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1994 04 264860 MOSES LAKE CITY COUNCIL April 26,1994 Council Present:Wayne Rimple,Dick Collier,Bill Reese,Richard Pearce,Chet Paine, and Bob Chapman Absent:Daryl Jackson MINUTES:Mr.Pearce moved thatthe minutes of the April12 meeting beapproved as submitted,seconded by Mr.Collier,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS I j Action Taken:Mr.Reese moved that the bills,checks,and prepaid claims issued be approved,seconded by Mr.Pearce,and passed with Mr.Rimple abstaining from voting for that portion of the bills to Faber Industrial Supply. Vouchers audited and certified by the Finance Director as requiredby RCW 42.24.080, and those expense reimbursement claims certifiedas required by RCW42.24.090, have been recorded on a listingwhich has been made available to the City Council. Claims:The vouchers included on the below list as modified by the Council and noted upon said list for the Council meeting of April 26,1994 for the funds listedbelowareapproved inthe amount of $207,279.69. GENERAL FUND $ 58,272.52 STATE WATER POL D/S 44,461.69 PATHS &TRAILS 202.69 SANITATION FUND 23,826.37 STREET 15,304.20 AIRPORT 7.00 STREETREPR/RECON 69.23 SELF-INSURANCE 525.31 EQUIPMENT LEASES 3,515.64 CENTRAL SERVICES 13,082.71 STREET IMPROVEMENT 4,102.10 EQUIP RENTAL-OPERATIONS 13,291.45 PARK &REC IMPROVEMENT 25.88 BUILD MAINT-OPERATIONS 4,863.26 WATER/SEWER FUND 15,853.82 FIREMANS PENSION 16.95 W/S CONSTRUCTION 9,553.66 TOTAL $207,279.69 W/S LEASES 305.21 Prepaid Claims:Prepaid claims approved by the City Manager according to the process established by Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the CityCouncil have been recorded on a listing which has been made available to the City Council. The claims listed below are ap proved in the amount of $250,614.13 for all funds. u u GENERAL FUND $7,625.20 CENTRAL SERVICES 2,049.75 PARK &RECREATION IMPROV 240,689.18 M L YOUTH PARTNERSHP TF 250.00 TOTAL $250,614.13 Checks:Checks 40744 through 41096 issued on April 13,1994 were approved for payment at the Council meeting held on April 26,1994 in the total amount of $668,599.59. Payroll:The payroll issued on April22,1994 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 83250 through 83432 in the amount Of $240,539.63. I.CITIZEN INPUT -None II.EMPLOYEE PRESENTATIONS Police Department:Sgt.Richard Keller has earned his Supervisory Certificate from theWashington State /0/<a Criminal Justice Training Commission. III.CONSENT AGENDA Resolution -Interfund Loan:A resolution was presented which provides for an interfund loan from the /Q/o -// Capital Improvement Fund to the Park and Recreation Capital Improvement Fund. Resolution -Interfund Loan:Aresolution was presented which provides for an interfund loan from the Street /D/O ^) Fund to the Paths and Trails Fund. Resolution -Investments:Aresolution was presented which names those employees authorized to deposit //3(*~A andwithdraw money in the Local Government Investment Pool on behalf ofthe city. Resolution -Grant Deed/Accept Easement -McLanahan:A resolution was presented which proivdes for /O/J the transfer of the northwesterly 10'of Tract 4 of Graham Addition by M.G.McLanahan in exchange for an 77 } easement for municpal puposes for the same piece of property. Resolution -AcceptSewer Main -Western Addition:A resolution was presented which acceptsthe sewer //'d u? main extension as part of the Western Addition Plat. Accept Work -1993 Street Prefect:Marchand Construction has completed the workon the 1993 Street ',J/Q Improvement Project.The work should be accepted and the 30 day lien period entered into. /0/f llf* 10Z? 10*' 4861 CITY COUNCIL MINUTES:2 April 26,1994 Action Taken:Mr.Collier moved thatthe Consent Agenda be approved,seconded by Mr.Reese,and passed unanimously. IV.CONSIDERATION OF BIDS -None V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS COMMUNICATIONS -MONROE STREET IMPROVEMENTS Apetition was received from property owners and parents which requested the city consider the dangerous ^) conditions existing on Monroe Street.The street isused three times adaybystudents from the high school and, due to the factthat the street is not paved, the use creates thick clouds of dust which are carred to the Garden Heights Elementary School.Because the street was oiled for many years,thereis concern the dust could be contaminated with pollutants,carcinogens,and