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1997 01 285200 MOSES LAKE CITY COUNCIL January 28,1997 Council Present:Daryl Jackson, Ron Covey, Wayne Rimple,Grant Nichols,Bob Chapman, and Richard Pearce Absent:Bill Reese MINUTES:Mr.Rimple moved that the minutes of the January 14 and 21 meetings be approved as submitted,seconded by Mr.Nichols,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS \^j Action Taken:Mr.Pearce moved that the bills,checks,and prepaid claims issued be approved,seconded by Dr.Covey, and passed with Mr.Rimple abstaining from voting forthat portion of the bills to Moses Lake Steel Supply. Vouchers audited and certifiedbythe Finance Director as required by RCW 42.24.080, and those expense reimbursement claims certified as requiredby RCW42.24.090, have been recorded on a listing which has been made available to the City Council. Claims:The vouchers included on the below list as modified by the Council and noted upon said list for the Council meeting of January 28, 1997 for the funds listed below are approved in the amount of $274,295.31. GENERAL FUND STREET EQUIPMENT LEASES CENTRAL DRIVE LID #58 CAPITAL STREET IMPROVEMENT WATER/SEWER FUND 1992 BOND FUND WATER/SEWER CONSTRUCTION Prepaid Claims: Prepaid claims approved by the City Manager according to the process established by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council have been recorded on a listing which has been made available to the City Council.The claims listed below are approved in the amount of $1,810.77 for all funds. KJ XJ $36,831.10 WATER/SEWER LEASES 1,618.04 18,682.93 SANITATION FUND 6,635.50 17,586.14 AIRPORT 2,236.71 93.75 CENTRAL SERVICES 20,316.84 1,563.52 EQUIP RENTAL-OPERATIONS 30,248.57 8,615.55 BUILD MAINT-OPERATIONS 9,007.24 34,338.63 FIREMANS PENSION 133.00 85,741.68 M.L YPTF 344.91 301.20 TOTAL $274,295.31 GENERAL FUND $35.77 BUILD MAINT-OPERATIONS 1,475.00 WATER/SEWER CONSTRUCTION 300.00 TOTAL $1,810.77 Checks:Checks 11212 through 11471 issued on January 15,1997 were approved for payment at the Council meeting held on January 28,1997 in the total amount of $503,149.98. Payroll:The payroll issued on January 24,1997 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 50892 through 51060 in the amount of $270,146.20. I.CITIZEN INPUT -None II.PRESENTATIONS Police Department:Annalisa Clement and Marcy Maslen,Police Clerks,were presented to Council. III.CONSENT AGENDA Resolutions -Accept Easements - CMC Heartland Partners:Resolutions were presented which accept four easements from CMC Heartland Partners in connection with the 1997 Sewer and Water Line Project on Patton Boulevard. Resolution -Lease/Purchase Agreement:A resolution was presented which authorizes the City Manager to sign the lease/purchase agreement with Signet Leasing. IV.CONSIDERATION OF BIDS 1997 SEWER AND WATER LINE PROJECT Staff recommended that Eller Corporation be awarded the bid for the 1997 Sewer and Water Line Project. Action Taken:Mr.Pearce moved that the bid, including the base bid and optional roadway work,be awarded to Eller Corporation,seconded by Mr.Chapman,and passed unanimously. /0'3 //3& //6?6> Aif) fo^ 5201 CITY COUNCIL MINUTES:2 January 28,1997 V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS ORDINANCE -PLANNED DEVELOPMENT DISTRICT ZONE -2ND READING/CONT PUBLIC HEARING An ordinance was presented which amends the Planned Development District Zone in orderto provide better direction with regard to the requirements of a planned unitdevelopment. The public hearing was opened.There were no comments. Action Taken:Mr.Nichols moved that the public hearing be closed,seconded by Dr.Covey,and passed f"**) unanimously. The ordinance amendingChapter18.67ofthe Moses Lake Municipal Code entitled "Planned Development District Zone"was read by title only. There was some discussion by the Council on the proposed change to the ordinance concerning open space requirements. ActionTaken:Dr.Covey moved that the second reading of the ordinancebe adopted,seconded by Mr. Nichols, and passed unanimously. ORDINANCE -R-1 ZONE -2ND READING/PUBLIC HEARING An ordinancewas presented which would allow the issuance of a building permit for platted lots that are non-conforming in area, width, minimum building setback line,and depth. The public hearing was opened.There were no comments. Action Taken:Mr.Rimple moved that the public hearing be closed,seconded by Dr.Covey, and passed unanimously. The ordinance amending chapter 18.16 of the Moses Lake Municipal Code entitled "R-1, Single Family Residential"was read by title only. There was some discussion by the Council. Action Taken:Mr.Rimple moved that the second reading of the ordinance be adopted,seconded