1995 06 13U
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MOSES LAKE CITY COUNCIL
June 13,1995
Council Present:Wayne Rimple,Chet Paine, Bob Chapman,Bill Reese,DarylJackson,Dick Collier, and
Richard Pearce
MINUTES:Mr.Pearce moved that the minutes of the May 23 meeting be approved as submitted,
seconded by Mr.Collier, and passed unanimously.
APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
Action Taken:Mr.Chapman moved that the bills,checks,and prepaid claims issued be approved,
seconded by Mr. Paine, and passed with Mr.Rimple abstaining from voting for that portion of the bills to
Moses Lake Steel Supply.
Vouchers audited and certified by the Finance Director as required by RCW42.24.080,and those expense
reimbursement claims certified as required by RCW42.24.090, have been recordedon a listing which has
been made available to the City Council.
Claims:The vouchers included on the below list as modified by the Council and noted upon said list for
the Council meeting of June 13, 1995 for the funds listed below are approved in the amount of
$774,382.82.
GENERAL FUND $68,713.29
STREET 18,383.94
BALL FIELD CONTRACT 45,082.80
EQUIPMENT LEASES 601.03
PWTF LOAN -STRATFORD ROAD 43,003.06
STREET IMPROVEMENT 77,970.66
PARK &REC.IMPROVEMENT 1,292.08
WATER/SEWER FUND 45,541.02
WATER/SEWER CONSTRUCTION 128,070.06
WATER/SEWER LEASES 389.89
PWTF W/S D/S 142,969.07
SANITATION FUND 54,216.94
AIRPORT 51.31
UNEMPL COMP INS 310.46
SELF INSURANCE 3,063.00
CENTRAL SERVICES -EXEC 4,107.47
CENTRAL SERVICES 20,866.49
EQUIP RENTAL-OPERATIONS 68,860.05
BUILD MAINT-OPERATIONS 45,991.66
FIREMANS PENSION 238.00
ML YOUTH PARTNERSHIP TF 4,660.54
TOTAL $774,382.82
Prepaid Claims:Prepaid claims approved by the City Manager according to the process established by
Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council have
been recorded on a listing which has been made available to the City Council.The claims listed below
are approved in the amount of $16,105.81 for all funds.
GENERAL FUND $4,704.33 WATER/SEWER FUND 441.64
STREET REPR/RECON 2.48 SELF-INSURANCE 2,833.51
STREET IMPROVEMENT 2.48 CENTRAL SERVICES 8.45
PARK &RECREATION IMPROV 8,112.92 TOTAL $16,105.81
Checks:Checks 45049 through 45367 issued on May 24,1995 were approved for payment at the Council
meeting held on June 13, 1995 in the total amount of $452,021.60.
Payroll:The payroll issued on May 31,1995 having been approved pursuant to the rule of the City
Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 89235 through 89261 in
the amount of $7,967.22.
Payroll:The payroll issued on June 2,1995 having been approved pursuant to the rule of the City Council
set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 89262 through 89510 inthe amount
of $228,563.05.
PROCLAMATION
The proclamation declaring June 13-24,1995 as Hire aVeteran Week was read in its entirety.//3£
I.CITIZEN INPUT -None
II.EMPLOYEE PRESENTATIONS
Finance Department:Ron Cone,Asst.Finance Director,Accounting,has earned a Bachelor's Degree /O /<^
from the Washington State University.
Fire Department:Jay Morice,Fire Fighter,was introducedto the Council.
III.CONSENT AGENDA
McCosh Park Improvement Project:Basin Paving has completed construction for the McCosh Park 100'/
Improvement Project.The workshould be accepted and the 30 day lien period entered into.
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CITY COUNCIL MINUTES:2 June 13,1995
Baseball Tournaments:The Moses Lake Babe Ruth Baseball Inc.and Columbia Basin Girls Softball Assn.
have requested permission tochargeadmissionandsellT-shirts andsouvenir programs attheirrespective
state tournaments to be held at Larson Playfield.The funds will be used to finance the tournament with
any remaining monies turnedoverto the local associations for continued supportof theiryouth programs.
Fireworks:Matt and DaynaJennings and Charles Grigg Discount Display have requested permissionto
sell fireworks at Wal-Mart and Bill's Market respectively.
in/3 Resolution -Accept Easement:A resolution was presented which accepts an easement for utility and
'construction purposes for relocating a fire hydrant on Airway Drive.jT^
Action Taken:Mr.Jackson moved that the Consent Agenda be approved,seconded by Mr.Paine, and
passed unanimously.
