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1997 12 09u u u 5301 MOSES LAKE CITY COUNCIL December 9,1997 Council Present:Daryl Jackson,Wayne Rimple,Bill Reese,Ron Covey,Richard Pearce,and Bob Chapman Absent:Grant Nichols MINUTES:Mr.Rimple moved that the minutes of the November 25 meeting be approved as submitted, seconded by Mr.Chapman,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Reese moved that the bills,checks,and prepaid claims issued be approved,seconded by Mr.Chapman,and passed unanimously. Vouchers audited and certified by the Finance Directoras required by RCW42.24.080,and those expense reimbursement claims certified as required by RCW 42.24.090,have been recorded on a listing which has been made available to the City Council. Claims:The vouchers included on the below list as modified by the Council and noted upon said list for the Council meeting of December 9,1997 for the funds listed below are approved in the amount of $169,737.43. GENERAL FUND STREET STREET REPR/RECON STREET IMPROVEMENT PARK &RECREATION IMPROV WATER/SEWER FUND $26,068.60 SANITATION FUND 62,829.62 2,821.22 CENTRAL SERVICES 7,482.00 3,200.00 EQUIP RENTAL-OPERATIONS 17,212.82 9,349.48 BUILD MAINT-OPERATIONS 7,697.82 6,500.00 TOTAL $169,737.43 26,575.87 Prepaid Claims: Prepaid claims approved by the City Manager according to the process established by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council have been recorded on a listing which has been made available to the City Council.The claims listed below are approved in the amount of $310,040.94 all funds. GENERAL FUND $2,535.42 CENTRAL SERVICES 334.15 STREET 208.85 EQUIP RENTAL-OPERATIONS 208,443.40 WATER/SEWER FUND 18.88 BUILD MAINT-OPERATIONS 98,500.24 TOTAL $310,040.94 Claims Checks:Checks 14554 through 14557 issued on November 26,1997 were approved for payment at the Council meeting held on December 9,1997 in the total amount of $212,737.26. Payroll:The payroll issued on November 28,1997 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 55815 through 55991 in the amount of $272,532.86. Payroll:The payroll issued on November 28,1997 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 55992 through 56008 in the amount of $9,054.29. I.CITIZEN INPUT -None II.PRESENTATIONS Council: Dick Dean,representing the Parks and Recreation Commission and Tourism Commission presented Councilman Bill Reese with a plaque for his support of the city's park program and in more recent years the Tourism Commission. III.CONSENT AGENDA Consent Agreement -Grant County Sheriffs Department:Authorization was requested for the City Manager to sign a consent agreement which allows law enforcement agencies in Grant County to enforce the laws of the state while in another's jurisdiction. Audubon Society Agreement:Authorization was requested for the City Manager to sign an agreementwith the Audubon Society which will allow them to use city right-of-way for the installation of a plant sanctuary and wildlife habitat adjacent to Lakeview Terrace Elementary School. Resolution -Accept Street and Utility Improvements -Lakeland Addition Division II:A resolution was presented which accepts street and utility improvements installed in Lakeland Addition Division II. /D/J 111? 115'? //^ Resolution -Deferred Compensation Plan Amendments:A resolution was presented which amends the /0 city's deferred compensation plan withThe Hartford to bring itintoconformance withthe Federal Taxpayer Relief Act of 1997. Action Taken:Mr.Chapman moved that the Consent Agenda be approved,seconded by Mr.Reese,and passed unanimously. 1)3 ^ ,o^ p3 o^u 5302 CITY COUNCIL MINUTES:2 December 9,1997 IV.CONSIDERATION OF BIDS BANKING SERVICES Staff recommended that the bid for the city's banking services be awarded to SeaFirst Bank. Action Taken:Mr.Pearce moved that the bid for the city's banking services be awarded to SeaFirst Bank, seconded by Mr.Rimple,and passed unanimously. V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS O SELF-HELP FUNDS -MOSES LAKE EAST LIONS CLUB The Moses Lake East Lions Club has requested the use of the self-help funds for 1998 to continue construction of backstops and fences for the softball and baseball fields at the Grape Drive Ballfield Complex. Joseph K.Gavinski,City Manager,stated that this is the second request for use of the self-help funds 1998.The first request was from the Moses Lake Lions Club for the construction ofthe ice skating facility. He suggested that both proposals may need to come