, etc. He stated that he would be attending this meeting to express the city's concerns. There was considerable discussion by the Council concerning the city's relationship with the county with \^J regard to the GMA process. u U ADMINISTRATIVE FEES Joseph K.Gavinski,City Manager, distributed information concerning administrative fees. COMMERCIAL/INDUSTRIAL WATER/SEWER RATES Joseph K.Gavinski,City Manager,distributed information concerning possible increases in the rates for water and sewer usage by commercial and industrial users. Council directed staff to bring back information on how much a change in rates would increase the water/sewer charges to specific industrial or commercial users. BONDING CAPACITY Joseph K.Gavinski,City Manager,distributed information concerning the city's bonding capacity. ICE SKATING RINK Joseph K.Gavinski,City Manager,distributed information from Ice Systems of America which confirms that it will take between $100,000 and $125,000 to get the ice rink operational including the larger ice making equipment.This amount takes into consideration the upgrade of equipment and includes design, engineering,project management,and all necessary materials required to install the 80' x 190'rink. SALES TAX/TRANSIENT RENTAL INCOME Joseph K.Gavinski,City Manager,reported that the city will receive $264,846.06 in sales tax and —^p.C $19,987.06 in transient rental income for May 1998.//$'V The regular meeting was recessed at 9:35 p.m. and the Council met in an executive session to discuss litigation.The executive session was adjourned at 10:20 p.m. and the regularmeeting was reconvened. /o/cr J303 PUBLIC EMPLOYMENT RELATIONS COMMISSION -POLICE DEPARTMENT Joseph K. Gavinski, City Manager, reported that the Public Employment Relations Commission decided that the Police Department must return to a bidding for shifts system ratherthan the rotating shift system which was reimplemented in September of 1996. The Police Department used a shift bidding system for several years. Previous to using a shift bidding system the Police Department used a rotatingshift system exclusively. PERC decided the city committed an unfairlabor practice by going back to a rotating shift schedule without bargaining with the Union. PERC requires that their notice announcing its decision be posted and read aloud at the next public meeting of the City Council.The notice was read aloud and is attached to and incorporated within the minutes by this reference. The regular meeting was adjourned at 10:25 p.m. Mayor finance Director £00 /w J09&