IV.CONSIDERATION OF BIDS
^^LAKESIDE DRIVE/MONROE STREET
"|6)/'Staff recommended that the bid on the Lakeside Drive/Monroe Street project be awarded to Marchand
Construction.
Action Taken:Mr.Reese moved that the bid be awarded to Marchand Construction,seconded by Mr.
Jackson,and passed unanimously.
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V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
COLUMBIA RIVER COUNCIL ON AGING
The Columbia RiverArea Agency on Aging is inthe process of developing a 1996-1999 Area Plan and
requested input from the Council concerning senior needs in the community.
John Cottrell,Executive Director,explained that the agency receives state and federal monies which is
used for senior services. He requested that the Council fill out a briefsurvey since the city has provided
funds to the Moses Lake Senior Center. He stated that agency funds are provided for the Meals on
Wheels program,transportation,chore services, personal care,case management services, etc.
There was some discussion by the Council on the help the Columbia River Council on Aging gives to the
Moses Lake Senior Center.
GRANT COUNTY FIRE DISTRICT #5 -DRIVEWAY VARIANCE
Grant County Fire District #5 requested a variance of the community standards in order to maintain the
existing number and widths of driveways on the parcelof propertywhere the fire station is located and on
the property to the north, a 60'wide driveway 30'from the north property line.
Gary Harer,Municipal Services Director,stated that the 60' wide driveway is the only one that needs a
variance.
Action Taken:Mr.Collier moved that the driveway variance request be granted,seconded by Mr.Pearce,
and passed unanimously.
MOSES LAKE SENIORS
Rosemary Fowler,Executive Director,Moses Lake Senior Center,submitted a letter stating that the Senior
Center has received $4,249.39 from memorials and gifts, $500 from Kiwanis,$1000 from the Grant County
Seniors, and a promise of $40 per month from Basin Tree Service. Also, the dues will be raised to $7.50
per year, the Sunday dinner will be raised to $5.00,and the Grant County Commissioners have promised
some help. This report was presented to show that the Seniors have raised the matching funds required
by the Council.
Action Taken:Mr.Pearce moved that the city match the $4,749.39 raised by the Moses Lake Seniors,{~*\
seconded by Mr. Collier, and passed unanimously.
PARKPLACE PLAT -TRANSMISSION LINE RELOCATION
The PUD has indicated that the cost of relocating the transmission line running through the Parkplace Plat
will be approximately $302,000.Since the cost ofthe relocation of the line will be paid through LIDfunds,
the PUD has requested verification from the city that the cost of relocating the line will be covered.The
PUD is also requesting a letter ofcommitment for up to $50,000 for payment of unrecoverable costs if the
project is canceled priorto the construction phase.
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CITY COUNCIL MINUTES:3 June 13,1995
Joseph K.Gavinski,City Manager,stated that the entirecost of relocating the transmission line is partof
the LID costs.The PUD is requesting confirmation that the $50,000 in pre-planning costs will be paid if
the project falls through.
Action Taken:Mr.Jackson moved that the City Manager be authorized to sign the commitment documents
with the PUD for the relocation ofthe transmission line,seconded by Mr.Paine, and passed unanimously.
RESOLUTION -GRANT COUNTY SOLID WASTE MANAGEMENT PLAN )D<f<?
The updated GrantCounty Solid Waste Management Plan was presented for Council approval.
The resolution approving the Grant County Solid Waste Management Plan Update, January 1995 and
Appendix H,Grant County Used Oil Amendmentto Regional Local Hazardous Waste Management Plan
was read by title only.
Action Taken:Mr.Pearce moved that the resolution be adopted,seconded by Mr.Jackson,and passed
unanimously.
ORDINANCE -ANNEX UNINCORPORATED ISLAND -PUBLIC HEARING -1ST READING
An ordinance was presented which provides forthe annexation of an unincorporated island of territory in
the Longview Tracts area.
The public hearing was opened.There were no comments.
Action Taken:Mr.Jackson moved that the public hearing be closed,seconded by Mr.Chapman,and
passed unanimously.
The ordinance annexing certain specified territory to the City of Moses Lake,Washington,and incorporat
ing the same within the corporate limits of the City of Moses Lake,and which provides for the assumption
of existing indebtedness and establishes the zoning was read by title only.
Action Taken:Mr.Collier moved that the first reading of the ordinance be adopted,seconded by Mr.
Pearce,and passed unanimously.
K^J VI.ORDINANCES AND RESOLUTIONS
ORDINANCE -UTILITY SYSTEM DEVELOPMENT CHARGES -1ST READING
An ordinancewas presented which providesthat applicationsforcity services received prior to the effective
date of Chapter 3.62 will only be effective for2 years.
