1998 03 245335
MOSES LAKE CITY COUNCIL
March 24,1998
Council Present: Richard Pearce, Ron Covey,Daryl Jackson,Wayne Rimple, Lee Blackwell,Grant
Nichols,and Bob Chapman
MINUTES:Mr.Blackwell moved that the minutes of the March 10 meeting be approved as submitted,
seconded by Dr.Covey,and passed unanimously.
APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
^J Action Taken:Dr.Covey moved that the bills,checks,and prepaid claims issued be approved,seconded
by Mr.Jackson,and passed unanimously.
Vouchers audited and certified by the Finance Directoras required by RCW 42.24.080,and those expense
reimbursement claims certified as required by RCW42.24.090, have been recorded on a listing which has
been made available to the City Council.
Claims:The vouchers included on the below list as modified by the Council and noted upon said list for
the Council meeting of March 24, 1998 for the funds listed below are approved in the amount of
$213,144.27.
GENERAL FUND $71,668.47 WATER/SEWER LEASES 1,847.45
STREET 24,033.15 SANITATION FUND 21.16
EQUIPMENT LEASES 18,458.10 AIRPORT 10.00
STREET IMPROVEMENT 241.20 CENTRAL SERVICES 17,864.10
WATER/SEWER FUND 34,368.73 EQUIP RENTAL-OPERATIONS 35,922.89
WATER/SEWER CONSTRUCTION 10.33 BUILD MAINT-OPERATIONS 8,698.69
TOTAL $213,144.27
Prepaid Claims: Prepaid claims approved by the City Manager according to the process established by
Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council have
been recorded on a listing which has been made available to the City Council.The claims listed below
are approved in the amount of $5,208.20 for all funds.
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GENERAL $1,676.82 WATER/SEWER CONSTRUCTION 2,847.36
STREET IMPROVEMENT 26.82 CENTRAL SERVICES 244.59
WATER/SEWER FUND 412.61 TOTAL $5,208.20
Claims Checks:Checks 21157 through 21435 issued on March 11,1998 were approved for payment at
the Council meeting held on March 24, 1998 in the total amount of $423,470.80.
Payroll:The payroll issued on March 20,1998 having been approved pursuant to the rule of the City
Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 61551 through 61731 in
the amount of $287,011.83.
I.CITIZEN INPUT -None
II.PRESENTATIONS
Finance Department:A plaquewas presented to Walter Fry,former Finance Director,for his years of /q /%
service to the city.
III.CONSENT AGENDA -None
IV.CONSIDERATION OF BIDS
SEWER TV CAMERA TRUCK
Staff recommended that the bid for the Pipeline Inspection System (Sewer TV Camera Truck)be awarded
to North American Crane.
vy Action Taken:Dr.Covey moved that the bidforthe Pipeline Inspection System (SewerTV Camera Truck)
be awarded to North American Crane in the amount of $96,949,seconded by Mr.Rimple,and passed
unanimously.
VALLEY ROAD RECONSTRUCTION
Staff recommended that the bid for the Valley Road Reconstruction be awarded to Selland Construction.:0/V
Action Taken:Mr.Rimple moved that the bid forthe Valley Road Reconstruction Project be awarded to
Selland Construction in the amount of $720,094.50,seconded by Mr.Blackwell,and passed with Mr.
Jackson abstaining.
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CITY COUNCIL MINUTES:2 March 24,1998
V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
REQUEST TO USE CITY PROPERTY -BICYCLE RODEO
The Grant County Buckle-Up Traffic Safety Coalition has requested permission to hold a free Bicycle
Rodeo on Saturday,May 9,1998 from 6 a.m.to 3 p.m.at Sinkiuse Square,the Post Office Parking Lot.
Action Taken:Mr.Jackson moved that the request to use city property be granted,seconded by Mr.
Nichols,and passed unanimously.^"^
VI.ORDINANCES AND RESOLUTIONS
ORDINANCE -AMEND WATER/SEWER RATES -2ND READING
An ordinance was presented which increases the water and sewer rates for the City of Moses Lake.
The ordinance amending Chapter 13.12 of the Moses Lake Municipal Code entitled "Water and Sewer
Rates"was read by title only.
Action Taken:Mr. Nichols moved that the second reading of the ordinance be adopted,seconded by Mr.
Blackwell,and passed unanimously.
RESOLUTION -LEASE/PURCHASE -IRS COMPLIANCE
A resolution was presented which brings the city into compliance with IRS rules and regulations regarding
the current lease/purchase agreement.
The resolution establishing compliance with reimbursement regulations under the internal revenue code
was read by title only.
