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1995 02 14^J w u 4959 MOSES LAKE CITY COUNCIL February 14,1995 Council Present:Wayne Rimple,Dick Collier,Chet Paine, Bob Chapman,Bill Reese,Daryl Jackson,and Richard Pearce MINUTES:Mr.Jackson moved that the minutes of the January 24 meeting be changed to reflect that the acceptance of work on the Parks Maintenance Shop was removed from the Consent Agenda and discussed under Council Questions and Comments,and the minutes be approved as amended,seconded by Mr.Chapman,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Reese moved that the bills,checks,and prepaid claims issued be approved,seconded by Mr.Paine, and passed with Mr.Rimple abstaining from voting for that portion of the bills to Faber Industrial Supply and Moses Lake Steel Supply. Vouchers audited and certified by the Finance Directoras required by RCW 42.24.080,and those expense reimbursement claims certified as required by RCW 42.24.090,have been recorded on a listingwhich has been made available to the City Council. Claims:The vouchers included on the below list as modified by the Council and noted upon said list for the Council meeting of February 16, 1995 for the funds listed below are approved in the amount of $333,507.36. GENERAL FUND STREET STREET REPR/RECON EQUIPMENT LEASES STREET IMPROVEMENT WATER/SEWER FUND 1985 BOND REDEMPTION 1990 BOND REDEMPTION WATER/SEWER CONSTRUCTION WATER/SEWER LEASES &40,392.68 SANITATION FUND 66,717.29 14,306.07 AIRPORT 33.65 269.62 UNEMPL COMP INS 2,791.08 600.93 SELF-INSURANCE 256.00 457.20 CENTRAL SERVICES -EXEC 730.50 18,297.79 CENTRAL SERVICES 14,076.99 190.40 EQUIP RENTAL-OPERATIONS 27,392.88 106.33 BUILD MAINT-OPERATIONS 34,584.47 110,493.79 FIREMANS PENSION 161.37 389.97 M L YOUTH PARTNERSHIP TF 1,185.58 TOTAL $333,507.36 Prepaid Claims: Prepaid claims approved by the City Manager according to the process established by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council have been recorded on a listing which has been made available to the City Council.The claims listed below are approved in the amount of $55,102.91 for all funds. GENERAL FUND GOB 1992 REDEMPTION GOB 1993 REDEMPTION WATER/SEWER FUND 1994 BOND FUND WATER/SEWER CONSTRUCTION Checks:Checks 43928 through 44070 issued on January 25,1995 were approved for payment at the Council meeting held on February 16,1995 in the total amount of $374,926.22. Payroll:The payroll issued on January 27,1995 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 87573 through 87740 in the amount of $234,251.44. Payroll:The payroll issued on January 31,1995 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 87741 through 87754 in the amount of $8,000.78. Payroll:The payroll issued on February 10,1995 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 87755 through 87918 in the amount of $197,044.32. PROCLAMATIONS The proclamation declaring February 18 as FFA week was read in its entirety. The proclamation declaring February 19 as World Window Week for the Rotary Club was read in its entirety. The proclamation declaring February 1995 as American Heart Month was read in its entirety. I.CITIZEN INPUT -None $12,934.05 29,364.31 SANITATION FUND 7,241.05 52,796.89 CENTRAL SERVICES 514.08 8,660.62 EQUIP RENTAL-OPERATIONS -7.76 8,022.30 BUILD MAINT-OPERATION 4,963.18 71,042.89 TOTAL $195,531.61 ^J u o //3A 4960 CITY COUNCIL MINUTES:2 February 12,1995 II.EMPLOYEE PRESENTATIONS ,^Parks and Recreation:Mary Cunnington,Recreation Supervisor,received a Certificate ofTraining in all )Oi*phases of recreation,Chris Erlich,Museum &Art Center Director,received an Achievement Recognition, and Dale Ivan, Parks Supervisor,received a Certificate of Training. Police Department:Alfredo Reyes,Police Officer,and Jennifer Woods, Communication Officer,were introduced to the Council. O III.CONSENT AGENDA (~*) The ratification of the license for the R/C Modelers was removed from the Consent Agenda at the request of Councilman Chapman. U£q Resolution -Accept Utility Improvements -J.Barney Industrial Plat:A resolution was presented which accepts a water line installed on the J.Barney Industrial Plat. //73^Accept Work -Lift Station Tank Replacement:Don's Petroleum Equipment,Inc.has completed the work '^on the Lift Station Tank Replacement Project.The work should be accepted and the 30 day lien period entered into. Action Taken:Mr.Jackson moved that the Consent Agenda be approved,seconded by Mr.Chapman, and passed unanimously. IV.CONSIDERATION OF BIDS -None V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS HANSEN CONDITIONAL USE PERMIT J00\p A*The Airport Commission has recommended that if it is legally possible the mobile home located on the northwest side of the airport remain in place but the Commission has no interest in owning or leasing it. Joseph K.Gavinski, City Manager, gave the history of the placement of the mobile home forthe Council.C*)He pointed out that it is the opinion of the City Attorney at this time that there is no legal way to allow the ^. mobile home to remain at the Municipal Airport.'' James A. Whitaker, City Attorney, pointed out that the mobile home was placed at the Municipal Airport under a conditional use permit granted to Mr.Hansen when he was the lessee of the Municipal Airport. Since Mr.Hansen is no longer the lessee of the entire Municipal Airport,the conditional use permit has expired and the mobile home should be removed. Mick Hansen stated that he had 3 options -remove the mobile home,move the mobile home adjacent to one of the lots he is renting, or build a hanger next to the mobile home.He discussed the building of a 5 place T hanger with the Airport Commission but no decision was made because the location of the taxiways has to be determined first. Mr.Pearce stated that the Airport Commission is unsure of the location of the taxiways and is also unsure whether or not a hanger should be located that close to Cherokee Road. Mr.Jackson stated that since the Airport Commission hastabled the request for construction ofthe hanger by Mr.Hansen,he did not feel the Council could make a decision at this time about the mobile home. Mr.Chapman wanted to know about the other mobile home that is in place at the Municipal Airport. Mr.Whitaker stated that staff is investigating that mobile home also and it is likely it will be in the same situation as the one currently being discussed. The Council discussed the situation. 'Tom Dent stated that he was opposed to allowing the mobile home to remain.He pointed out that when C i the mobile home was first placed there the residents in Skyline Acres were opposed.He did not feel this mobile home,even though it is lived in,provides security since his business has been broken into twice in the last year along with a couple of other hangers.He felt that the mobile home is income property for Mr.Hansen and that the proposed hanger is just an excuse to keep the mobile home. There was some additional discussion by the Council and itwas determined that the conditional use permit has expired,that Mr.Hansen should pay his rental arrears, and have a study session to decide policies for the Municipal Airport. Action Taken:Mr.Jackson moved that the item be tabled, a study session be set for March 21, and that Mr.Hansen pay his arrears,seconded by Mr.Collier, and passed with Mr.Chapman opposed. 4961 CITY COUNCIL MINUTES: 3 February 14,1995 COMMUNICATION -KENNEL AT MUNICIPAL AIRPORT F. M.Rhodes has requested permission to locate a dog kennel at the Municipal Airport.The Airport Commission has recommended that a lease not be given to Mr.Rhodes for a dog kennel. Action Taken:Mr. Collier moved that the request for a dog kennel at the Municipal Airport be denied, seconded by Mr.Jackson,and passed unanimously. BIG BEND CENTER ^-^Larry McLean of the Moses Lake Mall which is located on the Big Bend Center Binding Site Plan,has ^^ requested permission to develop the Lots C,E,and Mwhich are near Stratford Road since the completion of Central Drive by an LID with the city and Park Place Developers is proposed. Joseph K.Gavinski,City Manager,stated that a letter has been received from Jim Schmidt,Park Place Developers,giving his views on the