1997 07 085253
MOSES LAKE CITY COUNCIL
July 8,1997
Council Present:Daryl Jackson, Wayne Rimple,Richard Pearce,Ron Covey,Grant Nichols,and Bob
Chapman Absent:Bill Reese
MINUTES:Mr.Rimple moved that the minutes of the June 24 meeting be approved as submitted,
seconded by Mr.Nichols,and passed unanimously.
APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
i \Action Taken:Mr.Chapman moved that the bills,checks, and prepaid claims issued be approved,^"^seconded by Mr.Pearce,and passed with Mr.Rimple abstaining from voting for that portion of the bills
to Moses Lake Steel Supply and Faber Industrial.
Vouchers auditedand certified bythe Finance Director as required by RCW42.24.080,andthose expense
reimbursement claimscertified as required by RCW 42.24.090,have been recorded on a listing whichhas
been made available to the City Council.
Claims: The vouchers included on the below list as modified by the Council and noted upon said list for
the Council meeting of July 8,1997 for the funds listed below are approved in the amountof $743,025.79.
GENERAL FUND
STREET
STREET REPR/RECON
GOB 90 PAVER/PARING LOT
CAPITAL
STREET IMPROVEMENT
WATER/SEWER FUND
1992 BOND FUND
Prepaid Claims:Prepaid claims approved by the City Manager according to the process established by
Moses Lake Municipal Code 3.42.030and the internal control policy approved by the City Council have
been recorded on a listing which has been made available to the City Council.The claims listed below
are approved in the amount of $23,547.99 forall funds.
GENERAL FUND $23,529.73 BUILD MAINT-OPERATIONS 2.76
\^J WATER/SEWER FUND 12.86 TOTAL $23,547.99
CENTRAL SERVICES 2.64
Claims Checks:Checks 13003 through 13142 issued on June 25, 1997 were approved for payment at
the Council meeting held on July 8, 1997 in the total amount of $572,881.24.
Payroll:The payroll issued on June 27, 1997 having been approved pursuant to the rule of the City
Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 53140 through 53415 in
the amount of $308,968.02.
Payroll:The payroll issued on June 30, 1997 having been approved pursuant to the rule of the City
Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 53416 through 53431 in
the amount of $8,756.99.
I.CITIZEN INPUT -None
II.PRESENTATIONS
Certificates of Appreciation:Certificates of Appreciation were presented to Dean Turner for 25 years of "*
service to the city, to Dick Leishman for20 years of service to the city, and to John Perez for 10 years of
service to the city.
III.CONSENT AGENDA
Requestto Charge Admission -Softball/Baseball Tournaments:Requests to charge admission to their ///•/
\_J respective tournaments have been received from the Columbia Basin Girls Softball Association,the
Columbia Basin Youth Baseball,and Moses Lake Babe Ruth Baseball,Inc.
Fireworks -American Little League: The American Little League has submitted an application to sell C
fireworks at 815 N.Stratford Road.
Resolution -Accept Easement -Valley/Grape Traffic Signal Project: A resolution was presented which 'j J,
accepts an easement from Richard Benscoter and Mary Voss as partof the Valley/Grape signal project.
Preliminary Plats -Set Date to Consider:The Council should set July 22 as the date to consider the
following plats-Pioneer Commercial ParkPreliminary Plat,BFS Preliminary Plat,and Broadway Business
Park North Preliminary Plat.
$84,762.21 WATER/SEWER CONSTRUCTIOM 588.18
7,010.82 SANITATION FUND 57,328.15
1,650.41 CENTRAL SERVICES 12,764.54
67.38 EQUIP RENTAL-OPERATIONS 78,550.50
814.82 BUILD MAINT-OPERATIONS 15,632.54
127.97 M L YOUTH PARTNERSHIP TF 3,157.35
15,033.34 LID #53 41.33
465,496.25 TOTAL $743,025.79
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CITY COUNCIL MINUTES:2 July 8,1997
i/ /7 Six Year Street Program:A list ofstreets for the 1998-2003 Six Year Street Program was presented and
'Council should set a public hearing for July 22, 1997to considerthe proposed streets.
Action Taken:Mr.Nichols moved thatthe Consent Agenda be approved,seconded by Dr.Covey,and
passed unanimously.
IV.CONSIDERATION OF BIDS
9 ""?SERVICE BODY AND CRANE
Staff recommended thatthe bid for the service body and crane be awarded to Valley Truck.
