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1997 05 135235 MOSES LAKE CITY COUNCIL May 13,1997 Council Present:Bill Reese,Wayne Rimple,Grant Nichols,Richard Pearce, Ron Covey, and Bob Chapman Absent:Daryl Jackson MINUTES:Mr.Chapman moved that the minutes of the April 22 meeting be approved as submitted, seconded by Mr.Nichols, and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS {^J Action Taken:Mr.Pearce moved that the bills,checks,and prepaid claims issued be approved,seconded by Dr.Covey,andpassedwith Mr.Rimple abstaining from voting for that portion ofthe bills to Moses Lake Steel and Faber Industrial Supply. Vouchers audited and certified bythe Finance Director as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW42.24.090,have been recorded on a listingwhich has been made available to the City Council. Claims:The vouchers included on the below list as modified by the Council and noted upon said list for the Council meeting of May 13, 1997 for the funds listed below are approved in the amount of $724,988.60. GENERAL FUND STREET STREET REPAIR/RECON CAPITAL STREET IMPROVEMENT PARK &REC IMPROVEMENT CENTRAL DRIVE LID WATER/SEWER FUND 1996 BOND REDM FUND WATER/SEWER CONSTRUCTION 61,399.10 Prepaid Claims: Prepaid claims approved by the City Manager according to the process established by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council have been recorded on a listing which has been made available to the City Council.The claims listed below \~J are approved in the amount of $106,817.73 for all funds. $45,330.88 SANITATION FUND 114,303.68 21,411.05 AIRPORT 30.42 3,166.14 UNEMPL COMP INS 375.00 5,596.84 SELF-INSURANCE 27,909.00 -854.27 CENTRAL SERVICES 47,639.83 1,670.71 EQUIP RENTAL-OPERATIONS 28,123.99 302,000.00 BUILD MAINT-OPERATIONS 21,706.55 42,284.08 FIREMANS PENSION 176.00 77.10 M.L.YPTF 2,642.50 61,399.10 TOTAL $724,988.60 GENERAL FUND $1,967.27 WATER/SEWER FUND 35,562.01 STREET 10.48 CENTRAL SERVICES 12.22 STREET REPR/RECON 50,535.44 TOTAL $88,087.42 Checks:Checks 12205 through 12485 issued on April23,1997 were approved for payment at the Council meeting held on May 13,1997 in the total amount of $390,135.28. Payroll:The payroll issued on April 30,1997 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 52170 through 52185 in the amount of $8,749.84. Payroll:The payroll issued on May 2,1997 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 52186 through 52372 inthe amount of $220,595.16. PROCLAMATION The proclamation endorsing theVeteransof Foreign Wars annual sale of Buddy Poppies was read in its / entirety. J32 ^J PRESENTATION -MARIE AHLERS Dick Deane,former Parks and Recreation Commissioner,explained that Marie Ahlers has lived in Moses Lake since 1953 and has purchased Dogwood Park and presented ittothe city with the request that itbe ,qi2 renamed in honor of her son,Carl T.Ahlers.IrtYO Marie Ahlers was presented with a plaque from the Washington State Parks and Recreation Association as an outstanding individual for her lifelong contributions to the citizens of Moses Lake. I.CITIZEN INPUT -None II.PRESENTATIONS Parks and Recreation:Susan Schwiesow was presented with an award from the Washington Recreation and Parks Association. J/?J /0/J 5236 CITY COUNCIL MINUTES:2 May 13,1997 III.CONSENT AGENDA \Qli^Accept Work -Grape Drive Ballfield Complex:Minatani Landscaping and Irrigation has completed 'construction ofthe Grape Drive Ballfields Irrigation Project.The work should be accepted and the30 day lien period entered into. ;/4 U Resolution -Accept Utilities -Crittendon Short Plat:A resolution was presented which accepts the water main improvements for the Crittendon Short Plat located on Wheeler Road. ]/&(s Resolution -Accept Utilities -Marina Shores PURD:Aresolution was presented which accepts water and f"^) sewer improvements for the Marina Shores Planned Unit Residential Development located off of Marina Drive. lli/&Resolution -Accept Utilities -Hanson Processing.Pacific Northwest Sugar Co..and United Agricultural