James A. Whitaker, City Attorney, stated that it is proposed to replace the 24 month time limit with the
specific date of June 2,1997.He pointed out that there are over 1,000 applications pending and the
majority of locations do not have water and sewer available.
Bob Fancher felt that a longer time period should be allowed.
Larry Peterson stated thatthey have 34 lotson Crestview butare anticipating a 10 yeartime span for built
out. He felt that there should be a time limit but felt thata 2 yeartime span was not long enough. He felt
that a 10 year time span should be considered.
Ed Ebel also felt that the time span should be longer.
Ken Palek requested that the time span be increased to 10 years. He felt that the increased fees were
to pay for new infrastructure and in many places the infrastructure is in place already.
Gary Harer,Municipal Services Director,stated that after the city received so many applications
discussions were held on the problem and a 2 year time limit was settled on. The 2 year time limit was
chosen because itis two complete construction seasons and itwas felt that would be fair to boththe city
\^J and the developers.
There was some discussion by the Council.
The ordinance creating Section 3.62.030 of Chapter 3.62 of the Moses Lake Municipal Code entitled
"Utility System Development Charges"was read by title only.
Action Taken:Mr.Chapman moved that the first reading of the ordinance be adopted with the following
changes:
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CITY COUNCIL MINUTES: 4 June 13, 1995
Persons who requested connection to the city water and/or sewer services prior or subsequent to May3,
1995 shall have until June 2, 2000 to make actual connection to the city's water and/or sewer system.
Ifsuch actualconnection is not made and a utility account opened for the utility service for which applica
tion was previously made on or before June 2, 2000, the application shall lapse and the fee not be
refunded unless the property owner shall have requested in writing prior to such date the returnof such
fees. A new application to connect is subject to the costs and charges in effect at the time of this latter
application for service.
seconded by Mr.Reese,and passed unanimously.
.ifo I ORDINANCE -STREET NAMES -1ST READING
An ordinance was presented which clarifies street names and theirdefined points of beginning.
The ordinanceamending Chapter12.32ofthe Moses Lake Municipal Code entitled"Addresses and Street
Names"was read by title only.
Action Taken:Mr.Pearce moved that the first reading of the ordinance be adopted,seconded by Mr.
Jackson,and passed unanimously.
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ORDINANCE -AMEND WATER AND SEWER CONNECTION CHARGES -SINGLE READING
An ordinance was presentedwhichestablishes a reimbursementschedule for lotsthat will connect to city
installed water/sewer stubouts installed under the 1993 Street Improvement Project in the Laguna Drive
area.
The ordinance amending Chapter 13.08 of the Moses Lake Municipal Code entitled "Water and Sewer
Connections"was read by title only.
Action Taken:Mr.Jackson moved that an emergency be declared and the ordinance be adopted on a
single reading,seconded by Mr.Collier, and passed unanimously.
VII.REQUESTS TO CALL FOR BIDS
STREET OVERLAY PROJECT
Staff requested authorization to call for bids for the 1995 Street Overlay Project.
Action Taken:Mr.Collier moved that staff be authorized to call for bids,seconded by Mr.Reese,and
passed unanimously.
VIII.REFERRALS FROM COMMISSIONS
HAYDEN ESTATES THIRD ADDITION PURD
Columbia Northwest Engineering has submitted the Hayden Estates Third Addition PURD Final Plat for
approval.The plat is located adjacent to Evergreen Drive.
Action Taken:Mr.Collier moved that June 27 be set as the date to consider the final plat,seconded by
Mr.Paine, and passed unanimously.
BROTHERTON SEED -VARIANCE
Bill Brotherton has received permission to construct a 14,020 square foot warehouse across from the
existing Brotherton Seed Company located off Milwaukee Avenue. As part of this development,Mr.
Brotherton proposes to asphaltthe remaining portion of Milwaukee Avenue between his existing facility
and the new warehouse building to the south.Mr.Brotherton does not plan to construct Milwaukee
Avenue to city standards and is asking for a variance from the community standards for streets,curbs,
sidewalks, and gutters.The area is currently not improved with full streets, curbs, and gutters.The
Planning Commission recommended that the variance request be granted provided that a 5'strip next to ^^^
the building be striped for pedestrian traffic,that ballards be placed 5'out from the building at all doors,(}
and the speed limit on Milwaukee Avenue be reduced to 20 mph.
It was pointed outthat Milwaukee Avenue is a dedicatedcitystreet andtherewas some discussion bythe
Council.Itwas pointedout that since the propertyis not being platted,there is no requirementto improve
the street.Mr.Brotherton is proposing to minimally improve the street on his own.
