1994 04 124856
MOSES LAKE CITY COUNCIL
April 12,1994
Council Present: Dick Collier,Bill Reese,Richard Pearce,Daryl Jackson,Chet Paine, and Bob Chapman
Absent:Wayne Rimple
MAYOR PRO TEM
Mr.Reese nominated Mr.Jackson as Mayor Pro Tern,seconded by Mr.Paine,and passed unanimously.
MINUTES:Mr.Pearce moved that the minutes of the March 22 meeting be approved as submitted,
i j seconded byMr.Collier,and passed unanimously.
APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS
Action Taken:Mr.Reese moved that the bills,checks,and prepaid claims issued be approved,seconded
by Mr.Paine,and passed unanimously.
Vouchers audited and certified by the FinanceDirector as required by RCW 42.24.080,and those expense
reimbursement claims certified as required by RCW42.24.090,have been recorded on a listing which has
been made available to the City Council.
Claims: The vouchers included on the below list as modified by the Council and noted upon said list for
the Council meetingof April 12,1994 for the fundslisted belowareapprovedinthe amountof $458,997.78.
GENERAL FUND $64,931.49 AIRPORT 24.30
PATHS &TRAILS 560.00 SELF-INSURANCE 8,892.96
STREET 18,310.74 CENTRAL SERVICES 9,944.50
PARK & REC IMPROVEMENT 214,768.32 EQUIP RENTAL-OPERATIONS 12,660.60
WATER/SEWER FUND 14,138.06 BUILD MAINT-OPERATIONS 10,820.53
W/S CONSTRUCTION 60,058.28 MLYOUTH PARTNERSHIP TF 1,253.00
SANITATION FUND 42,635.00 TOTAL $458,997.78
Prepaid Claims: Prepaid claims approved by the City Manager according to the process established by
Moses Lake Municipal Code 3.42.030 and the internal control policy approved by the City Council have been
recorded on a listing which has been made available to the City Council.The claims listed below are ap
proved in the amount of $209,601.81 for all funds.
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GENERAL FUND $1,844.56 WATER/SEWER CONSTRUCTION 51,845.37
STREET 5,000.00 W/S LEASES 389.90
STREET REPR/RECON 747.00 CENTRAL SERVICES 1,894.37
EQUIPMENT LEASES 601.03 EQUIP RENTAL-OPERATION 10,470.44
PARK &RECREATION IMPROV 1,131.85 BUILD MAINT-OPERATION 77.04
WATER/SEWER FUND 135,600.25 TOTAL $209,601.81
Checks: Checks 40434through 40880 issued on March 23,1994 wereapproved for paymentatthe Council
meeting held on April 12, 1994 in the total amount of $175,131.04.
Payroll:The payroll Issued on March 25, 1994 having been approved pursuant to the rule of the City
Council set forth inMosesLake Municipal Code 3.42.040,was paid by checks 82874 through 83052 inthe
amount of $236,720.42.
Payroll:The payroll issued on March 31,1994 having been approved pursuant to the rule of the City
Council set forth inMoses Lake Municipal Code 3.42.040,was paid by checks 83053 through 83067 in the
amount of $8,439.54.
Payroll:The payroll issuedon April 8,1994 having been approved pursuant tothe rule ofthe City Council
set forth inMoses Lake Municipal Code 3.42.040,was paid by checks 83068 through 83249 inthe amount
Of $236,720.42.
I.CITIZEN INPUT -None
II.EMPLOYEE PRESENTATIONS
Municipal Services:Collene Gonzales has earned her Certificate of Competency asa Water Distribution JO/£(
Manager 1.
III.CONSENT AGENDA
Resolution -Interfund Loan:Aresolution was presented which provides for an interfund loan from the Street fOI 0'^'
Fund to the Paths and Trails Fund.
Resolution -Petty Cash -Larson Concession:Aresolution was presented which establishes a$100 petty jl&lp ~/J
cash fund for the Larson Concession Stand.
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CITY COUNCIL MINUTES:2 April 12,1994
./2&Resolution -Petty Cash -Family Aquatic Center:Aresolution was presented which establishes a$100 petty
'cash fund forthe Family Aquatic Center.
