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1994 06 28U ^J U 4883 MOSES LAKE CITY COUNCIL June 28,1994 Council Present:Wayne Rimple,Dick Collier,Bill Reese,Richard Pearce,Daryi Jackson,Chet Paine, and Bob Chapman MINUTES:Mr.Jackson moved that the minutes of the June 14 meeting be approved as submitted, seconded by Mr.Reese,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS Action Taken:Mr.Pearce moved that the bills,checks,and prepaid claims issued be approved,seconded by Mr.Collier,and passed with Mr.Rimple abstaining from voting for that portion of the billsto Moses Lake Steel Supply. Vouchers audited and certified by the Finance Director as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090,have been recorded on a listing which has been made available to the City Council. Claims:The vouchers included on the below list as modified by the Council and noted upon said list for the Council meeting of June 28,1994 forthe funds listed below are approved in the amount of $602,190.64. GENERAL FUND STREET STREET REPR/RECON EQUIPMENT LEASES STREET IMPROVEMENT PARK &REC IMPROVEMENT WATER/SEWER FUND 1985 BOND REDM 1990 BOND REDM Prepaid Claims: Prepaid claims approved by the City Manager according to the process established by Moses Lake Municipal Code3.42.030 and the internalcontrol policy approved by the City Council have been recorded on a listingwhich has been made availableto the City Council. The claims listed below are ap proved in the amount of $104,610.63 for all funds. GENERAL FUND STREET IMPROVEMENT PARK &REC.IMPROV $22,954.74 W/S CONSTRUCTION 4,351.34 3,097.35 W/S LEASES 149.62 370.88 SANITATION 18.71 1,866.87 SELF-INSURANCE 5,000.00 96.07 CENTRAL SERVICES 11,149.36 247.82 EQUIP RENTAL-OPERATIONS 17,298.72 1,483.24 BUILD MAINT-OPERATIONS 4,672.73 494,655.69 TOTAL $602,190.64 34,777.50 $1,085.05 CENTRAL SERVICES 3.58 47.989.02 BUILD MAINt-OPERATIONS 1,950.00 53.573.03 M L YOUTH PARTNERSHIP TF 9.95 TOTAL $104,610.63 Checks:Checks 41574 through 41841 issued on June 15,1994were approved for payment at the Council meeting held on June 28,1994 in the total amount of $846,936.11. Payroll:The payroll issued on June 17,1994 having been approved pursuant to the ruleof the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 84076 through 84307 in the amount Of $254,702.80. I.CITIZEN INPUT -None II.EMPLOYEE PRESENTATIONS -None III.CONSENT AGENDA Requests to Sell Fireworks:Moses Lake Basketball Boosters and Moses Lake Band Boosters have /03jJ requested permissionto sell fireworks in Moses Lake.All state and local permits and insurance policies have been reviewed and are in order. Lease -Washington Central Railroad -Pedestrian/Bike Path:Aresolution was presented which authorizes /<£30 the City Managerto sign the pedestrian/bike path lease with Washington Central Railroad. Resolution -Grant Easement -PUD:A resolution was presented which grants an easement tothe PUD for /Q/3 electrical service to Well 17. Resolution- DeclarePropertySurplus/Auction: A resolutionwas presented which declares propertysurplus and authorizes its sale at the public agency auction. Action Taken:Mr.Chapman moved that the Consent Agenda be approved,seconded by Mr.Reese, and passed unanimously. IV.CONSIDERATION OF BIDS -None V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS COMMUNICATION -MISS MOSES LAKE Stephanie Hill,Miss Moses Lake 1994,was introduced to the Council. /or/ H99 //* 4884 CITY COUNCIL MINUTES:2 June 28,1994 y COMMUNICATION -HAYDEN ESTATES/EVERGREEN DRIVE The Hayden Estates Third Addition Plat includes improvements to Evergreen Drive which is currently improved half width with sidewalk,curb, gutter,and 20'of paving.As part of this project it is proposed to widen Evergreen Driveadjacent to the platto Community Standards.Itis the consensus of the developer and the city that the existing portion of the street should be upgraded. There was some discussion by the Council and it was determined that Evergreen Drive needs to be reconstructed. Action Taken:Mr.Jackson moved that the city participate in the reconstruction of Evergreen Drive in the amount of $23,181.43,seconded by Mr.Collier,and passed unanimously. )(,(*COMMUNICATION -BARNEY INDUSTRIAL PLAT -WATER/SEWER The Barney Industrial Preliminary Plat,located on the base,has been approved by Grant County and the developer is requesting city water and sewer to service the plat.The developer is willing to sign an annexation agreement. Action Taken:Mr.Paine moved