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1997 02 255210 MOSES LAKE CITY COUNCIL February 25,1997 Council Present:Daryl Jackson,Bill Reese,Ron Covey,Wayne Rimple,Grant Nichols, Bob Chapman, and Richard Pearce MINUTES:Mr.Chapman moved thatthe minutes of the February 11 meeting be approved as submitted, seconded by Mr.Pearce, and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS {>Action Taken:Mr.Nichols moved that the bills,checks,and prepaid claims issued be approved,seconded by Dr.Covey, and passed with Mr.Rimple abstaining from voting for that portion of the bills to Faber Industrial Supply. Vouchers audited and certified by the Finance Director as requiredby RCW42.24.080, and those expense reimbursement claims certified as required by RCW42.24.090,have been recorded on a listingwhich has been made available to the City Council. Claims:The vouchers included on the below list as modified by the Council and noted upon said list for the Council meeting of February 25, 1997 for the funds listed below are approved in the amount of $216,041.19. GENERAL FUND $32,974.97 WATER/SEWER LEASES 1,618.04 STREET 26,533.71 SANITATION FUND 20,947.64 EQUIPMENT LEASES 17,586.13 AIRPORT 1,510.00 CAPITAL 279.48 UNEMPL COMP INS 3,449.58 STREET IMPROVEMENT 60.94 CENTRAL SERVICES 18,401.85 CENTRAL DRIVE LID 30.47 EQUIP RENTAL-OPERATIONS 41,121.03 WATER/SEWER FUND 24,976.73 BUILD MAINT-OPERATIONS 25,8870.10 WATER/SEWER CONSTRUCTION 420.10 M. L YPTF 260.42 TOTAL $216,041.19 Prepaid Claims: Prepaid claims approved by the City Manager according to the process established by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council have been recorded on a listing which has been made available to the City Council.The claims listed below are approved in the amount of $109,109.67 for all funds. u GENERAL FUND $201.80 CENTRAL SERVICES 2.76 PARK &RECREATION IMPROV 2,362.32 BUILD MAINT-OPERATIONS 106,542.79 TOTAL $109,109.67 Checks:Checks 11618 through 11781 issued on February 12, 1997 were approved for payment at the Council meeting held on February 25,1997 in the total amount of $408,303.39. Payroll:The payroll issued on February 21,1997 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 51243 through 51444 in the amount of $272,941.65. I.CITIZEN INPUT MOSES LAKE HIGH SCHOOL -SIGN VARIANCE Mark Johnson,Assistant Principal at Moses Lake High School,stated that the high school would like to erect a sign on the north side of the building.The location for the sign is within the city's right-of-way. The sign will be 15!4'high. /ojo u It was the consensus of the Council that the request be referred to the Planning Commission. II.PRESENTATIONS Public Works Dept:Rob Harris has been certified as an Associate Signs and Markings Specialist I.y^/^> III.CONSENT AGENDA -None IV.CONSIDERATION OF BIDS 1997 SIGNAL PROJECT Staff requested authorization to award the bid for the 1997 Signal Project to Aztech Electric.This bid includes constructing fully actuated signals at the intersections ofValley Road &Central Drive,Valley Road &Grape Drive, and Grape Drive &Central Drive. Action Taken:Mr.Reese moved thatthe bid be awarded to Aztech Electric,seconded by Mr.Rimple,and passed unanimously. n/7 ,CP 5211 CITY COUNCIL MINUTES:2 February 25,1997 V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS '}BROADWAY BUSINESS PARK -ANNEXATION Phil Bloom,Columbia Northwest Engineering,has submitted a request for the annexation of property north of East Broadway. Action Taken:Mr.Pearce moved that the annexation request be forwarded tothe Planning Commission, seconded by Mr.Nichols,and passed unanimously. ORDINANCES -R-1.R-2.AND R-3 ZONES -TEMPORARY USES -2ND READING/PUBLIC HEARING ^ Ordinances were presented which amend the residential zonesto allow temporary uses and occupancy as a conditional use. The ordinance amending Chapter 18.16 ofthe Moses Lake Municipal Code entitled "R-1,Single Family Residential"was read by title only. The public hearing was opened.There were no comments. Action Taken:Mr.Peace moved that the public hearing be closed,seconded by Dr.Covey,and passed unanimously. Mr.Rimple was opposed to allowing temporary uses in the R-1 Zone. There was some discussion by the Council. Action Taken:Mr.Rimple movedthatthe second reading of the ordinance be denied,seconded by Mr. Reese,and passed unanimously. The ordinance amending Chapter 18.19 of the Moses Lake Municipal Code entitled "R-2,Single Family and Two Family Residential"was read by title only. The public hearing was opened. M.G. McLanahan,representing the Alliance Church,stated that the proposed expansion of the church cannot be accomplished without the use of volunteer labor.Since the volunteers are seniors they will only fl be working about 2 hours at a stretch and then have rest breaks.Because of this method of working, it is desirable to have the RVs in which they will be living as close to the work site as possible.The closest resident is about 600'from the church and the RVs will be located about400'west of Grape Drive behind the existing church.The area will be graveled and the RV sites will be connected to city water and sewer. It is hoped that the project can be started by the first of April and will take approximately 7 months each year forthe nexttwo years.The new expansion consists of Sunday School classrooms and a gymnasium. Action Taken:Mr.Rimple moved that the public hearing be closed,seconded by Dr.Covey,and passed unanimously. There was some discussion by the Council. Action Taken:Mr.Pearce moved that the second reading of the ordinance be adopted,seconded by Mr. Nichols, and passed with Mr.Rimple opposed. The ordinance amending Chapter 18.22 of the Moses Lake Municipal Code entitled "R-3,Multi-family Residential"was read by title only. The public hearing was opened.There were no comments. Action Taken:Mr.Nichols moved that the publichearing be closed,seconded by Mr.Pearce, and passed unanimously. Action Taken:Dr.Covey moved that the second reading of the ordinance be adopted,seconded by Mr. Nichols,and passed unanimously.fi VI.ORDINANCES AND RESOLUTIONS ^ Qof ORDINANCE -ANNEX FIRING RANGE -1ST READING An ordinance was presented which provides for the annexation of the City of Moses Lake firing range located at the Grant County Airport. The ordinance annexing certain specified territoryto the City of Moses Lake,Washington,and incorporat ing the same within the corporate limits of the City of Moses Lake, and which provides forthe assumption of existing indebtedness and establishes the zoning was read by title only. Action Taken:Mr.Rimple moved that the first reading of the ordinance be adopted,seconded by Mr. Reese,and passed unanimously. v^ 5212 CITY COUNCIL MINUTES:3 February 25,1997 RESOLUTION -ACCEPT DONATION -ROTARY CLUB A resolution was presented which accepts $1,000 from the Rotary Club of Moses Lake and which is to be used to purchase picnic tables at the Montlake Park Picnic Shelter. The resolution accepting a cash donation for $1,000 from the Rotary Club of Moses Lake for the acquisition of picnic tables for the Montlake Park picnic shelter was read by title only. Action Taken:Mr.Pearce moved that the resolution be adopted,seconded by Mr.Rimpie,and passed unanimously. VII.REQUESTS TO CALL FOR BIDS TRACTOR Staff requested authorization to call for bids for a replacement for the Kubota tractor which is used in the Parks Department. Joseph K.Gavinski,City Manager,stated that this is a non-budgeted item and if approved by Council, other items that have been budgeted will need to be deferred. Action Taken:Mr.Pearce moved that staff be authorized to call for bids for a replacement for the Kubota tractor,seconded by Mr.Nichols. Action Taken:Mr.Chapman moved that the motion be amended to call for bids for a new or used tractor, not to exceed $22,000,seconded by Dr. Covey,and passed unanimously. The motion passed unanimously. VIII.REFERRALS FROM COMMISSIONS HAYDEN CAMPUS 2ND ADDITION Phil Bloom,Columbia Northwest Engineering,has submitted a preliminary plat for a 38 lot major plat.The proposed plat is a portion of Parcel H of the South Campus Binding Site Plan. The area is zoned R-1, Single Family Residential.The proponent requested the following subdivision variances: 1.Variances to lot configurations for Lots 2 - 9 of Block 1;Lots 4 - 8 of Block 2;and Lots 4 &5 of Block \~>3 2. A variance to the lot design standards for Lot 5,Block 2 3. A variance to allow the deferral of the construction of a cul-de-sac at the end of Husky Drive for three years with the stipulation that a bond be provided for the improvements 4. A variance to the minimum