}/\/3 Resolution -Grant Easement -PUD:Aresolution was presented which grants an easement to the PUD for
lu electrical linesin McCosh Park.
.rtfo Accept Street and Utilities -Sturm:A resolution was presented which accepts street and utility improve-
i1^ments on the Sturm Short Plat.
n$tf Accept Work -Gateway Lift Station:The work on the Gateway Lift Station has been completed.The work (~)
Iu should be accepted and the 30 day lien period entered into.
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Action Taken:Mr.Collier moved thatthe Consent Agenda be approved,seconded by Mr.Pearce,and
passed unanimously.
IV.CONSIDERATION OF BIDS
CRESTVIEW DRIVE LID
Mr. Collier stated that he had a conflict of interest and left the Council Chambers.
Bids for the Crestview Drive LID and ULID project were received from 4 bidders.Staff recommended that
the bid be awarded to Marchand Construction.
Action Taken:Mr.Reese moved thatthe bid be awarded to Marchand Construction,seconded by Mr.
Pearce,and passed with Mr.Collier abstaining.
V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS
USE OF CITY PROPERTY -AMERICAN HEART ASSN.
The Grant/Basin Chapter ofthe American Heart Association has requestedthe use ofthe city's parking lot
at Thirdand Ash fora fund raisercalled "Cardiac Arrest".This fund raiseralso requires some modification
of the conduit to accommodate phone service which the phone company is willing to do at no cost.
Susan Carbon,representing the American Heart Association,stated thatthe conduitthat was proposed to
be used forthe phone lines cannot be used for phone lines so they will probablyuse cellular phones.s~\
Action Taken:Mr.Chapman moved that permission be granted forthe Grant/Basin Chapter of theAmerican
Heart Association to use the city's parking lot on May 3, 1994,seconded by Mr.Paine, and passed
unanimously.
SAMMONS -VARIANCE
Sammons Communications has requested a variance of the requirement to underground utilities to the
proposed Desert Point Short Plat.There are existing power poles in the area and installation would cost
approximately $684. Undergounding the utilities would cost approximately $6,200 and would also require
that the PUD underground its services.
There was no representative from Sammons in attendance.
Action Taken:Mr.Collier moved that the request be tabled,seconded by Mr.Reese, and passed
unanimously.
^SPRING CLEAN-UP
GrantCounty has set April 23 and 24 and April 30 and May 1 as the dates for free disposal at the landfill
for municipal compactor trucks. With Council approval,the city plans to follow the same format as last
years - picking up the Monday,Tuesday and Friday routes on April 23 and the Wednesday and Thursday
routes on April 30.
ActionTaken:Mr.Painemoved thatthe city participate inthe springclean up,seconded by Mr.Reese, and s->.
passed unanimously.'
VI.ORDINANCES AND RESOLUTIONS
ORDINANCE -GARBAGE RATES -1ST READING
An ordinance was presented which establishes the fees forgarbage collection beginning June 1,1994.The
new rates take into account the increase in the contractor's cost and the increased landfill fees.
The ordinance establishing charges for garbage collection was read by title only.
Action Taken:Mr.Pearce moved that the first reading of the ordinance be adopted,seconded by Mr.
Collier,and passed unanimously.
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CITY COUNCIL MINUTES:3 April 12, 1994
VII.REQUESTS TO CALL FOR BIDS -None
VIII.REFERRALS FROM COMMISSIONS -None
IX.OTHER ITEMS FOR COUNCIL CONSIDERATION
ORDINANCE -SIGNS AND BILLBOARDS
The ordinance amending regulations pertaining to signs and billboards was presented tothe Council.
There was considerable discussion by the Council and staffwas directed to bring back some alternatives
on the fee schedule and portable signs.
FIREWORKS
Authorization was requested for the City Manager to sign the contract with Western International Fireworks
of Canby,Oregon for the 4thof July fireworks display at McCosh Park.
Action Taken:Mr.Collier movedthatthe City Manager be authorized to signthe contract,seconded by Mr.
Paine, and passed unanimously.
RESERVOIR 8 ^j
Authorization was requested for the City Manager to sign aloan application for aPublic Works Trust Fund 'V
Loan for the construction of Reservoir #8 near the Moses Lake High School.
Action Taken:Mr.Pearce moved thatthe City Manager be authorized to signthe contract,seconded by
Mr.Collier,and passed unanimously.
OLD NEPPEL SCHOOL
Authorization was requested for the City Manager to signa contract withthe consultant for anassessment
of the Old Neppel School.
Jerry McFaul,City Engineer,explained the site assessment process tothe Council.He recommended that
v_x the electrical and mechanical assessment be done since costs to bringthe buildingto code will need to be
known.The building is structurally ingood condition butthatiswas notdesignedto withstand earthquakes.
Therewas some discussion bythe Council and itwas felt thatto reducethe cost, the consultantshouldbe
requested to do a pest/dry rotinspectionand structural assessment only.
ActionTaken:Mr.Pearce moved that the City Managerbe authorized to sign the contract forthe pest/dry
rot inspection and structural evaluation for a cost of no morethan $3,000,seconded by Mr.Collier,and
passed unanimously.
X.COUNCIL QUESTIONS AND COMMENTS -None
WATER/SEWER RATES
Mr.Chapman wanted to know if the city is proposing a change in the water/sewer rates.
Joseph K.Gavinski,City Manager,stated that the information distributed to Council was for its examination
and any recommendations about changes in the rates should come from the Council.
It was requested that increased rates be brought back for discussion.
MCCOSH PARK
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Mr.Chapman stated that he wanted to know about the McCosh Park electrical upgrade concerningthe
aquaticcenterandthe Spring Festival.Hewas concerned thatthe city may be doing new constructionthat
should be goingto the private sector, insteadof just maintenanceand operations.
Jerry Thaut,Park and Recreation Director,stated that It was discussed with the PUD where the best place
for the electrical lineswould be for the most efficient use by the Spring Festival,Artsand Crafts Fair,and
any otheractivities held inthe Park.After costs for the project wereobtained,4 different electricians were
contacted and the work was done with their assistance and the assistance of the PUD.The cost of the
project was less than $7,000.
Mike Smith,an electrical contractor,was concerned about the way the city does its bidding.He felt that
the city should have a smallworks project list.
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CITY COUNCIL MINUTES:4 April 12,1994
Joseph K.Gavinski,City Manager,pointed outthat the city is allowed to goto $30,000 without bidding if
it involves a single craft and upto $50,000 if it involves more than onecraft.He mentioned that the city has
never used a small works roster but It is another method that can be used by cities to avoid the bidding
requirements for public works project.He pointed outthat the arrangements made bythe Spring Festival
werenot binding onthe citysincethe changesto the electrical system wereneeded dueto the construction
of the family aquatic center.
It wasthe consensus of Council that staff look into the small works roster option.
XI.CITY MANAGER REPORTS AND COMMENTS ^
WEEDS
Joseph K.Gavinski,City Manager,presented information onthe weed abatement and nuisanceand noxious
weed programs.He pointed out that the 12"restriction on the height of weeds is extremely difficult to
enforce.
INVESTMENT REPORT
Joseph K.Gavinski,City Manager,statedthatthe cityhas received $19,310.77 in investment income for
March 1994.
|JU INCOME AND EXPENSE REPORT
Joseph K.Gavinski,City Manager,distributed the 1994 first quarter income and expense report.
COUNCIL CHAMBERS|/30
Joseph K.Gavinski,City Manager,stated that the new Council chairshave arrived.A new screen will be
installed in a more appropriate place.He stated thatnew speakers would be installed and he wanted to
know ifthe Council was interested in lapel mikes.
It wasthe concessionofthe Council that lapel mikesnot be purchased atthistime.
\\£#PROPERTY TAXES ^
Joseph K.Gavinski,City Manager,distributed informaton which showed that city residents pay less in
property taxes than county residents.
The regular meeting was recessed at9 p.m.andthe Council metin an executive sessiontodiscuss pending
litigation andreal estatematters.The executive session wasadjourned at 9:30 p.m.andthe regulat meeting
was reconvened. The regular meeting was adjourned at 9:30 p.m.
ATTEST:
finance Director
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