1995 07 25'KJ
5017
MOSES LAKE CITY COUNCIL
July 25,1995
Council Present:Wayne Rimple,Chet Paine,Bob Chapman,Daryl Jackson,Dick Collier,and Richard
Pearce Absent:Bill Reese
MINUTES:Mr.Pearce moved that the minutes of the July 11 meeting be approved as submitted,
seconded by Mr.Chapman,and passed unanimously.
APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
Action Taken:Mr.Jackson moved that the bills,checks,and prepaid claims issued be approved,
seconded by Mr.Chapman,and passed unanimously.
Vouchers audited and certified by the Finance Directoras required by RCW42.24.080,and those expense
reimbursement claims certified as required by RCW42.24.090,have been recorded on a listing which has
been made available to the City Council.
Claims:The vouchers included on the below list as modified by the Council and noted upon said list for
the Council meeting of July 25, 1995 for the funds listed below are approved in the amount of
$274,979.22.
GENERAL FUND $48,353.37 SANITATION FUND 2.00
STREET 35,762.59 AIRPORT 8.00
EQUIPMENT LEASES 12,661.87 UNEMPL COMP INS 2,454.36
STREET IMPROVEMENT 83.08 SELF INSURANCE 645.00
WATER/SEWER FUND 23,246.14 CENTRAL SERVICES -EXEC 1,048.00
1985 BOND REDM 220.28 CENTRAL SERVICES 10,640.59
1990 BOND REDM 114.50 EQUIP RENTAL-OPERATIONS 116,517.45
1992 BOND FUND 73.85 BUILD MAINT-OPERATIONS 17,539.57
WATER/SEWER CONSTRUCTION 122.40 ML YOUTH PARTNERSHIP TF 2,543.84
WATER/SEWER LEASES 776.28 LID #56 2,166.05
TOTAL $274,979.22
Prepaid Claims: Prepaid claims approved by the City Manager according to the process established by
Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council have
'"been recorded on a listing which has been made available to the City Council.The claims listed below
^_y are approved in the amount of $9,739.91 for all funds.
GENERAL FUND $8,878.32 CENTRAL SERVICES 8.20
WATER/SEWER FUND 853.39 TOTAL $9,739.91
Checks:Checks 45643 through 45944 issued on July 12,1995 were approved for payment at the Council
meeting held on July 25, 1995 in the total amount of $1,000,977.42.
Payroll:The payroll issued on July 14,1995 having been approved pursuantto the rule ofthe City Council
set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 90037 through 90291 in the amount
of $237,394.97.
I.CITIZEN INPUT -None
II.EMPLOYEE PRESENTATIONS -None
III.CONSENT AGENDA
Resolution -Accept Easement -Cochran:A resolution was presented which accepts a utility easement /OI b
from Howard Cochran for the relocation of a fire hydrant on Airway Drive.
Resolution -Grant Easement -U.S.West:A resolution was presented which grants an easement to U./0/3
S.West for installing a fiber optic cable at the Reservoir #6 site.
Resolution -Accept Donation:A resolution was presented which accepts the donation oftwo specialized,/Q^/(f
\^J Raleigh police bicycles from Bob Burress.
AcceptWork -Curb and Ramp Program:Marchand Construction has completed work onthe curb and /OI /
ramp project.The work should be accepted and the 30 day lien period entered into.
Action Taken:Mr.Chapman moved that the Consent Agenda be approved,seconded by Mr.Pearce,and
passed unanimously.
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CITY COUNCIL MINUTES:2 July 25, 1995
IV.CONSIDERATION OF BIDS
WELL 7 PUMP &PACKER PROJECT
Staff requested that the bid for the Well 7 Pump & Packer Project be awarded to Irrigators,Inc.Both
schedules should be awarded and if Schedule A supplies all the necessary information,Schedule B will
not be done.
ActionTaken:Mr.Collier moved that the bid be awarded to Irrigators,Inc.,seconded by Mr.Pearce, and
passed unanimously.S~*\
V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
FIREWORKS -FORSYTH
Scott and Gladys Forsyth submitted a letter which stated that Mr.Forsyth was struck in the head by
fireworks on July 4 and they are investigating the possibility of entering into a law suit.
Mr.Forsyth mentioned that the police stated that the rocket that hit him was illegal in the United States.
Mr.Rimple mentioned that the city does have a policy of having safe and sane fireworks which are
available to the citizens.
No action was taken by the Council.
REQUEST TO USE CITY PROPERTY -MOSES LAKE BUSINESS ASSOCIATION
The Moses Lake Business Association requested the closure of Ash Street between Third and Broadway
for the annual Cowboy Breakfast on August 11 and for a sidewalk sale on August 11 and 12.
Action Taken:Mr.Jackson moved that the request to use city property be granted,seconded by Mr.