construction of Central Drive and the requested variances. Mr.Jackson pointed out that when the variances were granted for Lots D and F it was done with the understanding that no more variances would be granted until Central Drive was developed. Action Taken:Mr.Jackson moved that the variance request be denied,seconded by Mr.Reese,and passed unanimously. VI.ORDINANCES AND RESOLUTIONS ORDINANCE -GARBAGE RATES -1ST READING /off An ordinance was presented which increases the garbage rates to take into account the increase in the contractor's cost and the increased landfill rates. The ordinance establishing charges for garbage collection was read by title only. Action Taken:Mr.Pearce moved that the first reading of the ordinance be adopted,seconded by Mr. Collier, and passed unanimously. K^J VII.REQUESTS TO CALL FOR BIDS ^ BACKHOE Staff requested authorization to call for bids for the replacement of the backhoe in the Water Department. Action Taken:Mr.Jackson moved that staff be authorized to call for bids for the backhoe,seconded by Mr. Collier,and passed unanimously. VIII.REFERRALS FROM COMMISSIONS ABANDON EASEMENT -CRESTVIEW HEIGHTS/CRESTVIEW ESTATES A resolution was presented which provides for the abandonment of an easement which would have been used to construct a cul de sac at the end of Crestview Drive.Since Crestview Drive has been extended through the Sage Bay #7 Plat the easements are no longer necessary. The resolution authorizing abandonment of easements was read by title only. Action Taken:Mr.Collier moved that the resolution be adopted,seconded by Mr.Pearce,and passed unanimously. ANNEXATION -BRYAN Lois Bryan has submitted a Notice of Intention to Commence Annexation Proceedings for property [)adjacent to Highway 17.The Planning Commission recommended that the annexation request be ^_J accepted. Mr.Chapman stated that he had asked the staff to give an overall view of the entire area since property has alreadybeen annexed along Highway 17 adjacent to Nelson Road. He pointedout that the Wiser Plat is receiving city water and sewer services even though it is in the county. There was some discussion by the Council about the possibility of expanding the annexation request to make the city's boundaries more even. Action Taken:Mr.Chapman moved that the annexation request be accepted and the boundaries be expanded to includethe property between the area proposedforannexationandWheeler Road,the zoning regulations be adopted, and the property assume all existing indebtedness, seconded by Mr.Jackson. /0£>(s /0/7 /0/3 4962 CITY COUNCIL MINUTES:4 February 14,1995 Phil Bloom,representing the project,stated that the increased boundaries would put the requested annexation under the 60%assessed valuation needed for annexation and the proponent does not want to contact other property owners about annexation. Joseph K.Gavinski,City Manager,stated that the city could contact the additional property owners The motion passed unanimously. _,a PARK AND RECREATION FEESH>9 O The recommended fees and charges for the Parks and Recreation program for 1995 were presented. Action Taken:Mr.Jackson moved that the fees and charges as recommended by the Parks and Recreation Commission be approved,seconded by Mr.Reese,and passed unanimously. ioi Lp IX.OTHER ITEMS FOR COUNCIL CONSIDERATION JANITORIAL CONTRACT -EXTENSION American Building Maintenance has requested that its janitorial contract with the city be extended to June 30,1996 with a 3%increase for general cleaning and floor care only. Action Taken:Mr.Pearce moved that staff be authorized to execute an addendum to extend the existing contract to June 30,1996 with a 3%increase for general cleaning and floor care,seconded by Mr. Collier, and passed unanimously. ;O a DRIVEWAYVARIANCE Bob Fisk, on behalf of the property owner, has requested a variance of the driveway standards in order to construct a driveway within 15'of the property line on Lot 3,Amick Addition, located on Pioneer Way. Mr.Jackson stated that he has an interest in this property and would not participate in any discussion. There was some discussion about the traffic at the intersection of Nelson and Pioneer. n Action Taken:Mr.Chapman moved that the variance request be granted,seconded by Mr.Reese,and passed with Mr.Jackson abstaining. 