Action Taken:Dr.Covey moved that the resolution be adopted,seconded by Mr. Rimple,and passed
unanimously.
RESOLUTION -ACCEPT DONATION -EEA
A resolution was presented which accepted $323.10 from the Experimental AircraftAssociation Chapter
355. The funds are to be used for the purchase of a manufactured buildingto be placed at the Municipal
Airport.
The resolution accepting a cash donation of $323.10 from the Experimental AircraftAssociation Chapter
355 was read by title only.
Action Taken:Mr.Blackwell moved that the resolution be adopted,seconded by Dr.Covey, and passed
unanimously.
VII.REQUESTS TO CALL FOR BIDS
LAWNMOWER
Staff requested authorization to call forbidsfora high capacity rotarymowerto be used bythe Parks and
Recreation Department to maintain the city's parks and ballfields.
Action Taken:Mr.Jackson movedthat staff be authorized to callforbidsfora highcapacity rotarymower,
seconded by Mr.Rimple, and passed unanimously.
}q\C\CURB.RAMP.AND SIDEWALK PROJECT
Staff requested authorization to callfor bidsforthe 1998 Curb,Sidewalk,and Ramp Project.
Action Taken:Mr.Nichols movedthat staff be authorized to callforbidsforthe 1998 Curb,Sidewalk,and (^
Ramp Project,seconded by Mr.Jackson,and passed unanimously.
JJieJ ABANDONMENT OF WELLS 1.5.AND 32
1173^Staffrequested authorization to call for bids for the 1998 Well Abandonment Project.This will consist of
the abandonment of Well 1 located at Dogwood Park,Well 5 located at Clover Drive and DahliaStreet,
and Well 32 located inthe northwestcorner of the city-owned Westlake property lying south of I-90.
Action Taken:Dr.Covey moved that staff be authorized to call for bids for the 1998 Well Abandonment
Project,seconded by Mr.Blackwell,and passed unanimously.
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CITY COUNCIL MINUTES:3 March 24,1998
ROOFING PROJECT
Staff requested authorization to call for bids for the 1998 Roofing Project which includes replacing the .
roofing for the Public Works Shop building,Parks Shop building,Pre-School building,and a portion ofthe p H0r-
Library building.^iS'/
Action Taken:Mr.Jackson moved that staff be authorized to call for bids for the 1998 Roofing Project,
seconded by Mr.Rimple,and passed unanimously.
K^J VIII.REFERRALS FROM COMMISSIONS
RESOLUTION -BUILD ON UNPLATTED PROPERTY -INLAND NORTHWEST HEALTH SERVICES /JJb'4
Ken Bayne,representing Inland Northwest Health Services,has requested approval to place a manufac
tured home on Tax #4712,located at the corner of S.Juniper Drive and E. Lark.The property is owned
by the United Methodist Church. The manufactured home will be used to house the flight crew of the
Northwest MedStar Medical Helicopter,so that they can reduce their response time by being close to the
helicopter pad at Samaritan Hospital.The site is zoned R-3, Multi-Family Residential,and the Comprehen
sive Plan designation is Residential.There is a single family house on another portion of this property.
The R-3 Zone does not prohibit more than one detached dwelling unit on a lot.The Planning Commission
recommended that the request to build on unplatted property be granted with the stipulation that the
manufactured home be removed when it is no longer used by the flight crewof Northwest MedStar Medical
Helicopter and the manufactured home meet all other requirements of the R-3 Zone.
The resolution allowing Inland Northwest Health Services to build on unplatted property owned by the
United Methodist Church was read by title only.
Action Taken:Mr.Jackson moved that the resolution be adopted,seconded by Mr. Blackwell, and passed
unanimously.
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NOTICE OF INTENT TO ANNEX -DAVIS
Elmer Davis has submitted a Notice of Intent to Annex property located north of Harris Road and east of
Patton Boulevard.The Planning Commission recommended that the Notice of Intent be accepted.The
Commission also recommended to the Council that the city investigate the possibility of including Gateway
Estates and Patton Park in this proposed annexation.
Gary Harer,Municipal Services Director,stated staff will be meeting with the owner of Patton Park to
discuss his concerns and a meeting will also be set up to discuss the possible annexation with the
Gateway Estates residents.
There was some discussion by the Council on the pros and cons of annexing Gateway Estates into the
city.IfGateway Estates is not annexed,itwill create an island of county jurisdiction inside the city's limits.
Action Taken:Dr.Covey moved that the Notice of Intent be accepted and staff be directed to draw up
a petition,seconded by Mr.Jackson,and passed with Mr.Chapman opposed.