by Mr. Nichols,and passed unanimously. VI.ORDINANCES AND RESOLUTIONS ORDINANCE -PARKING REGULATIONS -2ND READING An ordinance was presented which amends the parking regulations to extend the 2 hour parking restriction on Third Avenue to Ivy Street and on Cedar Street from Broadway to Fourth Avenue. The ordinance amending Chapter 10.12 of the Moses lake Municipal Code entitled "Parking Regulations" was read by title only. ActionTaken:Dr.Covey moved that the second reading of the ordinance be adopted,seconded by Mr. Nichols, and passed unanimously. .ORDINANCE -STREET NAME CHANGE -1ST READING,/£/' An ordinance was presented which changes the names of streets in the recently annexed Wiser Commercial Park Plat. The ordinanceamending Chapter 12.32of the Moses Lake Municipal Code entitled "Addresses and Street Names"was read by title only. Action Taken:Dr.Covey moved that the first reading of the ordinance be adopted, seconded by Mr. Nichols, and passed unanimously. '7 ORDINANCES - R-2 AND R-3 ZONES -1ST READING Ordinances were presented which would allow the issuance of a building permit for platted lots that are non-conforming in area, width, minimum building setback line,and depth in the R-2 and R-3 zones. The ordinance amendingChapter18.19ofthe Moses Lake Municipal Code entitled R-2,Single Family and Two Family Residential"was read by title only. Action Taken:Mr.Nichols movedthatthe first reading ofthe ordinance be adopted anda public hearing be set for February 11,seconded by Dr.Covey, and passed unanimously. n r> KJ u 5202 CITY COUNCIL MINUTES:3 January 28,1997 The ordinance amending Chapter 18.22 of the Moses Lake Municipal Code entitled R-3, Multi-Family Residential"was read by title only. Action Taken:Mr.Rimple moved that the first reading of the ordinance be adopted and a public hearing be set for February 11,seconded by Dr.Covey,and passed unanimously. VII.REQUESTS TO CALL FOR BIDS 1997 CRACK SEAL PROJECT Staff requested authorization to call for bids forthe 1997 Crack Seal Project. Action Taken:Mr.Rimple moved that staff be authorized to call for bids,seconded by Mr.Chapman,and passed unanimously. VIII.REFERRALS FROM COMMISSIONS POPLAR SANDS #2 SHORT PLAT -VARIANCE Ron Baker, Boundary Engineering,has submitted a request to defer improvements to Westshore Drive associated with the Poplar Sands #2 Short Plat.The platting process requires improvements to city standards along the frontage of the plat on Westshore Drive.The proponents are asking for a variance from the required street,curbs,sidewalks,and gutter improvements.The Planning Commission recommended that the request be granted with the stipulation that a covenant run with the land for the improvements at a future date. Gary G. Harer, Municipal Services Director,stated that the city would like to realign Westshore Drive to provide a'T'intersection at Hansen Road.He mentioned that there are a number of covenants for street improvements on Westshore Drive and those could be called in the near future. There was some discussion by the Council. Action Taken:Mr.Pearce moved that the variance request be granted with the stipulation that a covenant runwiththe landfor the improvements ata future date,seconded by Mr.Rimple,and passed unanimously. IX.OTHER ITEMS FOR COUNCIL CONSIDERATION -~"APPEAL -BENNETT CONDITIONAL USE PERMIT James Reuter,Advantage Homes,representing Leonard and Patricia Bennett,requested a conditional use permit to place a manufactured home in an R-3Zoneat 1938 Pheasant.The conditional use permit was granted with several conditions.Staffdetermined thatthe condition requiring thata porch be constructed has notbeen adequately complied with due to the specific nature ofthe language.Mr.Reuter requested the Planning Commission revisit the conditional use permit and modifyor eliminate this condition of the permit.The Planning Commission considered and denied the requestat its December 12 meeting. Mr.Reuter stated that the Bennetts moved into thehomein July 1995 and thehomehasa recessed entry with concretesteps. Herequestedthatthe requirement of a porch as shown in the picture be eliminated or modified.He pointed outthat all conditions areto be completed beforeoccupancy is allowed andthe Bennetts were occupying the home for quite a while before they were informed of the requirement for a porch. There was some discussion by the Council. Action Taken:Dr.Coveymovedthatthe decision ofthe Planning Commission be affirmed,seconded by Mr.Pearce,and passed unanimously. /Q/?A 1/?ts /DOU> MUNICIPAL AIRPORT -BUDGET The Airport Commission has requested that the Council formally adopt the budget submitted for the Municipal Airport. Mr.Pearce explained the budget and