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1994 09 134909 MOSES LAKE CITY COUNCIL September 13,1994 Council Present:Wayne Rimple,Dick Collier,Richard Pearce,Daryl Jackson,Chet Paine, and Bill Reese Absent:Bob Chapman MINUTES:Mr.Collier moved that the minutes of the August 23 meeting be approved as submitted, seconded by Mr.Pearce,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS i /Action Taken:Mr.Collier moved that the bills,checks,and prepaid claims issued be approved,seconded ^-^by Mr.Chapman,and passed unanimously. Vouchers audited and certified by the Finance Director as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing which has been made available to the City Council. Claims: The vouchers included on the below list as modified by the Council and noted upon said list for the Council meeting of September 13, 1994 for the funds listed below are approved in the amount of $555,692.47. GENERAL FUND PATHS &TRAILS STREET STREET REPR/RECON EQUIPMENT LEASES GOB 1992 REDEMPTION GOB 1993 REDEMPTION STREET IMPROVEMENT PARK AND REC.IMPROV. WATER/SEWER FUND 1985 BOND REDM Prepaid Claims: Prepaid claims approved by the City Manager according to the process established by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the CityCouncil have been ~^recorded on a listing whichhas been made available to the City Council.The claimslisted belowareap- \^J proved in the amount of $102,218.64 for all funds. u $67,752.45 1994 BOND FUND 1,223.26 25,596.57 W/S CONSTRUCTION 1,345.32 3,408.86 W/S LEASES 389.89 111,020.30 SANITATION FUND 69,657.71 601.01 AIRPORT 16,654.32 92.13 UNEMPL COMP INS 317.79 111.11 CENTRAL SERVICES 10,943.83 102,778.38 EQUIP RENTAL-OPERATIONS 81,653.93 116.75 BUILD MAINT-OPERATIONS 20,179.95 38,506.46 LID #56 2,233.00 1,109.45 TOTAL $555,692.47 GENERAL FUND $43,742.73 SANITATION FUND 7,506.95 WATER/SEWER FUND 46,436.42 CENTRAL SERVICES 215.58 W/S CONSTRUCTION 2,566.96 M L YOUTH PART.TF 1,750.00 TOTAL $102,218.64 Checks:Checks 42301 through 42618 issued on August24,1994were approved for payment at the Council meeting held on September 13,1994 in the total amount of $216,849.18. Payroll:The payroll issued on August 26,1994 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 85297 through 85543 in the amount of $261,077.52. Payroll:The payroll issued on August 31, 1994 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 85544 through 85558 in the amount of $7,676.48. PROCLAMATIONS The proclamation declaring September 17 - 23 as Constitution Week was read in its entirety. The proclamation declaring September 1994 as Rural Health Awareness Month was read in its entirety. I.CITIZEN INPUT -None II.EMPLOYEE PRESENTATIONS: Municipal Services -Street Division:Jack Zeppenfield has earned a Level II,Traffic Signal Electrician /0/J? Certification from the International Municipal Signal Association. III.CONSENT AGENDA Accept Grant- Bike/Pedestrian Path Extensions: The Departmentof Transportation has offered the city a /<?/£ $91,000 grant for the 1994 bike/pedestrian path extensions which are located from I-90 to Marina and behind the new Arco Gas Station at Stratford and Valley. The total cost of the project will be $150,000. Resolutions -Accept Donations:Resolutions were presented which accept $2,000 from theTaishin Youth /#y£ Members and $500 from the Tsubaki Family. SSJA 4910 CITY COUNCIL MEETING:2 September 13, 1994 /ifi{/Resolution -Accept Utilities:Aresolution was presented which accepts the street and utility improvements constructed as part of the Vista Short Plat. Action Taken:Mr.Reese moved that the Consent Agenda be approved,seconded by Mr.Jackson,and passed unanimously. IV.CONSIDERATION OF BIDS -None V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS y£/9 COMMUNICATION -EVERGREEN DRIVE IMPROVEMENTS f-\ Phil Bloom,ColumbiaNorthwest Engineering,wishedto discuss the overlayorreconstructionofthe existing improved portion of Evergreen Drive between the Hayden Estates Third Addition and Hill Avenue. The property on the west side of Evergreen is owned by Dennis Ferguson who would likethis portion of the street improved at the same time as the rest of the street. Mr.Bloom stated that the proposalis to improvethe street inthe same manner as the portion adjacent to Hayden Estates. Action Taken:Mr.Jackson moved that the city participateinthe reconstruction of the portion of Evergreen Drive owned by Dennis Ferguson,seconded by Mr.Reese,and passed unanimously. //" lOtl j0^ COMMUNICATION -USE OF CITY PROPERTY -MOSES LAKE BUSINESS ASSN The Moses Lake Business Association,KWIQ Radio, and the Moses Lake Police Dept. are conducting a special event and fund raiser for the DARE Program on Saturday,October 1 called Touch-A-Truck. This involves the parking of several large trucks in a parking lot and inviting the public to see them. Action Taken:Mr.Collier moved that the Moses Lake Business Association be granted permission to use the city's parking lot on October 1 from 8 a.m.to 2 p.m.,seconded by Mr.Jackson,and passed unanimous ly. VI.ORDINANCES AND RESOLUTIONS ORDINANCES -TITLE 17 AMENDMENTS -2ND READING Ordinances were presented which amend Chapters 17.13 and 17.17 ofthe Moses Lake Municipal Code -^ entitled "Short SubdivisionsH and "Major Subdivisions".The proposed changes will bring the city into \) conformance with state law regarding time limitations for approvals of short and major plats. The ordinance amending Chapter 17.13 of the Moses Lake Municipal Code entitled "Short Subdivisions"was read by title only. Action Taken:Mr.Pearce moved that the second reading of the ordinance be adopted,seconded by Mr. Collier,and passed unanimously. The ordinance amending Chapter 17.17 ofthe Moses Lake Municipal Code entitled "Major Subdivisions"was read by title only. Action Taken:Mr.Reese moved that the second reading of the ordinance be adopted,seconded by Mr. Jackson,and passed unanimously. ORDINANCE -PARKING REGULATIONS -1ST READING An ordinance was presented which provides for two hour parking on the west side of Ivy Street between C Street and Lakeside Drive and extends the existing prohibited parking duringschool hours 500*down Ivy from the intersection of C Street. The ordinance amending Chapter 10.12 of the Moses Lake Municipal Code entitled "Parking Regulations" was read by title only. ActionTaken:Mr.Collier moved thatthe first readingofthe ordinance be adopted,seconded by Mr.Reese,and passed unanimously.f~^\ ORDINANCE -SEWER REGULATIONS -1ST READINGiop' An ordinance was presented which increases the amount required before connection to city sewer is not mandatory. After some discussion by the Council on the costs incurred in hooking a septic tank to city sewer, the consensus was to increase the amount to $4,000. The ordinance amending Chapter 13.04ofthe Moses Lake Municipal Code entitled"Sewer Regulations"was read by title only. Action Taken:Mr.Jackson moved that the ordinance be amended to increase the costs to $4,000 and the first readingof the ordinance be adopted,seconded by Mr.Collier,and passed unanimously. u w u 4911 CITY COUNCIL MINUTES:3 September 13, 1994 RESOLUTION -INTERFUND LOAN Aresolution was presented which provides for aloan from the Street Improvement Fund to the Crestview ^^~" Street LID Fund. The resolution authorizing an interfund loan to the Crestview Street LID Fund #316 from the Street Improvement Fund #309 was read by title only. Action Taken:Mr.Reese moved that the resolution be adopted,seconded by Mr.Pearce, and passed unanimously. VII.REQUESTS TO CALL FOR BIDS UNDERGROUND STORAGE TANK REMOVAL ^, Staff requested authorization to call for bids for the removal ofthe seven underground storage tanks atthe /Q^S* wastewater lift stations. ActionTaken:Mr.Collier moved that staff be authorized to call for bids,seconded by Mr.Jackson, and passed unanimously. WELL 17 PUMP AND PUMPHOUSE Staff requested authorization to call for bids forthe Well 17 pump and pump house project. Action Taken:Mr.Pearce moved that staff be authorized to call for bids,seconded by Mr.Jackson,and passed unanimously. WATER/WASTEWATER TELEMETRY Staff requested authorizationto call for bids forthe water and wastewater telemetry project. Action Taken:Mr.Collier moved that staff be authorized to call for bids,seconded by Mr.Pearce, and passed unanimously. VIII.REFERRALS FROM COMMISSIONS -None « IX.OTHER ITEMS FOR COUNCIL CONSIDERATION ACCEPT WORK -SANITARY SEWER TELEMETRY PROJECT Technical Systems,Inc. has completed the work on the Sewer Telemetry Project which included upgrading the telemetry at the COF, Larson Lift Station No. 1, and the Gateway Estates LiftStation. Joseph K.Gavinski,City Manager, explained that the bid on this project was awarded in 1993 and the difference between the budgeted amount and the actual costs is because Technical Systems,Inc. had offered to do additional needed work at a very attractive price so a change order was initiated to include that work in the original project. Action Taken:Mr.Paine moved that the work