Projects Northwest:A resolution was presented which acceptswater main improvements toserve Hanson Processing,Pacific Northwest Sugar Co.,and United Agricultural Projects Northwest.The water main is located off of Road N NE. )Q/3 Resolution -Accept Easement -Hanson Processing:A resolution was presented which accepts an 1 easement from Hanson Processing for a water main located off of Road N NE. Action Taken:Dr.Covey moved that the Consent Agenda be approved,seconded by Mr.Reese,and passed unanimously. \0°l 1/0 IV.CONSIDERATION OF BIDS TENNIS COURT LIGHTING PROJECT Five bidswere received for the tennis court lighting project.The low bidder,Chematron Electric,had two irregularities - the unit price was not filled inthoughthe extended price was the same andthe original bid bondwas for $3,000 instead of $3,229, which is 5% of the bid,as required.A 5% bidbondwas delivered the day after bids were opened. James A.Whitaker,City Attorney,stated that the irregularity in the bid bond amount could be seen to provide an unfair advantage to the low bidder. He pointed out the Council cannot waive a bidding irregularity that would create a competitive advantage.f) There was some discussion by the Council concerning the bid bond problem. Action Taken:Mr.Pearce moved that the bid be awarded to Rainbow Electric in the amount of $66,666.30,seconded by Mr.Rimple. There was some discussion by the Council. The motion failed with Mr.Rimple and Mr.Pearce in favor. Action Taken:Mr.Chapman moved that the bids be rejected and staff be authorized to rebid the project, and the cost ofa three year warranty be a separate item,seconded by Dr.Covey,and passed unanimous ly- V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS COMMUNICATION -MISS MOSES LAKE SCHOLARSHIP PAGEANT COMMITTEE The Miss Moses Lake Scholarship Pageant Committee requested time before the Council to present the newly crowned Miss Moses Lake, Liz Palek,and her first runner up,Andy Adame. Liz Palek, Miss Moses Lake,explained her duties and the events she will be attending during her year. REQUEST TO USE CITY PROPERTY -AMERICAN HEART ASSOCIATION The American Heart Association requested the use of the city's parking lot, located next to the Post Office, forthe annual Cardiac Arrest event The event will take place on June 19,1997 and will run from 8 a.m. to 4 p.m. Cathy Sly,representing American Heart Association,stated that they would need about 1/4 of the parking lot adjacent to the bench location. Action Taken:Dr.Covey moved that the request to use city property be granted,seconded by Mr. Chapman,and passed unanimously. r\ ^J U 5237 CITY COUNCIL MINUTES: 3 May 13,1997 COMMUNICATION -NORTHLAND CABLE -VARIANCE REQUEST Northland Cable is requesting a variance to the requirement to underground cable service for approximate ly 560' along Marina Drive. This overhead cable would connect to the underground cable servicing Marina Shores.The cost foraerial construction is about $300 and the cost for underground construction is about $2,800. Action Taken:Mr.Pearce moved that the variance request be granted,seconded by Mr.Nichols, and passed unanimously. COMMUNICATION -SAMARITAN HOSPITAL -AMBULANCE SERVICE Samaritan Hospital requested time before the Council to discuss the ambulance service provided by the hospital and any possible future facilities needed. Keith Baldwin,Administrator,stated that Samaritan Hospital has signed a lease with the city for use of a portion of the new fire station,which would help pay for the facility. Stan Fuhriman,Director of Ambulance Service,distributed information on the history of the ambulance service in the City of Moses Lake. In 1992 there were 1,537 ambulance calls and in 1996 there were 2,276 ambulance calls.Presently 6.5 ambulance calls are answered per day.Because of the increase in calls,there is a need to increase the number ofemployees staffing the ambulances.At the present time there are two shifts of 12 hours each.Each shift has staff for three vehicles. Mr. Baldwin stated that there is