that water and sewer service be provided to the Barney Industrial Plat provided an Extra Territorial Utility Agreement is signed,seconded byMr.Pearce, and passed unanimously. SIX YEAR STREET PROGRAM -PUBLIC HEARING/RESOLUTION A resolution was presented which adopts the 1995-2000 Six Year Street Program. The public hearing was opened.There were no comments. Action Taken:Mr.Jackson moved that the public hearing be closed,seconded by Mr.Reese,and passed unanimously. The resolution adopting the Six Year Street Construction Program for 1995-2000 was read by title only. Action Taken:Mr.Collier moved that the resolution be adopted,seconded by Mr.Pearce, and passed unanimously. VI.ORDINANCES AND RESOLUTIONS /ORDINANCE -WATER/SEWER RATES -2ND READING An ordinance was presented which increases the water and sewer rates. The ordinance amending Chapter 13.12 of the Moses Lake Municipal Code entitled "Water and Sewer Rates" was read by title only. Action Taken:Mr.Pearce moved that the second reading of the ordinance be adopted,seconded by Mr. Collier, and passed unanimously. VII.REQUESTS TO CALL FOR BIDS lOfl'fi SEAL COAT PROJECT Staff requested authorization to call for bids forthe 1994 Seal Coat Project. Action Taken:Mr.Reese moved that staff be authorized to call for bids,seconded by Mr.Jackson,and passed unanimously. VIII.REFERRALS FROM COMMISSIONS ,CRESTVIEW HEIGHTS PRELIMINARY PLAT >-v ColumbiaNorthwest Engineering,on behalfof Larry Peterson, has submitted a preliminary platfora 38 lot " residential subdivisionto be located on Crestview Drive.The area is zoned R-1,Single-family Residential. The subdivision will be served with city water and sanitary sewer. The proponent is proposingto provideaccessto the propertyinthe rearofthis platby leavingtwo 60'wide pieces of property unplatted between lots 7 and 8 and 20 and 21. This property is proposed to be dedicated as right-of-wayon a possible future plat. The proponent does not wish to dedicate the two areas as right-of-way at this time as itwould requirethe construction of the streets or bonding forthe improve ments.There is also 46' of vacant property between Lot 1 and the existing Crestview Estates Platand the Planning Commission feltthat Lot 1 should be redesigned to provide fora 60' wide street inthis area also. ^ 101 / n n u KJ u 4885 CITY COUNCIL MINUTES:3 June 28,1994 The Planning Commission recommended to the City Council that the preliminary platbe approved withthe following conditions: 1.Lot 1 be redesigned to provide enough land fora 60' street in this area. 2. 25' exteriorside yard setbacks be required on the north side of Lots 1, 7, and 20 and on the south side of Lots 8 and 21 to allow for proper setbacks when the future roads are constructed. 3. The lots be the same size as they appear on the preliminary platwith the exception of Lot 1. 4. The citystaffbe satisfied thatthere isadequate provision for the proposed streetsto be installed at a future date. James A.Whitaker,City Attorney, pointed out that since the lots inthe proposed platare not contiguous, theyareseparated by vacant property,itshould be considered asthree plats.Theonlyway for itto remain one plat would be to include the property for the proposed streetsand establish covenants for the street improvements in the future. There was some discussion by the Council. Action Taken:Mr.Reese moved that the Crestview Heights Preliminary Plat be tabled,seconded by Mr. Jackson,and passed unanimously. HAYDEN ESTATES SECOND ADDITION PLANNED UNIT RESIDENTIAL DEVELOPMENT -FINAL PLAT //£6? Phil Bloom, Columbia Northwest Engineering, has submitted a final plat for the second addition of Hayden Estates Planned Unit Residential Development subdivision located off of Clover Drive.The area is zoned R-1,Single-family Residential. The subdivision will be served with city water and sanitary sewer. One of the conditions of approval of the Hayden Estates Second Addition Planned Unit Residential Development was that improvements be made to the neighborhood park as required by the Parks and Recreation Department.The developer and his agent have worked with the Parks and Recreation Department to come to a mutual agreement detailing what improvements are to be made as part of the Hayden Estates Second Addition Planned Unit Residential Development (PURD)and what improvements are to be made as part of a proposed future Hayden Estates Third Addition PURD. In consideration of the Hayden Estates Second Addition Planned