0 PROPERTY TRADE -PARK PLACE DEVELOPERS Park Place Developers,in preparing the plat of property adjacent to Highway 17,has proposed a property trade with the city.The trade will allow the property to become a part of the proposed park rather than be across Evelyn Drive.If the trade is approved,the city will be receiving more property than it would be transferring. Action Taken:Mr.Collier moved that the City Manager be authorized to executethe necessary documents for the exchange of property with Park Place Developers,seconded by Mr.Pearce,and passed unanimously. j^p.R/C MODELERS LEASE An executed lease between the city and the R/C Modelers was presented and Council ratification of the City Manager's signature was requested. Mr.Chapman was concerned about the possibility of the city needing this land in the future for expansion of the sewer treatment plant. Gary Harer,Municipal Services Director,stated that the Department of Ecology may require some engineering work in 1998 or 1999 and any construction required would take two to three years after that. >~v The R/C Modelers are aware of the possibility that the city may need this land in the future.—. Action Taken:Mr.Chapman moved that the City Manager's signature on the lease be ratified,seconded by Mr.Jackson,and passed unanimously. ii5^ X.COUNCIL QUESTIONS AND COMMENTS BUS SYSTEM Mr.Rimple stated that a committee has been formed to study and apply for funds for a pilot project for a bus system in Grant County from the Department of Transportation.The City of Moses Lake will not be serving on the Board of Directors but the committe has asked for a letter of support to be forwarded to the Department of Transportation. Itwas the consensus of the Council that a letter of support be sent forthe grant request to the Department of Transportation. n 4963 CITY COUNCIL MINUTES:5 February 14, 1995 MENTORS FOR MOTHERS PROGRAM Mr.Rimple stated that he has received a request from the Mentors for Mothers program, which deals with the prevention ofchild abuse,for a letter of support for a two year funding grant of approximately $25,000. The letter must be dated by March 13 so any comments should be given to Mr.Rimple before that date. AWC LEGISLATIVE MEETING Mr.Rimple reminded the Council of the AWC meeting next week in Olympia. XI.CITY MANAGER REPORTS AND COMMENTS GAMBLING TAX lis/-4JosephK.Gavinski, City Manager,stated that the gambling tax will be reduced to 2V2%as of April 1 as required by ordinance. SALES TAX/TRANSIENT RENTAL INCOME REPORTS Joseph K.Gavinski, City Manager,stated that the city received $179,755.52 on January 31 in sales tax. Joseph K.Gavinski, City Manager,stated that the city received $9,391.00 on January 31 in transient rental income. INVESTMENT REPORT Joseph K. Gavinski, City Manager,stated that the city received $5,742.85 in investment income for January 1995. HOUSING NEEDS ASSESSMENT Joseph K.Gavinski, City Manager,stated that the final report on the Housing Needs Assessments and Economic Analysis conducted by C. C.Consulting has been completed. MAIN FIRE STATION /^/ Joseph K.Gavinski,City Manager,distributed the time line for the construction of the main fire station as submitted by the architect,The Cochran Associates. A letter has been received from the Washington Surveying and Rating Bureau concerning the effect a training facility would have on the city's fire rating. BUILDING ACTIVITY Joseph K.Gavinski, City Manager, distributed the December 1994 Building Activity Report. TOURISM COMMISSION/STUDY SESSION The Tourism Commission has requested a joint study session with the Council. It was determined to set a study session at the March 14 meeting. PLANNING COMMISSION/PARK AND RECREATION COMMISSION Mr.Rimple pointed out that there is a vacancy on both the Planning Commission and the Park and Recreation Commission. The regular meeting was adjourned at 10 p.m. ATTEST: Finance Director