done byTechnical Systems,Inc.be accepted and the 30 day lien period entered into,seconded by Mr.Reese,and passed unanimously. X.COUNCIL QUESTIONS AND COMMENTS RC MODELERS Mr.Pearce reported that the Airport Commission has recommended that the RC Modelers'use of the Municipal Airportbe terminated as of December 31,1994.He mentioned that at other airportsthe modelers do not operate any closer than 2,000 feet to the runways but at the Municipal Airportthey are within 400 feet and are up-wind which increases the hazard. He mentioned that the FAA has issued an Advisory Circular which recommends that radio controlled modelers fly no closer than 3 miles to an airport. It was the consensus of the Council to discuss the recommendation at the October 11 meeting. SOLE SOURCE AQUIFER Mr.Rimple reported that the Big Bend Economic Development Council has concerns about the EPA proposal to designate a 7 county area,including Grant County,as a sole source aquiferarea.It is felt that the time limit for public input is inadequate and they are requestingthat the city contact EPA to request additional time. After some discussion it was the consensus of the Council that the Mayor should sent a letter to EPA requesting additionaltime for public input on the proposal. /OW ///(* //£* /Oob laoz )rf 49t3 CITY COUNCIL MINUTES: 4 September 13,1994 TOURISM COMMISSION With the concurrence of the Council,Mr.Rimple appointed Alan McFadden to the Tourism Commission. XI.CITY MANAGER REPORTS AND COMMENTS C\TRAFFIC STUDY -YONEZAWA BOULEVARD/HIGH SCHOOL PROPERTY Joseph K.Gavinski, City Manager,requested Council direction on whether or not the proposed traffic study in the area of the high school is necessary. Mr.Jackson stated thatthis area is already being studied by the stateandthe RTPO and he did not feel anything would be gained by having another traffic study done until it is known whether or not the Sports Complex will be constructed. There was some discussion and it was determined that a meeting should be held between the city,the school district, and the Sports Complex people after October 11. /o<*f URBAN GROWTH AREAS Joseph K. Gavinski, City Manager, distributed a letter from Grant County concerning the Urban Growth Areas, which stated that they will be going through the environmental review process in the near future. HOUSING Joseph K.Gavinski, City Manager,stated that the city has received a request for an additional person to be appointed to the Strategic Planning & Housing Response Team (SPHRT) which meets on an as needed basis. This group started as a Housing Needs Task Force and has grown in scope and function to meet the needs to create better communities - housing,economic issues, city planning,infrastructure,legislation, regulations, agriculture,eduction,special needs,and funding alternatives. At the present time Planning Commissioner George Le Blanc is Moses Lake's representative. Mr.Rimple stated that Mr.Le Blanc has indicated that manyof the questions asked are of a technical nature which he is unable to answer.Mr.Le Blanc felt that a staff member would be better able to answer these questions.The appointment of a staff member to this committee will continue to be discussed and a decision will be made at a later date. Oh Sll )0& )" Joseph K.Gavinski, City Manager, explained that funds are available from the state to purchase the equipment needed by Grant County and Moses Lake forthe 911 system including the secondary answering points for Ephrataand Moses Lake. This system will cost the city between $46,000 and $50,000 a year. He mentioned that an interlocal agreement has been drafted and several entitiesor agencies have already appointed people to the Board of Directors.This system will be discussed at the upcoming meeting of the Association of Grant County Cities and Towns. There was some discussion by the Council on the proposal. ,qOO AQUATIC CENTER Joseph K.Gavinski,City Manager,stated that over 150,000 people have used the aquatic center this year compared to 18,000 a year for the old pool. He mentioned that in years past it cost about $50,000 to operate the old pool but the city should at least break even on the aquatic center. He stated that season passes for the 1995 year will go on sale in December. ^AMPHITHEATER o n Joseph K.Gavinski,City Manager,reported that during the last4 yearsthere has been 28 majorconcerts at the amphitheater and staff is gearing up forthe next year.x-v The regular meeting was adjourned at 8:30 p.m.^ ATTEST: