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1992 12 224696 MOSES LAKE CITY COUNCIL December 22,1992 Council Present: Wayne Rimple,JoAn Brown, DickCollier,RichardPearce,Bill Reese,Daryl Jackson, and Roger Biallas MINUTES:Mr.Biallas moved that the minutes of the meeting of December 8,1992 be approved,seconded by Mr.Reese,and passed unanimously. APPROVAL OF BILLS.CHECKS.AND PREPAID CLAIMS .'ActionTaken:Mr.Reese moved that the bills,checks, and prepaidclaims issued be approved,seconded v-^by Mr.Collier,and passed unanimously. Vouchers audited and certifiedby the Finance Director as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090,have been recorded on a listing which has been made available to the City Council. Claims:The vouchers included on the below listas modified by the Counciland noted upon said listfor the Council meeting of December 22,1992 for the funds listed below are approved in the amount of $218,775.07. GENERAL FUND STREET STREET REPR/RECON EQUIPMENT LEASES GOB 90 PAVER/PARKING LOT STREET IMPROVEMENT WATER/SEWER FUND WATER/SEWER CONSTRUCTION Prepaid Claims:Prepaid claimsapproved by the City Manager according to the process established by Moses Lake Municipal Code 3.42.030and the internal control policyapproved by the CityCouncilhave been recorded on a listingwhich has been made available to the City Council. The claims listed below are ap proved in the amount of $39,796.39 for all funds. $12,722.91 WATER/SEWER LEASES 1,075.78 9,167.08 SANITATION FUND 20,111.11 1,050.00 CENTRAL SERVICES 17,238.15 3,923.85 EQUIP RENTAL-OPERATIONS 19,0074.50 108.80 BUILD MAINT-OPERATIONS 6,484.74 6,527.99 LID #53 59.86 117,389.82 3,840.48 TOTAL $218,775.07 GENERAL $1,508.58 CENTRAL SERVICES 8.82 WATER/SEWER FUND 14.11 EQUIP RENTAL-OPERATIONS 99.00 SANITATION FUND 38,165.88 TOTAL $39,796.39 Checks:Checks 36069 through 36231 issued on December 9, 1992 were approved for payment at the Council meeting held on December 22,1992 in the total amount of $270,720.70. Payroll:The payroll issued on November 30,1992 having been approved pursuant to the rule of the City Council set forth in Moses Lake Municipal Code 3.42.040,was paid by checks 76761 through 76776 inthe amount of $8,149.25. Payroll:The payroll issued on December 18,1992 having been approved pursuantto the ruleof the City Council set forth in Moses Lake Municipal Code 3.42.040,was paidby checks 76930through 77096 inthe amount of $171,021.95. I.CITIZEN INPUT -None II.EMPLOYEE PRESENTATIONS -None III.CONSENT AGENDA Resolution -AcceptQuitClaimDeed -McDonalds:A resolutionwas presented which accepts propertyfrom /b Yo McDonald's along Kittleson Road for a future right hand turn lane. Resolution - Accept easement -Ebel:A resolution was presentedwhichaccepts an easement for public /D/'S utilities from E. J. and Marjorie Ebel for sewer on Lots 1 -15 of Western Addition. .Resolution -Accept Street and Utilitv Improvements -Moses Lake Medical Center Plat:A resolution was /^^ V^/presented which accepts the street and utility improvements constructed as a part ofthe Moses Lake Medical Center Plat. Resolution -Accept Utilitv Improvements -Lakeridae Villa:A resolution was presented which accepts the //^(p utilityimprovements constructed as a part of the Lakeridge Villa Planned Unit Development. DARE Agreement -Wahluke School District:Authorization was requested for the City Manager to sign a J/J1? DARE agreement with the Wahluke School District. Humane Society Agreement:Authorization was requested for the City Manager to sign the amended /D£^> agreement with the Humane Society.The amendment increases the funds paid to the Humane Society by the city. 4697 CITY COUNCIL MINUTES: 2 December 22, 1992 '//Library Agreement:Authorization was requested for the City Manager to sign the building use and )'maintenance agreement with the North Central Regional Library. J/J Summer Concert Series Agreement:Council ratification was requested ofthe City Manager's signature on )£"'the agreement with Burke Advertising.The agreement is for professional services in connection with the city's summer concert series. Action Taken: Mrs. Brown moved that the Consent Agenda be approved,seconded by Mr.Jackson,and passed unanimously. IV.CONSIDERATION OF BIDS -None f*) V.PETITIONS.COMMUNICATIONS.OR PUBLIC HEARINGS -None VI.ORDINANCES AND RESOLUTIONS ,0 ORDINANCE -AMEND 1992 BUDGET - SINGLE READING An ordinance was presented which amends the 1992 budget. The ordinance amending the 1992 budget,redistributing ending funding balances in certain funds from reserveforreplacementto reservefordebt