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1996 08 275149 MOSES LAKE CITY COUNCIL August 27,1996 Council Present:Daryl Jackson,Ron Covey,Wayne Rimple,Grant Nichols, Bob Chapman,Bill Reese, and Richard Pearce MINUTES:Dr.Covey moved that the minutes of the August 13 meeting be approved as submitted, seconded by Mr.Chapman,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS K^J Action Taken:Mr.Reese moved that the bills,checks,and prepaid claims issued be approved,seconded by Mr.Nichols, and passed with Mr.Rimple abstaining from voting for that portion of the bills to Faber Industrial Supply. Vouchers audited and certified by the Finance Director as required by RCW42.24.080,and those expense reimbursement claims certified as required by RCW42.24.090,have been recorded on a listing which has been made available to the City Council. Claims:The vouchers included on the below list as modified by the Council and noted upon said list for the Council meeting of August 27,1996 for the funds listed below are approved in the amount of $269,843.96. ^J U GENERAL FUND $95,047.98 PATHS &TRAILS 2,486.47 STREET 20,290.44 STREET REPAIR/RECON 2,374.69 BALLFIELD CONTRACT 5,076.83 EQUIPMENT LEASES 12,449.37 GOB 1992 REDEMPTION 88.33 GOB 1993 REDEMPTION 100.80 CENTRAL DRIVE LID #58 86.64 STREET IMPROVEMENT 5,117.18 PARK &REC.IMPROVEMENT 3,822.38 CENTRAL DRIVE LID 2,204.80 WATER/SEWER FUND 30.982.92 1995 BOND REDEMPTION 50.00 1994 BOND REDEMPTION 71.20 WATER/SEWER CONSTRUCTION 369.94 WATER/SEWER LEASES 1,347.46 SANITATION FUND 30,006.41 AIRPORT 181.29 UNEMPL COMP.INSURANCE 408.34 SELF INSURANCE 37.92 CENTRAL SERVICES 13,307.09 EQUIP RENTAL-OPERATIONS 25,116.30 BUILD MAINT-OPERATIONS 18,771.18 FIREMANS PENSION 48.00 TOTAL $269,843.96 Prepaid Claims: Prepaid claims approved by the City Manager according to the process established by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council have been recorded on a listing which has been made available to the City Council.The claims listed below are approved in the amount of $209,720.32 for all funds. GENERAL FUND CENTRAL DRIVE LID #58 $750.00 WATER/SEWER FUND 410.34 8,728.24 BUILD MAINT-OPERATIONS 119,831.74 TOTAL $209,720.32 Checks:Checks 49666 through 50055 issued on August 14,1996 were approved for payment at the Council meeting held on August 27,1996 in the total amount of $1,395,831.85. Payroll:The payroll issued on August 9, 1996 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 96163 through 96432 in the amount of $247,236.81. Payroll:The payroll issued on August 23,1996 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 996433 through 96695 in the amount of $292,205.05 I.CITIZEN INPUT RESOLUTION -NEPPEL LANDING -DONATION Mollis Buche,representing the Moses Lake Downtown Development Task Force,stated that Phases 1and 2 of the Neppel Landing project have been developed through the donations of private citizens and companies.The City of Moses Lake has developed Phase 3 which consists of a bike path from Neppel Crossing to Marina Drive.She presented the city with $5,000 which is to be used for park benches along the pathway. The $5,000 was donated to the Moses Lake Downtown Development Task Force from the employees at American Potato. A letter was submitted from Sally McLanahan,President of the Soroptomist Club, which stated that they will donate $100 to cover the costofthe ground cover shrubs and wild flowers after the slope bedding area is prepared to receive the plants. The resolution accepting a cash donation of $5,000 from the Moses Lake Development Task Force was read by title only. Action Taken:Mr.Pearce moved that the resolution be adopted,seconded by Mr. Nichols, and passed unanimously. ID/A 5150 CITY COUNCIL MINUTES: 2 August 27,1996 II.EMPLOYEE PRESENTATIONS Police Department:Officer Juan Loera was presented with a Certificate of Competency for completing the GREAT training course. III.CONSENT AGENDA r\ltf'f\Acceptance ofWork -1996 Crack Sealing Project:Pavement Surface Control has completed construction ^ofthe 1996 Crack Seal Project.Council should accept thew }&/(s Project. Council should accept the work and enter into the 30 day lien period. Resolution -Accept Donation: A resolution was presented which accepts $500 from the International Order of Job's Daughters for the Three Ponds Park Project. n /O'JLp Resolut'on'Accept Donation:A resolution was presented which accepts $3,143.57 from the Moses Lake- ' Othello Association of Realtors for promotion and continuation of specialized recreation programs. ;^dlp Resolution -Accept Donation:A resolution was presented which accepts $792.63 from Molli Newton,in memory of David C.Newton,for the Three Ponds Park Project. /r\/2 Resolution -Accept Easement -Columbia Basin Grace Ministries:A resolution was presented which accepts an easement from the Columbia Basin Grace Ministries for street improvements at Fig Street and Third Avenue. Action Taken:Mr.Chapman moved that the Consent Agenda be approved,seconded by Dr.Covey,and passed unanimously. IV.CONSIDERATION OF BIDS -None V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS PARKPLACE INVESTORS -REQUEST FOR REIMBURSEMENTIboI )\iA James Schmidt,a general partner in Parkplace Investors and Sun City Properties, is requesting reimbursement from the city in the amount of $27,500,which is based upon the city's engineering estimate,to coverthe city'sshareof pre-development costs associated with the Central Drive LID project.(^ Action Taken:Mr.Rimple moved that this item be removed from the table,seconded by Mr. Nichols,and passed unanimously. Action Taken:Mr.Pearce moved that a moral obligation be declared and the city pay $27,500 to Parkplace Investors and Sun City Properties to coverthe city's share of pre-development costs associated with the Central Drive LID project,seconded by Mr.Reese,and passed unanimously. WATER SERVICE -LEVANDER Mr.Chapman stated that he may have a conflict of interest on this item and left the room. Gilbert LeVander is proposing a subdivision of 99, 1 to 2.5 acre lots, on the east side of Stratford Road 1/2 mile north of Harris Road. The site has been approved foron-site septic systems but water is needed. Mr.LeVander would like to extend city water to this development.He is willing to sign an Extra Territorial Utility Agreement but would also request that a reimbursement schedule be attached to the water line outside his proposed subdivision. Action Taken:Mr.Rimple moved that the request be removed from the table,seconded by Mr.Reese, and passed with Mr.Chapman abstaining. Phil Bloom, Columbia Northwest Engineering,representing the project,stated that this is a 99 lot subdivision but will be developed in phases over a number of years. It is proposed to develop about 25 lots in the first year. Mr.LeVander pointed out that he would be paying about $200,000 to extend a water line 1.3 miles to his project.He requested that ifthe line is extended,that a reimbursement schedule be set up. This could result in about $150,000 in hook up fees forthe city. The water rates could also bring $270,000 a year intothe city. Hementioned that underthe Growth Management Act the city is proposing that a water line be extended along Stratford Road. Mr.Pearce wanted to know what would be done about sewer. Mr.LeVander stated that putting in a sewer system is out of the question because of the cost but there are some options he would be looking at but it will depend on the cost. He pointed out that the lots are a minimum of 1 acre in size and there is sufficient space for septic systems and drain fields on the lots. r^ 5151 CITY COUNCIL MINUTES:3 August 27,1996 Gary G.Harer,Municipal Services Director,pointed out that water is in short supply in the Knolls Vista Zone because of the new balifields and the development going up in this area.There is a possibility of an intertie with the Larson System to provide more water. He mentioned that ifonly 24 lots are developed next year in Mr.LeVander's development,there should be sufficient water available. Joseph K.Gavinski,City Manager, pointed out that the Council has authorized staff to look into providing another well in this area but it may take a couple of years before it is in service. „-Mr.Pearce wanted to know if city water would be used to irrigate the lots or if there is irrigation water ^)available. Mr.LeVander stated that irrigation water is available so domestic water is all that would be required from the city's system. There was some discussion by the Council on the shortage of water in this area at this time,the costs of developing a new well in this area,the inter-tie between the two systems,etc. Mr.Pearce was concerned about the construction of 99 septic tanks as he felt it would create problems in the future. Mr.Bloom pointed out that it is not cost effective to construct public sewer for 1 acre lots. There was some additional discussion by the Council. Action Taken:Mr.Reese moved that the request to extend water service to Mr.LeVander's property be granted,seconded by Mr.Rimple. Mr.Pearce requested that some information be presented on some type