lead. It wasthe consensus ofthe Council that the problem be discussed atthe next meeting. SAMMONS -VARIANCE Sammons Communications has requested a variance of the requirement to underground utilities to the proposed Desert Point Short Plat.There are existing powerpoles inthe areaand installation would cost approximately $684.Undergounding the utilities would cost approximately $6,200 and would alsorequire that the PUD underground its services. Action Taken:Mr.Collier movedthatthe request be removed from the table,seconded by Mr.Reese,and passed unanimously. There was some discussion by the Council. Action Taken:Mr.Chapman moved thatthe variance request be granted,seconded by Mr.Reese, and passed unanimously. VI.ORDINANCES AND RESOLUTIONS ORDINANCE -GARBAGE RATES -2nd READING Anordinancewas presented whichestablishesthe fees forgarbagecollectionbeginningJune 1,1994.The new rates take into account the increase In the contractor's cost and the increased landfill fees. The ordinance establishing charges for garbage collection was read by title only. Action Taken:Mr.Collier moved that the second reading of the ordinance be adopted,seconded by Mr. Pearce,and passed unanimously. ORDINANCE -SIGNS AND BILLBOARDS -1ST READING An ordinance was presented which amends the regulations pertaining to signs and billboards in the City of Moses Lake. The ordinance amending Chapter 18.56 of the Moses Lake Municipal Code entitled "Signs and Billboards" was read by title only. There was some discussion by the Council. Candi Thonney,Affordable Income Tax Service, stated that she uses a portablesign forthree months during tax season.She stated that she needed her sign for75 days instead of the proposed 60 days and itis fixed to the ground and cannot be brought in at night. Mr.Pearce pointed out that signs on city right-of-way create a liability problem and are an annoyance to people using the sidewalks.He felt that allowing signs on city right-of-way would hurt the downtown ^-n businesses. ActionTaken:Mr.Collier moved that the first readingof the ordinance be adopted and a public hearingbe set for May 10,seconded by Mr.Pearce. Action Taken:Mr.Chapman moved thatthe motion be amendedto include the alternate provision of 18.56.060 regarding temporary and portable signs,seconded by Mr.Reese. Mr.Pearce stated that he is not in favor of allowing any type of signs on city right-of-way. Mr.Rimple felt thatthe sandwich board signswouldnot be a problem on city sidewalks. n u u 4862 CITY COUNCIL MINUTES: 3 April 26,1994 The amending motion failed with Mr.Chapman,Mr.Reese,and Mr.Rimple in favor and Mr.Pearce,Mr. Collier, and Mr.Paine opposed. The motion failed with Mr.Pearce,Mr.Collier, and Mr.Paine in favor and Mr.Chapman,Mr.Reese,and Mr. Rimple opposed. ORDINANCE -WELL 17 ANNEXATION -1ST READING An ordinance was presented which provides forthe annexation of an acre of propertylocated in Section 21 on Road N NE,the location of Well 17. The ordinanceannexing certainspecified territory to the Cityof Moses Lake,Washington, and incorporating the same withinthe corporate limitsof the City of Moses Lake, and which provides forthe assumption of existing indebtedness and establishes the zoning was read by title only. ActionTaken:Mr.Chapman moved that the first readingofthe ordinance be adopted and a publichearing be set for May 10,1994,seconded by Mr.Reese, and passed unanimously. VII.REQUESTS TO CALL FOR BIDS 1994 OVERLAY PROJECT Staff requested authorization to call for bids for the 1994street overlay project and McCosh park parking lot. Action Taken:Mr.Collier moved that staff be authorized to call for bids,seconded by Mr.Reese,and passed unanimously. VIII.REFERRALS FROM COMMISSIONS ORDINANCE -CRESTVIEW COURT PLANNED UNIT DEVELOPMENT -1ST READING Horton Dennis and Associates has submitted a preliminary major plat for a 20.5 acre planned unit development which includes single-family, multi-family, and professional office uses,to be located at the intersection of Grape Drive and Valley Road. The area is zoned R-1,Single Family Residential and R-3, Multi-family Residential. The planned unit development would be served with city water and sanitary sewer. New street,utility,and storm water control infrastructure,constructed to city standards,will be required to serve the proposed subdivision. A planned development district overlay zone change is being requested to allow outright professional office uses withinthe underlying R-3 zoning district. The residents ofthe existingVistaVillage housing development objected to the extension of Village Avenue to Grape Drive.The developers presented an alternate plan which would leave Village Avenue as a dead end streetbut provide access tothe proposed planned unit development from both Grape Drive andValley Road.Boththe Fire and Police Departments have indicated that making Village Drive athroughstreet from its current dead ending would be advantageous because the increased accessibility to the neighborhood wouldimprove fire safetyand police protection responsetime. The Engineering staffhasalsorecommended that Village Avenue be made a through street at this time. This would allowthis total area to have better accessto Grape Drive and improve the general traffic flow.This becomes more important whenthe traffic signal is installed at Grape Drive and SR-17 in 1995 andthe future signal is installed at Grape Drive and Valley Road. The Planning Commission recommended totheCity Council that the preliminary plat and Planned Develop ment District Zone beapproved using Alternate 1,which provides for two accesses for thenew development and leaves Village Avenue a dead end street. The proposed traffic circulation for the area between Valley Road,Grape Drive,Highway 17,and Stratford Road was shownto Council.Thereis no proposal to connect Village Avenueto Central Drive.Staffhas recommended thatVillage Avenuebe connected to Grape in order to provide for an additional access into theVista Village housing area which will allow for a better response time for thefire and police departments. S-^There was some discussion by the Council. George Twlgg,816 Evelyn,stated that theresidents are in favor ofthe recommendation from the Planning Commission notto extend Village Avenue to Grape Drive. Jim Golly,502 Village,stated that theyare not opposed tothe development just to having Village extended to Grape. Debbie Marchmonte,625 W.Village,stated that theyare opposed totheextension ofVillage to Grape since another access could be provided from Evelyn Drive. There was some discussion by the Council on the traffic circulation in the area. /Off /0/9 .-•V 6? ,0S'L HOT |0> ion 4863 CITY COUNCIL MINUTES:4 April 26,1994 The ordinance creating a planned unit development district of Moses Lake pursuant to Moses Lake Municpal Code 18.22.020 (8)and Moses Lake Municipal Code 18.67was read by title only. Action Taken:Mr.Paine movedthat Alternate 1be approved,the first reading ofthe ordinance be adopted, anda public hearing beset for May 10,1994,seconded by Mr.Reese,and passedwith Mr.Collier opposed. ORDINANCES -SITE PLAN REVIEWS -1ST READING Ordinances were presented which bring into conformance the city's procedures andfees relating tositeplan reviews.(~\ The ordinance amending Chapter 18.72 of the Moses Lake Municipal Code entitled "Public Hearing Procedures"was read by titleonly. Action Taken:Mr.Pearce moved thatthe first reading ofthe ordinance be adopted anda public hearing be set for May 10,seconded by Mr.Reese,and passed unanimously. Theordinance amending Chapter 3.54 ofthe Moses Lake Municipal Codeentitled "Development Review and Permit Fees"was read by title only. Action Taken:Mr.Collier moved that the first reading of the ordinance be adopted,seconded by Mr. Pearce, and passed unanimously. IX.OTHER ITEMS FOR COUNCIL CONSIDERATION ADAM EAST MUSEUM AND ART CENTER COLLECTION The Adam East Museum and ArtCenter Collection Management Committee has recommended that The Unctionina soapstone sculpture and a wood bowlbe accepted as part of the permanent collection and a 1949/50wool baseball uniform from the Moses Lake High School be accepted on a temporary loan. Action Taken:Mr.Paine moved that the recommendation of the Adam East Museum and Art Center Collection Management Committee be accepted, seconded by Mr.Collier,and passed unanimously. utf^COMMUNITY STREET AND UTILITY STANDARDS •-v The updated Community Street and Utility Standards were distributed to Council Action Taken:Mr.Chapman moved that the updated standards be approved,seconded by Mr.Pearce, and passed unanimously. HAZARD GRANT -VALLEY &GRAPE Authorization was requested for staff to apply fora Hazard EliminationGrant for the Valley Road and Grape Drive intersection.The grant would enable the city to lower the grade on Valley Road and remove the retaining wall to increase the sight