1996 12 105187
MOSES LAKE CITY COUNCIL
December 10,1996
Council Present:Daryl Jackson, RonCovey, Wayne Rimple,Grant Nichols,Bob Chapman, and Richard
Pearce Absent:Bill Reese
MINUTES:Dr.Covey moved that the minutes of the November26 meeting be approved as submitted,
seconded by Mr.Rimple, and passed unanimously.
APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
ij Action Taken:Mr.Pearce moved that the bills,checks,and prepaidclaims issued be approved,seconded
by Mr.Nichols, and passed unanimously.
Vouchers auditedand certified bythe Finance Director as required by RCW42.24.080,andthose expense
reimbursement claims certified as required by RCW42.24.090, have been recordedon a listing whichhas
been made available to the City Council.
Claims: The vouchers included on the below list as modified by the Council and noted upon said list for
the Council meeting of December 10, 1996 for the funds listed below are approved in the amount of
$509,917.87.
GENERAL FUND
STREET
CAPITAL
STREET IMPROVEMENT
PARK &REC IMPROVEMENT
WATER/SEWER FUND
1985 BOND REDM
1990 BOND REDM 7,828.68 TOTAL $589,917.87
Prepaid Claims: Prepaid claims approved by the City Manager according to the process established by
Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council have
been recorded on a listing which has been made available to the City Council.The claims listed below
are approved in the amount of $254,523.71 for all funds.
PATHS &TRAILS $51,226.03 STREET IMPROVEMENTS 11,975.27
\^J GOB 90 PAVER/PARKING LOT 20,277.50 BUILD MAINT-OPERATIONS 170,955.41
CAPITAL 89.50 TOTAL $254,523.71
Checks:Checks 10719 through 11039 issued on November 27,1996 were approved for payment at the
Council meeting held on December 10,1996 in the total amount of $532,121.91.
Payroll:The payroll issued on November 15,1996 having been approved pursuant to the rule ofthe City
Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 50167 through 50337 in
the amount of $263743.96.
Payroll:The payroll issued on November 29,1996 having been approved pursuant to the rule ofthe City
Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 50338 through 50353 in
the amount of $3,218.45.
I.CITIZEN INPUT
SNOW REMOVAL
Don Burk,2237 Lakeside,was concerned with the state ofthe Peninsula and would like to see additional
funds for snow removal in next year's budget.
Kinney Miller,2309 Lakeside Drive,suggested that the city investigate how other cities remove snow,
investigate contracting for snow removal,and include money in the budget for snow removal.
Barbara Miller,2309 Lakeside,stated that she is from Minnesota and has never driven on roads as bad
\^J as theones in Moses Lake.
Rhonda Anderson stated that she rolled her vehicle on Pioneer Way while doing 15 mph and now is afraid
to drive on the streets.
Joseph K. Gavinski, City Manager, distributed the city's snow removal policy and stated that the city has
2 5-yard dump trucks equipped with plows and sanders,and one road grader equipped with a snow gate.
Ifthe Council directs staffto do a quicker job of snow removal itwilltake more manpower and equipment.
He pointed out that changing the policy without additional equipment will be tough.
Dr.Covey pointed out that people are ready to put up with normalwinter conditions but he felt the policy
should be changed so that staff can deal with the unusual winter conditions.
$24.710.73 WATER/SEWER CONSTRUCTION 82,637.24
1,228.48 SANITATION FUND 70,702.42
642.10 AIRPORT 17,480.97
1,652.81 CENTRAL SERVICES 10,359.67
219.30 EQUIP RENTAL-OPERATIONS 27,905.93
10,676.32 BUILD MAINT-OPERATIONS 14,622.68
317,798.90 M.L YPTF 1,451.64
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CITY COUNCIL MINUTES:2 December 10,1996
Mr.Nichols was concerned about whether or not the city has the $300,000 needed to purchase the
additional equipment required if the snow removal policy is changed.
Mr.Pearce was in favor of contracting with private companies for any additional snow removal required
during bad winters.
Mr.Chapman pointed out that the city was caught ina strange weather pattern but felt that the city should
have contracted for snow removal two weeks ago. He also felt that salt would have dispersed the ruts.
Mike Brown felt that the city should work 24 hours a day, additional equipment should be purchased,and
city staff schedule,organize,and train for snow removal.
II.PRESENTATIONS -None
III.CONSENT AGENDA
r\\°l J Acceptance of Work -1996 Chip Seal Proiect:Basin Paving has completed construction of the 1996 Chip
Seal Project.The work should be accepted and the 30 day lien period entered into.
tort
Acceptance ofWork -Curb and Ramp Proiect:Marchand Construction has completed construction ofthe
1996 Curb and Ramp Project.The work should be accepted and the 30 day lien period entered into.
Acceptance ofWork-1996 Overlay Proiect: Basin Paving has completed construction of the 1996 Overlay
Project.The work should be accepted and the 30 day lien period entered into.
l/afo Resolution -Accept Street/Utility Improvements -Peninsula Estates Phase IV:Aresolution was presented
which accepts the street and utility improvements for the Peninsula Estates Phase IV manufactured home
park.
Action Taken:Mr.Rimple moved that the Consent Agenda be approved,seconded by Dr.Covey,and
passed unanimously.
IV.CONSIDERATION OF BIDS -None
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V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS f^
RENAISSANCE PROGRAM -SCHOOL DISTRICT
Colleen Tretz,Community Resource Director,Chief Moses Jr. High,explained the Renaissance Program
to the Council.
VI.ORDINANCES AND RESOLUTIONS
ORDINANCE -AMEND 1996 BUDGET -2ND READING
An ordinance was presented which amends the 1996 budget.
The ordinance amending the 1996 budget for the City of Moses Lake,Washington was read by title only.
Action Taken:Mr.Pearce moved that the second reading of the ordinance be adopted,seconded by Dr.
Covey,and passed unanimously.
RESOLUTION -ACCEPT BLOCK GRANT -CRIME PREVENTION
A resolution was presented which accepts a block grant from the Bureau of Justice in the amount of
$27,174 which will be used in the Crime Prevention Program.
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The resolution accepting Block Grant Crime Prevention was read by title only.
Action Taken:Mr.Pearce moved that the resolution be adopted,seconded by Mr.Nichols,and passed
unanimously.
RESOLUTION -ACCEPT DARE DONATIONS
A resolution was presented which accepts contributions to the DARE Program.
The resolution accepting contributions for the DARE Program was read by title only.
ActionTaken:Mr.Chapman moved that the resolution be adopted,seconded by Mr.Nichols,and passed
unanimously.
VII.REQUESTS TO CALL FOR BIDS -None
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CITY COUNCIL MINUTES:3 December 10, 1996
VIII.REFERRALS FROM COMMISSIONS
VILLAGE PARK #2 PRELIMINARY MAJOR PLAT
Fred Skinner,representing Clinton Hergert,has submitteda 4.166 acre, 1 lotmajor plat located between
SR-17 and Valley Road and west of Grape Drive.The proposed project is a continuation of the United
Village Manufactured Home Park.Although the plat is contiguous to Grape Drive,accesstothe proposed
manufactured home park to be developed on this plat will be through the United Village Park Plat,which
is also proposed to be developed as a manufactured home park.The subdivision will be served with city
i)waterand sanitary sewer. The property iszoned R-2,Single-Family and Two-Family Residential andthe
Comprehensive Plan designation is Residential.The Planning Commission recommended that the
preliminary plat be approved.
Action Taken:Mr.Chapman moved that the Village Park #2 Preliminary Plat be approved and the
Findings of Fact be accepted, seconded by Mr.Pearce,and passed unanimously
IX.OTHER ITEMS FOR COUNCIL CONSIDERATION
VALLEY ROAD -TIB GRANT
Staff requested Council approval to apply for a TIB Grant for the construction of Valley Road from Airway
Drive to Ottmar Road.The improvements would include three traffic lanes, a ten foot sidewalk on the
south side and six foot fences on both sides. This will be a city/county project in which the city would
design and administer the project.
Action Taken:Mr.Nichols moved that staff apply for the grant,seconded by Dr.Covey, and passed
unanimously.
MOSES LAKE INDUSTRIES -INDUSTRIAL WASTEWATER DISCHARGE PERMIT
Staff requested Council approval forthe renewalof Moses Lake Industries's wastewater discharge permit.
