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1998 06 09MOSES LAKE CITY COUNCIL June 9,199E 5360 Council Present:Richard Pearce,Ron Covey,Daryl Nichols,and Bob Chapman Jackson,Wayne Rimple,Lee Blackwell,Grant MINUTES:Mr.Jackson moved that the minutes of the seconded by Mr. Nichols, and passed unanimously. May 26 meeting be approved as submitted, APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Dr.Covey moved that the bills,checks,and by Mr.Blackwell, and passed with Mr.Rimple abstaining Industrial Supply and Moses Lake Steel. prepaid claims issued be approved,seconded from voting for that portion ofthe bills to Faber Vouchers audited and certified by the Finance Director as reimbursement claims certified as required by RCW42.24J been made available to the City Council. re quired by RCW 42.24.080,and those expense 090,have been recorded on a listing which has Claims:The vouchers included on the below list as modified the Council meeting of June 9,1998 for the funds listed belqw by the Council and noted upon said list for are approved in the amount of $374,924.91. GENERAL FUND $49,992.51 STREET 12,235.83 STREET REPAIR/RECON 3,270.14 CRESTVIEW STREET LID #57 10,937.78 STREET IMPROVEMENT 98,112.13 PARK &REC IMPROVEMENT 8,497.85 WATER/SEWER FUND 35,861.64 WATER/SEWER CONSTRUCTION 5,041.22 S/CITATION FUND ARPORT CENTRAL SERVICES EOUIP RENTAL-OPERATIONS BL ILD MAINT-OPERATIONS Ml.YOUTH PARTNERSHIP TF LID #56 TOTAL 71,108.38 472.45 16,338.47 43,788.82 14,847.39 2,663.30 1,757.00 $374,924.91 Prepaid Claims:Prepaid claims approved by the City Manager Moses Lake Municipal Code 3.42.030 and the internal control been recorded on a listing which has been made available are approved in the amount of $7,117.67 for all funds. GENERAL WATER/SEWER FUND $693.45 CENTRAL SERVICES 7.81 1,623.76 ECDIP RENTAL-OPERATIONS 4,792.65 TQTAL $7,117.67 Claims Checks:Checks21913 through 22210 issued on M ay Council meeting held on June 9, 1998 in the total amount of Payroll:The payroll issued on May 29,1998 having Council set forth in Moses Lake Municipal Code 3.42.040, the amount of $308,499.09. Payroll:The payroll issued on May 29,1998 having Council set forth in Moses Lake Municipal Code 3.42.040, the amount of $9,445.50. been been PROCLAMATION The proclamation declaring June 1998 as Hire-a-Veteran l^onth was read in its entirety. I.CITIZEN INPUT -None II.PRESENTATIONS -None III.CONSENT AGENDA Request to Sell Fireworks -Discount Display:Discount Dispjlay has requested permission to sell fireworks at 1732 W.Broadway. according to the process established by policy approved by the City Council have to the City Council.The claims listed below 27,1998 were approved for payment at the $358,945.06. approved pursuant to the rule of the City was paid by checks 62528 through 62776 in approved pursuant to the rule of the City was paid by checks 62777 through 62792 in //?<* /03£ Request to Sell Fireworks -MLHS Booster Club &ML Ch istian Church Youth:The Moses Lake High /0£P School BoosterClubhas requested permissionto sell fireworks at 1102W.Broadway and711 N.Stratford Road.Moses Lake Christian Church Youth has requested permission to sell fireworks at 1005 N.Stratford Road. Action Taken:Mr. Nichols moved that the Consent Agenda passed unanimously. be approved,seconded by Mr.Chapman,and .10* 5363 CITY COUNCIL MINUTES:4 June 9,1998 Joseph K.Gavinski,City Manager,stated that there is a possibility of a trade in favorable to the city on the existing refrigeration unit for a refrigeration unit that would be adequate to service the large ice rink. Grant Nichols stated that he was in agreement with keeping the ice rink a separate facility from the Vista Community Playfield.In order to work on the ice skating rink facility, it may be possible to delay the paving of the parking lot at the Vista Community Playfield. Dr.Covey stated that with the use the ballfields will be receiving,the ice rink should not be placed in close proximity to those ballfields. Mr.Jackson pointed out that city regulations require parking lots to be paved.He was in favor of proceeding with the ice rinks but felt the parking lots at the Vista Community Playfield should be paved. Mr.Blackwell stated that he is opposed to having graveled parking lots at the park. There was some discussion about diverting the funds from paving the parking lot to the ice skating facility. Mr.Gavinski stated that it will cost about $200,000 for a slab and maintenance facility for the equipment, provided the information given to the city concerning development of the site is accurate. Mr.Chapman pointed out that initial discussions by the Council emphasized that the improvements to the Vista Community Playfield would take place over several years.He mentioned that the current ice skating rink is very popular. He felt the city should proceed with installing the larger ice skating rink as the city needs additional activities in the winter for the youth of the community.He was not opposed to gravel parking lots at the Vista Community Playfield on a short term basis. Mr.Pearce felt that the need to pave the parking lot at the Vista Community Playfield and the installation of the ice skating rink are separate issues. It was the consensus of the Council that the ice skating rink not be placed at the Vista Community Playfield site. DRIVEWAY VARIANCE -BENSON Mark Benson,FronturaConstruction, has requested a driveway variance in order to construct a 15' wide driveway next to the property line at 416 Ash Street.The city regulations require a driveway to be 20'from the property line. Gary Harer, Municipal Services Director,stated that there is 15'between the property line and the building and if landscaping is installed,that will reduce the size of the driveway even further. Mark Benson stated that the curb cut would be for egress only and there would be a minimal amount of traffic.The proposed facility will be a crematorium only with retail sales of caskets. Gilbert Alvarado,Senior Planner,stated that the Planning Commission will be considering a request for a conditional use permit and the site plan for this project. Mr.Pearce pointed out that the Planning Commission review of this project may have an impact on the request for a driveway variance. There was some discussion by the Council. Action Taken:Mr.Chapman moved that the issue be tabled until after the Planning Commission consideration of the conditional use permit and site plan review,seconded by Dr.Covey,and passed unanimously. X.PUBLIC QUESTIONS AND COMMENTS -None IX.COUNCIL QUESTIONS AND COMMENTS -None XI.CITY MANAGER REPORTS AND COMMENTS iQipfi BUILDING ACTIVITY REPORT The Building Activity Report for May 1998 was presented. ~q3 INVESTMENT REPORT The city received $79,259.94 in investment income forthe month of April 1998. 5364 CITY COUNCIL MINUTES: 5 June 9, 1998 EAST BROADWAY LANDSCAPING Joseph K.Gavinski,City Manager,stated thatthere isa question concerning system development charges of about $13,500 associated withthe landscaping on East Broadway.Maiers Development has paid about $2,300 in landscaping costs.Direction was requested from the Council on who should pay the system development charges -the city or Maiers Development. Mr.Gavinski explained that the general operations of the city are funded separately fromthe water/sewer operations.He stated that the activities undertaken by city staff in association with the water/sewer \^J operations can be charged backto that fund.That fee has notbeen raised for about10 years in order to leave funds in the water/sewer fund for water/sewer projects. Mr.Jackson stated that the Council was concerned about the appearance of the ingress and egress to the City of Moses Lake and those areas should include special programs for landscaping. Upon discussing this issue as it relates to East Broadway, the decision was the developer would install the landscaping and the city would maintain it.The developer was to work with the Parks and Recreation Department to keep the landscaping compatible with existing landscaping.Development fees were never discussed. There was some considerable discussion by the Council on how the general fund and the water/sewer fund relate to each other. Mr.Jackson felt that, for this project,the city should pay the development fees. Dr.Covey stated that it was his understanding that all the entrances to the city would be dealt with in the same way as to the funding of the improvements. Mr.Pearce pointed out that the decision of the Council on the East Broadway improvements will probably set a precedent for other projects of this type. There was considerable discussion by the Council. Action Taken:Mr.Jackson moved that the city pay the development fees for the landscaping project on East Broadway,seconded by Mr.Chapman. \~J Dr.Covey pointed outthat both the city andthe developer will benefit. Mr.Nichols stated thatwith both the city and the developer benefiting from this project,both parties should contribute to the cost of the development fees. Mr.Rimple stated that the Council has designated certain areas as entry ways into the city and suggested that it be included in the motion that,since East Broadway is an entrance into the City of Moses Lake,the city will participate in the cost of this development. The motion passed with Dr.Covey and Mr. Nichols opposed. Mr.Pearce pointed out that this is a special case and should not be considered as setting a precedent. WATER/SEWER RATES Joseph K.Gavinski, City Manager,stated that the city is workingon the idea of an increase inwater/sewer fees as the use increases. HALL/DAVIS ANNEXATION /Oo<f> Joseph K.Gavinski, City Manager,stated that the Davisannexation is on hold at this time as annexation is being discussed in the Gateway Estates neighborhood. Mr.Gavinski stated that the Hall annexation was also on hold as there was a potential sale ofthe property. The new owners were not interested in annexation but the sale fell through and there is renewed interest >*•in the annexation. The city will contact property owners between the existing city limits and the area requested to be annexed to see if there is interest in joining an annexation. PARK AND RECREATION PROJECTSA/ALLEY ROAD PROJECT .//Ocf Joseph K.Gavinski,City Manager,distributed a list showing possible parks and recreation programs that „o could usethe extra top soil that is available as a result oftheValley Road TIB project.The city would /On have to purchasethis topsoil from the contractor.The cost would be about $5,000 for the top soil. Mr.Jackson pointed out that ifthe citywere to put ina request for a $5,000 increase in the TIB funding for this project,itwould probably be granted. oiO 5365 CITY COUNCIL MINUTES:6 June 9,1998 Mr.Gavinski pointed outthat because of the cut required on the slope below the city's reservoir on Airway Drive,topsoil has been placed in that area and an irrigation system and grass in the area are a possibility. Mr.Jackson felt that the need to place top soil on the slope could be considered soil stabilization and recommended that it be submitted to TIB for funding. He also pointed out that moving the topsoil could also be funded by TIB funds. It was the consensus of the Council that the city proceed with the projects. The regular meeting was recessed at 9:45 p.m. and the Council met in an executive session to discuss property acquisition.The executive session was adjourned at 10:30 p.m. and the regular meeting was reconvened. LAND TRADE -WESTLAKE PROPERTY Joseph K.Gavinski,City Manager,discussed with the City Council an offer to trade Lot 2 and a portion of Lot 3 of Parkplace Plaza,owned by Park Place Investors.The property is located on Central Drive near Evelyn Drive.The city would give in trade its interest inWestlake Tracts south ofthe I-90 Frontage Road. The Parkplace Plaza property is valued at approximately $1,000,000.The Westlake Tracts property is valued at approximately $400,000. Action Taken:Mr.Rimple moved that the city trade its interest in the Westlake Tracts property for Lot 2 and a portion of Lot 3 of Parkplace Plaza,seconded by Dr.Covey,and passed unanimously. The regular meeting was adjourned at 10:35 p.m. ATTEST:Mayor n Finance Director n