Unit Residential Development final plat, the City Council may wish to consider the following: 1.The improvementsto the parkthat have been proposed by the developers and accepted by the Parks and Recreation Department are to be made in two phases.Part of the improvements are to be constructed with the Hayden Estates 2nd Addition PURD and the remaining improvements areto be made as partof a proposed Hayden Estates Third Addition PURD.IfHayden Estates Third Addition PURD is not constructed,what assurance does the city have that the improvements that were to be constructed as part of Hayden Estates Third Addition PURDwill be constructed at all? 2. There are nine (9)residences that are to be fenced alongthe rear property linesas they abut the proposed park. The developer has agreed to provide a three (3)foot fence around the park. In further discussions withcity staffandthe cityattorney,there may be a liability issue because withthe parkbeing "enclosed"by fence and accessed by two (2)narrowpathsthe citywould haveto assure a level of safety for the users. 3.If the parkhad additional un-obstructed open areaabutting Hayden Drive to the west, the parkwould then become more visible from a health and safety issue. The Planning Commission recommended that the final platbe approved withthe stipulation that the City Engineer's comments be addressed priorto filing the plat. JerryThaut, Parkand Recreation Director,stated that $6,500 will be provided for playground equipment in the park. The concern of the city is if sight obscuring fences are installed by the surrounding property owners there will be no way for the police to monitor the park. If additional property to the west were included inthe park, itwould provide an area where the police could monitor the park. James A. Whitaker, City Attorney, stated that the property owners are allowedto build a 6' high fence but that would make it difficult forthe policeto see intothe park. He mentioned that the parkcould be privately owned. Bob Fancher,representing thedeveloper,stated that the open area to the west of the park is owned by the developer but discussions will have to take place with the developer before any decisions are made.He suggested the plat be tabled until the next meeting. Action Taken:Mr.Jackson moved that the Hayden Estates Second Addition Planned Unit Residential Development Final Plat be tabled,seconded by Reese,and passed unanimously. ))>" 10& IQHO 4886 CITY COUNCIL MINUTES:4 June 28, 1994 BEEMAN SHORT PLAT -VARIANCE Gordon Beeman has requested a variance to defer full width street improvements to Main Street in connection with the Beeman Short Plat.Mr.Beeman has indicated thathe will be requesting the vacation of Main Street in the future. The Planning Commission recommended to the Council thatthe variance request be granted with the stipulation that a covenant run withthe land for the street improvements at a later date. Action Taken:Mr.Paine moved that the variance request be granted with the stipulation that acovenant f~*) run with the land for the street improvements at a later date,seconded by Mr.Pearce,and passed unanimously. IX.OTHER ITEMS FOR COUNCIL CONSIDERATION YONEZAWA BOULEVARD David Rawls,Superintendent of Schools,requested that the easement through the school district property bevacated.TheSchool Board hasauthorized the payment ofupto$10,000 for a joint traffic studywith the city of this area. There was some discussion by the Council. Action Taken:Mr.Jackson moved thata resolution be brought backwhich will set a public hearing before the Planning Commission to consider the vacation ofthe right-of-way and a transfer to the School District ofthe property deededto the city for Yonezawa Boulevard through School District property,seconded by Mr.Reese, and passed unanimously. Action Taken:Mr.Jackson movedthat staffbe authorized to begina traffic study for the area,seconded by Mr.Pearce, and passed unanimously. X.COUNCIL QUESTIONS AND COMMENTS -None XI.CITY MANAGER REPORTS AND COMMENTS NEPPEL SCHOOL Joseph K.Gavinski,City Manager, stated that Traho Architects, Inc. have submitted their report on the Neppel School. Mr.Rimple stated even though the Council has considered the report and voted not to purchase Neppel School,the city has received some communication from people interested in the preservation of the Neppel School and requesting that the Council reconsider its decision. Joe Rogers pointed out that this is the only old building in Moses