The permitis compatible with the Washington State Department of Ecology's permit.
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Action Taken:Mr.Pearce moved that the City Manager be authorized to sign the discharge permit,
seconded by Mr.Chapman,and passed unanimously.
COUNCIL DATES
Joseph K.Gavinski,City Manager, pointed out that the next Council meeting will be on December 24 and
suggested that the Council set a different date for the Council meeting.
After some discussion it was the consensus of the Council that the second meeting in December be set
for Monday,December 23.
Action Taken:Mr.Chapman moved that the Council's second meeting in December be set for Monday,
December 23,seconded by Mr.Nichols, and passed unanimously.
X.COUNCIL QUESTIONS AND COMMENTS
SNOW REMOVAL
Mr.Pearce felt that the Council should take some action on the problem of snow removal so that there
is something in place in case the city gets hitagain before the end of winter. He suggested that the city
contact contractors about providing for snow removal.
Joseph K.Gavinski, City Manager, pointed out that the city would not have to go out to bid for snow
removal because it is street maintenance work.
Mr.Pearce stated that itwould not be necessary to be in radio contact with the contractors and that they
should be assigned definite streets.
Mr.Jackson pointed out that funds are available if the Council wishes to use them for snow removal.
Mr.Rimple felt that funding is not the issue at this time but that staff needs direction from Council on how
to handle the situation.
Mr.Gavinski pointed out that the street crews have been out trying to deal with the problem but they have
not been able to keep up. He stated that the arterials are in pretty good shape,the neighborhood
collectors are passable,and what remains are mainly residential side streets.If the Council directs staff
to contract for snow removal,consideration should be given to insurance and liability concerns.Does the
Council want to hold the contractors liable for any damage done to city streets,curbs,gutters,sidewalks,
etc.
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CITY COUNCIL MINUTES:4 December 10,1996
There was some discussion by the Council and it was the consensus that the city contract with private
companies for additional snow removal and include liability in the contract.
The Council discussed the current snow removal policy. It was determined that the current snow removal
policy is adequate provided the residential streets are also plowed when the snow accumulation reaches
2".
Action Taken:Mr.Pearce moved that the snow removal policy be changed to provided that when snow
accumulations reach 2",snow will be removed city wide with the downtown area,arterials,and collectors
to be done first and then the residential areas,and if city crews cannot keep up,the City Manager will be
authorized to bring in outside contractors,seconded by Dr.Covey,and passed unanimously.
There was some discussion by Council on using salt on the roads to help melt the ice and directed staff
to look into the issue.
There was some discussion by the Council on whether or not the city should acquire additional snow
removal equipment.It was pointed out that there is also other equipment needed by the city.
XI.CITY MANAGER REPORTS AND COMMENTS
Q (SALES TAX/TRANSIENT RENTAL INCOME
Joseph K.Gavinski,City Manager,stated that on November 27,1996 the city received $256,533.08 in
sales tax revenue and $14,480.43 in transient rental income.
\(pb WATER EXTENSION -STRATFORD ESTATES
Joseph K.Gavinski,City Manager,stated that Gilbert LeVander has withdrawn his request to extend water
service to his development on Stratford Road as it would be cost prohibitive.
RESOLUTION -ACCEPT DONATION -DOGWOOD PARK/AHLERS
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Joseph K.Gavinski,City Manager,distributed a resolution which accepts the donation of $50,000 from
Marie and John Ahlers to be used for the acquisition of Dogwood Park.
The resolution accepting a cash donation of $50,000 from Marie M.Ahlers and John P.Ahlers for the
acquisition of Dogwood Park was read by title only.
Action Taken:Mr.Rimple moved that the resolution be adopted,seconded by Dr.Covey,and passed
unanimously.
DUNBAR/BRADSHAW COURT CASE
Joseph K.Gavinski,City Manager,distributed the Order from the Washington State Supreme Court which
denies the Petition for Review in the Dunbar/Bradshaw case.He mentioned that this is a 10 year old case
that the city had lost at the Superior Court level but which was overturned at the Appeals Court level. This
decision closes this case.