Paine,and passed unanimously.
VI.ORDINANCES AND RESOLUTIONS -None
VII.REQUESTS TO CALL FOR BIDS
CENTRAL DRIVE (LID 58)
Staff requested authorization to call for bids for the construction of Central Drive.
Ron Baker,consultant for the project,explained the project and requested the following variances from
community standards:
1. Confirm the street cross sections for both Central Drive and Evelyn Drive.
2.Driveway approaches to adjacent property along Central and Grape as alley returns rather than
conventional driveway due to the anticipated truck traffic accessing the property.
3. Use of 150 watt antique style lights in the landscaping median.These lights will be the same as
those in the downtown area.
4. Elimination of sewer line on Central Drive between STA 19+90 to STA 24+77 and on Evelyn Drive
between STA 13+92 to STA 16+84.These properties are served by adjacent proposed sewer lines.
5.Change the back slopes outside the sidewalks from a ratio of 2 to 1 to 3 to 1.This will require the
acquisition of additional right-of-way. City staff is to negotiate with the property owners for the
required right-of-way or easements.
6.Extension of side sewer from manholes on Evelyn Drive to provide for high demand use such as
multi-family uses or professional offices.f^
Mr.Baker mentioned that the requested variances have been incorporated into the bid documents at this
time but if Council has a problem with any of them,the documents can be modified.He mentioned that
Evelyn Drive will be reduced from a 40' width to a 36'width at the existing residences.
The Council felt that crosswalks should be painted on the streets at each intersection forsafety purposes.
Mr.Jackson stated that he is opposed to the sidewalk on the west side of Evelyn.
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CITY COUNCIL MINUTES:3 July 25,1995
There was some discussion concerning the 3 to 1 slope requirement and it was suggested that the 10'
sidewalk be reduced to 8'if the needed right-of-way could not be obtained or perhaps a guard rail of some
kind would need to be installed for safety reasons.
Action Taken:Mr.Collier moved that the variances be approved,seconded by Mr.Jackson,and passed
unanimously.
Action Taken:Mr.Chapman moved that staff be authorized to call forbids,seconded by Mr.Jackson,and
passed unanimously.
Jim Schimdt,Park Place Investors,requested a variance to allowthe transmission line to be relocated and
placedoverhead. He mentioned that the relocation of the line is included in the LID costs. The cost to
relocate and putthe line overhead is approximately$300,000, but to burythe line will cost approximately
$1,000,000.
Action Taken:Mr.Pearce moved that the variance be granted to allowthe transmission line to be placed
overhead and adjacent to Highway 17 and Grape Drive,seconded by Mr.Jackson, and passed unani
mously.
VIII.REFERRALS FROM COMMISSIONS
RESOLUTION -BUILD ON UNPLATTED PROPERTY -MILLER
George Miller,807 Westshore Drive,has requested permission to build on unplatted property identified
as Tax #7080 located at the intersection of Fairway Drive,Westlake Drive, and Hansen Road.Mr.Miller
wishes to construct a garage.The property is zoned R-1,Single Family Residential.The Planning
Commission recommended that the request to build on unplatted property be granted.The property is of
sufficient size that meeting set back requirements should not be a problem,so the Commission did not
recommend that a record of survey be required.
The resolution allowing George and Evelyn Miller to build on unplatted propertywas read by title only.
Mr.Chapman pointed out that a record of survey is usually required for requests to build on unplatted
property so that property lines can be determined in order to be sure the buildings meet the set back
requirements ofthe city.
Mr.Miller stated that the 3 lots proposed in the future will be 100'in width and 240'in depth and this
garage will be at least 40' from a property line.
ActionTaken:Mr.Pearcemovedthatthe resolution be adopted,seconded by Mr.Collier,and passed with
Mr.Chapman opposed.
FERGUSON SHORT PLAT -VARIANCE REQUEST
Phil Bloom,Columbia Northwest Engineering,has requested a variance ofthe design standards for the
Ferguson Short Plat No. 3 located on Evergreen Drive.The variance is to allow Lot 2 to deviate from the
required 100' lotdepth. The lotdepth is the resultof a previous plat being approved inthis area. Lot2
was purposefully made larger inorderto provide for sufficient building space. The Planning Commission
recommended that the variance request be granted.
Action Taken:Mr.Jackson moved that the variance request be granted,seconded by Mr.Collier,and
passed unanimously.
HALLMARK INNS SHORT PLAT -VARIANCE REQUEST
Mr.Rimple stated that he had a possible conflict of interest on this item and left the room.//s^fa
William Allred,representing Hallmark Inns,has requested a variance of the required street and sewer
improvements inconnectionwiththe Hallmark Inns &Resorts Short Platlocatedon West Broadway.The
developer is proposingto install a private sewer lineto the proposed gas station/convenience store to be
\^J located on property currently owned by Hallmark Inns.The request to defer the street improvements is
being made due to the probability of street construction and improvements on Broadway by the Depart
ment of Transportation within the next three to four years.The Planning Commission recommended that
the variance request be granted with the stipulation that a covenant run with the land for the street
improvements to be constructed within 4 years ifnot done by the Department of Transportation withinthat
time period and that a hardsurface pathbe constructed from the private street to the existing bicycle path
that will not cause a deviation of the previously approved landscaping plan.
ActionTaken:Mr.Collier moved that the variance request be granted as recommended by the Planning
Commission,seconded by Mr.Pearce, and passed with Mr.Rimple abstaining.
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CITY COUNCIL MINUTES:4 July 25, 1995
IX.OTHER ITEMS FOR COUNCIL CONSIDERATION
TOW TRUCKS
Mike Smith, MaeValley,stated that the cityhas a problem withbrokenglass from accidents beinglefton
the streets. He felt that itwas part of the tow operators responsibility to clean up the glass at the site of
a wreck.
Joseph K.Gavinski,City Manager,stated that the city does not have a contract with any one towing
company:the city uses arotation schedule.He mentioned that it is the responsibility of the tow operator <f""*)
to clean up the glass at an accidentscene.Ifthe tow operators fail to do the clean up, the city notifies
them of their responsibility.However,ifthe city is made aware of a glass problem,city crews will take
care of it.
Fred Haynes,Police Chief,stated that all the tow operators in the city have been notified by letter that
clean up of glass is their responsibility.However,there are accident cases where a two truck is notcalled
and inthat instance the street departmentis requested to aid inthe glass clean up.
No action was taken by Council.
SWEDBURG POOL -REMOVAL OF CONCRETE
Staff is proposing to fill in Swedburg Pool by pushingthe concrete intothe pool and covering itwith fill.
Joseph K. Gavinski, City Manager,stated that the Engineering Division has requested that the concrete
be removed 4' down and that some concrete be removed from teh site to ensure better compaction at the
site in case of future development. This will increase the cost. The city is proposing to complete the
project for about $9,000.
Jerry Thaut,Park and Recreation Direction,stated that the bathhouse will remain and the area will be
hydroseeded with grass as it is unknown at this time when the skating rink will be moved to this area. It
is proposed to start the project after Labor Day.
Action Taken:Mr.Chapman moved that the city staff be authorized to proceed with this project,seconded
by Mr.Collier, and passed unanimously.
X.COUNCIL QUESTIONS AND COMMENTS
/nil/?TOURISM COMMISSION
Mr.Rimple stated that there is an opening on the Tourism Commission and with the concurrence of the
Council LaRain Hudson was re-appointed to the Commission.
E911 TOUR
Mr.Rimple stated that a tour of the E911 facilities located in the Sage Building on the base has been
scheduled forThursday at 2 p.m. Anothertourwill be arrangedat a laterdate forthose Council members
who cannot made this one.
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QUAD COUNTY RTPO
Mr.Jackson requested that Gerry McFaul,City Engineer, be appointed as the city's official representative
to the Quad County RTPO.
Action Taken:Mr.Pearce moved that Gerry McFaul be appointed as the city's official representative to
the Quad County RTPO,seconded by Mr.Jackson,and passed unanimously.
XI.CITY MANAGER REPORTS AND COMMENTS
aq SOUND SYSTEM -COUNCIL CHAMBERS ^^
Joseph K. Gavinski, City Manager, distributed a reporton the cost of fixing the podium mike and acquiring
lapel mikes for the Council.
It was the consensus of the Council that the podium mike be repaired and the existing sound system be
retained.
PIGEONS
Joseph K. Gavinski, City Manager,stated that the city has received complaints about pigeons in the city.
Pigeon control is handled by the United States Department of Agriculture and any inquiries about pigeons
should be directed to that agency.
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CTIY COUNCIL MINUTES:5
WELL 17
f021
July 25,1995
Joseph K.Gavinski,City Manager,distributed a letterfrom ASMI requesting access to the Well 17site in
order to run some tests on the water.Also distributed was a memo from the Engineering Division outlining
staffs concerns about the request.
There was discussion by the Council on the pros and cons of allowing non-city personnel access to city
property and buildings without supervision by city staff.
Action Taken:Mr.Pearce moved that the city supply ASMI with water from the well,seconded by Mr.
Paine, and passed with Mr.Chapman and Mr.Rimple opposed.
LONGVIEW TRACTS -FIRE HYDRANTS
Joseph K.Gavinski,City Manager,statedthatthe installation offire hydrants in the Longview Tracts area
will be incorporated into the Monroe Street LID project sincethe same contractor will be doing the work
on both projects.
The regular meeting was adjourned at 8:45 p.m.
ATTEST:
Finance Director