back to the Council with a more formal and detailed presentation of each proposal. There was some discussion and it was the consensus of the Council that this request be taken under advisement. WELL #5 The Multi-Agency Communications Center (MACC)requested the use of the building housing Well #5 and the associated water tank.Since the city is considering demolishing this building the MACC requested Council consideration of its use by MACC if MACC were to provide aesthetic enhancements and maintenance of the building. Roger Hansen,representing MACC,stated they would like to come to some agreement for the use of the wellhouse. Joseph K. Gavinski, City Manager,stated that MACC has requested the use of the wellhouse for equipment and the use of the water tower for an antenna. The city is planning to abandon the well and demolish the pumphouse.When MACC was informed of the city's plans,they requested some accommo dation in order to use this site. There was some discussion by the Council. Action Taken:Dr.Covey moved that the request by MACC to use the wellhouse and water tower be granted and the City Manager be authorized to draw up an agreement that will provide forthe necessary improvements and maintenance of the site,seconded by Mr.Chapman, and passed unanimously. HOLIDAY DECORATIONS The Moses Lake Business Association (MLBA)would like to donate to the city the lighted wreaths and holiday banners.The MLBA would provide storage forthe units for one year. Lee Blackwell,representing the MLBA,stated that the MLBA would like the city to take on ownership of these decorations and the MLBA will provide storage for a minimum of one year. The MLBA would also like to continue this joint project with decorations in the Stratford Road area next year. Mr.Rimple pointed out that after one year the city would probably have to provide for storage of these decorations. Would the city also be responsible for putting up the decorations next year. Mr.Blackwell stated that this year the decorations were hung by volunteers with some city supportand it is the intent to continue that practice in future years.The decorations also include the heron and the Santa Coming Down the Waterslide. Mr.Rimple wanted to know why the decorations are being donated to the city, since the MLBA is purchasing them. Joseph K.Gavinski,City Manager,stated that itis mainly an insuranceissue. The city has insuranceand the MLBA does not. The city's insurance would cover destruction of the decorations or any possible liability. There was some discussion by the Council. Action Taken:Mr.Pearce moved that the donation of the holiday decorations be accepted with the stipulation thatthe Moses LakeBusiness Association continue tostorethe items for at leastone yearand that volunteer labor be used to putthem up and take them down,seconded by Mr.Reese, and passed unanimously. Oi n 5303 CITY COUNCIL MINUTES: 3 December 9,1997 SAMARITAN HOSPITAL -AMBULANCE Corbin Moberg, Directorof Samaritan Ambulance,requested time before the Council to discuss the EMS tiered response in relation to the Moses Lake Fire Department. Mr.Moberg distributed information on ambulance responses in other cities and towns.The fire depart ments in other cities and towns respond to all EMS calls and do not charge the ambulance service.Some of the cities have agreements forthe replacement of supplies that were used.The fire departments also provided assistance in transporting people to the hospital with no charge to the ambulance service.The v^Samaritan Ambulance service felt that it would be sufficient if the city's fire fighters could respond to priority 1 calls where additional manpower may be needed and there has also been previous discussion on reimbursing the City of Moses Lake should any city fire fighters be needed to aid in transport. Dave Helms, Fire Chief,distributed information on the number of EMS calls the fire department has responded to since September 6,1997. Mr.Pearce pointed out that when the ambulance service was taken back by Samaritan Hospital,the impression was given that the city would no longer be involved inthe ambulance service inany way except for the provision of space for employees and equipment.Now the hospital is requesting involvement in ambulance calls by the city's fire department. Mr. Moberg pointed out that the request is only for assistance from the fire department on priority 1 calls. He explained the current operation of the ambulance service. There was considerable discussion on all aspects of this issue but no action was taken by the Council. VI.ORDINANCES AND RESOLUTIONS ORDINANCE -AMEND PARKING -2ND READING /D3J An ordinance was presented which provides for two handicapped parking spaces on Division near the intersection with Fifth Street. //*? <J The ordinance amending Chapter 10.12 ofthe Moses Lake Municipal Code entitled "Parking Regulations" was read by title only.