the proposed projects. ActionTaken:Mr.Pearcemoved thatthe Municipal Airport budget be adopted, seconded by Mr.Nichols, and passed unanimously. GOODWILL INDUSTRIES -VARIANCE Goodwill Industrieshas requested a varianceinorderto allowoccupancy of their building on Central Drive before all utilities have been accepted by the Council.The required street and utility improvements have been constructed but cannot be accepted untila few punch list items are completed,which cannot be done until spring. Action Taken:Mr.Rimple moved that a temporary Certificate of Occupancy be issued to Goodwill Industries,seconded by Dr.Covey,and passed unanimously. ;/£(s 5203 CITY COUNCIL MINUTES:4 January 28,1997 X.COUNCIL QUESTIONS AND COMMENTS GROWTH MANAGEMENT Mr.Chapman pointed out thatthe county has scheduled two of the four meetings on the Interim Urban Growth Area on nights whentheCity Council is also meeting,which prevents Moses Lake City Councilmen from attending those meetings and explaining the city's position. ji-j DEPARTMENT OF TRANSPORTATION -POTATO HILL ROAD Mr.Chapman was concerned thatthe Department ofTransportation is proposing to raise the overpass at Potato Hill Road butis only planning to construct a two lane bridge.He felt thatthe bridge should be made four lane since Potato Hill Road will be four lane in the future.He also felt that a potential interchange should also be discussed.He requested that a letter be sentto DOE expressing the city's concerns about this project. Mr.Pearce stated that he is opposed to an interchange at the overpass on Potato Hill Road. He did not feel theareais appropriate for the development of interchange typebusinesses because ofthe residential nature of the area. XI.CITY MANAGER REPORTS AND COMMENTS i '/SALES TAX/TRANSIENT RENTAL INCOME !^t/Joseph K.Gavinski,City Manager,stated that on January 31, 1997 the city will receive $249,169.41 in sales tax revenue and $7,747.58 in transient rental income. 0^ jiob }/99 DEPARTMENT OF TRANSPORTATION -SECOND LAKE CROSSING Joseph K.Gavinski, City Manager,stated that the city received a letter from the Department of Transporta tion soliciting projects for Congressional Demonstration Projects. He requested Council direction on whether or not to submit the second lake crossing. It was the consensus of Council that the city submit the second lake crossing project. 1 DEPARTMENT OF TRANSPORTATION -TRAFFIC STUDY MEETING Joseph K.Gavinski,City Manager,stated a meeting was held with the DOT concerning the traffic circulation in the downtown area and on East Broadway Extended.The position of DOE is that they will not support a one way couplet for Broadway and Third unless the city agrees to take responsibility for Broadway. Gary G.Harer,Municipal Services Director,stated that,since the traffic study was to determine the feasibility of one way couplets on Third and Broadway, it would not be a good use of funds to continue with the traffic study because DOT will not consider it. He is recommending that the RTPO funds the city has received be used to implement actual improvements in the Stratford Road area, including the signals at Valley Road and Grape Drive. DISTRICT COURT LEASE Joseph K. Gavinski, City Manager,stated that the lease with DistrictCourt forthe courtroom facilities will expire in May of 1997. BOY SCOUTS Joseph K. Gavinski, City Manager,stated that the Boy Scouts will be attending the February 11,1997 meeting. 4 AWC LEGISLATIVE CONFERENCE Joseph K. Gavinski, City Manager,stated that the AWC Legislative Conference is coming up and requested that he be notified if any one is interested in attending. \oo lltf AGCCT MEETING Joseph K.Gavinski,City Manager,stated that the AGCCT meeting will be held at the Fireside Room at Big Bend Community College at 7 p.m. on Thursday,January 30,1997. ^/3 COUNCIL/STAFF RETREAT Joseph K.Gavinski,City Manager,stated that the Council/staff retreat has been set for March 7, 8, and 9 in Leavenworth.The retreat will begin on Friday at 2 p.m. r> n n \S V CITY COUNCIL MINUTES:5 WATER/SEWER SERVICES 5204 January 28,1997 Joseph K.Gavinski, City Manager,reported that the city is supplying water service to property on Nelson Road that is in the county.There are also other areas in the county receiving city services with the benefit of an Extra Tentorial Utility Agreement.Those services were granted prior to the city's current policy of requiring an Extra Territorial Utility Agreement for city services. After some discussion it was the consensus of Council that the city identify those properties that are being served with city services without such agreements. The regular meeting was adjourned at 9:10 p.m. ATTEST: (Amli Finance Director