RUSSELL FINAL PLAT
Phil Bloom,Columbia Northwest Engineering,has submitted a final plat for a 2 lot major plat located off
of Stratford Road.The final plat encompasses the existing El Papagayo's Restaurant and the Lake Bowl
bowling alley facility.The subdivision is served with city water and sanitary sewer.The Planning Commis
sion recommended that the final plat be approved with the stipulation that the land owners enter into an
agreement acceptable to the city which serves the existing off-street parking for the bowling alley and
restaurant facility on Lots 1 &2. By subdividing the property into two lots the off-street parking is partially
on Lot 1 and partially on Lot 2.Consequently,the off-street parking for Lot 2 may be compromised by
future development.
Mr.Bloom explained the project and mentioned that joint parking will be provided between the lots when
the area is developed under a binding site plan.
There was some discussion on the traffic on Stratford Road and the potential traffic impacts depending
on what may develop on Lot 2.Itwas pointed out that there is an access problem for this property in that
there are only two access points to this property at the present time -one is to the south of the existing
building and as farnorth of the Highway 17 off-ramp as possible and the other is at the north property line.
When Lot 2 develops there is a possibility of an additional access onto Kinder Road but due to its limited
length,variances would be required to establish an access.
James A.Whitaker,City Attorney,pointed out that due to the configuration of the plat,there is implicit in
the plat approval that a variance would be allowed on Kinder and Stratford since those access points do
not conform to city standards at the present time.For the Council to review access when development
takes place on the property, a covenant will have to be placed on the face of the plat to require it to be
reviewed by the Council.
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CITY COUNCIL MINUTES: 4 March 24, 1998
Action Taken:Mr.Chapman moved that the Russell Final Plat be approved with the stipulation that a
covenant be requiredon the face of the plat requiring review of ingress and egress to Stratford Road and
KinderRoad at the time a bindingsite plan,site plan,or building permit is requested forLot2; a covenant
be required for full width street and utility improvements to Kinder Road the length of the plat to city
standards current at the time of construction;a covenant be required for sidewalk improvements to
Stratford Road the length of the platto city standards current at the time of consruction, but no laterthan
ten years from final plat approval which was March 24,1998;the Findings of Fact be accepted, and the
comments of the City Engineer be addressed, seconded by Mr.Jackson, and passed unanimously.
IX.OTHER ITEMS FOR COUNCIL CONSIDERATION
FRONT END LOADER
Staff pointed out thatWestern Power and Equipment was awarded the state contract for supplying front
end loaders.Their bid to the state included a Case 721B loader,which isthe modelthatstaffwas going
to writebid specifications for.There is a local Western Powerdealer for repairs and Western Power has
quoted a trade-in value of $15,900 for the city's existing front end loader.Staff recommended that the
front end loader be purchased from Western Powerand Equipment off the state bid.
Action Taken:Mr.Jackson moved that the front end loader be purchased from Western Power and
Equipment off the state bid,seconded by Mr.Nichols,and passed unanimously.
GRAPE DRIVE BALLFIELDS
Some questions on the design of the Grape Drive Ballfields need to be resolved. The original design
called fora parking lot with 458 parking spaces and included trees, grass and irrigation forthe islands in
the parking lot.Ithas been suggested that reducingthe parking lotwould provideadditional warmup areas
and also the ice skating rinkcould be located inthis area. This would save money on the costs of building
and maintaining the ballfield concession stand,mower shed and restrooms,the skating rink parking lot,
LID costs,landscaping,utility installation costs,system development charges,and personnel costs.
Joseph K.Gavinski,City Manager,reported that this item was discussed at the retreat and staff is now
requesting direction on whether or not to investigate the possibility of including the ice skating facility on
this property.
There was some discussion and it was the consensus ofthe Council that the staff investigate reducing the
parking and integrating the ice skating rink at this location.
X.PUBLIC QUESTIONS AND COMMENTS
0n convention center
Karen Wagner,Manager,Chamber of Commerce,submitted a letter recommending a feasibility study be
undertaken to insure that a convention center meet the needs of the area.She mentioned that the
Chamber would be willing to help fund the study.
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COUNCIL/STAFF RETREAT
Richard Beeson,3010 Peninsula,#120,expressed his concern that the Council made a decision at the
retreat to supply water to the Port area.
Mr.Pearce pointed out that no formal action is taken at a Council/staff retreat though it has always been
the city's intention to supply water to the Port area.
Mr.Beeson pointed out that the minutes of the retreat have not been signed and requested that when the
Council takes official action on the minutes that they be amended to reflect that the Council took final
action on the request for additional water to be supplied to the Port area.
