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1997 08 26Absent:Richard Pearce 5269 MOSES LAKE CITY COUNCIL August 26,1997 Council Present:DarylJackson,Wayne Rimple,Ron Covey,Grant Nichols,Bill Reese,and Bob Chapman MINUTES: Dr.Covey moved that the minutes of the August 12 meeting be approved as amended, seconded by Mr.Chapman,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Rimple moved that the bills,checks,and prepaid claims issued be approved,seconded by Mr.Chapman,and passed with Dr.Covey abstaining from voting on that portion of the bills to Covey Chiropractic Clinic. Vouchers audited and certified by the Finance Director as required by RCW42.24.080,and those expense reimbursement claims certified as required by RCW42.24.090,have been recorded on a listing which has been made available to the City Council. Claims:The vouchers included on the below list as modified by the Council and noted upon said list for the Council meeting of August 26,1997 for the funds listed below are approved in the amount of $565,573.33. GENERAL FUND STREET STREET REPR/RECON EQUIPMENT LEASES CENTRAL DRIVE LID #58 STREET IMPROVEMENT CENTRAL DRIVE LID WATER/SEWER FUND $45,864.31 WATER/SEWER CONSTRUCTION 131,384.89 22,193.13 WATER/SEWER LEASES 1,503.13 21.57 SANITATION FUND 4.90 16,432.35 AIRPORT 11.00 238,719.50 CENTRAL SERVICES 10,902.24 171.42 EQUIP RENTAL-OPERATIONS 52,566.08 81.20 BUILD MAINT-OPERATIONS 12,653.50 32,746.36 M L YOUTH PARTNERSHIP TF 317.75 TOTAL $565,573.33 Prepaid Claims:Prepaid claims approved by the City Manager according to the process established by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council have been recorded on a listing which has been made available to the City Council.The claims listed below are approved in the amount of $164.25 for all funds. GENERAL FUND CENTRAL SERVICES TOTAL $153.71 10.54 $164.25 Claims Checks:Checks 13480 through 13687 issued on August 13,1997 were approved for payment at the Council meeting held on August 26, 1997 in the total amount of $1,074,305.83. Payroll:The payroll issued on August 22, 1997 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 54267 through 54540 in the amount of $310,691.57. PROCLAMATION The proclamation declaring September 27 and 28, 1997 as Act of Kindness Weekend was read in its entirety. I.CITIZEN INPUT -None II.PRESENTATIONS Parks and Recreation Department:Scott Allsbrook has been promoted to Parks Maintenance Foreman. CONSENT AGENDA //^ /09(, Accept Work -Curb and Ramp Project:Marchand Construction has completed thework on the1997 Curb iO'7 and Ramp Project.The work should be accepted and the 30 day lien period entered into. Accept Work -SR-17 Water Main Crossing:Marchand Construction hascompleted thework ontheSR-17 //u?4" Water Main Crossing. The work should be accepted and the 30 day lien period entered into. AcceptWork -Tennis Court Resurfacing Project:Skaug Brothers has completed the work on the Tennis Court Resurfacing Project. The work should be accepted and the 30 day lien period entered into. Agreement -Sales and Use Tax:The Department of Revenue has submitted an agreement which lowers the administrative fees forcollecting the sales tax forthe City of Moses Lake.The City Manager should be given authority to sign the agreement. o? ^- 5270 CITY COUNCIL MINUTES:2 August 26,1997 /QI7 Resolution -Declare Property Surplus/Auction:A resolution was presented which declares property surplus and authorizes its sale at public auction. Action Taken:Dr.Covey moved that the Consent Agenda be approved,seconded by Mr.Chapman,and passed unanimously. IV.CONSIDERATION OF BIDS -None lObO /0^ V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS HOUSING -HABITAT FOR HUMANITY Habitat for Humanity has requested a waiver of building permit and other city fees in connection with houses that Habitat for Humanity will build in Moses Lake. Joseph K.Gavinski,City Manager,stated that there is some statutory support for the waiving of building inspection fees. Kirk McLaren,President of Habitat for Humanity,stated that they have contacted other cities and discovered that fees for enterprise funds,such as water and sewer,cannot be waived but there is some leeway in building permit fees. Max Anderson pointed out that Habitat for Humanity usually does its construction in the worst areas of town. Habitat for Humanity lives on donations and needs all the help it can get as no federal funding is accepted. There was some discussion by the Council on how to establish criteria for the waiving of fees. Action Taken:Mr.Rimple moved that staff be directed to draft an ordinance to allow the city to waive the building permit fees for non-profit organizations under certain conditions,seconded by Mr.Chapman,and passed unanimously.fc VI.ORDINANCES AND RESOLUTIONS ,q£7 ORDINANCE -PARKING REGULATIONS -2ND READING ^ An ordinance was presented which amends the parking regulations to prohibit parking on Marina Drive in front of the Marina Shores Plat and on Murphy Street at the intersection of Grape Drive. The ordinance amending Chapter 10.12 of the Moses Lake Municipal Code entitled "Parking Regulations" was read by title only. Pete Downing, Murphy Street,pointed out that passage of this ordinance would prevent him from parking on the street in front of his home and he has no area for off-street parking on his lot. Mr.Reese did not feel that a left hand turn pocket on Murphy is warranted at this time and ifthat left hand turn pocket is eliminated on-street parking could be allowed within 25'of the intersection.He felt that the left turn pocket could be installed at the time traffic warrants it. Mr.Rimple pointed out that a new signal is being installed at this intersection with left turn pockets on Central and Grape,as well as Murphy. There was some discussion by the Council. Action Taken:Mr.Nichols moved that the second reading of the ordinance be adopted,seconded by Mr. Chapman,and passed with Mr.Reese opposed. RESOLUTION -CITY SERVICES OUTSIDE THE IUGA A resolution was presented which establishes a city policy whereby no city services would be extended outside of the city's IUGA. The resolution with regard to providing water and/or sewer service outside of an Interim Urban Growth Area (IUGA)was read by title only. Action Taken:Mr.Chapman moved that the resolution be amended to insert "municipal services"in the title and after "will not provide"in the second paragraph under Resolved and the resolution be adopted, seconded by Mr.Rimple, and passed unanimously. n r> CITY COUNCIL MINUTES:3 RESOLUTION -VACATE KITTLESON ROAD 5271 August 26,1997 A resolution was presented which initiates the procedure to vacate a portion of Kittleson Road.North Central Construction and Fluke Capital and Management Services Co.believe this portion of Kittleson Road to be private roadway.The vacation of the portion of Kittleson Road believed to be private will prevent any confusion in the future over the status ofthe roadway. The resolution initiating the procedure for vacating right-of-way dedicated for the development of a portion of Kittleson Road was read by title only. James A.Whitaker,City Attorney,stated that Kittleson Road is part of a road previously called Atwood Road when this was Douglas County,and which appears in the 1915 atlas of Grant County.At that time Ihere was a statute which stated that after a county commission declared a county road, if no money was spent on the road to improve or maintain it within so many years,the designation lapsed.It has been impossible to determine if that has happened.However,when the area was annexed to the city,Kittleson Road existed as an identified county road.Also,city funds have been expended on Kittleson Road and it has been used as a public way for more than 365 continuous days.Under those conditions,it is considered a city right-of-way.The property owner in this area disagrees with that finding. Mr.Chapman was concerned about vacating right-of-way that may be needed in the future when the area develops. Clr.Jackson pointed out that when the property in the area is developed,right-of-way will have to be rovided to service any developments. here was some discussion about the proposal to vacate this portion of Kittleson Road. Action Taken:Mr.Rimple moved that the resolution beadopted,seconded by Mr.Reese,and failed with lyir.Chapman,Mr.Nichols,and Dr.Covey opposed and Mr.Rimple,and Mr.Reese in favor. he Council discussed what do to about the improvement of Kittleson Road and staffwas directed to draft a standard for roads that may not be needed to be improved to current city standards. VII.REQUESTS TO CALL FOR BIDS -None VIII.REFERRALS FROM COMMISSIONS -None IX.OTHER ITEMS FOR COUNCIL CONSIDERATION DRIVEWAY VARIANCE REQUEST -HULBERT/BEELINE FRAME &AXLE ed Hulbert and Beeiine Frame and Axle have requested a variance to the driveway standards in order ijo have a 20'driveway on a lot line and another 20'driveway to be constructed within 25'of the intersection of Block Street and Fifth Avenue. ActionTaken:Mr.Chapman moved that the variances be granted,seconded by Mr.Rimple,and passed ijinanimously. X.COUNCIL QUESTIONS AND COMMENTS Ahlers PARK Mr.Chapman wanted to know whatthe Parks and Recreation Department is proposing to do with the 145,000 requested forAhlers Parkin next years budget. erry Thaut,Parks and Recreation Director,stated that it is proposed to improve the park with a walkway, rt work,plantings,a fence next tothe building and alley,and perhaps a plaza using someofthe bricks rom the demolition of the Central School. PARKS AND RECREATION COMMISSION )/vlth the concurrenceofthe Council,Mr.Jackson appointed Fernando Alvareztothe Parksand Recreation Commission. XI.CITY MANAGER REPORTS AND COMMENTS -None he regular meeting was recessed at 8:15 p.m.and the Council met in an executive session to discuss itigation pending before the Eastern Washington Growth Management Hearings Board.The executive jsession was adjourned at 9:45 p.m.and the regular meeting was reconvened. :? yU^/ /o // ^ §212 CITY COUNCIL MINUTES:4 August 26,1997 PETITION FOR ANNEXATION -DNR/PROPERTY EAST OF MOSES LAKE Petitions for property to be annexed east of Moses Lake were presented to Council. Dr.Covey expressed concern over the size of the proposed annexation.He pointed out that the original request was for the DNR property and then included adjacent property owned by Crawford Jones.He would like to see that be one annexation and the remainder of the property the Council is interested in be a separate annexation. Action Taken:Dr.Covey moved that the Notice of Intent to Annex be amended to provide for two f) annexations -one for the DNR property and the property owned by Crawford Jones and the one for the SE%of Section 13,S1>4 of Section 18,the portion of Section 16 covered by Extra Territorial Utility Agreement,the portion ofSection 21 owned by Eka Chemicals in the East %of Section 21, all of Sections 19, 20, 24, and 29, and Section 30 east of the irrigation ditch, and to include all roads,seconded by Mr. Reese and passed unanimously. Action Taken:Mr.Chapman moved that the Notice of Intent to Annex be amended to exclude Section 16 north of Wheeler Road and include all of Sections 13 and 14 south of Road 4 NE not currently in the city limits,seconded by Mr.Nichols, and passed unanimously. Action Taken:Dr.Covey moved that a public hearing be set for Tuesday,September 9 to consider the annexation request of the DNR and Crawford Jones,seconded by Mr.Reese,and passed unanimously. Action Taken:Dr.Covey moved that a public hearing be set for Tuesday,September 9 to consider the annexation of property east and north of the existing city limits,seconded by Mr.Reese,and passed unanimously. The regular meeting was adjourned at 10:50 p.m. n n