distance and improve safety at this intersection. Gary Harer,Municipal Services Director,stated that ifthe city obtains the grant, the city would try to have the funds be applied to the proposed signal. ActionTaken:Mr.Reese moved that staffbe authorizedto apply forthe grant,seconded by Mr.Collier,and passed unanimously. FRONTAGE ROAD -KITTLESON CORNER The Department of Transportation requested a variance to the city's standards for streets in order to constructa portion of the frontage road inthe Kittleson Roadareathat is within the city limits. Kirk Berg,Project Engineer withthe Department of Transportation,statedthatthe frontage roadwouldbe 34'wide,shoulder to shoulder,with no curbs,gutters,or sidewalks. Joseph K.Gavinski,City Manager,pointed out thatthere aretwo itemsto be considered by the Council - whether or not a new road is needed totie into Kittleson Road and whether or not the road should vary from city standards. There was some discussion by the Council on the lifespan of a road builtto county standards. It was mentioned that onlyabout 1/3 ofa milewould be insidethe city limits and the Councilwas concerned about accepting a road that would need repairin5 to 10 years. Itwas pointed out that there is no development in this area at this time but when utilities are extended the road would have to be dug up. It was the consensus of the Council that since the county wants the road and wants it built to county standards,the county should maintain it. X.COUNCIL QUESTIONS AND COMMENTS -None n 4864 CITY COUNCIL MINUTES: 5 April 26,1994 XI. CITY MANAGER REPORTS AND COMMENTS COMMUNITY POLICING Fred Haynes, Police Chief,submitted the Mission Statement,Values Statement, and Cores Values forthe Community Oriented Policing project. MAILBOXES Bryden Worley,314 Crestview,stated that there is a wide variety of mail receptacles inthe city and she distributed some pictures from various areas showing the different ways being used to receive mail.She felt that there should be some standards in the city for mail boxes. It was pointed outthat standards for mailboxes would be set bythe post office and itwas suggested that the Postmaster or his representative attend a Council meeting to explain their regulations. DIVISION STREET SIDEWALK Joseph K.Gavinski,City Manager,stated that the city has received permission from the property owners to acquire property forthe construction of sidewalks on the east side of Division Street. It was the consensus of the Council that staff acquire the necessary right-of-wayfor the construction of sidewalks on the east side of Division. AWC CONVENTION Joseph K.Gavinski,CityManager, stated that the AWC Convention will be June 14-17,1994. SALES TAX/TRANSIENT RENTAL Joseph K.Gavinski,City Manager,stated that the city will receive $157,412.49 in sales tax receipts for February 1994 and $5,809.35 in transient rental receipts. MCCOSH PARK •w'Joseph K.Gavinski,City Manager, stated that he had received information from the Dept. of Labor and Industries concerning the electrical work being performed at McCosh Park. The letter from DLI states that city employees are allowed to install electrical PVC conduit on land owned by the city provided electrical work permits have been purchsed by the city.The information will be forwarded to Mike Smith inthe near future and the small works roster will also be discussed. ^> FAMILY AQUATIC CENTER REPORT Joseph K.Gavinski, City Manager,stated that the aquatic center is geting close to completion.The city has sold about $24,000 worth of season passes.In 1993 the city received $9,000 from admissions and in 1991, the city's best year,about $14,000.He felt that the city would match the revenue predictions that have been made. Mr.Pearce wanted to know ifthere would be any playground outside of the aquatic center fence. Mr.Gavinski stated that the playground equipment is already in place behind the tennis courts. Mr.Gavinski stated that evening swimming lessons are scheduled for the same time as the Manta Rays are being allowed to use the pool which effectivelyeliminates the swimming lessons. Aftersome discussion itwas feltthat the Manta Rays should be allowed to use the long course from 4 -5:30 p.m. Action Taken:Mr.Reese moved thatthe Manta Rays be allowed to usethe longcourse from 4 -5:30 p.m., seconded by Mr.Collier,and passed with Mr.Rimple and Mr.Paine opposed. The regular meeting was adjourned at 10 p.m. ATTEST: )/79