Mr.Pearce pointed out that the Council has taken no formal action on the request for additional water to
the Port area.^\
IX.COUNCIL QUESTIONS AND COMMENTS
DIVISION STREET TRAFFIC LIGHTS
Mr.Chapman questioned if the streets lights on Division could be upgraded.
Joseph K.Gavinski, City Manager,stated that current policy is not to replace the lights until they break
down.
It was the consensus of the Council that staff investigate upgrading those traffic lights on Division Street.
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CITY COUNCIL MINUTES: 5 March 24, 1998
PORT OF MOSES LAKE -WASTEWATER TREATMENT PLANT
Mr.Chapman requested staff to emphasize to the Port the importance of recycling water from the new
treatment facility.
Mr.Rimple stated that the Port Commissioners are aware that the conservation of water is important in
their future planning.
GROWTH MANAGEMENT
Mr.Chapman requested information on SHB 3099 which deals with industrial land development outside '
ofanlUGA.
Joseph K.Gavinski,City Manager,stated that he would check into this bill.
Dr.Covey reported on the Summit meeting held with the County Commissioners.The County Commis
sioners have hired Mike McCormick as a consultant to help them put together a time line for the county
forthe adoption of their Comprehensive Plan. Itwill take about 65 months to complete the Comprehensive
Plan.Mr.McCormick has offered to make a presentation to the City Council to give a synopsis of his
overview of the city's situation in relation to Growth Management.Mr.McCormick suggested that a small
group be formed to resolve the zoning issues and development regulations in the IUGA.
The Council discussed the letter from Katherine L.Kenison concerning the county's interim zoning of 2.5
acres as a minimum lot size outside the IUGA.
XI.CITY MANAGER REPORTS AND COMMENTS
LEASE -NEPPEL LANDING
Joseph K.Gavinski,City Manager,distributed a copy of the proposed sub-lease between the city and
Rigsby and Crothers,Inc.for a portion of the property the city leases from the railroad to be used for
additional parking for S.O.B.'s Restaurant.
There was some discussion by the Council.
^^Action Taken:Mr.Chapman moved that the lease be approved for a ten year period beginning April 1,
1998,the first five years ofthe lease will be at $50 per year, and the second five years of the lease will
be at $800 per year; and all costs are to be borne by the sublessee,seconded by Mr.Jackson,and
passed unanimously.
CONVENTION CENTER
Joseph K. Gavinski, City Manager distributed information on a possible convention center for the City of
Moses Lake. Also,Roger Brooks,Chandler and Brooks, Inc.has been requested to provide a written
report on the proposed convention center addressing various issues.He mentioned that there is a lot of
information available on convention centers from the internet and other sources.
There was some discussion and it was the consensus of the Council that a study session be set for
Monday, April 27, at 7 p.m. for presentations on the two possible convention center sites.
U.S.KDK -WATER SERVICE
Joseph K. Gavinski, City Manager, distributed a letter that, if approved by Council,will be sent to U.S.
KDK.The letter states that the city will provide 412,000 gallons of water per day through 1999.After that
date the water usage will be reviewed by Council.The letter also urges U.S. KDKto use whatever means
necessary to reduce the amount of water used.
Action Taken:Mr.Jackson moved that the letter be forwarded to U.S.KDK,seconded by Mr.Chapman,
and passed unanimously.
^J ICE SKATING RINK -SELF HELP FUNDS
/J/6?Joseph K.Gavinski,City Manager,stated that the Moses Lake Lions Club has submitted a letter
withdrawing their request for the self-help funds for this year since the ice skating rink will not be a /£)</;>
physical reality this year. They requested they remain in consideration for the self help funds for the 1999
year.
Action Taken:Mr.Jackson moved that the self-help funds for 1998 be awarded to the Moses Lake East
Lions Club to be used at the Grape Drive Ballfields,seconded by Mr.Rimple, and passed unanimously.
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CITY COUNCIL MINUTES:6 March 24,1998
GROWTH MANAGEMENT
Joseph K.Gavinski,City Manager, distributed a copy ofa newspaper article concerning the rate of growth
in the State ofWashington.The article states that Grant County,between 1990 and 1997,grew by about
27.2%,which is the fourth highest in the state.
SALES TAX/TRANSIENT RENTAL INCOME
Joseph K.Gavinski,City Manager, reported that the city will receive $262,984.63 in sales tax and /*N
$8,556.77 transient rental income for March 1998.
INVESTMENT REPORT
Joseph K.Gavinski,City Manager, reported that the city received $85,041.57 in investment income for the
month of February 1998.
jf)^Or]BUILDING ACTIVITY REPORT
Joseph K.Gavinski,City Manager,distributed the February 1998 building report.
SPRING CLEAN-UP
Joseph K.Gavinski,City Manager,stated that spring clean-up will be in April and the city will coordinate
its clean-up with Lakeside Disposal.
GROWTH MANAGEMENT
Mr.Chapman wanted to know what the city's standing would be to challenge a decision made by the
County Commissioners concerning the zoning of areas outside of the IUGA to allow 2.5 acre develop
ments.
Jim Whitaker,City Attorney,stated that Ms. Kenison went to the meeting and had put on the record her
objections and the county's lack of justification of demonstrated need.
Dr.Covey mentioned that her letter states that the Central Board has determined that patterns of2.5 acres (**)
constitute urban sprawl and are prohibited under GMA.
Joseph K.Gavinski, City Manager,stated that the county's reasoning is that lots larger than 2.5 acres
encourage urban sprawl.
Mr.Whitaker stated that the cities ability to file an appeal or object to the decision of the Commissioners
has been preserved.
The regular meeting was adjourned at 10:35 p.m.
Mayor
:inance Director
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BEFORE THE PLANNING COMMISSION/CITY COUNCIL OF THE
CITY OF MOSES LAKE,WASHINGTON
IN THE MATTER OF THE RUSSELL
FINAL PLAT
RUSSELL FINAL PLAT
FINDINGS OF FACT,CONCLUSIONS,
AND DECISION
{J 1.HEARING BEFORE THE PLANNING COMMISSION.
1.1 Date. A meeting was held upon proper notice before the Commission on March 12, 1998.
1.2 Proponent.Lake Bowl, Inc. is the proponent of this plat.
1.3 Purpose. The proponent has submitted a plat for propertywhich is legally described upon
the plat. City staff has confirmed the property described on the platis the property submitted
for platting.
1.4 Evidence.The Commission considered the following materials in reaching its decision:
A.The submitted plat.
B.Testimony from the proponent.
C. Written comments from various parties.
2.FINDINGS OF FACT BY THE PLANNING COMMISSION.
Based upon the evidence presented to them, the Commission makes the following findings of fact:
2.1 The proponent is the owner of the property.
2.2 The property is currently zoned C-2,General Commercial and Business.
2.3.The required improvements were addressed on the preliminary plat.
2.4 The parking issue will be addressed by an agreement between the property owners.
2.5 The final plat is consistent with the preliminary plat.
3.CONCLUSIONS BY THE PLANNING COMMISSION.
From the foregoing findings of fact the Commission makes the following conclusions:
3.1 The Planning Commission of the City of Moses Lake is vested with the authority to recom
mend to the City Council the advisability of approving a plat.
3.2 The plat is properly before the Commission for its recommendation.
3.3 It is properat this time for the Planning Commission to make a recommendation on this plat.
3.4 It is in the best interests and welfare of the city's citizens to plat the property as proposed.
4.RECOMMENDATION OF THE PLANNING COMMISSION.
On the basis of the foregoing findings of fact and conclusions,it is the recommendation of the
Planning Commission of the City of Moses Lake to the City Council of the City of Moses Lake that
the Russell Final Plat be approved with the stipulation that the land owners enter into an agreement
acceptable to the city to provide the necessary parking spaces for Lot 1.
5.FURTHER HEARING BEFORE THE CITY COUNCIL
5.1 Date. A public meeting was held upon proper notice before the Council on March 24, 1998.
5.2 Proponent.Lake Bowl, Inc. is the proponent of this plat.
5.3' Purpose.The proponent has submitted a final plat for property legally described upon the
plat. City staff has confirmed the property described on the plat is the property submitted
for platting.
5.4 Evidence.The Council considered the following materials in reaching its decision:
A.The submitted plat.
B.Testimony from the proponent.
C.Written comments from various parties.
6.FURTHER FINDINGS OF FACT BY THE CITY COUNCIL
No further evidence was presented to the City Council.The City Council adopts those findings of
fact made previously by the Planning Commission as its own.
7.FURTHER CONCLUSIONS BY THE CITY COUNCIL.
From the foregoing findings of fact the Council makes the following conclusions:
7.1 The City Council of the City of Moses Lake is vested with the authority to make a decision
on a final plat.
7.2 The plat is properly before the Council for its decision.
7.3 It is proper at this time for the City Council to make a decision on this final plat.
8.DECISION.
The City Council of the City of Moses Lake agrees with the recommendation of the Planning
Commission and approves the final plat with the stipulation that a covenant be required on the face
of the plat requiring review of ingress and egress to Stratford Road and Kinder Road at the time
a binding site plan,site plan, or building permit is requested for Lot 2.
Dated:March 24,1998
Richard H.Pearce,Mayor \\
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