no way to predict future volume but Moses Lake is growing.The number of doctors has increased as has the medical services available in Moses Lake.The issue for Samaritan Hospital is the future need to accommodate more vehicles,more personnel,and more supplies.He pointed out that there are from 3 to 7 people who need sleeping accommodations on any particular night and with only 3 bedrooms it requires some doubling up of personnel. Joseph K.Gavinski,City Manager, pointed out that the issue currently is the amount of space the Hospital District needs to meet its current needs as well as its future needs.At the present time there are usually 7 people sleeping at Fire Station #2 every evening.This number is beyond the capacity of Fire Station #2.The number of ambulance people that will be using the facilities at the Fire Station is beyond what was anticipated when the Fire Station was designed. There was considerable discussion by the Council on possible alternatives. FIELDING -MOVE HOUSE -PUBLIC HEARING Megan Fielding requested permission to move a single family home from 1027 Gem to 1508 Lakeside Drive. The public hearing was opened.There were no comments. Action Taken:Mr.Reese moved that the public hearing be closed,seconded by Dr.Covey,and passed unanimously. Ms.Fielding explained that she has notified the neighbors about moving in the home and none of them had any objections.The lot will be prepared and the home moved in between May 25 and June 15.Sod will be placed in the front yard and the home should be ready for occupancy by the first of August. Action Taken:Mr.Pearce moved that permission be granted to Megan Fielding to move the home to 1508 Lakeside Drive,seconded by Mr.Chapman,and passed unanimously. VI.ORDINANCES AND RESOLUTIONS ORDINANCE -AMEND BINDING SITE PLAN -1ST READING An ordinance was presented which will bringthe city's binding site plan regulations into conformance with ^J state law. The ordinance amending Chapter 17.26 of the Moses Lake Municipal Code entitled "Binding Site Plan" was read by title only. Action Taken:Mr.Reese moved that the first reading of the ordinance be adopted,seconded by Dr. Covey,and passed unanimously. VII.REQUESTS TO CALL FOR BIDS -None im JJS? mP /of/ on tip- i& ift H <\<\ 5238 CITY COUNCL MINUTES: 4 May 13,1997 VIII.REFERRALS FROM COMMISSIONS ORDINANCE -MILWAUKEE AVENUE VACATION -1ST READING Mike's Rental Machinery,Inc.has requested the vacation of a portion of Milwaukee Avenue which is contiguous to the Franz Plat.There is an existing water line and a fire hydrant in this portion ofMilwaukee Avenue so an easement will have to be retained.The Planning Commission recommended that the vacation request be approved. The ordinance vacating a portion of Milwaukee Avenue was read by title only.f\ Action Taken:Dr.Covey moved that the first reading of the ordinance be adopted,seconded by Mr. Reese,and passed unanimously. U>RESERVOIR #8 SHORT PLAT VARIANCE The City of Moses Lake has requested a variance from the requirement that the Reservoir #8 Short Plat front on a public way.The city has negotiated permanent,recorded access easements with adjacent property owners to provide access to the site.The property is adjacent to farmland but in an area that will eventually see development.The Planning Commission recommended that the variance request be granted. Gary Harer, Municipal Services Director,stated that there is a 30'wide recorded easement that provides access to the property from Bing Road. Action Taken:Mr.Nichols moved that the variance request be granted provided permanent access easements from Bing Road to the property are furnished,seconded by Mr.Pearce,and passed unanimously. (S BROADWAY BUSINESS PARK SOUTH PRELIMINARY PLAT Phil Bloom,Columbia Northwest Engineering,has submitted a preliminary plat for a 2 lot major plat, approximately 26.05 acres in area.The proponent is requesting variances from extending sewer service on East Broadway from Block Street to the northeast end of the plat, on Third Avenue from East