AQUATIC CENTER
Joseph K.Gavinski, City Manager,distributed an editorial from the Tuesday,December 5,1996,Olympian
which praises the city's aquatic center.
Mr.Chapman pointed out that at the last public meeting on the Interim Urban Growth Areas sponsored
by the county,the County Commissioners and the county staff allowed misinformation to stand without
correction.The misinformation being discussed is that the City of Moses Lake is about to annex one third
of the county.He mentioned that there is another meeting on December 19 and he requested that
members of the Council attend this meeting to represent the city.—-
Mr. Rimple and Mr.Jackson stated that they would try to make the meeting.
The regular meeting was adjourned at 9:05 p.m.
Finance Director
BEFORE THE PLANNING COMMISSION/CITY COUNCIL OF THE
CITY OF MOSES LAKE,WASHINGTON
IN THE MATTER OF THE VILLAGE PARK #2
PRELIMINARY PLAT
VILLAGE PARK #2
FINDINGS OF FACT,CONCLUSIONS,
AND DECISION
(j 1.HEARING BEFORE THE PLANNING COMMISSION.
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1.1 Date.A public meeting was held upon proper notice beforethe Commission on November
14,1996.
1.2 Proponent. Clinton Hergert is the proponent of this plat.
1.3 Purpose. The proponent has submitted a plat for propertywhich is legally described upon
the plat.Citystaff has confirmed the property describedon the plat isthe property submitted
for platting.
1.4 Evidence.The Commission considered the following materials in reaching its decision:
A.The submitted plat.
B.Testimony from the proponent.
C.Written comments from various parties.
2.FINDINGS OF FACT BY THE PLANNING COMMISSION.
Based upon the evidence presented to them,the Commission makes the following findings of fact:
2.1 The proponent is the owner ofthe property.
2.2 The property is currently zoned R-2,Single Family and Two Family Residential.
2.3 The project is consistent with other developments in the area.
2.4 The project will not create any adverse environmental impacts.
2.5 The project will not be detrimental to adjoining property owners.
2.6 There were no negative comments from the public.
2.7 The project is consistent with the Comprehensive Plan.
2.8 The requirement for approval of a landscaping plan will provide for aesthetics in the area.
3.CONCLUSIONS BY THE PLANNING COMMISSION.
From the foregoing findings of fact the Commission makes the following conclusions:
3.1 The Planning Commission of the City of Moses Lake is vested with the authority to recom
mend to the City Council the advisability of approving a plat.
3.2 The plat is properly before the Commission for its recommendation.
3.3 Itis proper at this time for the Planning Commission to make a recommendation on this plat.
3.4 It is in the best interests and welfare of the city's citizens to plat the property as proposed.
4.RECOMMENDATION OF THE PLANNING COMMISSION.
On the basis of the foregoing findings of fact and conclusions,it is the recommendation of the
Planning Commission of the City of Moses Lake to the City Council of the City of Moses Lake that
the plat be approved.
5.FURTHER HEARING BEFORE THE CITY COUNCIL.
5.1 Date. A public meeting was held upon proper notice before the Council on December 10,
1996.
5.2 Proponent. Clinton Hergert is the proponent of this plat.
5.3 Purpose.The proponent has submitted a preliminary plat for property legally described upon
the plat.City staff has confirmed the propertydescribed on the platis the propertysubmitted
for platting.
5.4 Evidence. The Council considered the following materials in reaching its decision:
A.The submitted plat.
B.Testimony from the proponent.f)
C. Written comments from various parties.
6.FURTHER FINDINGS OF FACT BY THE CITY COUNCIL.
No further evidence was presented to the City Council.The City Council adopts those findings of
fact made previously by the Planning Commission as its own.
7.FURTHER CONCLUSIONS BY THE CITY COUNCIL.
From the foregoing findings of fact the Council makes the following conclusions:
7.1 The City Council of the City of Moses Lake is vested with the authority to make a decision
on a preliminary plat.
7.2 The plat is properly before the Council for its decision.
7.3 It is proper at this time for the City Council to make a decision on this preliminary plat.
8.DECISION.
The City Council of the City of Moses Lake agrees with the recommendation of the Planning
Commission and approves the preliminary plat.
Dated:December 10,1996 f"^
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