Action Taken:Mr.Pearce moved thatthe bid for the service body andcrane be awarded to Valley Truck,
seconded by Mr.Nichols,and passed unanimously.
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V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
GMA/IUGA -COUNTY COMMISSIONERS
Leroy Allison,County Commissioner,stated that a public hearing would be held in Ephrata nextMonday
at 3:30 p.m.to gather public input on Moses Lake's Interim Urban Growth Area.He stated that county
staff has been working hard on this proposal and alsoto meet the goalsand requirements of the Growth
Management Act (GMA).
Otto Miller,long range planner for Grant County,distributed a map showing the county's proposed IUGA
for Moses Lake.He stated thatthe proposed IUGA for Moses Lake andthe information provided were
examined and itwas determined that public input would be necessary as mandated by GMA.Information
was gathered from the Department of Ecology,Soil Conservation Service, and the City of Moses Lake.
Staff then discussed what kind of urban growth area the City of Moses Lake could service with its
infrastructure,current land use patterns,and zoningdesignationswithan eye to containing urban sprawl
and to provide for infill.
Scott Miller,long range planner for GrantCounty, described the Cityof Moses Lake's IUGA as proposed
by Grant County.
Mr.Chapman did not understand why the free trade zone was included in the IUGA boundary but the f~}
GrantCounty Airport itself was not. He also pointed out that using streets as a dividing lineina residential
area will put one side of the street in the city and the other side in the county.
Mr.Miller stated that the reasons for the county's proposed IUGA will be given at the public hearing
scheduled for July 14. He did point out that if a residential subdivision is bisected by the IUGA boundary,
the boundary would be amended to include the entire subdivision.He stated that geographic features,
such as the shoreline,and existing streets were used to define the boundaries.He stated that in
determining the City of Moses Lake's IUGA the county looked at services,sprawl, and possibility of infill
as well as the requirements of GMA.
Mr.Pearce pointed out that the city has Extra Territorial Utility Agreements with property owners to the
east of the city which receive city services and those areas are not included in the IUGA boundary.
Dennis Reynolds,attorney for Grant County,stated that any time an IUGA extends beyond a city's limits,
detailed justification is required.The county can take into account existing and proposed water and sewer
services outside a city's limits, but it is not the sole factor in determining an IUGA boundary.
Mr.Rimple stated that he did not see any provision for the future growth of Moses Lake. He felt that the
boundaries as proposed by Grant County simply redefined the city's limits.
Mr.Pearce was concerned that the IUGA did not include those areas where the city had Extra Territorial
Utility Agreements and had extended city services. He also pointed out that residents of housing areas
excluded from the IUGA but inthe vicinity of Moses Lake use city services such as parks, boat launches,
etc.
Dr.Covey pointed out that the GMA may not apply as well in Eastern Washington as in Western
Washington but GMA was intended to provide guidelines and goals to providecounties and cities with
direction and consistency in planning. He did not feel that that had been accomplished.
There was considerable discussion on GrantCounty's proposed IUGA forthe City of Moses Lake and the
factors the county considered when defining the IUGA.
Mr.Allison pointed out that the City of Moses Lake has a great deal of undeveloped land already within
its existing city limits and that fact was taken into account when designating the proposed IUGA.He
stated that in factoring inthe population thatwould have been accommodated bythe city's proposed IUGA,
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CITY COUNCIL MINUTES:3 July 8,1997
the city would have increased by 1/2 million people. That figure could not be supported or justified under
GMA. He pointed out that if additional information is received by the county by the July 14 meeting,the
boundaries can be modified.He also mentioned that the boundaries can be adjusted annually and the
urban growth area must be looked at every five years by both the county and city.
Mr.Reynolds stated that perhaps some additional time to discuss the proposed IUGA may be necessary
and suggested that the Eastern Washington Growth Management Hearings Board be requested to grant
an additional time for that consideration.
No action was taken.
HOLIDAY LIGHTING DECORATIONS
The Moses Lake Business Association requested time before the Council to discuss the proposed holiday //^
lighting decorations forthe downtown area and other sections of the city.
Bill Froemke,representing the Moses Lake Business Association,distributed and described the plan for
the holidaydecorations forthe city. Along withthe holidaydecorations itis proposed to have banners that
can help promote various activities such as the Grant County Fair,Spring Festival, etc. It has been
suggested that a community plaza be developed to act as a center forcommunity events and which will
incorporate the heron display,community Christmas tree,Santa's Workshop,risers forsinging groups, etc.