Broadway 175 feet southeast,and on Block Street from East Broadway 150 feet southeast.The topography of the property precludes the extension ofgravity sewer service in these areas.A variance was also requested r\ to allow the scale of the plat to be reduced to 1" = 200'.The Planning Commission recommended that the preliminary plat and variances be approved with the stipulation that a covenant run with the land for sewer improvements at a future date. Action Taken:Mr.Pearce moved that the variances to install sewer main be granted with the stipulation that a covenant run with the land for sewer improvements at a future date,the scale of the plat be reduced to 1"= 200', the Broadway Business Park South Preliminary Plat be approved,and the Findings of Fact be accepted,seconded by Dr.Covey,and passed unanimously. (j GRAPE DRIVE BALLFIELDS PRELIMINARY PLAT The City of Moses Lake has submitted a preliminary plat fora one lot major plat, approximately 35 acres inarea. The proposed preliminary platis partof the ballfield improvements currently underway.The area is zoned Public.The Planning Commission recommended that the preliminary plat be approved. Action Taken:Mr.Chapman moved that the preliminary plat be approved and the Findings of Fact be accepted,seconded by Mr.Pearce, and passed unanimously. IX.OTHER ITEMS FOR COUNCIL CONSIDERATION -None X.COUNCIL QUESTIONS AND COMMENTS I CITY PARKING LOT Dr.Covey requested that the city's parking lot next to the Post Office be given an official name to identify (^ it specifically and prevent confusion. Joseph K.Gavinski,City Manager,stated that the city has no process for the naming of facilities and stated he would refer it to the Park and Recreation Commission for recommendations. GRANT TRANSIT AUTHORITY Mr.Nichols stated that there will be a reception in Ephrata on Wednesday,May 14, 1997 from 7 p.m. to 9 p.m. to meet the fourcandidates for manager of the GrantTransit Authority.Council and the public are welcome to attend. 5239 CITY COUNCIL MINUTES:5 May 13,1997 GRANT COUNTY ECONOMIC DEVELOPMENT COUNCIL Mr.Rimplestated thatthe GrantCounty Economic Development Council has recentlyhireda new director. There will be an open house at the Moses Lake Golf and CountryClub on Wednesday,May 21,1997 from 5:30 p.m. to 7:30 p.m. to introduce him.The Council is invited to attend. XI.CITY MANAGER REPORTS AND COMMENTS SALES TAX/TRANSIENT RENTAL INCOME /-.£ Joseph K.Gavinski,City Manager,stated thaton April 30,1997 the cityreceived$198,696.54insales tax u£<j & revenue and $7,068.28 in transient rental income./ INVESTMENT REPORT /0O3JosephK.Gavinski,City Manager,stated thatthe cityreceived$80,086.05 ininvestment earnings for April / 1997. BABE RUTH WORLD SERIES Joseph K.Gavinski,City Manager, distributed information on what would be required of the city in order to host a Babe Ruth World Series. BUILDING ACTIVITY REPORT Joseph K.Gavinski,City Manager,distributed the April Building Activity Report./6<5^^ FIRE STATION DEDICATION AND OPEN HOUSE Joseph K.Gavinski,City Manager,reminded the Council that the dedication and open house for the new fire station is scheduled for 10 a.m.on Saturday,May 17,1997. PIONEER WAY -RIGHT-OF-WAY Joseph K.Gavinski,City Manager,stated that the Council requested information on use of city right-of-way V_y by individuals or businesses.He pointed out that there are several areas in the city where right-of-way is being used by businesses. Mr.Pearce felt that the poles existing at Newton's Car Corner are a danger and requested that staff remove the poles if they are on city right-of-way. Mr.Gavinski stated that the poles are on city right-of-way and will be removed by city staff. The Council discussed the problem and directed staff to notify those people using city right-of-way that at some time in the future the city may need that property. Action Taken:Mr.Pearce moved that the poles located in city right-of-way at Five Corners adjacent to Newton's Car Comer be removed,seconded by Mr.Chapman,and passed