Lake of historical significance and if the city does not acquire it, it will most likely be torn down. He feltthat itwould be an asset to the community and fulfil a need as a center for community and youth needs.He felt that rehabilitation of the buildings would be feasible as the Council could grant variances of building standards for historical buildings. According to the architects report, refurbishingthe buildings would exceed the cost of new buildings. This finding does not take into account the fact that much of the labor could be donated. Dick Deane feltthat these buildings are a vital partof the history of Moses Lake and should be preserved. Wanda Hansen requested that the Council reconsider its decision not to purchase this property. Gladys Hull stated that many people have worked hardto save the Old Neppel School and that Moses Lake needs a year round facility.The gym could be used as a theater and the area could be designed inan old fashioned motif with a lovely cafe where people could have coffee and donuts.She requested that the Council reconsider its decision Tom Jarman requested that the Council reconsider its decision and help preserve Moses Lake's history. Mr.Reese felt that the property would be well worth the money and the buildings could be regenerated. Mr.Pearce felt that renovating the buildings would be double or triple the cost of new construction and it would be a disservice to the citizens of Moses Lake to spend money on it. Mr.Chapman pointed out that if the city bought this property some repairs would have to be done immediately to prevent further deterioration of the buildings. Mr.Jackson felt that the Council should stand by its previous decision not to proceed with the purchase of this property. n n u u o 4887 CITY COUNCIL MINUTES:5 June 28,1994 Mr.Rimple explained that the decision of the Councilwas not made in haste and was based on sound information provided by experts inthe field.The priceof the propertywas a minorconsideration compared to what would have to be spent immediately to prevent further deterioration of the buildings. Itwould be very difficult to justifyexpenditure of city funds to update a building thatthe citycould not recoup its money on. There is no doubt that the city needsa meeting place but a new structure would be more cost effective. SIDEWALKS -DIVISION Mr.Pearce wanted to know the status of the sidewalk on Division. Gary Harer,Municipal Services Director,stated that itwould be constructed this summer. FIREWORKS Joseph K.Gavinski,City Manager,stated that the city had received a requestto extend the time during which fireworks could be set off. Tom Jones requested that a couple of extra days be allowed forfireworksdisplay by the citizens of Moses Lake. He is looking into setting aside certain areas, such as the fairgrounds,for families to use to set off fireworks. Mr.Rimple pointed out that the city must take into account what has happened inthe past at this time. Mr.Chapman pointed out that if Mr.Jones wishes to use the fairgrounds he can contact GrantCounty and Ground County 5. BALLFIELDS Joseph K.Gavinski, City Manager, distributed a conceptual layout of the ballfieldsinthe Grape Drive area. SALES TAX/TRANSIENT RENTAL INCOME REPORTS Joseph K.Gavinski,City Manager,stated that the city will receive $207,459 on June 30 in sales tax./'° Joseph K.Gavinski,City Manager,stated that the city will receive $6,624.46 on June 30 in transient rental j PQ * income. BUILDING ACTIVITY REPORT Joseph K.Gavinski,City Manager,distributeda reporton the buildingactivityin Moses Lake for 1994.This reportindicatesthat the amount of new construction in Moses Lake forthe year is more than $13,000,000. AQUATIC CENTER Joseph K.Gavinski, City Manager,distributed a report on the income and expenses of the aquatic center for the month of June 1994. Discussion was also held on times forthe Manta Rays Swim Team to practice. Itwas determined that the second practice time would be set for 11:30 a.m.to 1 p.m. A small number of the Manta Rays cannot rearrangetheir schedules to practiceat 11:30a.m. so a small section of the poolwould be set aside foran afternoon practice between 4 p.m. - 5:30 p.m. AGCT MEETING Joseph K.Gavinski, City Manager,reminded the Council of the AGCT meeting on Thursday, June 30 in Warden. Cars will be leaving City Hall at 6 p.m. for those wishing to attend. The regular meeting was adjourned at 9:30 p.m. ATTEST: Finance Director /#A p3/ /6</7 (030/ )000 //=?/