\ \ Action Taken:Mr.Rimple moved that the second reading of the ordinance be adopted,seconded by Mr. Chapman,and passed unanimously. ORDINANCE -AMEND PARKING -1ST READING ..../OS 7 An ordinance was presented which prohibits parking on East Broadway from Block Street northeast to Highway 17 on both sides of the street, on Colonial Avenue from Pioneer Way southwest to the end on both sides of the street,and on Third Avenue from Block Street northeast to Broadway on both sides of the street. The ordinance amending Chapter 10.12 of the Moses Lake Municipal Code entitled "Parking Regulations" was read by title only. Action Taken:Mr.Reese moved that the first reading of the ordinance be adopted,seconded by Mr. Rimple,and passed unanimously. VJ RESOLUTION -ACCEPT DARE DONATIONS A resolution was presented which accepts donations to the DARE program. The resolution accepting contributions forthe D.A.R.E. Program was read by title only. Action Taken:Mr.Pearce moved that the resolution be adopted,seconded by Mr.Reese,and passed unanimously. RESOLUTION -ACCEPT DONATION -POLICE DEPARTMENT A resolution was presented which accepts a VPP Outland Police Bike donated by Bob Burress for the Police Department Bike Patrol Program. The resolution accepting a donation to the Moses Lake Police Departmentwas read by title only. Action Taken:Dr.Covey moved that the resolution be adopted,seconded by Mr.Reese,and passed unanimously. ioc/o /&/(? 5304 CITY COUNCIL MINUTES:4 December 9,1997 JQ/tp RESOLUTION -PUBLIC WORKS EMERGENCY RESPONSE MUTUAL AID AGREEMENT A resolution was presented which authorizes the City Manager to execute a Public Works Emergency Response Mutual Aid Agreement.This agreement authorizes the city to request assistance from other jurisdictions in emergencies and to be reimbursed by the Federal Emergency Management Agency at that city's equipment rental rates. The resolution authorizing execution of a public works emergency response mutual aid agreement was read by title only. Action Taken:Mr.Chapman moved that the resolution be adopted,seconded by Mr.Pearce,and passed unanimously. VII.REQUESTS TO CALL FOR BIDS iQ'/J GRAPE DRIVE BALLFIELDS Staff requested authorization to call for bids for phase 2 of the Grape Drive Ballfields Irrigation Project. Action Taken:Mr.Reese moved that staff be authorized to call for bids,seconded by Dr.Covey,and passed unanimously. ^q'Ip municipal airport water main / Staff requested authorization to call for bids for the Municipal Airport Water Main Project. This project is for the extension of a 10"water main along Road Land installation of a 10"water main and fire hydrants along the airport entrance road. Mr.Pearce pointed out that this is a much better price than originally thought and suggested that the project be extended to the west side of the airport. Gary G. Harer, Municipal Services Director,stated that an extension of the project could be done with a change order, if the bids come in low enough. Action Taken:Mr.Pearce moved that staffbe authorized to call for bids,seconded by Mr.Chapman,and (^) passed unanimously. VIII.REFERRALS FROM COMMISSIONS LAKELAND ADDITION DIVISION II FINAL PLAT Phil Bloom,Columbia Northwest Engineering,has submitted a final plat for an 18 lot subdivision located off Nelson Road adjacent to Lakeland Addition Division I.The Planning Commission recommended that the final plat be approved. Action Taken:Mr.Chapman moved that the final plat be approved with the stipulation that the comments from the City Engineer be addressed and the Findings of Fact be accepted,seconded by Mr.Reese,and passed unanimously. \j SOUTHGATE ADDITION #2 PRELIMINARY PLAT/VARIANCES Phil Bloom, Columbia Northwest Engineering, has submitted a preliminary platfora 22 lotmajor plat.The proposed plat is adjacent to the Southgate Addition#1 Major Plat.The area is zoned R-1,Single Family Residential.The following variances have also been requested: 1.A variance forconstruction of the temporary 40' radius gravel cul-de-sac,with a bond forcompletion if the street is not extended within five years. ))* 2. A variance for the lot shape on Lot 4, Block 2. 3. A variance for tangent length less than 100' long on curves within the plat. The Planning Commission recommended that the preliminary plat and variances be approved with the stipulation that the comments from the City Engineer be addressed. ActionTaken:Mr.Chapman moved that the preliminary platand variances be approved and the Findings of Fact be accepted,seconded by Dr.Covey, and passed unanimously. n n 5305 CITY COUNCIL MINUTES: 5 December 9, 1997 IX.OTHER ITEMS FOR COUNCIL CONSIDERATION DRIVEWAY VARIANCE -HAYDEN ENTERPRISES Wayne Morgan,representing Hayden Enterprises, has requested a variance to the Community Standards to install 30'wide driveways for Lots 1 - 10 of Western Addition located on Peninsula Drive.The driveways will serve duplexes located on the lots. Action Taken:Dr.Covey moved that the variance request be granted for30' driveways on Lots 1 -10 of \'Western Addition to serve duplexes to be constructed on the lots,seconded by Mr.Pearce,and passed unanimously. X.COUNCIL QUESTIONS AND COMMENTS MARINA SHORES PURD Mr.Chapman pointed out that there was to be a pedestrian walkway on the east side ofthe Marina Shores PURD but it does not seem to be in existence. 0* /#U u ^j Joseph K.Gavinski,City Manager,stated that he would report back to the Council on this issue. XI.CITY MANAGER REPORTS AND COMMENTS BOND REFUNDING Je^OO Joseph K.Gavinski,City Manager,stated that Seattle-Northwest Securities Corporation will be assisting the city in the refunding and refinancing of the 1990 and 1992 Limited Tax General Obligation Bonds. BUILDING ACTIVITY REPORT Joseph K.Gavinski,City Manager, distributed the November 1997 Building Activity Report. INVESTMENT REPORT Joseph K.Gavinski,City Manager,stated that the city earned $51,840.41 in investment income for /0(y<5 November 1997. SALES TAX/TRANSIENT RENTAL INCOME n * ^£vJosephK.Gavinski,City Manager,stated that the city received $280,956.88 in sales tax receipts and ySo & $9,184.74 in transient rental income in November 1997. HALL ANNEXATION ^ Joseph K.Gavinski,City Manager,distributed information on the proposed Hall annexation on Stratford Road.He pointed out that there is a small piece of property that could be included with the Hall property. There would be some property along Stratford Road that cannot be included in the annexation because the assessed valuation is not great enough to include that property. James A.Whitaker,City Attorney,stated that the property owner is required to have an adequate on-site sewage system or be hooked to a municipal sewer system.The problem in this case is there are no records of what was installed to service the development.Also,the homes being placed in the park are larger than what was placed there 30 years ago,so capacity and design demands are bigger.Mr.Hall has been given a year to engineer changes and improvements to the existing system or select another option for sewer service.He has opted to hook to the city's sewer system. There was some discussion and the Council was interested in contacting the remainder of the property owners along Stratford Road to see if they would be interested in participating in the annexation. Staff will contact the property owners to see if they are interested in joining in the annexation. GROWTH MANAGEMENT Joseph K. Gavinski, City Manager, distributed a letter from the Grant County Commissioners which requested a meeting with the cities to discuss the Urban Growth Area. It was the consensus of the Commission that the city's designated representatives contact the county concerning dates and times for a meeting. Mr.Gavinski reported that the city has been working on an inter-local agreement between the city and county which deals with development in the Interim Urban Growth Area. /0 9,Xi /o 5306 CITY COUNCIL MINUTES:6 December 9,1997 (j,ENGINEERING DIVISION C. A. Marchand,Marchand Construction,stated that he had contacted the city and requested a set of plans for the construction of the sewer main on Peninsula and was told he could not have a set.The letter he received from the city stated that he did not ask for plans and he was not refused a set of plans. He mentioned that he did request a set of plans and he was refused. Gerry McFaul, City Engineer,stated that Mr.Marchand contacted Shawn O'Brian,the city's Senior Engineer,between 11 a.m.and 12 noon the date the quotes were due for the Peninsula Sewer Main Project. This was an emergency project and bids were not required to be published.The city contacted five contractors for quotes on this project. He pointed out that Marchand Construction was not the only firm that was not contacted about this project.Staff was informed that should Marchand Construction request a set a plans that a set was to be given to him.However,Mr.Marchand did not request a set of plans at the time he called about the project. Mr.Marchand stated that he had asked for a set of plans and was refused.He felt that he would have had time to submit a bid if he had been given a set of plans. He stated that many contractors have problems with the Engineering Division. Mr.Rimple pointed out that the letter from Mr.Marchand indicates that other contractors seem to be having a problem with the city's Engineering Division. Doug Cockrum,Basin Asphalt,stated that there have been some issues with the Engineering Division but did not feel a Council meeting was the property place to discuss those. Bob Fancher,Miers Construction and North Central Construction,stated that there could be some philosophical differences between developers and the city's Engineering Division. He felt that some meetings between the developers and the city staff would be beneficial to all concerned. Mr.Jackson pointed out that when Bill Jones was hired as the Building Official an open meeting was held with the contractors to discuss any problems. The city's current Building Official,Arlan Smith, has left, and perhaps when the a new Building Official is hired,another meeting may be beneficial. Mr.Fancher stated that the previous meeting was very productive and produced some good results. It was the consensus that such a meeting would be beneficial. The regular meeting was recessed at 9:50 p.m. and the Council met in an executive session to discuss labor relations, personnel matters, and real estate.The executive meeting was adjourned at 10:15 p.m. and the regular meeting was reconvened.The regular meeting was adjourned at 10:15 p.m. "^\ n n c\ U u BEFORE THE PLANNING COMMISSION/CITY COUNCIL OF THE CITY OF MOSES LAKE,WASHINGTON IN THE MATTER OF THE SOUTHGATE ADDITION PRELIMINARY PLAT SOUTHGATE ADDITION #2 PRELIMINARY PLAT FINDINGS OF FACT,CONCLUSIONS, AND DECISION ^J 1.HEARING BEFORE THE PLANNING COMMISSION. 1.1 Date. A public meeting was held upon proper notice before the Commission on November 13,1997. 1.2 Proponent.United Builders is the proponent of this plat. 1.3 Purpose.The proponent has submitted a plat for property which is legally described upon the plat. City staff has confirmed the property described on the plat is the property submitted for platting. 1.4 Evidence.The Commission considered the following materials in reaching its decision: A.The submitted plat. B.Testimony from the proponent. C.Written comments from various parties. 2.FINDINGS OF FACT BY THE PLANNING COMMISSION. Based upon the evidence presented to them,the Commission makes the following findings of fact: 2.1 The proponent is the owner of the property. 2.2 The property is currently zoned R-1,Single Family Residential. 2.3 The zoning is appropriate. 2.4 No negative comments from the public. 2.5 The development is consistent with the Comprehensive Plan. 2.6 The development is an extension of an existing residential development. 3.CONCLUSIONS BY THE PLANNING COMMISSION. From the foregoing findings of fact the Commission makes the following conclusions: 3.1 The Planning Commission of the City of Moses Lake is vested with the authority to recom mend to the City Council the advisability of approving a plat. 3.2 The plat is properly before the Commission for its recommendation. 3.3 It is proper at this time for the Planning Commission to make a recommendation on this plat. 3.4 It is in the best interests and welfare of the city's citizens to plat the property as proposed. 4.RECOMMENDATION OF THE PLANNING COMMISSION. On the basis of the foregoing findings of fact and conclusions,it is the recommendation of the Planning Commission of the City of Moses Lake to the City Council of the City of Moses Lake that the plat be approved and the variance requests be granted with the stipulation that the comments from the City Engineer be addressed. 5.FURTHER HEARING BEFORE THE CITY COUNCIL. 5.1 Date. A public meeting was held upon proper notice before the Council on December 9, 1997. 5.2 Proponent.United Builders is the proponent of this plat. 5.3 Purpose.The proponent has submitted a preliminary plat for property legally described upon the plat. City staff has confirmed the property described on the plat is the property submitted for platting. 