Action Taken:Mr.Pearce moved that the variance request be granted as recommended by the Planning
Commission except forthe 20 mph speed limit,seconded by Mr.Chapman,and passed with Mr.Jackson
and Mr.Rimple opposed.
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CITY COUNCIL MINUTES:5 June 13,1995
IX.OTHER ITEMS FOR COUNCIL CONSIDERATION
CATEY ZONING VARIANCE -APPEAL
Jeff and Monika Catey,the owners of property located at 101 E.Belair,have requested avariance from /OSS
the side yard setback requirements of the zoning code in order to construct a 6'high fence on their
property.The Hearing Examiner denied the variance request.
Mrs.Catey pointed outthat all other fencing around their lot is 6'in height andthe only fencing required
to be 4'high is the side yard fence located adjacent to Division Street. A 6' fence is needed for security
purposes anda 4'fence would notbe sufficient to keep dogs or people outofthe back yard.
There was some discussion by the Council.The Council felt that the fence would not create a hazard.
James A.Whitaker,City Attorney,stated thatthe ordinance would haveto be amended ifthe Council was
inclined to permit the fence to remain.
Mr.Pearce and Mr.Jackson were opposed to changing the ordinance.
Action Taken:Mr.Jackson moved that the decision of the Hearing Examiner be upheld and the Findings
of Fact be accepted,seconded by Mr.Collier,and passed unanimously.
X.COUNCIL QUESTIONS AND COMMENTS
AQUATIC CENTER
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Mr.Chapman stated that he did not agree with the reasoning behind the decision not to allowthe public
to bring their own lawn chairs into the aquatic center. He mentioned that he has been at the aquatic
center several times and even the chairs that have been set aside have been in use.
Joseph K.Gavinski,City Manager,stated that the city was concerned about liability.Staffwas concerned
about the number of private lawn chairs that could be allowed and access to the deck because of them.
He suggested that perhaps additional chairs could be set aside.
There was some discussion by the Council and no action was taken.
XI.CITY MANAGER REPORTS AND COMMENTS
ORDINANCE -FIREWORKS
Joseph K.Gavinski, City Manager,stated that state lawallows the discharge of fireworks on New Years
Eve unless itis specifically prohibited by local ordinance.Since the local ordinance must be adopted by
June 15,1995,an ordinance prohibiting the discharge of fireworks on New Years Eve was presented on
an emergency basis for the Council's consideration.
The ordinance amending Chapter 8.04 of the Moses Lake Municipal Code entitled "Fireworks"was read
by title only.
Action Taken:Mr.Jackson movedthatthe ordinance be adopted,seconded by Mr.Collier,and passed
unanimously.
REQUEST FOR STREET CLOSURE
Joseph K.Gavinski,City Manager,stated that the Fire Department has requested the closure of Fourth ^**
Avenue in front of the Fire Stationso that hose drills may be conducted ina safer manner. The street is
proposed to be closed from 10 a.m.to noon and from 1 p.m.to4 p.m.on Monday,Tuesday,Thursday,
and Friday and from 1 p.m.to4 p.m.on Saturday.The hose drills would nottake place everydaybutthe
requested days and times would allow flexibility in scheduling the drills.
Aftersome discussion itwas the consensus of the Council thatthe requestbe approved and thatit be
K^_J reconsidered ifthe city receives any complaints.
INVESTMENT REPORT
Joseph K.Gavinski, City Manager,stated that the city will receive $68,468.53 in investment income for
May 1995.
MAIN FIRE STATION
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Joseph K.Gavinski,City Manager,pointed out that the construction of the new main fire station is //39
scheduled to being in October 1995. A meeting has been scheduled for June 30 at 10 a.m. in the
Conference Room.
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CITY COUNCIL MINUTES:6
G'fi BUILDING ACTIVITY
June 13,1995
Joseph K.Gavinski,City Manager,stated that for May 1995 the city has issued approximately
$29,308,409. in building permitactivity.
SALES TAX/TRANSIENT RENTAL INCOME
Joseph K.Gavinski,City Manager,stated that on May 31 the city received $220,292.72 in sales tax
revenue and $7,678.60 in transient rental income.
HYDRANTS -LONGVIEW TRACTS
Joseph K.Gavinski,City Manager,stated that the city will beinstalling fire hydrants in theLongview Tracts
Area in order that building permits may be issued.The fire hydrants will cost approximately $30,000.
The regular meeting was recessed at 10 p.m.
ATTEST:
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