unanimously. CRIME STATISTICS Joseph K.Gavinski,City Manager, distributed the 1996 crime statistics forthe city.Several areas of crime have decreased. GRAPE DRIVE BALLFIELD COMPLEX Jerry Thaut,Parks and Recreation Director,distributed information on the cost to improve the remaining areas of the Grape Drive Ballfield Complex. Joseph K. Gavinski, City Manager, pointed out that the cost forthe entire projectis estimated at between U $297,000 and $390,000.The city currently has approximately $100,000 available. There was considerable discussion by the Council and staff was directed to call for bids for zones 1,2, 3, 5,and 6. The regular meeting was recessed at 9:50 p.m. and the Council met in an executive session to discuss real estate.The executive session was adjourned and the regular meeting was reconvened.The regular meeting was adjourned at 10 p.m. 'ZZ^ T:o Deputy Mayor \A aJA?^C Finance Director /O^ nO//?/ 10'/7 ^J u u BEFORE THE PLANNING COMMISSION/CITY COUNCIL OF THE CITY OF MOSES LAKE,WASHINGTON IN THE MATTER OF THE GRAPE DRIVE BASEBALL FIELD PRELIMINARY PLAT GRAPE DRIVE BASEBALL FIELD PRELIMINARY PLAT FINDINGS OF FACT,CONCLUSIONS, AND DECISION 1.HEARING BEFORE THE PLANNING COMMISSION. 1.1 Date. A public meeting was held upon proper notice before the Commission on April 10, 1997. 1.2 Proponent.The City of Moses Lake is the proponent of this plat. 1.3 Purpose.The proponent has submitted a plat for property which is legally described upon the plat. City staff has confirmed the property described on the plat is the property submitted for platting. 1.4 Evidence.The Commission considered the following materials in reaching its decision: A.The submitted plat. B.Testimony from the proponent C.Written comments from various parties. 2.FINDINGS OF FACT BY THE PLANNING COMMISSION. Based upon the evidence presented to them,the Commission makes the following findings of fact: 2.1 The proponent is the owner of the property. 2.2 The property is currently zoned Public. 2.3 No objections from the public 2.4 The plat is in the best interests of the city 2.5 The proposed use is a good use of the property 3.CONCLUSIONS BY THE PLANNING COMMISSION. From the foregoing findings of fact the Commission makes the following conclusions: 3.1 The Planning Commission of the City of Moses Lake is vested with the authority to recom mend to the City Council the advisability of approving a plat. 3.2 The plat is properly before the Commission for its recommendation. 3.3 It is proper at this time for the Planning Commission to make a recommendation on this plat. 3.4 It is in the best interests and welfare of the city's citizens to plat the property as proposed. 4.RECOMMENDATION OF THE PLANNING COMMISSION. On the basis of the foregoing findings of fact and conclusions,it is the recommendation of the Planning Commission of the City of Moses Lake to the City Council of the City of Moses Lake that the plat be approved. 5.FURTHER HEARING BEFORE THE CITY COUNCIL. 5.1 Date. A public meeting was held upon proper notice before the Council on May 13,1997. 5.2 Proponent.The City of Moses Lake is the proponent of this plat. 5.3 Purpose.The proponent has submitted a preliminary plat for property legally described upon the plat City staff has confirmed the propertydescribed on the platis the property submitted for platting. 5.4 Evidence.The Council considered the following materials in reaching its decision: A.The submitted plat. B.Testimony from the proponent. C.Written comments from various parties. 6.FURTHER FINDINGS OF FACT BY THE CITY COUNCIL. No further evidence was presented to the City Council.The City Council adopts those findings of f) fact made previously by the Planning Commission as its own. 7.FURTHER CONCLUSIONS BY THE CITY COUNCIL. From the foregoing findings of fact the Council makes the following conclusions: 7.1 The City Council of the City of Moses Lake is vested with the authority to make a decision on a preliminary plat. 7.2 The plat is properly before the Council for its decision. 7.3 It is proper at this time for the City Council to make a decision on this preliminary plat 8.DECISION. The City Council of the City of Moses Lake agrees with the recommendation of the Planning Commission and approves the preliminary plat. Dated: May 13,1997 R.Wayne Rimple\bfeputy Mayor ^^ n LJ o BEFORE THE PLANNING COMMISSION/CITY COUNCIL OF THE CITY OF MOSES LAKE,WASHINGTON IN THE MATTER OF THE BROADWAY BUSINESS PARK SOUTH PRELIMINARY PLAT BROADWAY BUSINESS PARK SOUTH PRELIMINARY PLAT FINDINGS OF FACT,CONCLUSIONS, AND DECISION 1.HEARING BEFORE THE PLANNING COMMISSION. 1.1 Date. A public meeting was held upon proper notice before the Commission on April 10, 1997. 1.2 Proponent.Maiers Development Corporation is the proponent of this plat. 1.3 Purpose.The proponent has submitted a plat for property which is legally described upon the plat. City staff has confirmed the property described on the plat is the property submitted for platting. 1.4 Evidence.The Commission considered the following materials in reaching its decision: A.The submitted plat. B.Testimony from the proponent. C.Written comments from various parties. 2.FINDINGS OF FACT BY THE PLANNING COMMISSION. Based upon the evidence presented to them,the Commission makes the following findings of fact: 2.1 The proponent is the owner of the property. 2.2 The property is currently zoned Public. 2.3 The plat is in the best interests of the public. 2.4 The plat is an appropriate use of land in this area. 2.5 The zoning is appropriate. 2.6 The deferral of the sewer line is necessary due to the characteristics of the land. 3.CONCLUSIONS BY THE PLANNING COMMISSION. From the foregoing findings of fact the Commission makes the following conclusions: 3.1 The Planning Commission of the City of Moses Lake is vested with the authority to recom mend to the City Council the advisability of approving a plat. 3.2 The plat is properly before the Commission for its recommendation. 3.3 Itis proper at this time for the Planning Commission to make a recommendation on this plat 3.4 It is in the best interests and welfare of the city's citizens to plat the property as proposed. 4.RECOMMENDATION OF THE PLANNING COMMISSION. On the basis of the foregoing findings of fact and conclusions,it is the recommendation of the ^J Planning Commission ofthe City of Moses Lake tothe City Council ofthe City of Moses Lake that the plat be approved with the stipulation that a covenant be required to run with the land for future sewer improvements and with the stipulation that the developer's cost for the future sewer line improvements will be limited to the cost of a 6"pressure sewer line. 5.FURTHER HEARING BEFORE THE CITY COUNCIL. 5.1 Date. A public meeting was held upon proper notice before the Council on May 13,1997. 5.2 Proponent.Maiers Development is the proponent of this plat 5.3 Purpose.The proponent has submitted a preliminary plat for property legally described upon the plat. City staff has confirmed the property described on the plat is the property submitted for platting. 5.4 Evidence.The Council considered the following materials in reaching its decision: A.The submitted plat. B.Testimony from the proponent. C.Written comments from various parties.fi 6.FURTHER FINDINGS OF FACT BY THE CITY COUNCIL No further evidence was presented to the City Council.The City Council adopts those findings of fact made previously by the Planning Commission as its own. 7.FURTHER CONCLUSIONS BY THE CITY COUNCIL From the foregoing findings of fact the Council makes the following conclusions: 7.1 The City Council of the City of Moses Lake is vested with the authority to make a decision on a preliminary plat. 7.2 The plat is properly before the Council for its decision. 7.3 It is proper at this time for the City Council to make a decision on this preliminary plat. 8.DECISION. The City Council of the City of Moses Lake agrees with the recommendation of the Planning Commission and approves the preliminary plat Dated:May 13,1997 ~n 'R. Wayne RimpIte>Deputy MayoF n