1997 02 115205
MOSES LAKE CITY COUNCIL
February 11,1997
Council Present:Bill Reese,Ron Covey,Wayne Rimple,Grant Nichols, Bob Chapman,and Richard
Pearce Absent:Daryl Jackson
MINUTES:Dr.Covey moved that the minutes of the January 28 meeting be approved as submitted,
seconded by Mr. Nichols,and passed unanimously.
APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
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li Action Taken:Mr.Reese moved that the bills,checks,and prepaid claims issued be approved,seconded
by Dr.Covey,and passed with Mr.Rimple abstaining from voting for that portion ofthe bills to Moses Lake
Steel Supply and Faber Industrial Supply.
Vouchers audited and certified by the Finance Directoras required by RCW42.24.080,and those expense
reimbursement claims certified as required by RCW42.24.090,have been recorded on a listing which has
been made available to the City Council.
Claims:The vouchers included on the below list as modified by the Council and noted upon said list for
the Council meeting of February 11,1997 for the funds listed below are approved in the amount of
$398,473.70.
GENERAL FUND
STREET
GOB 1992 REDEMPTION
GOB 1993 REDEMPTION
CAPITAL
STREET IMPROVEMENT
CENTRAL DRIVE LID
WATER/SEWER FUND
Prepaid Claims: Prepaid claims approved by the City Manager according to the process established by
Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council have
been recorded on a listing which has been made available to the City Council.The claims listed below
"are approved in the amount of $9,829.69 for all funds.
GENERAL FUND $369.83 CENTRAL SERVICES 23.64
WATER/SEWER FUND 3.03 EQUIP RENTAL-OPERATIONS 9,430.54
WATER/SEWER CONSTRUCTION 2.65 TOTAL $9,829.69
Checks:Checks 11472 through 11617 issued on January 29,1997 were approved for payment at the
Council meeting held on February 11,1997 in the total amount of $276,106.08.
Payroll:The payroll issued on January 31,1997 having been approved pursuant to the rule of the City
Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 51061 through 51076 in
the amount of $8,935.91.
Payroll:The payroll issued on February 7,1997 having been approved pursuant to the rule of the City
Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 51077 through 51242 in
the amount of $218,197.52.
I.CITIZEN INPUT
Bov Scouts:The Boy Scouts and Scout Masters in attendance were introduced.//P9
PROCLAMATION
The proclamation declaring February 15-22,1997 as FFA Week was read in its entirety.//3 %
KJ II.PRESENTATIONS -None
III.CONSENT AGENDA
Resolution -Deferred Compensation Plan:A resolution was presented which amends the city's deferred /Q9&
compensation plan with the ICMA Retirement Corporation.The amendments area result ofthe changes
in federal law under which the deferred compensation plan operates.
Resolution -Vacate Central Drive and Lee Street:A resolution was presented which initiates the /Of'7
procedure for vacating right-of-way for portions of Central Drive and Lee Street
Resolution -ULID #6 Segregation:A resolution was presented which provides for the segregation of ULID /Q yj
#6 Assessment 1 into 5 parcels.
$39,322.39 1994 BOND FUND 7,542.50
2,867.22 WATER/SEWER CONSTRUCTION 152,936.98
32,377.50 SANITATION FUND 46,901.31
50,159.39 UNEMPL COMP INS 375.00
760.58 CENTRAL SERVICES 11,805.04
275.00 EQUIP RENTAL-OPERATIONS 18,951.42
140.00 BUILD MAINT-OPERATIONS 14,536.37
17,500.50 M. L.YPTF 2,022.50
TOTAL $398,473.70
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CITY COUNCIL MINUTES: 2 February 11,1997
.rX I Resolution -LID #58 Segregation:A resolution was presented which provides for thesegregation of LID
'^#58 Assessment 1 into 5 parcels.
nt-jO Surplus Property -Reaugh Add.:Authorization was requested from the Council to declare the portion of
'^Reaugh Addition dedicated as a public park as surplus property and for authorization to sell the property.
Action Taken:Mr.Pearce moved that the Consent Agenda be approved,seconded by Mr.Nichols, and
passed unanimously.
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IV.CONSIDERATION OF BIDS O
CITY VEHICLES
Staff reported that no bids were received forthe 4 vehicles and requested authorization to purchase them
from the state contract.
There was some discussion and Mr.Chapman felt that the bed mat and cruise control/tilt steering could
be deleted from the engineering and sewer vehicles since they are not part of the bid for the parks
vehicles.
Action Taken:Mr.Reese moved that the vehicles be purchased from the state contract,seconded by Mr.
Nichols, and passed with Mr.Chapman opposed.
POLICE/COURT BUILDING -CARPORT
Staff recommended that the bid forthe carport for the Police/Court Building be awarded to S. G. Morinand
Sons.
Action Taken:Mr.Pearce moved that the bid be awarded to S. G. Morin and Sons,seconded by Mr.
Reese,and passed with Mr.Chapman abstaining.