The city's downtown parking lot has been suggested as the temporary plaza with the permanent one being
located at Ahlers Park if feasible.The Holiday Committee has recommended that the holiday decorations
be lighted bows and banners which will be attached to permanently mounted brackets on the decorative
street lights.
There was some discussion by the Council but no action was taken.Council requested that it be brought
back at the next meeting.
VI.ORDINANCES AND RESOLUTIONS
ORDINANCE -VACATE FERN DRIVE &CROUSE STREET -2ND READING
An ordinance was presented which vacates a portion of the intersection of Fern Drive and Crouse Street.
This vacation will facilitate the street and utility improvements in this area.
The ordinance vacating a portion of Fern Drive and Crouse Street was read by title only.
Action Taken:Dr.Covey moved that the second reading of the ordinance be adopted,seconded by Mr.
Chapman,and passed unanimously.
ORDINANCE -WATER CONNECTION FEES -1ST READING
An ordinance was presented whichamends the water connection fee ordinance to bring itinto conformity
with the recently amended ordinance dealing with water connection fees.
The ordinance amending Chapter 13.08 of the Moses Lake Municipal Code entitled "Water and Sewer
Connections"was read by title only.
Action Taken:Mr.Pearce moved that the first reading of the ordinance be adopted,seconded by Dr.
Covey,and passed unanimously.
ORDINANCE -GARBAGE COLLECTION FEES -1ST READING
An ordinance was presented which increases the garbagerates.
The ordinance establishing charges for garbage collection was read by title only.
Action Taken:Mr.Chapman moved that the first reading ofthe ordinance be adopted,seconded by Mr.
Nichols, and passed unanimously.
VII.REQUESTS TO CALL FOR BIDS -None
VIII.REFERRALS FROM COMMISSIONS
HAYDEN CAMPUS FINAL PLAT
Phil Bloom,Columbia Northwest Engineering,has submitted a final plat for a23 lot major plat located off
of Nelson Roadand Hamilton Road.The area is zoned R-1.The Planning Commission recommended
that the final plat be approved.
Action Taken:Mr.Rimple moved that the final plat be approved and the Findings of Fact be accepted,
seconded by Dr.Covey,and passed unanimously.
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CITY COUNCIL MINUTES:4 July 8,1997
.^MOSES LAKE/MISSION RIDGE SKI PROGRAM
The Moses Lake School District is no longer offering the Mission Ridge Ski Program and it has been
requested that the Parks and Recreation Department pick up this activity.The Parks and Recreation
Commission recommended thatthe city provide this program,which would be at nocosttothe city.
Action Taken:Mr.Pearce moved thatthis item be removed from the table,secondedby Mr.Chapman,
and passed unanimously.
Clifford Nicholas stated that the Mission Ridge Ski Program has been in existence for over 20 years.The (~*)
program has been self-funded and would not cost the cityany money. The School District has decided
notto participate in this program this year andso itis being requested thatthe city provide the program.
Joseph K.Gavinski,City Manager,stated that iftheCouncil isin favor of participating in the Mission Ridge
Ski Program,that it be contingent upon the city being named as an additional named insured from
whatever entity the buses are rented as well as from Mission Ridge,and that it be a pay-as-you go
program.
Mr.Nichols statedthathe could provide a letter from Mission Ridge concerning theinsurance requirement,
which they do not want to start until November.
CodyWhite, 10105 Road N.4 NE,spoke in favor of the program.
Shanine Miller,1035 Luta Street,stated shehas participated in the program for four years and encouraged
the Council to keep the program going.
Cody Hall stated that he has been inthe program for 3 or4 years and would also liketo see it continue.
Mr.Pearcestated that he would notoppose the city operating the program butwas still concernedabout
the liability the city would be incurring because of the transportation issue and the fact that skiing is a
dangerous sport.
Mr.Nichols felt that the benefits would outweigh the risks so long as the city is named as an additional
named insured and it is a pay-as-you-go program.
ActionTaken:Dr,Covey moved thatthe City of Moses Lake assume administration of the Mission Ridge fi
Ski Program contingentupon receiptof a certificate of insurance from Mission Ridge naming the city as
an additional named insured and thatthe program be a pay-as-you-go program,seconded by Mr.Nichols,
and passed unanimously.
IX.OTHER ITEMS FOR COUNCIL CONSIDERATION
\yj RESOLUTION -ACCEPT UTILITY IMPROVEMENTS -HAYDEN CAMPUS SHORT PLAT:Aresolution
was presented which accepts utility improvements associated with the Hayden Campus Short Plat.