serviceforthe Cityof Moses Lake,Washingtonwas readbytitle only. ActionTaken:Mr.Pearcemoved that the ordinancebe adopted on a single reading and the summary for publicationbe approved,seconded by Mr.Collier,and passed unanimously. jO^ ^ ^)0 <fi)\^ ORDINANCE -AMEND SEWER REGULATIONS -2ND READING An ordinance was presented which amends the application process and fee fora sewer permit. The ordinance amending Chapter 13.04 ofthe Moses Lake Municipal Code entitled "Sewer Regulations"was read by title only. Action Taken:Mr.Biallas moved that the second reading of the ordinance be adopted and the summary for publication be approved,seconded by Mrs. Brown, and passed unanimously. RESOLUTION -ACCEPT DARE CONTRIBUTIONS A resolution was presented which acceptsdonations to the DAREProgram from businesses,organizations, and individuals. The resolution accepting contributions for the D.A.R.E. Program was read by title only. Action Taken:Mr.Jackson moved that the resolution be adopted,seconded by Mr.Collier,and passed unanimously. RESOLUTION -ACCEPT SUMMER CONCERT SERIES CONTRIBUTIONS A resolution was presented which accepts contributions and grantsforthe summer concert series. The resolutionaccepting contributionsforthe Cityof Moses Lake Summer Concert Series was read by title only. Mrs.Brown stated that she has been contacted by people who are concerned that the city is accepting donations from such a controversial company as Environmental Security. It may look as if the city is supporting Rabanco and it could be considered a conflict of interest. Mr.Rimple felt that the contribution shows that Environmental Security is supportingthe community. Action Taken:Mr.Pearce moved that the resolution be adopted,seconded by Mr.Jackson,and passed with Mrs.Brown opposed./-v VII.REQUESTS TO CALL FOR BIDS -None III.REFERRALS FROM COMMISSIONS BUILD ON UNPLATTED PROPERTY -PENINSULA MOTEL A request to build on unplatted property located at 1842 W. Broadway was submitted.The request was to construct a mini storage facility at the site of the existing Peninsula Motel.The Planning Commission recommended that the request be granted with the stipulationthat a covenant runwith the property and that a record of survey be recorded. n 4698 CITY COUNCIL MINUTES:3 December 22,1992 Action Taken:Mr.Pearce moved that the request to build on unplatted property be granted with the stipulation that a covenantbe required for any streetand utility improvements required by the cityorthe property owner participate in an LID for those improvements and that a record of survey be required, seconded by Mrs.Brown, and passed unanimously. REINHARD ANNEXATION Ernie Reinhard has requested the annexation ofTax #8760, Tax #2015, and a portion of Farm Unit 124, Block 41, located at the intersection of Kittleson Road and Ramm Road. The Planning Commission recommended thatthe property be annexed,be required to assume all existing city indebtedness,andbe v_y zoned C-2,General Commercial and Business. Action Taken:Mr.Biallas moved that the recommendation of the Planning Commission be accepted, seconded by Mr.Collier,and passed unanimously. STURM ANNEXATION Gary Sturm hasrequested the annexation ofa portion ofTax #3041 located atthe intersection of Kittleson Road andRamm Road.ThePlanning Commission recommended thatthe property beannexed,be required to assume all existing city indebtedness,and be zoned C-2,General Commercial and Business. Action Taken:Mr.Biallas moved that the recommendation of the Planning Commission be accepted, seconded by Mr.Collier,and passed unanimously. IX.OTHER ITEMS FOR COUNCIL CONSIDERATION WHISTLE BLOWER POLICY It isa requirement ofstatelaw that bythe first of 1993 every local unit of government mustadopt a minimum policy concerning the reporting of improper governmental action and the protection of employees against retaliation.A policy was presented which would meet this requirement. Action Taken:Mr.Biallas moved that the policy be adopted, seconded by Mr.Pearce,and passed unanimously. K^J DRIVEWAY VARIANCE -MCDONALDS McDonald's has requested avarianceto the drivewaysetback from interior lotlines fortheirnew restaurant at Kittleson Road &Highway 17.McDonald's is requesting a 5'setback on each side of the driveway insteadofthe required 20' sincethe drivewayisina flag lotandthere is limited access along Kittleson Road to the new driveway location. Action Taken:Mr.Jackson moved that this Item be removed from the table,seconded by Mr.Biallas, and passed unanimously. Joseph K.Gavinski,City Manager,stated that to allowthe variancethe Council must findthat the variance will not create a traffic hazard and that it is in the best interests of the community. Fred Skinner,representing the development,stated that the developers and the city are attempting to minimize the number of driveways inthis area. The adjacent property is owned by the same person and at the present time it is proposed to be platted with a driveway at least 75'away from this common driveway. Action Taken:Mr.Jackson moved that the variance be granted,seconded by Mr.Pearce, and passed unanimously. Findings of Fact: 1.It will not create a traffic hazard 2.It is in the best interests of the city to grant the variance. \^J X.COUNCIL QUESTIONS AND COMMENTS GCEDC &BBEDC Mr.Biallas felt that it would be in the best interests of the city to join the Grant County Economic Develop-/u^c* ment Council. Mr.Rimple stated that the GCEDC has shown itself to be an organization that will be beneficial to Grant County.He felt that the city should be a member of the GCEDC but that the city should also maintain its membership in the Big Bend Economic Development Council. As the economic hub of the tri-county area, Moses Lake receives a lot of benefit from the surrounding communities in Grant,Adams,and Lincoln counties.The BBEDC provides services to the smaller communities that they do not have available in house. JO&f ;osf /&/&' J/<?2 0° 4699 CITY COUNCIL MINUTES:4 December 22, 1992 Mr.Jackson suggested thatifthe city remains a memberofthe BBEDC thatthe dues be paid on a quarterly basis instead of annually. Mr.Biallas was concerned that the city would be contributing public funds to an organization that is on the verge of failing.He did not feel the city was receiving any direct benefit from the BBEDC and the funds could be used to greater benefit of the citizens. Mr.Reese feltthat havingthe citywithdrawfromthe BBEDC may be a direct cause of their failure and he would liketo see the city continue its membership with payments on a quarterly basis./*—% Action Taken:Mr.Pearce moved that the city join both the GCEDCand the BBEDC and that the fees be paid on a quarterly basis,seconded by Mr.Reese, and passed with Mr.Biallas and Mr.Collier opposed. XI.CITY MANAGER REPORTS AND COMMENTS °i SENIOR OPPORTUNITY AND SERVICES -BUDGET REQUEST Joseph K.Gavinski,City Manager,statedthat a letter had been received from Senior Opportunity and Services requesting funding in 1993.A letter wassenttothem indicating thatthe cityhas budgeted $5,000 for seniors in 1993. jOtP AWC -RESOLUTION ON CRIMINAL JUSTICE FUNDING Joseph K.Gavinski,City Manager,statedthatAWC has requested that cities adopta resolution requesting the legislature allowcounties to impose a one-tenth of one percent increase insales tax withthe funds to be used for criminal justicepurposes.The increase inthe salestaxwouldhaveto havevoterapproval.The city does receive some criminal justice funds at the present time. There was some discussion but no action was taken by the Council. O SALES TAX/TRANSIENT RENTAL INCOME ty Joseph K.Gavinski,City Manager,informed the Council that the city will receive $165,713.94 in sales tax revenues on December31. The city willalso receive $6,620.81 in transient rental income on December 31. BALLFIELD DESIGN -LARSON PLAYFIELD Joseph K.Gavinski, City Manager,stated that the ballfield improvements at Larson Playfield are bring designed by staff. This project could be combined with the library parking lot and the skateboard facility in order to obtain a more favorable price from the contractor. There was some discussion by the Council on the traffic circulation on Russell and Yakima Streets. SKATEBOARD FACILITY i H !»'•" ytfi, Joseph K.Gavinski, City Manager, pointed out that the skateboard facility is planned for the corner of Dogwood and Fourth,across from McCosh Parkand the project will be combined with the library parking lot and the Larson Playfield improvements. The regular meeting was recessed at 8:45 p.m. and the Councilmet inan executive session to discuss real estate, labor relations,and personnel matters. The executive meeting was adjourned at 9:30 p.m. and the regular meeting was reconvened. SALARIES/WAGES -PROFESSIONAL &CLERICAL ASSN &EXEMPT EMPLOYEES Action Taken:Mr.Jackson moved that the Professional and Clerical Association staff and the non-union exempt employees receive a 3.2%increase in salary and/or wages in 1993 and thatthe City Manager's salary be increased in 1993 to $70,000,seconded by Mr.Reese and passed unanimnously. n The regular meetingwas continued to December 31 at 3 p.m.___.—-~^_^^(i ATTEST: