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1998 02 105322 MOSES LAKE CITY COUNCIL February 10,1998 Council Present: Richard Pearce,Ron Covey,Daryl Jackson,Wayne Rimple,Lee Blackwell,Grant Nichols, and Bob Chapman MINUTES:Mr.Jackson moved that the minutes of the January 27 meeting be approved as submitted, seconded by Mr.Nichols, and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS (J Action Taken:Dr.Covey moved that the bills,checks,and prepaid claims issued be approved,seconded by^""^Mr.Nichols,and passed with Mr.Rimple abstaining from voting for that portion ofthe bills to Faber Industrial Supply and Moses Lake Steel Supply. Vouchers auditedand certified bythe Finance Director as required by RCW 42.24.080,andthose expense reimbursementclaims certified as required by RCW42.24.090,have been recorded on a listing whichhas been made available to the City Council. Claims:The vouchers includedon the below listas modifiedby the Counciland noted upon said listforthe Council meeting of February 10,1998 for the funds listed below areapproved in the amount of$225,910.78. GENERAL FUND $70,029.79 SANITATION FUND 22,272.24 STREET 341.37 AIRPORT 37.79 STREET REPR/RECON 12,650.55 UNEMPL COMP INS 2,340.88 GOB 1993 REDEMPTION 48,654.39 CENTRAL SERVICES 7,993.10 STREET IMPROVEMENT 51.50 EQUIP RENTAL-OPERATIONS 25,011.75 WATER/SEWER FUND 13,823.92 BUILD MAINT-OPERATIONS 13,487.73 1994 BOND FUND 6,785.00 FIREMANS PENSION 85.00 WATER/SEWER CONSTRUCTION 783.84 M L YOUTH PARTNERSHIP TF 1,561.93 TOTAL $225,910.78 Prepaid Claims:Prepaid claimsapproved by theCity Manageraccordingto the process established by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council have been re corded on a listing which has been madeavailable to the City Council.The claims listed below are approved in the amount of$9,719.55 all funds. <J u GENERAL $3,477.80 WATER/SEWER CONSTRUCTION 4,690.52 STREET REPR/RECON 200.00 CENTRAL SERVICES 2.70 WATER/SEWER FUND 1,348.53 TOTAL $9,719.55 Claims Checks:Checks 15099 through 15232 issued on January 28,1998 were approved for payment at the Council meeting held on February 10,1998 in the total amount of$291,4668.93. Payroll:The payroll issued onJanuary30,1998 havingbeen approved pursuanttothe ruleofthe CityCouncil set forth inMoses Lake Municipal Code 3.42.040, was paid by checks 56725 through56741 inthe amount of$9,430.77. Payroll:The payroll issued on February 6,1998 havingbeen approved pursuanttothe ruleofthe CityCouncil set forth in Moses Lake Municipal Code 3.42.040,was paidby checks 61001 through 61163 inthe amount of $221,391.06. BOY SCOUTS The Boy Scouts visiting the Council were introduced.J/^9 PROCLAMATION The proclamationdeclaring February 1998 as Celebrate Kids Month was read in its entirety. I.CITIZEN INPUT-None II.PRESENTATIONS Community Development Division:Lauri Jensen,Community Development Clerk, and Anne Henning, Assistant Planner,were presented to Council. Engineering Division:Shawn O'Brien was presented with a certificate asa professional engineer./D/3 5323 CITY COUNCIL MINUTES:2 February 10,1998 III.CONSENT AGENDA )177 Resolution -Accept Grant -Police Department:Aresolution was presented which accepts agrant from the Washington Traffic Safety Commission tothe Moses Lake Police Department for the purchase ofa moving radar unit and a hand-held radar unit. iQl/iP Resolution -Accept Gift-Moses Lake Police Benefit Association:Aresolution was presented which accepts 'a donation from the Moses Lake Police Benefit Association for the Police Crime Prevention Program. llSl?Resolution -Lease/Purchase Agreement:Aresolution was presented which authorizes the City Manager to (\)I execute the lease/purchase agreement with First Municipal Leasing Corp. I15 (j>Moses Lake Ford Preliminary Plat:Council should set February 24 as the date to consider the Moses Lake ''Ford Preliminary Plat and requested variances. Action Taken:Mr.Nichols moved that the Consent Agenda be approved,seconded by Mr.Blackwell,and passed unanimously. IV.CONSIDERATION OF BIDS -None V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS WATER USE -PORT OF MOSES LAKE//(/<> //3fr /ote )0-P The Portof Moses Lake requested time before the Councilto discuss the need foradditionalwater to serve US KDK and other possible industries in the Larson Subdivision and onthe Port of Moses Lake's property. City staff also gathered information on therate increase necessary to support the city's share of providing additional water and sewer service to this area. AlAnderson,Industrial Development Manager,Port ofMoses Lake,gavea report onthe need for fresh water inthe Portarea to accommodate industrial growth. Larry Peterson,Port of Moses Lake Commissioner,stated that there is a need for the water in this area and requested that staff fromthe Portand city discuss the possible alternatives and present thoseto the Council at their retreat. Carl Barr, US KDK,stated that timing is critical in order to meet their needs for additional water for the proposed expansions.US KDK is willing to work with the city and Port to try to resolve the issue. There was some discussion by the Council and itwas determined to discuss this water issue at retreat. FUEL TAX DISTRIBUTION AGREEMENT Authorizationwas requested forthe CityManagertosignthe agreement withGrantCounty for the distribution ofthe 1998 fuel tax redistribution program. ActionTaken:Mr.Jackson moved that the City Manager be authorized to sign the agreement,seconded by Mr.Chapman,and passed unanimously. VI.ORDINANCES AND RESOLUTIONS ORDINANCE -COUNCIL AGENDA -SINGLE READING An ordinance was presented which amends the order of business forthe Council meetings. The ordinance amendingChapter2.08ofthe Moses Lake Municipal Code entitled "Mayor and Council"was read by title only. There was some discussion by the Council. Action Taken:Mr.Jackson moved that the ordinance be amended to make no changes on item 4 and add item 13,that an emergency be declared,and the ordinance be adopted on asingle reading,seconded by Dr.f^^) Covey,and passed unanimously. ORDINANCE -AMEND WATER/SEWER RATES -1ST READING An ordinancewas presented which provides for an increase inwater and sewer rates each year in relation to the consumer price index. The ordinanceamendingChapter 13.12 ofthe Moses Lake Municipal Code entitled"Waterand Sewer Rates" was read by title only. Action Taken:Mr.Rimple moved that the first reading of the ordinance be adopted,seconded by Mr. Chapman,and passed unanimously. n CITY COUNCIL MINUTES:3 ORDINANCE -GARBAGE RATES -1ST READING An ordinance was presented which increases the garbage The ordinance establishing charges for garbage collection 5324 February 10,1998 rktes. Was read by title only, the ordinance be adopted,seconded by Mr. /of/ Action Taken:Mr.Rimple moved that the first reading ol Blackwell,and passed unanimously. \^J VII.REQUESTS TO CALL FOR BIDS PICK UPS Staff requested authorization tocall for bids for aone 1/2 toi full size pickup tobe used in the Engineering Division and one 3/4 ton full size pickupto be used inthe Psirks Department. Action Taken:Mr.Rimple moved that staff be authorized to cjall for bids for the two pickups,seconded by Mr. Blackwell, and passed unanimously. CRACK SEAL PROJECT Staffrequested authorization tocall for bids for the 1998 crafck seal project. Action Taken:Mr.Nichols moved that staff be authorized tp call for bids for the 1^98 Crack Seal Project, seconded by Mr.Blackwell,and passed unanimously. VIII.REFERRALS FROM COMMISSIONS DOWNTOWN PARKING LOT The Parkand Recreation Commission considered names for the city parkinglotlocated adjacent to the post office on Third Avenue.The Commission recommended trat the parking lot be named Half-Sun Square, which is the English translationof Sulktalthscosum,Chief Moses' adult name. \)There was some discussion by Council. Action Taken:Dr.Covey moved that the city's parking loton Mr. Nichols,and passed unanimously. ORDINANCE -MAIERS ZONE CHANGE -1ST READING Third Avenuebe named Sinkiuse,seconded by u An ordinance was presented which provides fora zone chancie fromAgricultureto C-2, General Commercial and Business,for 20 acres of property located adjacent to Clover Drive near its intersection with Kittleson Road. Theordinance amending Section 18.09.020 ofthe Moses Lata Municipal Code was read by title only. Action Taken:Dr.Covey moved that the first reading of the forFebruary24, and the Findingsof Factbe accepted,seconded ordinance be adopted,a public hearing be set by Mr.Chapman,and passed unanimously. MAIERS SHORT PLAT #2 -VARIANCE Maiers Development has requested a variance to defer full Drive in conjunction with the Maiers Short Plat#2.Clover The Planning Commission recommended that the variance vridth street and utility improvements on Clover Drive is not currently improved to city standards, request be granted. Action Taken:Mr.Jackson moved that the variance requeist granted with the stipulation thata covenantrunwith the land forthe date,seconded by Mr.Chapman, and passed unanimously. FERGUSON SHORT PLAT #4 -VARIANCE Phil Bloom,Columbia Northwest Engineering,onbehalf ofthe .#a ._...., hassubmitted avariance request todefer sidewalk improveme ntsonA Street and Ivy Avenue until residential development is begun orwithin five years.The developer is planning toconstruct the sidewalks butwishes to delay that construction until afterthe residential structure is sidewalk. A variance was also requested to defer sewer cc Avenueas this area iscurrently served bycity sewers.The w sidewalk beinstalled at the time ofresidential construction on tle lot,or within two years from the time the platisrecorded.Upon further review,staff would recommend a/(wo year subdivision bond be in place instead ofa covenant for thesidewalk improvements.The Planning Commission alsorecommended thatthe variance forthe sewer construction be granted.- to defer street and utility improvements be construction of the improvementsat a later Droperty owners of the Ferguson Short Plat#4, I)uilt onthe lot.This will preventdamage tothe nstruction in Fourth Street, A Street, and Ivy banning Commission recommended that the /0/7 /o/9-A //// //90 //J(p /;<£(? \l& )0 I/&U )QD #dX 5325 CITY COUNCIL MINUTES:4 February 10,1998 Gary Harer,Municipal Services Director,stated that after some discussion the staff felt that the two year subdivision bond allowed for in state law would cover the sidewalk improvements sothata covenant would not be needed. There was somediscussion by the Council on the differences between bonding for the improvements and requiring a covenant forthe improvements. Action Taken:Mr.Chapman moved that the sidewalk improvements bedeferred with the stipulation that a covenant run with the land for the sidewalk improvements within two years from 2/10/98 and avariance be ^-^granted for the sewer improvements,seconded by Mr.Rimple,and passed unanimously.|) IX.OTHER ITEMS FOR COUNCIL CONSIDERATION AMBULANCE SERVICE AGREEMENT Joseph K.Gavinski,City Manager,distributed adraft agreement between the city and Samaritan Hospital for ambulance service. There was some discussion by the Council and it was suggested that the agreement be changed to require the Hospital District to replace the supplies used bythe city onany ambulance calls and the date for notice tothe other party for anychanges totheagreement be done prior to September 30. Action Taken:Mr.Rimple moved that the agreement be changed as requested and the City Manger be authorized to sign the agreement,seconded by Mr.Nichols and passed with Mr.Jackson and Mr.Chapman opposed. 0[ARTERIAL BETWEEN HIGHWAY 17 AND DIVISION A proposed alignment for a newarterial between Highway 17and Division was submitted tothe Council. Therewas considerable discussion bythe Council concerning the location ofthe arterial andthe amountof access to be allowed offthe arterial. Itwas suggested that this proposed arterial be discussed at the Council/staff retreat. CLOVER DRIVE IMPROVEMENTS Staffrequested direction from Council onthe improvements on Clover Drive with regard tothe Moses Lake Ford Plat.Clover Drive ispresently unimproved from Kittleson Road to SR-17.The40'widestreet proposed bythe developer would provide for two 14'travel lanes,a 12'centerleftturn lane andnoon-streetparking. Staffis recommending thatthe6'sidewalkbeincreasedto 10'to provide for a bike path onone sideofClover Drive and that the depth of the asphalt be increased from 2V2"to 4"because of the expected truck traffic serving this commercial area. There wasdiscussion bythe Councilconcerning the size ofthe turnlaneand the sidewalks and bicycle paths. Action Taken:Mr.Chapman moved that Clover Drive be constructed with 4" of asphalt,two 14 foot travel lanes,a 14 foot center left turn lane, a 6'sidewalk,and a 10' bike path,seconded by Dr.Covey,and passed unanimously. Gary G. Harer, Municipal Services Director, pointed out that the city is requiring more than the minimum and traditionally the city has covered the cost for the additional improvements. Actin Taken:Mr.Chapman moved that the city participate in the cost of this project for the additional improvements,seconded by Mr.Jackson,and passed unanimously. X.PUBLIC QUESTIONS AND COMMENTS -None IX.COUNCIL QUESTIONS AND COMMENTS y AIRPORT COMMISSION With Qouncil concurrence,Mr.Pearce reappointed Jerry Richardson tothe Airport Commission. XI.CITY MANAGER REPORTS AND COMMENTS SAND DUNES WASTEWATER TREATMENT PLANT Joseph K.Gavinski,City Manager,stated that a letter has been received from the Department ofEcology agreeing to increase the interim flow limits to 2.5 mgpd.This will give the city the ability to increase the amount of wastewater treated at this facility. O n VJ u u 5326 CITY COUNCIL MINUTES: 5 February 10,1998 NORTHLAND CABLE //)/)V Joseph K.Gavinski,City Manager,stated that Northland Cable hasinformed thecity that cable rates will be increasing. SALES TAX/TRANSIENT RENTAL INCOME )/S'/-(L Joseph K.Gavinski,City Manager,stated that the city received $231,159.23 in sales tax receipts andyy^y <£ $10,177.89 in transient rental income for January 1998.^ ICE SKATING RINKS Joseph K.Gavinski,City Manager,stated that a trip toSpokane has been scheduled for February 12 to look at ice skating rinks. The regular meeting was recessed at 9:35 p.m.and the Council met in an executive session to discuss litigation and personnel matters.The executive meeting was adjourned at10:30 p.m.and theregular meeting was reconvened.The regularmeeting was adjourned at 10:30 p.m. ATTEST:Mayor )}..ftfW-) •inance Director s Gr^-c—