V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
SISTER CITY COMMITTEE
nTheMosesLakeSisterCityCommitteerequestedsomeinvolvement,participation and support from the
City of Moses Lake.
Joseph K.Gavinski,City Manager,stated that the Sister City Committee wished to draw attention to this
program and is requesting that the Council members become members of the Committee and perhaps
have a Council member sit on the Board of Directors.
Mr.Rimple pointed out that the Mayor represents the Council on the Board.
Mr.Gavinski pointed out that the city cannot spend any funds to directly support the Sister City project.
Mr.Rimple recommended that a letter be sent to the Moses Lake Sister City Committee stating that the
city cannot assist the Committee in a financial way.
Mr.Chapman stated that he would be willing to work with the Sister City Committee.
REQUEST TO USE CITY PROPERTY -FABER INDUSTRIAL SUPPLY
Faber Industrial Supply requested the use ofthe sidewalkin front of the store at423 E.Broadway and the
east side of Date Street on May 17,1997 from 8 a.m. to 5 p.m.
ActionTaken:Dr.Covey moved thatthe request to use city property be granted,seconded by Mr.Reese,
and passed with Mr.Rimple abstaining.
,[p SEWER LINE PARTICIPATION -HAYDEN CAMPUS >~v
\^The City ofMoses Lake has instructed Hayden Enterprises to construct additional improvements to the
110 sewer line on Nelson Road.Since the improvements are not needed for the Hayden Campus develop
ment,city participation is requested.
Gary Harer,Municipal Services Director,stated that due to the slope of the land in this area, service to
areas beyond Hayden Campus required thatthe sewer line be deepened. He mentioned thatthe cityhas
not participated inthe costs when similar construction was required of other developers.
Phil Bloom,representing Hayden Watson,explained thatthe sewer has been extended along Nelson to
serve the Hayden Campus development. The property beyond this development is at a lower elevation
so, in order to service the property,the city requested that the sewer line be deepened.The increased
depth of the sewerwill substantially delay the construction of.a liftstation to service the area in the future.
He pointed out thatthe city has participated in the cost of oversizing waterand sewer lines in the past.
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CITY COUNCIL MINUTES:3 February 11,1997
Hayden Watson,owner, pointed out that this extra depth is not for the benefit of Hayden Campus but is
to benefit the property beyond and the city. He mentioned that the area is composed of black sand which
is difficult to excavate and the extra depth added considerably to the cost.
Joseph K.Gavinski,City Manager,pointed out that a developer is required to install utilities ina way that
will provideservice to the areas beyond his plat.The city can participate inthe cost of utilities when they
are installed at a level greaterthan required forthe service to the plat.He suggested that a reimburse
ment agreement be established on behalf of the developer forreimbursable costs forthe construction of
the sewer main.
There was some discussion by the Council.
ActionTaken:Dr.Covey moved that the request forcity participation inthe sewer construction be denied,
seconded by Mr.Pearce, and passed with Mr.Reese opposed.
ActionTaken:Mr.Chapman moved that a reimbursement agreement be established for the benefit of the
developer forthe additional $22,044,seconded by Dr.Covey, and passed unanimously.
KITTLESON ROAD -TEMPORARY IMPROVEMENTS
Bob Fancher, Maiers Development Corporation, pointed out that Kittleson Road and Clover Drive from
Highway 17 to the North Central Construction Office are unimproved streets.During hardwinters they
become extremely rough and are impossible to grade smooth.It is unrealistic to improve these streets
to city standards at this time because of the cost and the uncertaintyof how the area will be platted and
developed.Pamp Maiers of North Central Construction is offering to apply a double shot BST surface at
his expense to Kittleson Road as it now exists if the city will prepare the road bed and place enough top
coarse for the oil shot.
Gary Harer,Municipal Services Director,stated that a 3" top coarse will cost the city about $6,000. He
mentioned that BST is not to community standards and if the Council agrees to this proposal,other
property owners will want to do the same to their gravel streets.The city has about 7 miles of gravel
streets at this time.
There was some discussion by the Council. It was pointed out that the city's policy is not to improve
gravel streets until utilities are in place. It was also pointed out that property owners may desire to
\^J improve the gravel streets with BST with the understanding that when the street is improved the BST
would be removed.It was mentioned that city policy would have to be modified to allow that type of street
improvement.
Staff was directed to present information on a policy change which will allow road improvements using
BST.
ORDINANCES -R-2 ZONE/R-3 ZONE -2ND READING/PUBLIC HEARING
Ordinances were presented which would allow the issuance of a building permit for platted lots that are
non-conforming in area, width, minimum building setback line, and depth in the R-2 and R-3 zones.
The public hearing was opened.There were no comments.
Action Taken:Dr.Covey moved that the public hearing be closed, seconded by Mr.Chapman,and
passed unanimously.
The ordinance amending Chapter 18.19ofthe Moses LakeMunicipal Code entitled R-2,Single Family and
Two Family Residential"was read by title only.
Action Taken:Dr.Covey movedthatthe second reading of the ordinance be adopted,seconded by Mr.