A resolution accepting street and utility improvements for municipal use at Hayden Campus Short Plat-was
read by title only.
Joseph K.Gavinski,City Manager,stated that the sewer improvements are still being pressure tested and
staff recommended that ifthe plat is approved,that it be contingent upon the successful completion of the
pressure testing and the utilities being determined to be acceptable to city staff.
Action Taken:Mr.Chapman moved that the resolution be adopted with the stipulation that the pressure
testing be completed and the utilities be acceptable to city staff,seconded by Mr.Nichols, and passed
unanimously.
•)(!STOCK PLAN APPROVAL POLICY
Joseph K.Gavinski, City Manager,distributed information on the stock plan approval process. He stated
thatthe policy has been requested bythe builders andifimplemented would be administered bythe staff.
The policy would provide for an expeditious issuance ofa building permit but if there is a error prior to ^mt^
inspection by the city, itwouldbe the builder's responsibility to correctthat error.The draftwas originally fi
provided by the builders's association and the city has made a few changes to it.He pointed out that
there are not a lot of communities that are using this procedure and builders are not required to use it.
Bob Fancher, Maiers Development, stated that he would not be using this procedure but there are 2 or
3 builders that will.He felt that itwould be worth trying it out to see if it will work.
Dr.Covey requested staff contact other cities that have used this type of policy to see how it is working
for them.
No action was taken by Council.
5257
CITY COUNCIL MINUTES:5 July 8,1997
DNR ANNEXATION -NOTICE OF INTENT
The Department of Natural Resources has submitted a Notice of Intent to annex property located south
of Interstate 90 and abutting both sides of SR-17.
ActionTaken:Mr.Chapman moved that the item be removed from the table,seconded by Dr.Covey, and
passed unanimously.
_Joseph K.Gavinski,City Manager,distributed a map showingthe property inthis areaon whichthe city
i j currently has extra territorial utility agreements.
There was some discussion by the Council.
Action Taken:Mr.Chapman moved that the Notice of Intent to Annex from the Department of Natural
Resources be accepted and the area be increased as follows:Beginning at approximately the south
easterly point of the intersection of Interstate 90 and Highway 17,then southeasterly along Highway 17,
then east along Baseline Road East, then north along Road O NE,then west alongWheeler Road, then
north along Road L NE,then west from and along the corporate limits of the City of Moses Lake(Moses
Lake Municipal Airport),then north along the corporate limits of the City of Moses Lake,then west along
Road4 NE,then alongthe southeasterly shore of CrabCreek until reaching the corporate limits ofthe city;
allroads to be included inthe proposed annexation area;simultaneous adoption of zoning regulations and
assumuptionof all orany portion of existing indebtedness shall be required bythe property to be annexed,
seconded by Mr.Pearce.
Mr.Rimple pointed out that property has been included for which the city does not have annexation
agreements.
James A. Whitaker, City Attorney,stated that the city may annex contiguous property which has 60% of
the assessed valuation signing the petition.The area proposed to be annexed is consistent with the
research done by staff which shows the total area the city could deal with is $93.9 million.The area
proposed to be annexed is just over $76 million,so the area could be increased ifdesired by Council. He
requested clarification on the motion on whether direction is being given to staff to cause to be prepared
an amended petition form after receipt of a Notice of Intent to Annex of those properties for which the city
holds the power of attorney,consistent with the description made in the motion.
\^_J Mr.Chapman stated thatthatwas correct.
The motion passed unanimously.
X.COUNCIL QUESTIONS AND COMMENTS
PLANNING COMMISSION
Mr.Jackson announced that there is still a vacancy on the Planning Commission and anyone interested
should submit a letter to the city.
FIREWORKS
Mr.Pearce stated that he has received complaints about fireworks and he would like to suggest that the
Council recommend to the County Commissioners that a county-wide ordinance be enacted that regulates
fireworks.
XI.CITY MANAGER REPORTS AND COMMENTS
SALES TAX/TRANSIENT RENTAL INCOME
Joseph K. Gavinski, City Manager,stated that on June 30, 1997 the city received $249,017.64 in sales
tax revenue and $9,820.59 in transient rental income.
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BUILDING ACTIVITY REPORT
Joseph K. Gavinski, City Manager, distributed the Building Activity Report for June 1997.
INVESTMENT REPORT
Joseph K.Gavinski,City Manager,stated that the city received $100,817.42 in investment income for June
1997.
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REVENUE/EXPENSE QUARTERLY REPORT
Joseph K.Gavinski,City Manager,distributed the second quarter revenue and expense reports for the city.//j)^
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CITY COUNCIL MINUTES:6 July 8, 1997
STRATFORD ROAD
Joseph K.Gavinski,City Manager,reported thatthe city had received a citizen complaintabout leftturns
on Stratford Road.
)#0P>SAND DUNES WASTEWATER TREATMENT FACILITY
Joseph K.Gavinski, City Manager,reportedthat the city has advertised for a consultant to assist in the
facilities plan for the Sand Dunes Wastewater Treatment Facility.He mentioned thatthe city is in line for
a low cost loan to help with some ofthe costs of upgrading and expanding the plant in order to transfer f00*)
the Larson Wastewater Treatment Facilities operations to the Sand Dunes site.
]nry3 COUNCIL MEETING
Joseph K.Gavinski,City Manager,statedthatRepresentative Gary Chandler is hosting a 3-day exhibition
to educate people about the Columbia Basin anda dinner will be held atthe Amphitheater on August12
which will include Governor Locke.The Council is invited to this dinner which is on a Council meeting
night.
Action Taken:Dr.Covey movedthatthe Council meeting on August12be changedto 8 p.m.,seconded
by Mr.Nichols,and passed unanimously.
The regularmeeting was adjourned at 10:10 p.m.
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BEFORE THE PLANNING COMMISSION/CITY COUNCIL OF THE
CITY OF MOSES LAKE,WASHINGTON
IN THE MATTER OF THE HAYDEN CAMPUS
FIRST ADDITION MAJOR PLAT
HAYDEN CAMPUS 1ST ADDITION
FINDINGS OF FACT,CONCLUSIONS,
AND DECISION
1.HEARING BEFORE THE PLANNING COMMISSION.
1.1 Date. A public meeting was held upon proper notice before the Commission on June 26,
1997.
1.2 Proponent. Hayden Enterprises is the proponent of this plat.
1.3 Purpose. The proponent has submitted a plat for propertywhich is legally described upon
the plat.Citystaff has confirmedthe property described on the platis the property submitted
for platting.
1.4 Evidence.The Commission considered the following materials in reaching its decision:
A.The submitted plat.
B.Testimony from the proponent.
C.Written comments from various parties.
2.FINDINGS OF FACT BY THE PLANNING COMMISSION.
Based upon the evidence presented to them,the Commission makes the following findings of fact:
2.1 The development is essentially the same as the preliminary plat.
3.CONCLUSIONS BY THE PLANNING COMMISSION.
From the foregoing findings of fact the Commission makes the following conclusions:
3.1 The Planning Commission of the City of Moses Lake is vested with the authority to recom
mend to the City Council the advisability of approving a plat.
3.2 The plat is properly before the Commission for its recommendation.
3.3 It is proper at this time forthe Planning Commission to make a recommendation on this plat.
3.4 Itis in the best interests and welfare of the city's citizens to plat the property as proposed.
4.RECOMMENDATION OF THE PLANNING COMMISSION.
On the basis of the foregoing findings of fact and conclusions,it is the recommendation of the
Planning Commission of the City of Moses Lake to the City Council of the City of Moses Lake that
the plat be approved.
5.FURTHER HEARING BEFORE THE CITY COUNCIL.
5.1 Date.A public meeting was held upon proper notice beforethe Council on July,1997.
5.2 Proponent. Hayden Enterprises is the proponentof this plat.
5.3 Purpose.The proponent has submitted a final plat for property legally described upon the
plat.City staff has confirmed the property described on the plat is the property submitted
for platting.
5.4 Evidence.The Council considered the following materials in reaching its decision:
A.The submitted plat.
B.Testimony from the proponent.
C. Written comments from various parties.
6.FURTHER FINDINGS OF FACT BY THE CITY COUNCIL.
No further evidencewas presented to the City Council.The City Council adoptsthose findings of
fact made previously by the Planning Commission as its own.
7.FURTHER CONCLUSIONS BY THE CITY COUNCIL
From the foregoing findings of fact the Council makes the following conclusions:
7.1 The City Council of the City of Moses Lake is vested with the authority to make a decision
on a preliminary plat.
7.2 The plat is properly before the Council for its decision.
7.3 It is proper atthistime for the City Council to makea decision onthis preliminary plat.
8.DECISION.
The City Council of the City of Moses Lake agrees with the recommendation of the Planning
Commission and approves the final plat.
Dated: July 8,1997
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