of sewer system for this development. Mr.Bloom pointed out that the lots have been approved for septic system and they will have to be constructed to Grant County standards.On some plats the Health Department has required a covenant requiring the sewer system be placed in the front yard and stubbed out of the front of the house to simply a future hook up. *\_J Dr.Covey pointed out that this is a transitional area and the sewer and water issues need to be addressed. Action Taken:Mr.Pearce moved that the motion be amended to require that the septic tanks be placed in the front of the property and stubbed out to the road to simplify future hook up to a sanitary sewer system,seconded by Dr.Covey,and passed with Mr.Chapman abstaining. The motion passed with Mr.Chapman abstaining. Action Taken:Mr.Reese moved that the city participate in the cost for oversizing of the water main, seconded by Dr.Covey, and passed with Mr.Chapman abstaining. Action Taken:Mr.Rimple moved that a reimbursement schedule be established for the water main constructed to serve Gilbert LeVander's property on Stratford Road,seconded by Mr.Reese,and passed with Mr.Chapman abstaining. CROSS STATE PIPELINE PROJECT The Olympic Pipeline Project was presented to the Council and an endorsement was requested. Alan Sanstra, Olympic Pipeline Co., explained the proposed cross state pipeline and distributed some information. u Action Taken:Mr.Pearce moved that the City Manager be directed to writea letter of endorsement for the Olympic Pipeline Project,seconded by Mr.Reese,and passed unanimously. BUILDING HEIGHT AMENDMENT Dr.David Earl requestedthe Council consider raising the height limitations inthe residential zones ofthe city. Gilbert Alvarado,Senior Planner,stated that Dr.Earl hadrequested a zoning varianceto exceed the height standards in the R-1 Zone in order to construct a home 3*6"over the maximum height allowed.The proposed homehasa very steep roof pitch which puts the height ofthe home over the maximum height allowed.The zoning variance was denied since justification could not be supplied for granting the variance.The alternatives available to Dr. Earl were to lower the home or request a zone amendment. Dr.Earl has requested the height restrictions be amended. Mr.Rimple pointed out thatthe height restriction was a fire issue at one time. ^7<L /OS 5152 CITY COUNCIL MINUTES:4 August 27,1996 Dave Helms, Fire Chief,stated that fire safety was one issue but there is also the sight obscuring issue as well. There was some discussion by the Council. Action Taken:Mr.Rimple moved that the request to amend the ordinance be denied,seconded by Mr. Nichols,and passed unanimously. I^a POLICE LOCKSMITH SERVICES ^ Moses Lake Lock and Safe requested the Council consider eliminating the current policy which provides locksmith services to people who are locked out of their cars. Jenny Thompson,Moses Lake Lock and Safe,stated that they would like to discuss whether or not the Police Department should continue to unlock vehicles in non-emergency situations.Itis felt that the Police Department should concentrate on criminal activity rather than provide roadside services such as unlocking vehicles.She pointed out that the Police Department has received about 800 requests to unlock cars and it takes about 30 minutes per call. Joseph K.Gavinski,City Manager,stated that the city provides this service and the Council will have to direct staff to discontinue this service if that is the Council's desire. Mr.Reese did not feel the Police Department should have to unlock cars in non-emergency situations. Dr.Covey pointed out that the police officers have become busier over the years and there are private businesses that can now provide this service. Action Taken:Dr.Covey moved that policy be changed and the Police Department will no longer unlock cars in non-emergency situations,seconded by Mr.Reese,and passed unanimously. HOLIDAY LIGHTING DISPLAY The Moses Lake Business Association and the Moses Lake Tourism Commission is ready to purchase a large lighting motion type of display.The first two items to be purchased would be a Heron Animated Arch and the Moses Lake Animated Heron and Twinkle Lake Emphasis for a total approximate cost of r"S $11,037.' Action Taken:Mr.Rimple moved that the request be removed from the table,seconded by Mr.Reese, and passed unanimously. Alan McFadin,representing the Moses Lake Business Association,stated that the effort involved in these type of decorations is beyond the ability of volunteers,especially if the lighting