tangent length on center line curves within the plat Action Taken:Mr.Rimple moved that the variances be approved and that March 11 be set as the date to consider the preliminary plat,seconded by Dr.Covey,and passed unanimously. IX.OTHER ITEMS FOR COUNCIL CONSIDERATION GRAVEL STREETS There was discussion by the Council on the possibility of allowing gravel streets within the city limits to be improved with a bituminous surface treatment. Gary G. Harer,Municipal Services Director,distributed the proposed changes to the CommunityStandards to allow the use of BST within the city's limits and pointed out the advantages and disadvantages of such a procedure for city streets. There was some discussion by the Council. Phil Bloom,Columbia Northwest Engineering,pointed out that BST roads,in the proper application,are sometimes the best method, especially with low volume roads with heavy truck traffic.The BST roads do need to be installed properly and maintained. It was the consensus of Council that the question of BST roads be discussed at the Council/staff retreat. X.COUNCIL QUESTIONS AND COMMENTS BUILDING PERMITS Mr.Chapman requested a report from staffon the length of time ittakes to process a building permit from the time of application to final approval,including any variables such as older plats that do not meet current standards,stock plans,etc. Joseph K.Gavinski,City Manager, stated that the city is still waiting forthe proposals from the builders on the stock plan issue. /O /0/7 //Jfr /o/p </* il*t 5213 CITY COUNCIL MINUTES:4 February 26,1997 CITIZEN NOTIFICATION Mr.Rimple was concerned thatnot enough property owners are being notified ofevents occurring in their neighborhoods. There wassome discussion by the Council onthe notification ofproperty owners.Itwasthe consensus ofthe Council that the problem be discussed at either retreat orata future Council meeting. NEWSPAPER ARTICLE Mr.Rimple pointed outthatthere wasa negative article in the Seattle Times concerning Moses Lake and he felt that the city should respond. Mr.Pearce suggested that any response should mention that the Council was offended by the article but should also pointout the amenities the city provides to its citizens. Itwas the consensus ofthe Council that a letterbe drafted by staffto address the article in the Seattle Times. XI. CITY MANAGER REPORTS AND COMMENTS HIGH SCHOOL SIGN Joseph K.Gavinski,City Manager,pointed outthatthesign has been constructed andthequestion is how far out intothe city right-of-way the sign extends. AGCCT -CRIMINAL JUSTICE FUNDS s^sjp •C JosePn K-Gavinsk'.City Manager,distributed a letter from the Grant County Commissioners which jfro discussed the question of imposing the 1/10 of 1%sales tax to be used for funding criminal justice purposes. The County Commissionersindicated thatratherthan unilaterally imposing such a taxthatthere should be a county-wide vote.Sincethe county does notneedthese funds to balance their budget,the Commissioners recommended that the cost of the election be borne by the cities and towns of Grant County. Mr.Gavinski pointed out that the AGCCT was simply requesting that the county consider the tax and if the County Commissioners wanted to have it voted on, it would be their choice.He indicated that the subject will probably be discussed again at the next AGCCT meeting. ,r)^0h BUILDING ACTIVITY REPORT n Joseph K.Gavinski, City Manager, distributed the building activity report for January 1997. ,.;/TAXES // Joseph K. Gavinski, City Manager,distributed information on the various levys imposed in Grant County and pointed out that the city's tax rate is about $.60 less than for county residents. 6'^SALES TAX/TRANSIENT RENTAL INCOMEy \\df'^Joseph K.Gavinski,City Manager,stated that on February 28,1997 the city will receive $270,113.79 in D r> 0^ sales tax revenue and $6,466.87 in transient rental income. COMMUNITY DEVELOPMENT DEPARTMENT Joseph K.Gavinski, CityManager,stated that Bill Jones,Building Official,has resigned his positionto take a job out of state. The regular meetingwas recessed at 9:10 p.m. and the Council met in an executive session to discuss labor relations. The executive session was adjourned at 9:30 p.m. and the regular meeting was s~s reconvened.The regular meeting was adjourned at 9:30 p.m. ATTEST: Finance Director