5.4 Evidence.The Council considered the following materials in reaching its decision: A.The submitted plat. B.Written comments from various parties. 6.FURTHER FINDINGS OF FACT BY THE CITY COUNCIL.' No further evidence was presented to the City Council.The City Council adopts those findings of fact made previously by the Planning Commission as its own. 7.FURTHER CONCLUSIONS BY THE CITY COUNCIL From the foregoing findings of fact the Council makes the following conclusions: 7.1 The City Council of the City of Moses Lake is vested with the authority to make a decision on a preliminary plat. 7.2 The plat is properly before the Council for its decision. 7.3 It is proper at this time for the City Council to make a decision on this preliminary plat. 8.DECISION. The City Council of the City of Moses Lake agrees with the recommendation of the Planning Commission and approves the preliminary plat. Dated:December 9,1997 r\ r> <J ^J BEFORE THE PLANNING COMMISSION/CITY COUNCIL OF THE CITY OF MOSES LAKE,WASHINGTON IN THE MATTER OF THE LAKELAND ADDITION DIVISION #2 FINAL PLAT LAKELAND ADDITION DIVISION #2 FINAL PLAT FINDINGS OF FACT,CONCLUSIONS, AND DECISION O1 1.HEARING BEFORE THE PLANNING COMMISSION. 11 Date. A public meeting was held upon proper notice before the Commission on December 4,1997. 1.2 Proponent.Doug Yost is the proponent of this plat. 1.3 Purpose. The proponent has submitted a plat for property which is legally described upon the plat. City staff has confirmed the propertydescribed on the platis the property submitted for platting. 1.4 Evidence.The Commission considered the following materials in reaching its decision: A.The submitted plat. B.Testimony from the proponent. C.Testimony from the public. D.Written comments from various parties. 2.FINDINGS OF FACT BY THE PLANNING COMMISSION. Based upon the evidence presented to them,the Commission makes the following findings of fact: ~2.1 The proponent isthe owner ofthe property. 2.2 The property is currently zoned R-1,Single Family Residential. 2.3 All the conditions of the preliminary plat have been met. 2.4 The comments from various agencies have been addressed. 3.CONCLUSIONS BY THE PLANNING COMMISSION. From the foregoing findings of fact the Commission makes the following conclusions: 3.1 The Planning Commission of the City of Moses Lake is vested with the authority to recom mend to the City Council the advisability of approving a plat. 3.2 The plat is properly before the Commission for its recommendation. 3.3 It is proper at this time for the Planning Commission to make a recommendation on this plat. 3.4 It is in the best interests and welfare of the city's citizens to plat the property as proposed. 4.RECOMMENDATION OF THE PLANNING COMMISSION. On the basis of the foregoing findings of fact and conclusions,it is the recommendation of the Planning Commission of the City of Moses Lake to the City Council of the City of Moses Lake that the final plat be approved with the stipulation that the comments ofthe City Engineer be addressed. 5.FURTHER HEARING BEFORE THE CITY COUNCIL. 5.1 Date. A public meeting was held upon proper notice before the Council on December 9, 1997. 5.2 Proponent.Doug Yost is the proponent of this plat. 5.3 Purpose.The proponent has submitted a final plat for property legally described upon the plat. City staff has confirmed the property described on the plat is the property submitted for platting 5.4 Evidence.The Council considered the following materials in reaching its decision: A.The submitted plat. B.Written comments from various parties. 6.FURTHER FINDINGS OF FACT BY THE CITY COUNCIL. No further evidence was presented to the City Council.The City Council adopts those findings of fact made previously by the Planning Commission as its own.s^\ 7.FURTHER CONCLUSIONS BY THE CITY COUNCIL. From the foregoing findings of fact the Council makes the following conclusions: 7.1 The City Council of the City of Moses Lake is vested with the authority to make a decision on a final plat. 7.2 The plat is properly before the Council for its decision. 7.3 It is proper at this time for the City Council to make a decision on this final plat. 8.DECISION. The City Council of the City of Moses Lake agrees with the recommendation of the Planning Commission and approves the final platwith the stipulation that the comments of the City Engineer be addressed. Dated:December 9,1997 rs n