decorations continue to increase.The storage,set up and take down of the decorations would require the assistance of the city. There was considerable discussion on the proposed holiday lighting display concerning the cost of the decorations,set up, and take down,storage,maintenance,etc. It was pointed out that the Council will have to approve the expenditure of funds for the project each year. Action Taken:Mr.Reese moved that the money necessary to purchase the Moses Lake logo display be approved,based on a two to one match,seconded by Mr.Pearce, and passed unanimously. RESOLUTION -MARCUS CABLE FRANCHISE Dawn Hill,Marcus Cable,requested time on the agenda to discuss the sale of Marcus Cable to Northland Communications Corporation. Joseph K.Gavinski,City Manager,stated that the resolution authorizes the transference of the franchise from Marcus Cable to Northland Communications Corporation. 01 •<t m The consent resolution authorizing the transfer of cable television franchise and the assignment of the assets and the franchise as collateral was read by title only. Action Taken:Mr.Rimple moved that the resolution be adopted,seconded by Mr.Reese,and passed unanimously. U.S.WEST -VARIANCE U.S.West Communications has requested a variance to the requirementto place utilities underground inthe Turnagin Courtarea. The facilities inthis area are exhausted and itis proposed to add an additional aerial cable along an existing aerial route. Action Taken:Mr.Pearcemoved thatthe variance request be granted as a temporary solution until further buried facilities can be provided along the proposed Yonezawa Boulevard extension, seconded by Mr. Nichols, and passed unanimously. n u 5153 CITY COUNCIL MINUTES:5 August 27,1996 VI.ORDINANCES AND RESOLUTIONS ORDINANCE -CENTRAL DRIVE WATER/SEWER REIMBURSEMENT - 1ST READING /07^~ An ordinance was presented which establishes the reimbursements required for the water and sewer improvements constructed as part of the Central Drive project. The ordinance amending Chapter 13.08 of the Moses Lake Municipal Code entitled "Water and Sewer Connections"was read by title only. Action Taken:Mr.Rimple moved that the first reading of the ordinance be adopted,seconded by Mr. Reese,and passed unanimously. ORDINANCE - CERTIFICATE OF OCCUPANCY -1ST READING yo s/ An ordinance was presented which establishes regulations pertaining to the issuance of Certificates of Occupancy. The ordinance creating Chapter 16.13 of the Moses Lake Municipal Code entitled "Certificate of Occupancy"was read by title only. There was some discussion concerning the need for enforcement procedures for those instances when a building is occupied priorto an occupancy permit being issued.It was suggested that staff be given the authority to terminate utility service to any building where the occupants do not correct the violation or cease occupancy without the permit. There was some discussion by the Council about how to notify the public about the requirement to obtain a certificate of occupancy when needed. Action Taken:Mr.Pearce moved that the ordinance be amended to add an administrative review and to give staff the authority to terminate utility services for non-compliance,and the first reading of the ordinance be adopted,seconded by Dr.Covey,and passed unanimously. _ORDINANCE -VACATE A PORTION OF REAUGH ADDITION -1ST READING \~J An ordinance was presented which vacates the portion of Reaugh Addition dedicated for public park purposes and retains the title for the City of Moses Lake. The ordinance vacating a portion of Reaugh Addition was read by title only. Action Taken:Mr.Reese moved that the first reading of the ordinance be adopted,seconded by Dr. Covey,and passed unanimously. RESOLUTION -SPONSOR MACC TO JOIN AWC EMPLOYEE BENEFIT TRUST A resolution was presented which provides that the City of Moses Lake would sponsor the Multi-Agency Communications Center to become a member of the Association ofWashington Cities Employee Benefit Trust. The resolution with regard to sponsoring the Multi-Agency Communications Center's request to join the Association of Washington Cities Employee Benefit Trust was read by title only. Action Taken:Dr.Covey moved that the resolution be adopted,seconded by Mr.Rimple, and passed unanimously. VII.REQUESTS TO CALL FOR BIDS WASTEWATER FLUSH TRUCK Staff requested authorization to call for bids for the wastewater flush truck. //*?