Nichols, and passed unanimously.
The ordinance amending Chapter 18.22 of the Moses Lake Municipal Code entitled R-3,Multi-Family
Residential"was read by title only.
The public hearing was opened.There were no comments.
ActionTaken:Mr.Nichols moved thatthe public hearing be closed,seconded by Mr.Pearce,and passed
unanimously.
Action Taken:Mr.Pearce moved that the second reading of the ordinance be adopted,seconded by Mr.
Nichols,and passed unanimously.
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CITY COUNCIL MINUTES:4 February 11,1997
VI.ORDINANCES AND RESOLUTIONS
ORDINANCE -STREET NAME CHANGE - 2ND READING
An ordinance was presented which changes the names of streets in the recently annexed Wiser
Commercial Park Plat.
The ordinance amending Chapter 12.32 ofthe Moses Lake Municipal Code entitled "Addresses and Street
Names"was read by title only.
Action Taken:Mr.Nichols moved that the first reading of the ordinance be adopted,seconded by Mr.
Chapman,and passed unanimously.
VII.REQUESTS TO CALL FOR BIDS -None
VIII.REFERRALS FROM COMMISSIONS
05V ORDINANCES -R-1.R-2.AND R-3 ZONES -TEMPORARY USES -1ST READING
Ordinances were presented which amend the residential zones to allow temporary uses and occupancy
as a conditional use.
Therewas some discussion by the Council and itwas the consensus that the ordinance be amended as
follows:18.16.020 9.a.2)Request is associated with a construction project which requires a conditional
use permit as listed in 18.16.020 B (1-8)and that adjacent property ownersbe notified.
The ordinance amending Chapter 18.16 of the Moses Lake Municipal Code entitled "R-1,Single Family
Residential"was read by title only.
Action Taken:Mr.Nichols moved that the ordinance be amended as proposed,the first reading be
adopted,andthesecond reading anda public hearing beset for February 25,seconded by Mr.Chapman,
and passed unanimously.
The ordinance amending Chapter 18.19 ofthe Moses Lake Municipal Code entitled "R-2,Single Family
and Two Family Residential"was read by title only.
Action Taken:Mr.Pearce moved that the ordinance be amended as was the previous ordinance,the first /*^
reading be adopted, and the second reading and a public hearing be set for February 25, seconded by
Dr. Covey, and passed unanimously.
The ordinance amending Chapter 18.22 of the Moses Lake Municipal Code entitled "R-3,Multi-family
Residential"was read by title only.
Action Taken:Mr.Pearce moved that the ordinance be amended as was the previous ordinance,the first
reading be adopted,and the second reading and a public hearing be set for February 25,seconded by
Mr. Nichols,and passed unanimously.
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IX.OTHER ITEMS FOR COUNCIL CONSIDERATION
STREET CONSTRUCTION PROJECT
Engineering staff is in the process of designing the streets for the 1997 street construction project.The
streets that will be reconstructed are Fern Street,Crouse Street,and Ashley Way.
Gary Harer,Municipal Services Director,stated that Fern,Crouse,and Ashley are in areas that have been
platted and do not end in cul-de-sacs.The property owner on Ashley Way will provide property to
construct a cul-de-sac.He pointed out that there are only 9 residences on Fern and Crouse and neither
street ends in a cul-de-sac.He stated that most of the property along one side of Crouse and Fern is
owned by one property owner who has only requested stub outs on 6 to 7 lots.
There was some discussion by the Council. The Council did not feel the city should improve the streets
if the property owners were not willing to have the utilities stubbed out to the lots.It was pointed out that ^-v
city policy states that roads will not be constructed unless utilities are in place and that includes the stub
outs to the individual lots. It was the consensus of the Council that the property owners be notified that
the project will not be started until all property owners agree to have the utilities stubbed out to the
individual lots and the problem with the cul-de-sac is remedied.
X.COUNCIL QUESTIONS AND COMMENTS
DEPARTMENT OF TRANSPORTATION -POTATO HILL ROAD
Dr.Covey stated that at the meeting withthe Department of Transportation to discuss the four Taming of
the overpass at Potato Hill Road,information was received that if both Division and Potato Hill road
abutting the bridge were four lane,the Department of Transportation would have to four lane the bridge.
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CITY COUNCIL MINUTES: 5 February 11,997
XI.CITY MANAGER REPORTS AND COMMENTS
INVESTMENT REPORT
Joseph K.Gavinski,City Manager,stated that the city received $28,106.30 in investment income for
January 1997.
AWC LEGISLATIVE CONFERENCE
Joseph K.Gavinski,City Manager,stated that the AWC Legislative Conference is coming up and
requested that he be notified if any one is interested in attending.
COUNCIL/STAFF RETREAT
Joseph K.Gavinski,City Manager,stated that the Council/staff retreathas been set for March 7, 8, and
9 in Leavenworth.The retreat will begin on Friday at 2 p.m.
The regular meeting was adjourned at 9:15 p.m.
ATTEST:Deputy Mayor
Finance Director
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