£ 1190 /0/7 KJ Action Taken:Mr.Rimple moved that the staff be authorized to call for bids,seconded by Mr.Reese,and passed unanimously. VIM.REFERRALS FROM COMMISSIONS -None IX.OTHER ITEMS FOR COUNCIL CONSIDERATION MANTA RAYS -SWIM MEET DATES The Moses Lake Manta Rays Swim Team has requested the use of the Family Aquatic Center for the annual swim meet on July 18, 19,and 20,1997. Action Taken:Mr.Reese moved that the request be granted,seconded by Mr.Nichols, and passed unanimously. IO0O •oft lC&° 3?3 5154 CITY COUNCIL MINUTES:6 August 27, 1996 X.COUNCIL QUESTIONS AND COMMENTS YONEZAWA BOULEVARD Mr.Chapman wanted to know what was being done about the right-of-way across the sports complex property. Joseph K.Gavinski,City Manager,stated that staff is looking into acquiring the right-of-way but nothing has come to the city yet from the Sports Complex grouporthe School District.He pointedout that when the area is platted there will be a requirement for the extension of Yonezawa Boulevard.f) BUILDING PERMITS Mr.Chapman stated that he attended the Grant County Chapter of the Spokane Home Builders Association and they expressed theirconcern about the time ittakes to get a building permit processed through the City of Moses Lake.The Association would like to form a code committee that could include members ofthe Association,citystaff, andCity Council members. This committee woulddiscuss changes within the city,growth management issues, and ways to improvethe city's capability of servingitscitizens. XI.CITY MANAGER REPORTS AND COMMENTS ]0Qlj>BUILDING AND PLANNING STAFF Joseph K. Gavinski, City Manager,stated the Council has previously discussed the increased work load inthe Building and Planning Divisions. The Building Division is requesting an additional person due to the increase in the work load over the past 4 years. An additional planner would also be helpful in the Planning Division because of the increased work load due to growth management.Council authorization was requested to hire an additional person inthe Building Division and an additional person in the Planning Division. Action Taken:Mr.Rimple moved that the City Manager be authorized to hire additional personnel in the Planning and Building Division,seconded by Mr.Pearce,and passed unanimously.. INVESTMENT REPORT Joseph K.Gavinski,City Manager,stated that the city received $45,864.73 in interest income for July 1996. n /£7 LIBRARY DOORS ^ )/3? Joseph K.Gavinski,City Manager,presented a report to the Council on possible automatic doors for the library.The automatic doors would more easily accommodate the handicapped. SALES TAX/TRANSIENT RENTAL INCOME !Oc Joseph K.Gavinski,City Manager,stated that on August 30 the city will receive $265,487.93 from sales taxes and $14,379.77 from transient rental income. FIRE STATION Joseph K.Gavinski,City Manager,distributed a letter from Leone and Keeble which requested a change order for the construction of a pre-cast drafting pit. This pit was an alternate on the original bid that was not awarded.This pit has been re-designed and the cost is below what was originally bid. Dave Helms, Fire Chief,stated that a drafting pit is a concrete vault with several compartments that is used to test the fire engine pumps.It will also be used for confined space operations training for fire fighters, and can be utilized by the Municipal Services Department for their employees needing that type oftraining. Action Taken:Mr.Rimple moved that the proposal from Leone and Keeble be approved,seconded by Mr.Pearce,and passed unanimously. )0b^>^BUILDING ACTIVITY REPORT Joseph K.Gavinski,City Manager, distributed the July 1996 Building Report. 0^0 BUILDING PERMITS Dennis Ferguson,President of Home Builders for Grant County,stated they are concerned about the length of time it takes to be issued a building permit. He stated that it takes about 2 months before the city issues a building permit and it only takes a week at the county.Even when using a base plan for a home it still takes 6 to 8 weeks before the city issues a building permit.In other places the permit is issued the same day.They would like to form a core committee to work with the city to resolve the problems. r\ VJ u V CITY COUNCIL MINUTES:7 5155 Augsut27,1996 Joseph K. Gavinski, City Manager, pointed out that besides the building permit review process there is a review by other city departments.If other jurisdictions have been able to streamline the process,the city would like to know how it is done. AGCCT MEETING Joseph K.Gavinski,City Manager,reminded the Council that the AGCCT meeting will be Thursday in Warden. The regular meeting was adjourned at 10:30 p.m. 7)1dhj Finance Director MayoE^^_ //oV